Common use of ELECTION EXPENSES Clause in Contracts

ELECTION EXPENSES. a) The Participating Political Subdivisions agree to share the costs of administering this Joint Election as specified in “Attachment A.” The Election Administrator will charge a general supervisory fee not to exceed ten (10%) percent of the total cost of this Joint Election as authorized by Section 31.100 of the Texas Election Code. In no event will the ten (10%) percent general supervisory fee be refunded to any Participating Political Subdivision. If the ballot, candidates, or propositions supplied by the Participating Political Subdivision are changed after their initial programming and/or printing by the Elections Administrator due to a court order from a court of competent jurisdiction, the affected Participating Political Subdivision(s) agrees to pay all expenses associated with re-printing and re-programming the ballots pursuant to a court order including expenses for expedited services and “Attachment A” will be amended by the Election Administrator. b) Allocation of costs among the Participating Political Subdivisions will be according to a formula based on the average cost per polling Vote Center/polling place and the allocation of election day Tabulators in that polling place (“Unit Cost”). The Unit Cost will be determined by dividing the total of the itemized list of estimated election expenses by the total number of Vote Centers/polling places and calculations of active registered voters in each political subdivision. Any Participating Political Subdivision that requests additional Vote Centers/polling locations, equipment, or a different combination of precincts in polling places/Vote Centers that exceeds the Unit Cost will be billed directly

ELECTION EXPENSES. a) The Participating Political Subdivisions agree to share the costs of administering this Joint Election as specified in “Attachment A.” The Election Administrator will charge a general supervisory fee not to exceed ten (10%) percent of the total cost of this Joint Election as authorized by Section 31.100 of the Texas Election Code. In no event will the ten (10%) percent general supervisory fee be refunded to any Participating Political Subdivision. If the ballot, candidates, or propositions supplied by the Participating Political Subdivision are changed after their initial programming and/or printing by the Elections Administrator due to a court order from a court of competent jurisdiction, the affected Participating Political Subdivision(s) agrees to pay all expenses associated with re-printing and re-programming the ballots pursuant to a court order including expenses for expedited services and “Attachment A” will be amended by the Election Administrator. b) . Allocation of costs among the Participating Political Subdivisions will be according to a formula based on the average total cost per polling Vote Center/polling place and of the allocation Joint Election multiplied by the Participating Political Subdivision’s percentage of election day Tabulators in that polling place (“Unit Cost”). The Unit Cost will be determined by dividing the total of the itemized list of estimated election expenses by the total number of Vote Centers/polling places current, and calculations of active registered voters in each political subdivisionfor the Joint Election (“Election Costs”). Any Participating Political Subdivision that requests additional Vote Centers/polling locationsvote centers, personnel, or equipment that exceeds the Election Costs will be billed directly for any excess expenditures (e.g. supplies, equipment, or personnel, etc.). The cost of any special request from a different combination of precincts in polling places/Vote Centers that exceeds the Unit Cost Participating Political Subdivision, which is not agreed upon by all Participating Political Subdivisions, will be billed directlyborne by the Participating Political Subdivision making the special request. The expenses for early voting by mail and personal appearance will be paid by each Participating Political Subdivision as set forth in “Attachment A.” The Elections Administrator will determine the final election expenses to the extent practicable within one hundred and eighty (180) business days after the final canvass of this Joint Election or the runoff election, if any. The Elections Administrator will provide each Participating Political Subdivision with a final, written accounting of all money that was deposited into, and payments that were made from, the Joint Election account(s) maintained by the Dallas County Elections Department for this Joint Election and the runoff election, if any. If the Elections Administrator requires additional money to perform their obligations under this Election Services Contract, then the Elections Administrator will xxxx each Participating Political Subdivision using the same method used to determine each Participating Political Subdivision’s required deposit in “Attachment A” of this Election Services Contract (“Final Xxxx”). The Participating Political Subdivision shall pay the Final Xxxx within thirty (30) days of receipt except for any amount the Participating Political Subdivision files a timely good faith dispute under Section 17 of this Election Services Contract. After all of the expenses of this Joint Election are paid and disputes, if any, resolved, any monies that remain in the account maintained by the Dallas County Elections Department for this Election Services Contract will be refunded to the Participating Political Subdivisions (the “Refund”) as soon as practicable. Attachment A: Cost Audit details the cost and expenses anticipated for this election; Participating Political Subdivisions will initially receive an estimate cost audit. The Final Xxxx will be distributed as soon as all cost and expenses for the election can be determined. Each Participating Political Subdivision hereby agrees to deposit with the Dallas County Elections Department one hundred (100%) percent of the full balance of money listed for their entity in “Attachment A: Deposit of Funds Detail” of this Election Services Contract by the due date of (on or before) February 18, 2022. The Dallas County Elections Department will place the money deposited by the Participating Political Subdivisions in a Joint Election account. The deposit of funds by each Participating Political Subdivision is an express condition precedent to the participation of each Participating Political Subdivision in this Election Services Contract. A Participating Political Subdivision may seek an extension from the Elections Administrator as to the due date for the deposit of funds. Such an extension must be sought in writing and prior to due date for such deposit by the Participating Political Subdivision. Any decision(s) made by the Elections Administrator will be provided in writing to the Participating Political Subdivision. The Elections Administrator, however, shall not be required to grant an extension for the deposit of funds by a Participating Political Subdivision. For any Participating Political Subdivision that fails to deposit the total amounts specified in “Attachment A” by the dates specified in this Election Services Contract or any extension granted by the Elections Administrator, the Elections Administrator will be relieved from the responsibility to perform under this Election Services Contract for such Participating Political Subdivision. The Elections Administrator will only draw money from this Joint Election account to pay for election expenses that are included in “Attachment A” to this Election Services Contract and for other expenses that the Participating Political Subdivisions agree to in writing. If a Participating Political Subdivision withdraws completely from this Joint Election by March 4, 2022, then the Elections Administrator will refund (as soon as practicable) that Participating Political Subdivision’s deposit, less any money already expended before the withdrawal and less the general supervisory fee authorized by Section 31.100 of the Texas Election Code. In the event of a partial withdrawal from this Joint Election, deposits will not be refunded to the Participating Political Subdivisions. The Elections Administrator will not make partial refunds to a Participating Political Subdivision if any candidate(s) or propositions do not appear on the ballot for that Participating Political Subdivision.

ELECTION EXPENSES. a) The Participating Political Subdivisions agree to share the costs of administering this Joint Election as specified in “Attachment A.” The Election Administrator will charge a general supervisory fee not to exceed ten (10%) percent of the total cost of this Joint Election as authorized by Section 31.100 of the Texas Election Code. In no event will the ten (10%) percent general supervisory fee be refunded to any Participating Political Subdivision. If the ballot, candidates, or propositions supplied by the Participating Political Subdivision are changed after their initial programming and/or printing by the Elections Administrator due to a court order from a court of competent jurisdiction, the affected Participating Political Subdivision(s) agrees to pay all expenses associated with re-printing and re-programming the ballots pursuant to a court order including expenses for expedited services and “Attachment A” will be amended by the Election Administrator. b) Allocation of costs among the Participating Political Subdivisions will be according to a formula based on the average total cost per polling Vote Center/polling place of the Joint Election multiplied by the Participating Political Subdivision’s percentage of the total current, and active registered voters for the Joint Election (“Election Costs”). Any special requests for additional vote centers, supplies, personnel, or equipment that exceeds the Election Costs will be billed separately as a additional costs (“Special Request Fees”). Special Request Fees will be paid by the Participating Political Subdivision making the request. If the special request is agreed to by all Participating Political Subdivisions and stated in this Election Services Contract, then the Special Request Fees will be divided equally amongst the Participating Political Subdivisions. c) The expenses for early voting by mail and personal appearance will be paid by each Participating Political Subdivision as set forth in “Attachment A.” d) The Elections Administrator will determine the final election expenses to the extent practicable within one hundred and eighty (180) business days after the final canvass of this Joint Election or Joint Runoff Election, if any. The Elections Administrator will provide each Participating Political Subdivision with a final, written accounting of all money that was deposited into, and payments that were made from, the Joint Election account(s) maintained by the Dallas County Elections Department for this Joint Election and the allocation of election day Tabulators runoff election, if any. e) If the Elections Administrator requires additional funds to perform their obligations under this Election Services Contract that is more than the estimate listed in that polling place “Attachment A” or any estimate provided for Joint Runoff Fees, then the Elections Administrator will bill each Participating Political Subdivision using the same formula listed in Section 10(b) (“Unit CostJoint Election Fees”). If the Elections Administrator requires additional funds to assist in any Recounts that is more than the estimate provided for Recount Fees, then the Elections Administrator will bill each Participating Political Subdivision for such fees (“Final Recount Fees”). An invoice will be sent to each Participating Political Subdivision which will include the Joint Election Fees, Special Request Fees, and Final Recount Fees (“Final Bill”). The Unit Cost will be determined by dividing the total of the itemized list of estimated election expenses by the total number of Vote Centers/polling places and calculations of active registered voters in each political subdivision. Any Participating Political Subdivision shall pay the Final Bill within thirty (30) days of receipt except for any amount the Participating Political Subdivision files a timely good faith dispute under Section 17 of this Election Services Contract. After all of the expenses of this Joint Election are paid and disputes, if any, resolved, any monies that requests additional Vote Centers/polling locations, equipment, or a different combination of precincts remain in polling places/Vote Centers that exceeds the Unit Cost account maintained by the Dallas County Elections Department for this Election Services Contract will be billed directlyrefunded to the Participating Political Subdivisions (the “Refund”) as soon as practicable.

ELECTION EXPENSES. a) The Participating Political Subdivisions agree to share the costs of administering this Joint Election as specified in “Attachment A.” The Election Administrator will charge a general supervisory fee not to exceed ten (10%) percent of the total cost of this Joint Election as authorized by Section 31.100 of the Texas Election Code. In no event will the ten (10%) percent general supervisory fee be refunded to any Participating Political Subdivision. If the ballot, candidates, or propositions supplied by the Participating Political Subdivision are changed after their initial programming and/or printing by the Elections Administrator due to a court order from a court of competent jurisdiction, the affected Participating Political Subdivision(s) agrees to pay all expenses associated with re-printing and re-programming the ballots pursuant to a court order including expenses for expedited services and “Attachment A” will be amended by the Election Administrator. b) Allocation of costs among the Participating Political Subdivisions will be according to a formula based on the average total cost per polling Vote Center/polling place of the Joint Election multiplied by the Participating Political Subdivision’s percentage of the total current, and active registered voters for the Joint Election (“Election Costs”). Any special requests for additional vote centers, supplies, personnel, or equipment that exceeds the Election Costs will be billed separately as a additional costs (“Special Request Fees”). Special Request Fees will be paid by the Participating Political Subdivision making the request. If the special request is agreed to in by all Participating Political Subdivisions and stated in this Election Services Contract, then the Special Request Fees will be divided equally amongst the Participating Political Subdivisions. c) The expenses for early voting by mail and personal appearance will be paid by each Participating Political Subdivision as set forth in “Attachment A.” d) The Elections Administrator will determine the final election expenses to the extent practicable within one hundred and eighty (180) business days after the final canvass of this Joint Election or Joint Runoff Election, if any. The Elections Administrator will provide each Participating Political Subdivision with a final, written accounting of all money that was deposited into, and payments that were made from, the Joint Election account(s) maintained by the Dallas County Elections Department for this Joint Election and the allocation of election day Tabulators runoff election, if any. e) If the Elections Administrator requires additional funds to perform their obligations under this Election Services Contract that is more than the estimate listed in that polling place “Attachment A” or any estimate provided for Joint Runoff Fees, then the Elections Administrator will bill each Participating Political Subdivision using the same formula listed in Section 10(b) (“Unit CostJoint Election Fees”). If the Elections Administrator requires additional funds to assist in any Recounts that is more than the estimate provided for Recount Fees, then the Elections Administrator will bill each Participating Political Subdivision for such fees (“Final Recount Fees”). An invoice will be sent to each Participating Political Subdivision which will include the Joint Election Fees, Special Request Fees, and Final Recount Fees (“Final Bill”). The Unit Cost will be determined by dividing the total of the itemized list of estimated election expenses by the total number of Vote Centers/polling places and calculations of active registered voters in each political subdivision. Any Participating Political Subdivision shall pay the Final Bill within thirty (30) days of receipt except for any amount the Participating Political Subdivision files a timely good faith dispute under Section 17 of this Election Services Contract. After all of the expenses of this Joint Election are paid and disputes, if any, resolved, any monies that requests additional Vote Centers/polling locations, equipment, or a different combination of precincts remain in polling places/Vote Centers that exceeds the Unit Cost account maintained by the Dallas County Elections Department for this Election Services Contract will be billed directlyrefunded to the Participating Political Subdivisions (the “Refund”) as soon as practicable.

ELECTION EXPENSES. a) The Participating Political Subdivisions agree to share the costs of administering this Joint Election as specified in “Attachment A.” The Election Administrator will charge a general supervisory fee not to exceed ten (10%) percent of the total cost of this Joint Election as authorized by Section 31.100 of the Texas Election Code. In no event will the ten (10%) percent general supervisory fee be refunded to any Participating Political Subdivision. If the ballot, candidates, or propositions supplied by the Participating Political Subdivision are changed after their initial programming and/or printing by the Elections Administrator due to a court order from a court of competent jurisdiction, the affected Participating Political Subdivision(s) agrees to pay all expenses associated with re-printing and re-programming the ballots pursuant to a court order including expenses for expedited services and “Attachment A” will be amended by the Election Administrator. b) Allocation of costs among the Participating Political Subdivisions will be according to a formula based on the average cost per polling Vote Center/polling place and the allocation of election day Tabulators in that polling place (“Unit Cost”). The Unit Cost will be determined by dividing the total of the itemized list of estimated election expenses by the total number of Vote Centers/polling places and calculations of active registered voters in each political subdivision. Any Participating Political Subdivision that requests additional Vote Centers/polling locations, equipment, or a different combination of precincts in polling places/Vote Centers that exceeds the Unit Cost will be billed directlydirectly for any excess expenditures (e.g.

ELECTION EXPENSES. a) The Participating Political Subdivisions agree to share the costs of administering this Joint Election as specified in “Attachment A.” The Election Administrator will charge a general supervisory fee not to exceed ten (10%) percent of the total cost of this Joint Election as authorized by Section 31.100 of the Texas Election Code. In no event will the ten (10%) percent general supervisory fee be refunded to any Participating Political Subdivision. If the ballot, candidates, or propositions supplied by the Participating Political Subdivision are changed after their initial programming and/or printing by the Elections Administrator due to a court order from a court of competent jurisdiction, the affected Participating Political Subdivision(s) agrees to pay all expenses associated with re-printing and re-programming the ballots pursuant to a court order including expenses for expedited services and “Attachment A” will be amended by the Election Administrator. b) . Allocation of costs among the Participating Political Subdivisions will be according to a formula based on the average total cost per polling Vote Center/polling place of the Joint Election multiplied by the Participating Political Subdivision’s percentage of the total current, and active registered voters for the Joint Election (“Election Costs”). Any special requests for additional vote centers, supplies, personnel, or equipment that exceeds the Election Costs will be billed separately as a additional costs (“Special Request Fees”). Special Request Fees will be paid by the Participating Political Subdivision making the request. If the special request is agreed to in by all Participating Political Subdivisions and stated in this Election Services Contract, then the Special Request Fees will be divided equally amongst the Participating Political Subdivisions. The expenses for early voting by mail and personal appearance will be paid by each Participating Political Subdivision as set forth in “Attachment A.” The Elections Administrator will determine the final election expenses to the extent practicable within one hundred and eighty (180) business days after the final canvass of this Joint Election or Joint Runoff Election, if any. The Elections Administrator will provide each Participating Political Subdivision with a final, written accounting of all money that was deposited into, and payments that were made from, the Joint Election account(s) maintained by the Dallas County Elections Department for this Joint Election and the allocation of election day Tabulators runoff election, if any. If the Elections Administrator requires additional funds to perform their obligations under this Election Services Contract that is more than the estimate listed in that polling place “Attachment A” or any estimate provided for Joint Runoff Fees, then the Elections Administrator will bill each Participating Political Subdivision using the same formula listed in Section 10(b) (“Unit CostJoint Election Fees”). If the Elections Administrator requires additional funds to assist in any Recounts that is more than the estimate provided for Recount Fees, then the Elections Administrator will bill each Participating Political Subdivision for such fees (“Final Recount Fees”). An invoice will be sent to each Participating Political Subdivision which will include the Joint Election Fees, Special Request Fees, and Final Recount Fees (“Final Bill”). The Unit Cost Participating Political Subdivision shall pay the Final Bill within thirty (30) days of receipt except for any amount the Participating Political Subdivision files a timely good faith dispute under Section 17 of this Election Services Contract. After all of the expenses of this Joint Election are paid and disputes, if any, resolved, any monies that remain in the account maintained by the Dallas County Elections Department for this Election Services Contract will be determined by dividing refunded to the total Participating Political Subdivisions (the “Refund”) as soon as practicable. Attachment A: Cost Audit details the cost and expenses anticipated for this election; Participating Political Subdivisions will initially receive an estimate cost audit. The Final Bill will be distributed as soon as all cost and expenses for the election can be determined. Each Participating Political Subdivision hereby agrees to deposit with the Dallas County Elections Department one hundred (100%) percent of the itemized list full balance of estimated election expenses money listed for their entity in “Attachment A: Deposit of Funds Detail” of this Election Services Contract by the total number due date of Vote Centers/polling places (on or before) September 23, 2022. The Dallas County Elections Department will place the money deposited by the Participating Political Subdivisions in a Joint Election account. The deposit of funds by each Participating Political Subdivision is an express condition precedent to the participation of each Participating Political Subdivision in this Election Services Contract. A Participating Political Subdivision may seek an extension from the Elections Administrator as to the due date for the deposit of funds. Such an extension must be sought in writing and calculations of active registered voters in each political subdivisionprior to due date for such deposit by the Participating Political Subdivision. Any decision(s) made by the Elections Administrator will be provided in writing to the Participating Political Subdivision. The Elections Administrator, however, shall not be required to grant an extension for the deposit of funds by a Participating Political Subdivision. For any Participating Political Subdivision that requests additional Vote Centers/polling locationsfails to deposit the total amounts specified in “Attachment A” by the dates specified in this Election Services Contract or any extension granted by the Elections Administrator, equipmentthe Elections Administrator will be relieved from the responsibility to perform under this Election Services Contract for such Participating Political Subdivision. The Elections Administrator will only draw money from this Joint Election account to pay for election expenses that are included in “Attachment A” to this Election Services Contract and for other expenses that the Participating Political Subdivisions agree to in writing. If a Participating Political Subdivision withdraws completely from this Joint Election by September 16, 2022, then the Elections Administrator will refund (as soon as practicable) that Participating Political Subdivision’s deposit, less any money already expended before the withdrawal and less the general supervisory fee authorized by Section 31.100 of the Texas Election Code. In the event of a partial withdrawal from this Joint Election, deposits will not be refunded to the Participating Political Subdivisions. The Elections Administrator will not make partial refunds to a Participating Political Subdivision if any candidate(s) or propositions do not appear on the ballot for that Participating Political Subdivision. The Elections Administrator is hereby appointed the general custodian of the voted ballots and all election records of this Joint Election to the extent authorized by Sections 31.094, 31.095, 31.096, and 31.097 of the Texas Election Code. Access to the election records will be available to each Participating Political Subdivision as well as to the public in accordance with the Texas Public Information Act, Chapter 552, Government Code, at the Dallas County Elections Department, 0000 Xxxxx Xxxxx Xxxxx, Xxxxxx, Xxxxx 00000 at any time during normal business hours. The Elections Administrator will ensure that the records are maintained in an orderly manner, so that records are clearly identifiable and retrievable per records storage container. However, access to election records that contain confidential information that must be redacted pursuant to federal or state law may be provided at the offices of the Civil Division of the Criminal District Attorney’s Office of Dallas County, Texas at 000 Xxx Xxxxxx, Xxxxx 0000 , Xxxxxx, Xxxxx 00000. Pursuant to Section 66.058 of the Texas Election Code, the Elections Administrator will retain the precinct election records that are distributed to the Elections Administrator at the Elections Administrator’s main offices and Elections Warehouse for sixty (60) days after the date of this Joint Election. Sixty (60) days after the date of this Joint Election, the Elections Administrator may arrange for transport of this precinct election records to the Dallas County Record Storage facility. If so, the precinct election records will then become the responsibility of Dallas County Record Storage for the remainder of the twenty-two (22) month preservation period. If the Elections Administrator does not transport the precinct election records to the Dallas County Records Storage facility, then the precinct election records will remain the responsibility of the Elections Administrator for the remainder of the twenty-two (22) month preservation period. Dallas County Record Storage will be responsible for the destruction of this Joint Election records after the preservation period. The Participating Political Subdivisions agree the Elections Administrator may destroy the records from this Joint Election after the twenty-two (22) month preservation period without further notice to the Participating Political Subdivisions, unless the events in Section 12 (d) occur. The Participating Political Subdivisions must notify the Elections Administrator in writing within three (3) business days after any official or employee of any Participating Political Subdivision becomes aware of any election contest in connection with this Joint Election. In accordance with Section 1.013 of the Texas Election Code, the election records must be preserved until any election contest is completed and a judgment, if any, becomes final. Also, the election records will be maintained by the Elections Administrator if there is an active criminal investigation, proceeding, or a different combination pending request for public information, related to the election records until such investigation, proceeding, or request for public information is finally concluded. The Participating Political Subdivisions acknowledge and agree that the Elections Administrator reserves the right to intervene in any election contest or litigation in connection with this Joint Election in order to preserve any available remedies at law, and to preserve the Elections Administrator’s obligations under this Contract and the Texas Election Code. [Intentionally Deleted]. [In Intentionally Deleted] Under Sections 31.094 and 271.006 of precincts the Texas Election Code, the Participating Political Subdivisions hereby appoint the Elections Administrator to be the early voting clerk for all of the political subdivisions participating in polling places/Vote Centers this Joint Election. The deputy early voting clerks that exceeds the Unit Cost will be billed directlyappointed by the Elections Administrator are listed in “Attachment D.” Any qualified voter for this Joint Election may vote early by personal appearance at the main early voting polling place or at one of the early voting branch polling places listed in Attachment B. Early voting will be conducted as follows: October 24-28 Monday- Friday 78:00 am – 75:00 pm October 29 Saturday 7:00 am – 7:00 pm October 30 Sunday 12:00 pm – 6:00 pm October 31- November 24 Monday-WednesdayFriday 7:00 am -– 7:00 pm November 3-4 Thursday-Friday 7:00am -– 9:00pm All requests for early voting ballots by mail that are received by a Participating Political Subdivision must be transported by runner on the day of receipt to the Dallas County Elections Department, Elections Operations Facility at 0000 Xxxxx Xxxxx Xxxxx, Xxxxxx, Xxxxx 00000 for processing. Persons voting by mail must send their voted ballots to the Dallas County Elections Department. All early voting ballots will be prepared for counting by an Early Voting Ballot Board appointed under Subchapter A of Chapter 87 of the Texas Election Code. The Parties agree that tThe County Election Board and the Participating Political Subdivisions will appoint Xxxxx Xxxxxxx as the Ppresiding Jjudge, Xxxxx Xxxxx as the Aalternate Ppresiding Jjudge, and at least one additional member of the Early Voting Ballot Board. In accordance with Section 87.027(a-1), if a written request is received for a signature verification committee by October 1, 2022, then the signature verification committee will be appointed in accordance with Section 87.027 of the Texas Election Code. A list of the members of the signature verification committee will be furnished to each Participating Political Subdivision. The Ppresiding Jjudge of the Early Voting Ballot Board shall deliver notices of rejected ballots in compliance with Section 87.0431, Texas Election Code. The Elections Administrator, their agent or assignee will conduct a criminal background check (in accordance with statutory requirements) of any person who is expected to or scheduled to serve or work in this Joint Election at either the Elections Department or an eEarly vVoting location. Any person that does not satisfactorily pass the criminal background check will be ineligible to serve or work in this Joint Election. Failure to obtain a criminal background check does not release the participating entity’s obligation to pay for service rendered in good faith. Additionally, DCED will conduct a review of all poll workers against the Texas Public Sex Offender Registry and provide the results to the Parties.

ELECTION EXPENSES. a) The Participating Political Subdivisions agree to share the costs of administering this Joint Election as specified in “Attachment A.” The Election Administrator will charge a general supervisory fee not to exceed ten (10%) percent of the total cost of this Joint Election as authorized by Section 31.100 of the Texas Election Code. In no event will the ten (10%) percent general supervisory fee be refunded to any Participating Political Subdivision. If the ballot, candidates, or propositions supplied by the Participating Political Subdivision are changed after their initial programming and/or printing by the Elections Administrator due to a court order from a court of competent jurisdiction, the affected Participating Political Subdivision(s) agrees to pay all expenses associated with re-printing and re-programming the ballots pursuant to a court order including expenses for expedited services and “Attachment A” will be amended by the Election Administrator. b) . Allocation of costs among the Participating Political Subdivisions will be according to a formula based on the average cost per polling Vote Center/polling place and the allocation of election day Tabulators in that polling place (“Unit Cost”). The Unit Cost will be determined by dividing the total of the itemized list of estimated election expenses by the total number of Vote Centers/polling places and calculations of active registered voters in each political subdivision. “Vote Centers/polling places” will be identified by and defined based on the presence and number of DS200s and/or Election Supply Carts (“ESCs”). Any Participating Political Subdivision that requests additional Vote Centers/polling locations, equipment, or a different combination of precincts in polling places/Vote Centers that exceeds the Unit Cost will be billed directlydirectly for any excess expenditures (e.g. supplies, equipment, personnel, etc.). The cost of any special request from a Participating Political Subdivision, which is not agreed upon by all Participating Political Subdivisions, will be borne by the Participating Political Subdivision making the special request. Each Participating Political Subdivision agrees that no Participating Political Subdivision will be billed less than the minimum of one full Unit Cost as specified in “Attachment A.” The expenses for early voting by mail and personal appearance will be paid by each Participating Political Subdivision as set forth in “Attachment A.” The Elections Administrator will determine the final election expenses to the extent practicable within one hundred and eighty (180) business days after the final canvass of this Joint Election or the runoff election, if any. The Elections Administrator will provide each Participating Political Subdivision with a final, written accounting of all money that was deposited into, and payments that were made from, the Joint Election account(s) maintained by the Dallas County Elections Department for this Joint Election and the runoff election, if any. If the Elections Administrator requires additional money to perform its obligations under this Election Services Contract, then the Elections Administrator will xxxx each Participating Political Subdivision using the same method used to determine each Participating Political Subdivision’s required deposit in “Attachment A” of this Election Services Contract (“Final Xxxx”). The Participating Political Subdivision shall pay the Final Xxxx within thirty (30) days of receipt except for any amount the Participating Political Subdivision files a timely good faith dispute under Section 17 of this Election Services Contract. After all of the expenses of this Joint Election are paid and disputes, if any, resolved, any monies that remain in the account maintained by the Dallas County Elections Department for this Election Services Contract will be refunded to the Participating Political Subdivisions (the “Refund”) as soon as practicable. Attachment A: Cost Audit details the cost and expenses anticipated for this election; Participating Political Subdivisions will initially receive an estimate cost audit. The Final Xxxx will be distributed as soon as all cost and expenses for the election can be determined. Each Participating Political Subdivision hereby agrees to deposit with the Dallas County Elections Department either half or the full balance of money listed in “Attachment A: Deposit of Funds Detail” of this Election Services Contract by the first deposit due date of (on or before) Wednesday, February 24, 2021. If the Participating Political Subdivision makes a partial initial deposit on or by Wednesday, February 24, 2021, a full and final deposit must be made to the Dallas County Elections Department by Tuesday, March 16, 2021. The Dallas County Elections Department will place the money deposited by the Participating Political Subdivisions in a Joint Election account. The deposit of funds by each Participating Political Subdivision is an express condition precedent to the participation of each Participating Political Subdivision in this Election Services Contract. A Participating Political Subdivision may seek an extension from the Elections Administrator as to the due date for the deposit of funds. Such an extension must be sought in writing and prior to due date for such deposit by the Participating Political Subdivision. Any decision(s) made by the Elections Administrator will be provided in writing to the Participating Political Subdivision. The Elections Administrator, however, shall not be required to grant an extension for the deposit of funds by a Participating Political Subdivision. For any Participating Political Subdivision that fails to deposit the total amounts specified in “Attachment A” by the dates specified in this Election Services Contract or any extension granted by the Elections Administrator, the Elections Administrator will be relieved from the responsibility to perform under this Election Services Contract for such Participating Political Subdivision. The Elections Administrator will only draw money from this Joint Election account to pay for election expenses that are included in “Attachment A” to this Election Services Contract and for other expenses that the Participating Political Subdivisions agree to in writing. If a Participating Political Subdivision withdraws completely from this Joint Election by February 22, 2021, then the Elections Administrator will refund (as soon as practicable) that Participating Political Subdivision’s deposit, less any money already expended before the withdrawal and less the general supervisory fee authorized by Section 31.100 of the Texas Election Code. In the event of a partial withdrawal from this Joint Election, deposits will not be refunded to the Participating Political Subdivisions. The Elections Administrator will not make partial refunds to a Participating Political Subdivision if any candidate(s) or propositions do not appear on the ballot for that Participating Political Subdivision.

ELECTION EXPENSES. a) The Participating Political Subdivisions agree to share the costs of administering this Joint Election as specified in “Attachment A.” The Election Administrator will charge a general supervisory fee not to exceed ten (10%) percent of the total cost of this Joint Election as authorized by Section 31.100 of the Texas Election Code. In no event will the ten (10%) percent general supervisory fee be refunded to any Participating Political Subdivision. If the ballot, candidates, or propositions supplied by the Participating Political Subdivision are changed after their initial programming and/or printing by the Elections Administrator due to a court order from a court of competent jurisdiction, the affected Participating Political Subdivision(s) agrees to pay all expenses associated with re-printing and re-programming the ballots pursuant to a court order including expenses for expedited services and “Attachment A” will be amended by the Election Administrator. b) Allocation of costs among the Participating Political Subdivisions will be according to a formula based on the average cost per polling Vote Center/Center polling place and the allocation of election day Tabulators (hereinafter “DS200’s”) in that polling place (“Unit Cost”). The Unit Cost will be determined by dividing the total of the itemized list of estimated election expenses by the total number of Vote Centers/Center(s) polling places places. A “Vote Center” will be identified by and calculations defined based on the presence and number of active registered voters in each political subdivisionDS200’s and/or Election Supply Carts (“ESC’s”). Any Participating Political Subdivision that requests additional Vote Centers/polling locations, equipment, Centers or a different combination of precincts in polling places/Vote Centers that exceeds the Unit Cost equipment will be billed directlydirectly for any excess expenditures (e.g.