Common use of GENERAL REQUIREMENTS FOR ALL GRANTEES Clause in Contracts

GENERAL REQUIREMENTS FOR ALL GRANTEES. A. Grantee shall comply with all applicable State and federal laws, rules, policies, standards, regulations, and guidelines, as amended, including but not limited to the following: 1. DSHS HIV and STI Program Operating Procedures and Standards (POPS), including any revisions, which is available at: Program Operating Procedures and Standards (POPS) | Texas DSHS; 2. DSHS Policy Guidelines for Self-Collection and HIV self-testing kits, including any revisions, which is available at: HIV/STD Program | Texas DSHS; 3. Any System Agency-issued letters or memos with additional directions and policies; 4. Chapter 81 of the Texas Health and Safety Code (related to communicable diseases, public health disasters and public health emergencies); 5. Chapter 85 of the Texas Health and Safety Code (related to acquired immune deficiency syndrome and HIV infection); 6. Chapter 94 of the Texas Health and Safety Code (related to education and prevention programs for Hepatitis C); 7. Title 25 of the Texas Administrative Code (TAC), Chapters 97 and 98, Subchapter C; 8. Texas Government Code Section 531.02161 (related to delivery of an in-person service, requiring an option of that service via telecommunications or using information technology); and 9. HIV/STI Program and HIV/STI Unit policies and procedures, including but not limited to, Policy 530.002 (related to prohibiting discrimination in program services) and HIV Prevention Program Reports and Forms. B. Grantee shall commence activities no later than ninety (90) days following the Project Period start date. C. Grantee shall incorporate condom promotion, education, and distribution into all program activities. D. Grantee shall establish, build, or maintain collaboration agreements (e.g., Memoranda of Understanding [“MOUs”], service agreements) with other community-based organizations and medical providers to ensure the delivery of comprehensive services across the care continuum. Collaboration agreements must serve eligible Priority Population(s). E. Grantee shall create a model for continuous community feedback, input, and engagement, such as a community advisory board, to assist with programmatic decision-making. F. Grantee shall participate in state and local HIV planning and evaluation activities and in local efforts to coordinate HIV prevention and treatment services. Grantee shall use community assessments to evaluate and improve recruitment, outreach, and condom distribution strategies and tailor education and recruitment efforts to their designated Priority Population(s). G. Grantee shall develop and implement campaigns and resources that provide education on comprehensive sexual health (e.g., HIV-related stigma, HIV vulnerability, and options for prevention such as PrEP and nPEP, testing, care, and treatment). Campaigns may include online and social media activities. Grantee shall monitor and record web analytics that describe service-related posts on different media platforms. Grantee shall provide this data to System Agency, upon request. H. Grantee shall submit literature or materials it proposes to use in prevention activities for review and approval by a locally constituted review panel that meets the DSHS requirements, which are available at xxxxx://xxx.xxxx.xxxxx.xxx/hivstd/info/pmrp.shtm. Grantee shall obtain System Agency verification and approval of any content or publication partially or fully funded by this Grant Award, and Xxxxxxx shall acknowledge System Agency. I. Grantee shall deliver all services in a culturally responsive and sensitive manner, taking low health literacy into account, using the National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care. Grantee shall implement strategies that ensure its program is culturally, linguistically, and educationally appropriate to the needs of the Priority Population(s). J. Grantee shall work cooperatively with System Agency, as may be reasonably requested, to participate in special projects, public health initiatives, and activities to raise awareness of innovative HIV prevention practices to meet the goals of the Texas HIV Plan, which can be found at Texas DSHS HIV/STI Program - HIV and STI Planning. K. Grantee shall ensure that any activity performed using grant funds received as a result of this Contract does not duplicate existing prevention activities in the Grantee’s HIV Service Delivery Area. L. Grantee shall authorize and require staff (including volunteers) to attend training, conferences, and meetings as directed by System Agency. M. Grantee shall budget grant funding to meet training requirements in a timely manner and ensure staff and volunteers are trained in accordance with the training requirements located at xxxxx://xxx.xxxx.xxxxx.xxx/hivstd/training/ and as otherwise directed by System Agency. Grantee shall document training requirements for all staff. N. Grantee shall focus testing on communities and groups where HIV is most prevalent. O. Grantee shall ensure successful linkage systems that not only create access to medical care for newly diagnosed individuals but also help to quickly identify and address barriers that may prevent individuals from following through with their HIV medical care. P. Grantee shall provide notification of budget transfers by submission of a revised Categorical Budget Form and Budget Change Request Form to the designated DSHS Contract Manager, highlighting the areas affected by the budget transfer. Xxxxxxx is advised as follows: 1. For any transfer between budget categories, Grantee shall provide notification of transfer between budget categories by submission of a revised Categorical Budget Form to the DSHS Contract Representative, highlighting the areas affected by the budget transfer and written justification for the transfer request. After DSHS review, the designated DSHS Contract Representative will provide notification of acceptance or rejection to Grantee by email; and 2. Any transfer between budget categories that includes ‘Equipment’ and/or ‘Indirect Cost’ categories must be incorporated by amendment. Grantee shall submit timely written notification to DSHS Contract Representative using the Budget Change Request Form and request DSHS approval. If the revision is approved, the budget revision is not authorized, and the funds cannot be utilized, until an amendment is executed by the Parties.

GENERAL REQUIREMENTS FOR ALL GRANTEES. A. Grantee shall comply with all applicable State state and federal laws, rules, policies, standards, regulations, and guidelines, as amendedincluding, including but not limited to the followingto: 1. DSHS HIV and STI Program Operating Procedures and Standards (POPS), including any revisions, which is available at: Program Operating Procedures and Standards (POPS) | Texas DSHSlocated at xxxxx://xxxx.xxxxx.xxx/hivstd/pops; 2. DSHS Policy Guidelines for Self-Collection and HIV selfSelf-testing kitsTesting Kits, including any revisions, which is available at: HIV/STD Program | Texas DSHSlocated at xxxxx://xxx.xxxx.xxxxx.xxx/hivstd/; 3. Any System Agency-issued Agency letters or memos with additional directions and policies;; and 4. Chapter All applicable federal and state regulations and statutes, including but not limited to: a. Chapters 81 of the Texas Health and Safety Code (related to communicable diseases, public health disasters and public health emergencies); 5. Chapter 85 of the Texas Health and Safety Code (related to acquired immune deficiency syndrome and HIV infection)Code; 6. b. Chapter 94 of the Texas Health and Safety Code (related to education and prevention programs for Hepatitis hepatitis C); 7. c. Title 25 of the Texas Administrative Code (TAC), Chapters 97 and 98, Subchapter C; 8. d. Texas Government Code Section 531.02161 (related to delivery of an in-person service, requiring an option of that service via telecommunications or using information technology); and; 9. e. HIV/STI Program and HIV/STI Unit policies and procedures, including but not limited to, to DSHS Policy 530.002 (related to prohibiting discrimination in program services) ), the Program Operating Procedures and Standards, and the HIV Prevention Program Reports and Forms, including applicable state law and rules, program policies, and any reporting requirements associated with all funding activities; and f. DSHS POPS Chapter 1.6 (related to implementing testing processes). B. Grantee shall commence ensure activities begin no later than ninety (90) days following the Project Period Contract start date. C. Grantee shall incorporate condom promotion, education, and distribution into all program activities. D. Grantee shall establish, build, or maintain collaboration agreements (e.g., Memoranda memoranda of Understanding [“understanding (MOUs”]), service agreements) with other community-based organizations and medical providers to ensure the delivery of comprehensive services across the care continuum. Collaboration Grantee shall ensure that agreements must with organizations center on services that serve eligible Priority Population(spriority population(s). Grantee shall ensure that agreements are available to System Agency upon request. E. Grantee shall create a model for continuous community feedback, input, and engagement, such as a community advisory board, to assist with programmatic decision-making. F. Grantee shall participate in state and local HIV planning and evaluation activities and in local efforts to coordinate HIV prevention and treatment services. Grantee shall must use community assessments to evaluate and improve recruitment, outreach, and condom distribution strategies and tailor education and recruitment efforts to their designated Priority Population(s)the priority population(s) they intend to serve. G. Grantee shall develop and implement campaigns and resources that to provide education on about comprehensive sexual health (e.g., HIV-related stigma, HIV vulnerability, and options for prevention such as PrEP Pre-Exposure Prophylaxis (PrEP) and nPEPPostexposure Prophylaxis (PEP), testing, care, and treatment). Campaigns may include online and social media activities. Grantee shall monitor and record keep track of web analytics that describe describing service-related posts on different media platforms. Grantee These shall provide this data be available to System Agency, DSHS upon requestrequest for monitoring purposes. H. Grantee shall submit literature or materials it proposes Grantee plans to use in prevention activities funded by DSHS for review and approval by a locally constituted review panel that meets the DSHS requirements, which are available requirements found at xxxxx://xxx.xxxx.xxxxx.xxx/hivstd/info/pmrp.shtm. Grantee shall obtain System Agency verification must ensure that DSHS verifies and approval of any approves the content or publication in publications partially or fully funded by this Grant Awardaward, and Xxxxxxx shall acknowledge System Agencythat the Grantee acknowledges DSHS. I. Grantee shall deliver all services in a culturally responsive and sensitive manner, taking low health literacy into account, using the National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care. Grantee shall must implement strategies to ensure that ensure its the program is culturally, linguistically, and educationally appropriate to meet the needs of the Priority Population(spriority population(s) and that program staff have strong socio-cultural identification with the priority population(s). J. Grantee shall work cooperatively with System AgencyDSHS, as may be reasonably requested, to participate in special projects, public health initiatives, and activities to raise awareness of innovative HIV prevention practices to meet the goals of the Texas HIV Plan, which can be found Plan at Texas DSHS HIV/STI STD Program - HIV and STI STD Planning. K. Grantee shall ensure that any activity performed using grant funds received as a result of this Contract does supplement and do not duplicate existing prevention activities in the Granteeapplicant’s HIV Service Delivery Areaservice delivery area. L. Grantee shall authorize maintain an inventory of equipment, supplies defined as Controlled Assets, and require staff real property. Submit an annual cumulative report of the equipment and other property on HHS System Agency Grantee’s Property Inventory Report to the designated DSHS Contract Manager by email not later than October 15 of each year. Controlled Assets include firearms, regardless of the acquisition cost, and the following assets with an acquisition cost of $500 or more, but less than $5,000: desktop and laptop computers (including volunteers) to attend trainingnotebooks, conferencestablets, and meetings as directed by System Agencysimilar devices), non-portable printers and copiers, emergency management equipment, communication devices and systems, medical and laboratory equipment, and media equipment. Controlled Assets are considered Supplies and do not include a capitalized asset, real property, an improvement to real property, or infrastructure. M. Grantee shall budget grant funding to meet training requirements in a timely manner and ensure staff and volunteers are trained in accordance with the training requirements located at xxxxx://xxx.xxxx.xxxxx.xxx/hivstd/training/ and as otherwise directed by System Agency. Grantee shall document training requirements for all staff. N. Grantee shall focus testing on communities and groups where HIV is most prevalent. O. Grantee shall ensure successful linkage systems that not only create access to medical care for newly diagnosed individuals but also help to quickly identify and address barriers that may prevent individuals from following through with their HIV medical care. P. Grantee shall provide notification of budget transfers transfer requests by submission of a revised Categorical Budget Form and Budget Change Request Form to the designated DSHS Contract Manager, highlighting the areas affected by the budget transfer. Xxxxxxx is advised as follows: 1. For any transfer between budget categories, Grantee shall provide notification of transfer between budget categories by submission of a revised Categorical Budget Form to the DSHS Contract Representative, highlighting the areas affected by the budget transfer and written justification for the transfer request. After DSHS review, the designated DSHS Contract Representative will provide notification of acceptance or rejection to Grantee by email; and 2. Any transfer between budget categories that includes ‘Equipment’ and/or ‘Indirect Cost’ categories must be incorporated by amendment. Grantee shall submit timely written notification to DSHS Contract Representative using the Budget Change Request Form and request DSHS approval. If the revision is approved, the budget revision is not authorized, and the funds cannot be utilized, until an amendment is executed by the Parties.

GENERAL REQUIREMENTS FOR ALL GRANTEES. A. Grantee shall comply with all applicable State and federal laws, rules, policies, standards, regulations, and guidelines, as amended, including but not limited to the following: 1. DSHS HIV and STI Program Operating Procedures and Standards (POPS), including any revisions, which is available at: Program Operating Procedures and Standards (POPS) | Texas DSHS; 2. DSHS Policy Guidelines for Self-Collection and HIV self-testing kits, including any revisions, which is available at: HIV/STD Program | Texas DSHS; 3. Any System Agency-issued letters or memos with additional directions and policies; 4. Chapter 81 of the Texas Health and Safety Code (related to communicable diseases, public health disasters and public health emergencies); 5. Chapter 85 of the Texas Health and Safety Code (related to acquired immune deficiency syndrome and HIV infection); 6. Chapter 94 of the Texas Health and Safety Code (related to education and prevention programs for Hepatitis C); 7. Title 25 of the Texas Administrative Code (TAC), Chapters 97 and 98, Subchapter C; 8. Texas Government Code Section 531.02161 (related to delivery of an in-person service, requiring an option of that service via telecommunications or using information technology); and 9. HIV/STI Program and HIV/STI Unit policies and procedures, including but not limited to, Policy 530.002 (related to prohibiting discrimination in program services) and HIV Prevention Program Reports and Forms. B. Grantee shall commence activities no later than ninety (90) days following the Project Period start date. C. Grantee shall incorporate condom promotion, education, and distribution into all program activities. D. Grantee shall establish, build, or maintain collaboration agreements (e.g., Memoranda of Understanding [“MOUs”], service agreements) with other community-based organizations and medical providers to ensure the delivery of comprehensive services across the care continuum. Collaboration agreements must serve eligible Priority Population(s). E. Grantee shall create a model for continuous community feedback, input, and engagement, such as a community advisory board, to assist with programmatic decision-making. F. Grantee shall participate in state and local HIV planning and evaluation activities and in local efforts to coordinate HIV prevention and treatment services. Grantee shall use community assessments to evaluate and improve recruitment, outreach, and condom distribution strategies and tailor education and recruitment efforts to their designated Priority Population(s). G. Grantee shall develop and implement campaigns and resources that provide education on comprehensive sexual health (e.g., HIV-related stigma, HIV vulnerability, and options for prevention such as PrEP and nPEP, testing, care, and treatment). Campaigns may include online and social media activities. Grantee shall monitor and record web analytics that describe service-related posts on different media platforms. Grantee shall provide this data to System Agency, upon request. H. Grantee shall submit literature or materials it proposes to use in prevention activities for review and approval by a locally constituted review panel that meets the DSHS requirements, which are available at xxxxx://xxx.xxxx.xxxxx.xxx/hivstd/info/pmrp.shtm. Grantee shall obtain System Agency verification and approval of any content or publication partially or fully funded by this Grant Award, and Xxxxxxx shall acknowledge System Agency. I. Grantee shall deliver all services in a culturally responsive and sensitive manner, taking low health literacy into account, using the National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care. Grantee shall implement strategies that ensure its program is culturally, linguistically, and educationally appropriate to the needs of the Priority Population(s). J. Grantee shall work cooperatively with System Agency, as may be reasonably requested, to participate in special projects, public health initiatives, and activities to raise awareness of innovative HIV prevention practices to meet the goals of the Texas HIV Plan, which can be found at Texas DSHS HIV/STI Program - HIV and STI Planning. K. Grantee shall ensure that any activity performed using grant funds received as a result of this Contract does not duplicate existing prevention activities in the Grantee’s HIV Service Delivery Area. L. Grantee shall authorize and require staff (including volunteers) to attend training, conferences, and meetings as directed by System Agency. M. Grantee shall budget grant funding to meet training requirements in a timely manner and ensure staff and volunteers are trained in accordance with the training requirements located at xxxxx://xxx.xxxx.xxxxx.xxx/hivstd/training/ and as otherwise directed by System Agency. Grantee shall document training requirements for all staff. N. Grantee shall focus testing on communities and groups where HIV is most prevalent. O. Grantee shall ensure successful linkage systems that not only create access to medical care for newly diagnosed individuals but also help to quickly identify and address barriers that may prevent individuals from following through with their HIV medical care. P. Grantee shall provide notification of budget transfers by submission of a revised Categorical Budget Form and Budget Change Request Form to the designated DSHS Contract Manager, highlighting the areas affected by the budget transfer. Xxxxxxx is advised as follows: 1. For any transfer between budget categories, Grantee shall provide notification of transfer between budget categories by submission of a revised Categorical Budget Form to the DSHS Contract Representative, highlighting the areas affected by the budget transfer and written justification for the transfer request. After DSHS review, the designated DSHS Contract Representative will provide notification of acceptance or rejection to Grantee by email; 2. For transfer of funds between direct budget categories, other than the ‘Equipment’ and ‘Indirect Cost’ categories, for less than or equal to a cumulative twenty-five (25) percent of the total value of the respective Contract budget period, Grantee shall submit timely written notification to DSHS Contract Representative using the Budget Change Request Form and request DSHS approval. If approved, DSHS Contract Representative will provide notification of acceptance to Grantee by email, upon receipt of which, the revised budget will be incorporated into the Contract; and 23. Any transfer between budget categories that includes ‘Equipment’ and/or ‘Indirect Cost’ categories must be incorporated by amendment. Grantee shall submit timely written notification to DSHS Contract Representative using the Budget Change Request Form and request DSHS approval. If the revision is approved, the budget revision is not authorized, and the funds cannot be utilized, until an amendment is executed by the Parties.

GENERAL REQUIREMENTS FOR ALL GRANTEES. A. Grantee shall comply with all applicable State and federal laws, rules, policies, standards, regulations, and guidelines, as amended, including but not limited to the following: 1. DSHS HIV and STI Program Operating Procedures and Standards (POPS), including any revisions, which is available at: Program Operating Procedures and Standards (POPS) | Texas DSHS; 2. DSHS Policy Guidelines for Self-Collection and HIV self-testing kits, including any revisions, which is available at: HIV/STD Program | Texas DSHS; 3. Any System Agency-issued letters or memos with additional directions and policies; 4. Chapter 81 of the Texas Health and Safety Code (related to communicable diseases, public health disasters and public health emergencies); 5. Chapter 85 of the Texas Health and Safety Code (related to acquired immune deficiency syndrome and HIV infection); 6. Chapter 94 of the Texas Health and Safety Code (related to education and prevention programs for Hepatitis C); 7. Title 25 of the Texas Administrative Code (TAC), Chapters 97 and 98, Subchapter C; 8. Texas Government Code Section 531.02161 (related to delivery of an in-person service, requiring an option of that service via telecommunications or using information technology); and 9. HIV/STI Program and HIV/STI Unit policies and procedures, including but not limited to, Policy 530.002 (related to prohibiting discrimination in program services) and HIV Prevention Program Reports and Forms. B. Grantee shall commence activities no later than ninety (90) days following the Project Period start date. C. Grantee shall incorporate condom promotion, education, and distribution into all program activities. D. Grantee shall establish, build, or maintain collaboration agreements (e.g., Memoranda of Understanding [“MOUs”], service agreements) with other community-based organizations and medical providers to ensure the delivery of comprehensive services across the care continuum. Collaboration agreements must serve eligible Priority Population(s). E. Grantee shall create a model for continuous community feedback, input, and engagement, such as a community advisory board, to assist with programmatic decision-making. F. Grantee shall participate in state and local HIV planning and evaluation activities and in local efforts to coordinate HIV prevention and treatment services. Grantee shall use community assessments to evaluate and improve recruitment, outreach, and condom distribution strategies and tailor education and recruitment efforts to their designated Priority Population(s). G. Grantee shall develop and implement campaigns and resources that provide education on comprehensive sexual health (e.g., HIV-related stigma, HIV vulnerability, and options for prevention such as PrEP and nPEP, testing, care, and treatment). Campaigns may include online and social media activities. Grantee shall monitor and record web analytics that describe service-related posts on different media platforms. Grantee shall provide this data to System Agency, upon request. H. Grantee shall submit literature or materials it proposes to use in prevention activities for review and approval by a locally constituted review panel that meets the DSHS requirements, which are available at xxxxx://xxx.xxxx.xxxxx.xxx/hivstd/info/pmrp.shtm. Grantee shall obtain System Agency verification and approval of any content or publication partially or fully funded by this Grant Award, and Xxxxxxx shall acknowledge System Agency. I. Grantee shall deliver all services in a culturally responsive and sensitive manner, taking low health literacy into account, using the National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care. Grantee shall implement strategies that ensure its program is culturally, linguistically, and educationally appropriate to the needs of the Priority Population(s). J. Grantee shall work cooperatively with System Agency, as may be reasonably requested, to participate in special projects, public health initiatives, and activities to raise awareness of innovative HIV prevention practices to meet the goals of the Texas HIV Plan, which can be found at Texas DSHS HIV/STI Program - HIV and STI Planning. K. Grantee shall ensure that any activity performed using grant funds received as a result of this Contract does not duplicate existing prevention activities in the Grantee’s HIV Service Delivery Area. L. Grantee shall authorize and require staff (including volunteers) to attend training, conferences, and meetings as directed by System Agency. M. Grantee shall budget grant funding to meet training requirements in a timely manner and ensure staff and volunteers are trained in accordance with the training requirements located at xxxxx://xxx.xxxx.xxxxx.xxx/hivstd/training/ and as otherwise directed by System Agency. Grantee shall document training requirements for all staff. N. Grantee shall focus testing on communities and groups where HIV is most prevalent. O. Grantee shall ensure successful linkage systems that not only create access to medical care for newly diagnosed individuals but also help to quickly identify and address barriers that may prevent individuals from following through with their HIV medical care. P. Grantee shall provide notification of budget transfers by submission of a revised Categorical Budget Form and Budget Change Request Form to the designated DSHS Contract Manager, highlighting the areas affected by the budget transfer. Xxxxxxx is advised as follows: 1. For any transfer between budget categories, Grantee shall provide notification of transfer between budget categories by submission of a revised Categorical Budget Form to the DSHS Contract Representative, highlighting the areas affected by the budget transfer and written justification for the transfer request. After DSHS review, the designated DSHS Contract Representative will provide notification of acceptance or rejection to Grantee by email; and; 2. Any transfer between budget categories that includes ‘Equipment’ and/or ‘Indirect Cost’ categories must be incorporated by amendment. Grantee shall submit timely written notification to DSHS Contract Representative using the Budget Change Request Form and request DSHS approval. If the revision is approved, the budget revision is not authorized, and the funds cannot be utilized, until an amendment is executed by the Parties.

GENERAL REQUIREMENTS FOR ALL GRANTEES. A. Grantee shall comply with all applicable State state and federal laws, rules, policies, standards, regulations, and guidelines, as amendedincluding, including but not limited to the followingto: 1. DSHS HIV and STI Program Operating Procedures and Standards (POPS), including any revisions, which is available at: Program Operating Procedures and Standards (POPS) | Texas DSHSlocated at xxxxx://xxxx.xxxxx.xxx/hivstd/pops; 2. DSHS Policy Guidelines for Self-Collection and HIV selfSelf-testing kitsTesting Kits, including any revisions, which is available at: HIV/STD Program | Texas DSHSlocated at xxxxx://xxx.xxxx.xxxxx.xxx/hivstd/; 3. Any System Agency-issued Agency letters or memos with additional directions and policies;; and 4. Chapter All applicable federal and state regulations and statutes, including but not limited to: a. Chapters 81 of the Texas Health and Safety Code (related to communicable diseases, public health disasters and public health emergencies); 5. Chapter 85 of the Texas Health and Safety Code (related to acquired immune deficiency syndrome and HIV infection)Code; 6. b. Chapter 94 of the Texas Health and Safety Code (related to education and prevention programs for Hepatitis hepatitis C); 7. c. Title 25 of the Texas Administrative Code (TAC), Chapters 97 and 98, Subchapter C; 8. d. Texas Government Code Section 531.02161 (related to delivery of an in-person service, requiring an option of that service via telecommunications or using information technology); and; 9. e. HIV/STI Program and HIV/STI Unit policies and procedures, including but not limited to, to DSHS Policy 530.002 (related to prohibiting discrimination in program services) ), the Program Operating Procedures and Standards, and the HIV Prevention Program Reports and Forms, including applicable state law and rules, program policies, and any reporting requirements associated with all funding activities; and f. DSHS POPS Chapter 1.6 (related to implementing testing processes). B. Grantee shall commence ensure activities begin no later than ninety (90) days following the Project Period Contract start date. C. Grantee shall incorporate condom promotion, education, and distribution into all program activities. D. Grantee shall establish, build, or maintain collaboration agreements (e.g., Memoranda memoranda of Understanding [“understanding (MOUs”]), service agreements) with other community-based organizations and medical providers to ensure the delivery of comprehensive services across the care continuum. Collaboration Grantee shall ensure that agreements must with organizations center on services that serve eligible Priority Population(spriority population(s). Grantee shall ensure that agreements are available to System Agency upon request. E. Grantee shall create a model for continuous community feedback, input, and engagement, such as a community advisory board, to assist with programmatic decision-making. F. Grantee shall participate in state and local HIV planning and evaluation activities and in local efforts to coordinate HIV prevention and treatment services. Grantee shall must use community assessments to evaluate and improve recruitment, outreach, and condom distribution strategies and tailor education and recruitment efforts to their designated Priority Population(s)the priority population(s) they intend to serve. G. Grantee shall develop and implement campaigns and resources that to provide education on about comprehensive sexual health (e.g., HIV-related stigma, HIV vulnerability, and options for prevention such as PrEP Pre-Exposure Prophylaxis (PrEP) and nPEPPostexposure Prophylaxis (PEP), testing, care, and treatment). Campaigns may include online and social media activities. Grantee shall monitor and record keep track of web analytics that describe describing service-related posts on different media platforms. Grantee These shall provide this data be available to System Agency, DSHS upon requestrequest for monitoring purposes. H. Grantee shall submit literature or materials it proposes Grantee plans to use in prevention activities funded by DSHS for review and approval by a locally constituted review panel that meets the DSHS requirements, which are available requirements found at xxxxx://xxx.xxxx.xxxxx.xxx/hivstd/info/pmrp.shtm. Grantee shall obtain System Agency verification must ensure that DSHS verifies and approval of any approves the content or publication in publications partially or fully funded by this Grant Awardaward, and Xxxxxxx shall acknowledge System Agencythat the Grantee acknowledges DSHS. I. Grantee shall deliver all services in a culturally responsive and sensitive manner, taking low health literacy into account, using the National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care. Grantee shall must implement strategies to ensure that ensure its the program is culturally, linguistically, and educationally appropriate to meet the needs of the Priority Population(spriority population(s) and that program staff have strong socio-cultural identification with the priority population(s). J. Grantee shall work cooperatively with System AgencyDSHS, as may be reasonably requested, to participate in special projects, public health initiatives, and activities to raise awareness of innovative HIV prevention practices to meet the goals of the Texas HIV Plan, which can be found Plan at Texas DSHS HIV/STI STD Program - HIV and STI STD Planning. K. Grantee shall ensure that any activity performed using grant funds received as a result of this Contract does supplement and do not duplicate existing prevention activities in the Granteeapplicant’s HIV Service Delivery Areaservice delivery area. L. Grantee shall authorize maintain an inventory of equipment, supplies defined as Controlled Assets, and require staff real property. Submit an annual cumulative report of the equipment and other property on HHS System Agency Grantee’s Property Inventory Report to the designated DSHS Contract Manager by email not later than October 15 of each year. Controlled Assets include firearms, regardless of the acquisition cost, and the following assets with an acquisition cost of $500 or more, but less than $5,000: desktop and laptop computers (including volunteers) to attend trainingnotebooks, conferencestablets, and meetings as directed by System Agencysimilar devices), non-portable printers and copiers, emergency management equipment, communication devices and systems, medical and laboratory equipment, and media equipment. Controlled Assets are considered Supplies and do not include a capitalized asset, real property, an improvement to real property, or infrastructure. M. Grantee shall budget grant funding to meet training requirements in a timely manner and ensure staff and volunteers are trained in accordance with the training requirements located at xxxxx://xxx.xxxx.xxxxx.xxx/hivstd/training/ and as otherwise directed by System Agency. Grantee shall document training requirements for all staff. N. Grantee shall focus testing on communities and groups where HIV is most prevalent. O. Grantee shall ensure successful linkage systems that not only create access to medical care for newly diagnosed individuals but also help to quickly identify and address barriers that may prevent individuals from following through with their HIV medical care. P. Grantee shall provide notification of budget transfers transfer requests by submission of a revised Categorical Budget Form and Budget Change Request Form to the designated DSHS Contract Manager, highlighting the areas affected by the budget transfer. Xxxxxxx is advised as follows: 1. For any transfer between budget categories, Grantee shall provide notification of transfer between budget categories by submission of a revised Categorical Budget Form to the DSHS Contract Representative, highlighting the areas affected by the budget transfer and written justification for the transfer request. After DSHS review, the designated DSHS Contract Representative will provide notification of acceptance or rejection to Grantee by email; 2. For transfer of funds between direct budget categories, other than the ‘Equipment’ and ‘Indirect Cost’ categories, that cumulatively exceeds twenty-five (25) percent of the total value of the respective Contract budget period, Grantee shall submit timely written notification to DSHS Contract Representative using the Budget Change Request Form and request DSHS approval. If the revision is approved, the budget revision is not authorized, and the funds cannot be utilized, until an amendment is executed by the Parties; and 23. Any transfer between budget categories that includes ‘Equipment’ and/or ‘Indirect Cost’ categories must be incorporated by amendment. Grantee shall submit timely written notification to DSHS Contract Representative using the Budget Change Request Form and request DSHS approval. If the revision is approved, the budget revision is not authorized, and the funds cannot be utilized, until an amendment is executed by the Parties.

GENERAL REQUIREMENTS FOR ALL GRANTEES. A. Grantee shall comply with all applicable State and federal laws, rules, policies, standards, regulations, and guidelines, as amended, including but not limited to the following: 1. DSHS HIV and STI Program Operating Procedures and Standards (POPS), including any revisions, which is available at: Program Operating Procedures and Standards (POPS) | Texas DSHS; 2. DSHS Policy Guidelines for Self-Collection and HIV self-testing kits, including any revisions, which is available at: HIV/STD Program | Texas DSHS; 3. Any System Agency-issued letters or memos with additional directions and policies; 4. Chapter 81 of the Texas Health and Safety Code (related to communicable diseases, public health disasters and public health emergencies); 5. Chapter 85 of the Texas Health and Safety Code (related to acquired immune deficiency syndrome and HIV infection); 6. Chapter 94 of the Texas Health and Safety Code (related to education and prevention programs for Hepatitis C); 7. Title 25 of the Texas Administrative Code (TAC), Chapters 97 and 98, Subchapter C; 8. Texas Government Code Section 531.02161 (related to delivery of an in-person service, requiring an option of that service via telecommunications or using information technology); and 9. HIV/STI Program and HIV/STI Unit policies and procedures, including but not limited to, Policy 530.002 (related to prohibiting discrimination in program services) and HIV Prevention Program Reports and Forms. B. Grantee shall commence activities no later than ninety (90) days following the Project Period start date. C. Grantee shall incorporate condom promotion, education, and distribution into all program activities. D. Grantee shall establish, build, or maintain collaboration agreements (e.g., Memoranda of Understanding [“MOUs”], service agreements) with other community-based organizations and medical providers to ensure the delivery of comprehensive services across the care continuum. Collaboration agreements must serve eligible Priority Population(s). E. Grantee shall create a model for continuous community feedback, input, and engagement, such as a community advisory board, to assist with programmatic decision-making. F. Grantee shall participate in state and local HIV planning and evaluation activities and in local efforts to coordinate HIV prevention and treatment services. Grantee shall use community assessments to evaluate and improve recruitment, outreach, and condom distribution strategies and tailor education and recruitment efforts to their designated Priority Population(s). G. Grantee shall develop and implement campaigns and resources that provide education on comprehensive sexual health (e.g., HIV-related stigma, HIV vulnerability, and options for prevention such as PrEP and nPEP, testing, care, and treatment). Campaigns may include online and social media activities. Grantee shall monitor and record web analytics that describe service-related posts on different media platforms. Grantee shall provide this data to System Agency, upon request. H. Grantee shall submit literature or materials it proposes to use in prevention activities for review and approval by a locally constituted review panel that meets the DSHS requirements, which are available at xxxxx://xxx.xxxx.xxxxx.xxx/hivstd/info/pmrp.shtm. Grantee shall obtain System Agency verification and approval of any content or publication partially or fully funded by this Grant Award, and Xxxxxxx shall acknowledge System Agency. I. Grantee shall deliver all services in a culturally responsive and sensitive manner, taking low health literacy into account, using the National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care. Grantee shall implement strategies that ensure its program is culturally, linguistically, and educationally appropriate to the needs of the Priority Population(s). J. Grantee shall work cooperatively with System Agency, as may be reasonably requested, to participate in special projects, public health initiatives, and activities to raise awareness of innovative HIV prevention practices to meet the goals of the Texas HIV Plan, which can be found at Texas DSHS HIV/STI Program - HIV and STI Planning. K. Grantee shall ensure that any activity performed using grant funds received as a result of this Contract does not duplicate existing prevention activities in the Grantee’s HIV Service Delivery Area. L. Grantee shall authorize and require staff (including volunteers) to attend training, conferences, and meetings as directed by System Agency. M. Grantee shall budget grant funding to meet training requirements in a timely manner and ensure staff and volunteers are trained in accordance with the training requirements located at xxxxx://xxx.xxxx.xxxxx.xxx/hivstd/training/ and as otherwise directed by System Agency. Grantee shall document training requirements for all staff. N. Grantee shall focus testing on communities and groups where HIV is most prevalent. O. Grantee shall ensure successful linkage systems that not only create access to medical care for newly diagnosed individuals but also help to quickly identify and address barriers that may prevent individuals from following through with their HIV medical care. P. Grantee shall provide notification of budget transfers by submission of a revised Categorical Budget Form and Budget Change Request Form to the designated DSHS Contract Manager, highlighting the areas affected by the budget transfer. Xxxxxxx is advised as follows: 1. For any transfer between budget categories, Grantee shall provide notification of transfer between budget categories by submission of a revised Categorical Budget Form to the DSHS Contract Representative, highlighting the areas affected by the budget transfer and written justification for the transfer request. After DSHS review, the designated DSHS Contract Representative will provide notification of acceptance or rejection to Grantee by email; and; 2. For transfer of funds between direct budget categories, other than the ‘Equipment’ and ‘Indirect Cost’ categories, for less than or equal to a cumulative twenty-five (25) percent of the total value of the respective Contract budget period, Grantee shall submit timely written notification to DSHS Contract Representative using the Budget Change Request Form and request DSHS approval. If approved, DSHS Contract Representative will provide notification of acceptance to Grantee by email, upon receipt of which, the revised budget will be incorporated into the Contract; 3. Any transfer between budget categories that includes ‘Equipment’ and/or ‘Indirect Cost’ categories must be incorporated by amendment. Grantee shall submit timely written notification to DSHS Contract Representative using the Budget Change Request Form and request DSHS approval. If the revision is approved, the budget revision is not authorized, and the funds cannot be utilized, until an amendment is executed by the Parties.