Common use of Evaluation and Award to Lowest Responsive and Responsible Bidder Clause in Contracts

Evaluation and Award to Lowest Responsive and Responsible Bidder. To determine the lowest responsive and responsible bidder with respect to this bid, the following items, may be considered so as to protect the interest of the City: a. The total base bid plus any alternates (aka - additive bid item) the City elects to accept, if any. The City reserves the right to accept alternates in any order or combination. b. If a unit price contract is requested, the total amount based on the estimated quantities as set forth in the Bid Form will be considered. (The listed unit prices for each item will control and any mathematical errors may be adjusted by the Purchasing Division using the proper estimated quantities.) c. The ability, capacity and skill of the bidder to perform the contract or provide the services and/or items required. d. Whether the bidder can perform the contract promptly and within the time specified, without delay or interference. e. The character, integrity, reputation, judgment, experience and efficiency of the bidder. f. The quality of performance of previous contracts or services. g. The previous and existing compliance by the bidder with laws and ordinances relating to the contract, purchase or service. h. The equipment and facilities available to the bidder to perform the contract or provide the services and/or items. i. The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the services and/or items. j. The quality, availability and adaptability of the supplies, materials, equipment or services to the particular use required. k. The ability of the bidder to provide future maintenance, parts and service for the use of the subject of the purchase or contract, if required. l. Bids shall be evaluated based on the requirements set forth in this Invitation to Bid, and other criteria to determine acceptability such as inspection, testing, quality, workmanship, delivery, suitability for a particular purpose and life cycle cost. The City, in its sole discretion, may elect to waive an informality in any bid.