Exceptions or Violations Clause Samples

Exceptions or Violations. (1) Any exception or violation of this pol- icy must be promptly reported to the Organi- zation’s (i) principal executive officer, (ii) of- ficer with primary responsibility for the Or- ganization’s compliance function, or (iii) of- ficer designated with primary responsibility for overseeing the administration, moni- toring, and compliance with this policy. Ex- ceptions and violations must be reported to the board of directors no less frequently than annually, or more frequently as the nature and severity of violation may warrant. All employees, officers, and directors of the Or- ganization must adhere to this policy and will be held accountable for compliance. Any employee or officer who violates this policy may be subject to disciplinary action up to and including termination of employment. (2) Any employee or officer that is aware of any circumstance that may indicate a ▇▇▇▇▇- tion of this policy is required to report such circumstance to their supervisor or the Or- ganization’s principal compliance officer or compliance group. The Organization pro- hibits retaliation against any employee or officer for making a good faith report of ac- tual or suspected violations of the Organiza- tion’s code of conduct, laws, regulations, or other Organization policies, including this policy. A finding of retaliation against any such employee or officer may result in dis- ciplinary action up to and including termi- nation. Failure to promptly report known violations by others may also be deemed a violation of the Organization’s code of con- duct. (3) Employees and officers may ask ques- tions, raise concerns, or report instances of non-compliance with this policy and/or any of the existing underlying relevant policies by contacting the following: [COMPLIANCE HELP LINE OR E–MAIL].