General Terms and Conditions / Special Conditions for Contract. Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by [3 days after issuance of Job Order Request/Purchase Order] ☐ Others [pls. specify] Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub- contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. •At least 3 years of experience as water supply provider Please refer to the documents below to demonstrate eligibility. ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative UNDP may conduct post-qualification checks of current clients. Currency of Quotation Quotations shall be quoted in Philippine Peso Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☐ be inclusive of VAT and other applicable indirect the service, if parts are sourced from third party ☒ be exclusive of VAT and other applicable direct taxes Language of quotation English Including documentations Documents to be submitted Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile. ☒ Latest Business Registration Certificate. ☒ Latest Internal Revenue Certificate / Tax Clearance; ☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List; Quotation validity period Quotations shall remain valid for 120 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Not permitted ☐ Permitted Insert conditions for partial quotes and ensure that the requirements are properly listed in lots to allow partial quotes Alternative Quotes ☒ Not permitted ☐ Permitted Payment Terms ☐ 100% within 30 days after receipt of goods, works and/or services and submission of payment documentation. ☒ Other --Monthly payment upon submission of invoice Conditions for Release of Payment ☒ Written Acceptance of Goods, Services and Works, based on full compliance with the job order/PMS requirements ☒ Others: invoice Contact Person for corresponde nce, notifications and clarifications E-mail address: xxxxxxxxxxx.xx@xxxx.xxx Attention: Quotations shall not be submitted to this address but to the address for quotation submission above. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 5 days before submission deadline Responses to request for clarification will be communicated xxxxxxxxxxx.xx@xxxx.xxx by 2 days before submission deadline. Evaluation method ☒The Long term agreement will be awarded to the lowest price substantially compliant offer ☐ Other Click or tap here to enter text. Evaluation criteria ☒ Technical responsiveness/Full compliance to requirements and lowest price1 ☒ Full acceptance of the PO/Contract General Terms and Conditions ☒ Minimum of three (3) year experience in drinking water services Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ Contract Face Sheet (Goods and-or Services) UNDP for Long-Term Agreement (LTA). LTA is an agreement that has undefined volume of service over a set period in accordance with agreed conditions, including price. It is valid for minimum 12 months, which may be extended upon satisfactory performance of the service provider.

Appears in 1 contract

Samples: Request for Quotation

General Terms and Conditions / Special Conditions for Contract. ☐ General Terms and Conditions for de minimis contracts (services only, less than $50,000) ☐ General Terms and Conditions for Works Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ ☑ Cancellation of PO/Contract if the delivery/completion is delayed by [~~3 days after issuance of Job Order Request/Purchase Order~~30 days] ☐ Others [pls. specify] Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, ~~sub-~~ sub-contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. •At least 3 years of experience as water supply provider Please refer to the documents below to demonstrate eligibility. ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative ~~UNDP may conduct post-qualification checks of current clients.~~ Currency of Quotation Quotations shall be quoted in ~~Philippine Peso~~ USD Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☐ be inclusive of VAT and other applicable indirect ~~the service, if parts are sourced from third party~~ taxes ☒ be exclusive of VAT and other applicable ~~direct~~ indirect taxes Language of quotation English ~~Including documentations~~ or Azerbaijani Annexes shall be given in English. Supporting documents and standard registration documents can be submitted in English, Azerbaijani or Russian. Documents to be submitted Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile. ☒ ~~Latest Business~~ Registration ~~Certificate. ☒ Latest Internal Revenue Certificate / Tax Clearance~~certificate; ☒ ~~Written Self~~List of projects performed for the last 2 years plus client’s contact details who may be contacted for further information on those contracts; ☒ List of ongoing Projects with UNDP and other national/multi-~~Declaration~~ national organization with contact details of ~~not being included~~ clients and current completion ratio of each ongoing project; ☒ Statement of satisfactory Performance (Certificates) from the top 2 clients in terms of Contract value in similar field; ☐ Completed and signed CVs for the ~~UN Security Council 1267/1989 list~~proposed key Personnel; ☒ Other Models, ~~UN Procurement Division List or other UN Ineligibility List;~~ brand names, technical specifications and design of the offered products (please include only technical specifications and design/picture if manufactured by Supplier and no model reference number available) Quotation validity period Quotations shall remain valid for ~~120~~ 90 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ ☐ Not permitted ☒ Permitted The Suppliers can submit their offers for all of part of items. Evaluation will be done on at item-by-item basis. Alternative Quotes ☐ Not permitted ☒ Permitted ~~Insert~~ If permitted, an alternative quote may be submitted only if a conforming quote to the RFQ requirements is submitted. Where the conditions for ~~partial~~ its acceptance are met, or justifications are clearly established, UNDP reserves the right to award a contract based on an alternative quote. If multiple/alternative quotes are being submitted, they must be clearly marked as “Main Quote” and ~~ensure that the requirements are properly listed in lots to allow partial quotes~~ “Alternative ~~Quotes ☒ Not permitted ☐ Permitted~~ Quote” Payment Terms ☐ 100% within 30 days after receipt of goods, works and/or services and submission of payment documentation. ☒ ☒Other ~~--Monthly~~ Payment for each Purchase Order will be made separately after delivery, installation and acceptance of the ordered goods by UNDP. Advance payment ~~upon submission~~ in no more than 19% of ~~invoice~~ the cost of the purchase order can be issued. Conditions for Release of Payment ☒ Passing Inspection Complete Installation ☐ Passing all Testing [specify standard, if possible] ☐ Completion of Training on Operation and Maintenance [specify no. of trainees, and location of training, if possible ☒ Written Acceptance of Goods, Services and Works, based on full compliance with ~~the job order/PMS~~ RFQ requirements ~~☒ Others: invoice~~ ☐ Others [pls. specify] Contact Person for ~~corresponde nce~~correspondence, notifications and clarifications E-mail address: ~~xxxxxxxxxxx.xx@xxxx.xxx~~ xxxxxx.xxxxxxxxxxxxxx@xxxx.xxx Attention: Quotations shall not be submitted to this address but to the address for quotation submission above. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. In addition, UNDP will organize a pre-bid conference on 2 December 2020 at 11:00 am via ZOOM. All Suppliers wishing to participate may request an invitation link and password from the address above not later than 2 December 2020 10:00 am. Clarifications Requests for clarification from bidders will not be accepted any later ~~than 5~~ than3 days before the submission deadline (i.e. by 03 December 2020, 18.00). Responses to request for clarification will be communicated ~~xxxxxxxxxxx.xx@xxxx.xxx~~ through xxxxx://xxx.xx.xxxx.xxx/content/azerbaijan/en/home/procurement.html and direct response to Suppliers’ email addresses by ~~2 days before submission deadline.~~ 04 June 2020 Evaluation method ☒The ~~Long term agreement~~ Contract or Purchase Order will be awarded to the lowest price substantially compliant offer ☐ Other Click or tap here to enter text. Evaluation criteria ~~☒ Technical responsiveness/~~☒Full compliance to with all requirements ~~and lowest price1 ☒~~ as specified in Annex 1 ☒Full acceptance of the ~~PO/~~General Conditions of Contract ~~General Terms and Conditions ☒ Minimum~~ ☒Comprehensiveness of ~~three (3) year experience in drinking water~~ after-sales services ☒Earliest Delivery /shortest lead time ☐Others Click or tap here to enter text. Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☐ Purchase Order ☒ Contract Face Sheet (Goods and-or Services) ~~UNDP~~ for Long-~~Term Agreement (LTA)~~term agreement will be signed. Call-offs under LTA will be triggered by Purchase Orders.) ☐ Contract for Works ☐ Other Type/s of Contract [pls. specify] Expected date for contract award. 11 December 2020 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is ~~an agreement that has undefined volume of service over a set period~~ conducted in accordance with ~~agreed conditions~~UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, ~~including price~~however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. ~~It is valid~~ ANNEX 1: SCHEDULE OF REQUIREMENTS Technical Specifications for ~~minimum~~ Goods: Item No Name Minimum technical requirements Quantity Office Rolling Chair 1 Office Rolling Chair 1 with armrests Weight Capacity: min. 120 kg; Approx. overall dimensions: Width: 61 cm, Depth: 64 cm, Height: 90 cm; Approx. cushion dimensions: Width: 50 cm, Depth: 50 cm, Height: 5 cm; ; Rotation: 360°; Upholstery Material: faux leather or fabrics Back Construction: mesh; High density seat cushion: Yes; Lumbar Support: Yes; Seat Height Adjustment: Yes; Seat Glide Mechanism: Yes; Rolling Casters: Yes; Color: black Warranty: min. 12 months. 25 pcs Office Rolling Chair 2 Weight Capacity: min. 120 kg; Approx. overall dimensions: Width: 50 cm, ~~which may be extended upon satisfactory performance~~ Depth: 50 cm, Height: 70 cm+54 cm; Cushion height: min. 5 cm Rotation: 360°; Frame Material: aluminum cast; Upholstery Material: faux leather; Back and seat: padded, faux leather; Armrest: fixed; Tilt Mechanism: Yes; Seat Height Adjustment: Yes; Rolling Casters: Yes; Color: black Warranty: min. 12 months. 1 pcs Office table 1 Approx. dimensions: Length: 120 cm Width: 60 cm, Height: 75 cm; (+/-5% tolerances), Material: laminated particle board; Back support: Yes; Grommet hole for cables: Yes; Surface Design: Rectangular shape; Color: various colors Warranty: min. 12 months. 6 pcs Office table 2 Approx. dimensions: Length: 135 cm-145 Width: 70 cm, Height: 75 cm; (+/-5% tolerances), Material: laminated particle board; Back support: Yes; Grommet hole for cables: Yes; Surface Design: Rectangular shape; Warranty: min. 12 months. 19 pcs Table for courses Approx. dimensions: Length: 160 cm Width: 60-70 cm, Height: 80-85 cm; (+/-5% tolerances), Material: laminated particle board; Back support: Yes; Grommet hole for cables: Yes; Surface Design: Rectangular shape; Warranty: min. 12 months. 10 pcs Safe for keys Metal Thickness of steel plate – min. 2 mm Key and electronic coding 2 keys in set Min. 40 key hangs Warranty: min. 12 months. 2 pcs Sofa (3-seater) Seating Capacity: 3 seaters; Custom Design; modular type is preferable (each module width is 60-65 cm) Approx. overall dimensions: Width: 180-200 cm, Depth: 60-65 cm, Height: 110-120 cm; Frame: metal / wood; Upholstery material: faux leather / leatherette or soft faux suede (at the choice of Client) Legs (if so designed): yes Color: various (black, violet, xxxxx, red, off-white, other colors – at the choice of the ~~service provider.~~client) Warranty: min. 12 months. 25 pcs Sofa set Set of 3: 1 sofa and 2 armchairs Sofa – 1 pcs: Seating Capacity: 4.5 seaters; Custom Design Approx. overall dimensions: Width: 240 cm, Depth: 60-70 cm, Height: 70 cm; Frame: metal / wood; Armrests: yes Upholstery material: faux leather Legs (if so designed): yes Color: black Warranty: min. 12 months. Armchairs – 2 pcs: Seating Capacity: 1 seater; Custom Design Approx. overall dimensions: Width: 110 cm, Depth: 60-65 cm, Height: 70 cm; Armrests: yes Frame: metal / wood; Upholstery material: faux leather, faux suede; Legs (if so designed): yes Color: black Warranty: min. 12 months. 1 pcs Xxxxxx Chair for Xxxxxx Shops and Beauty Parlors Approx. overall dimensions: Width: 60 cm, Depth: 45-60 cm, Height: 120 cm; Adjustable head support: Yes; Head support should be removable; Footrest: Yes; Backrest should be able to recline to 60 degrees; Seat and Backrest Material: faux leather; Material (Footrest and Base): chrome, polished; Lifting mechanism: hydraulic Warranty: min. 12 months. 82 pcs Head Washing Station Components: armchair, wash basin, water tap, base, shower faucet with pull-down hose; Approx. overall dimensions: Width: 60 cm; Depth: 110 cm; Height: 95-120 cm; Wash basin – approximately 60 sm width and 20 cm depth Wash Basin should be adjustable; Wash Basin should have a filter basket; Wash Basin Water Connection: lower back; Base should have a pumping system; Material (wash basin): reinforced acrylic fiber drainer with high gloss finish; or ceramic Metal arms and legs Warranty: min. 12 months. 29 pcs Xxxxxx Station Seating Capacity: 1 seater; Floor-based, One-sided Approx. overall dimensions: Height: 180 cm, Width: 200 cm, Depth: 40-45 sm Height of table: 75-80 cm; Components: mirror (with lighting), 1 x wash basin, water tap, pull-down douche facet with hose, 6 x shelves, 2 x drawers and 2 x key-lockable cupboards; Material: laminated mdf/dsp, waterproof Material (wash basin): polypropylene, acryl, ceramic material; Warranty: min. 12 months. 21 pcs Xxxxxx Station Seating Capacity: 1 seater; Floor-based, One-sided Approx. overall dimensions: Height: 180 cm, Width: 120 cm, Depth: 40-45 sm Height of table: 75-80 cm; Components: mirror (with lighting), 1 x wash basin, water tap, pull-down douche facet with hose, 6 x shelves, 2 x drawers and 2 x key-lockable cupboards; Material: laminated mdf/dsp, waterproof Material (wash basin): polypropylene, acryl, ceramic material; Warranty: min. 12 months. 1 pcs

Appears in 1 contract

Samples: Request for Quotation

General Terms and Conditions / Special Conditions for Contract. ☐ General Terms and Conditions for de minimis contracts (services only, less than $50,000) ☐ General Terms and Conditions for Works Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed ~~by [~~repeated up to 5 times a year ☒ Others Liquidated damages of 0.5% of contract total value per each day of delay, up to 3 days ~~after issuance~~ max number of ~~Job Order Request/Purchase Order] ☐ Others [pls~~days delay is 7 days. ~~specify]~~ . Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, ~~sub-~~ sub-contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. •At least 3 years of experience as water supply provider Please refer to the documents below to demonstrate eligibility. ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized ~~representative UNDP may conduct post-qualification checks of current clients~~representative. Currency of Quotation Quotations shall be quoted in ~~Philippine Peso~~ JOD Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including ~~UNDP~~ UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☐ ☐ be inclusive of VAT and other applicable indirect ~~the service, if parts are sourced from third party ☒~~ taxes ☒ be exclusive of VAT and other applicable ~~direct~~ indirect taxes Language of quotation ~~English~~ English Including ~~documentations~~ documentation including catalogues, instructions and operating manuals. Documents to be submitted Bidders shall include the following documents in their quotation: ☒ ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company ~~Profile.~~ Profile not to exceed 15 pages ☒ ISO Certificate for the firm( if any) ☒ Latest Business Registration ~~Certificate.~~ Certificate ; ☒ Latest Internal Revenue Certificate / Tax Clearance; ☒ Evidence/Certification of Environmental Sustainability (“Green” Standards) of the Company or the Product being supplied ; (if any) ☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List; ☒ Companys’ financial statements for the last three days. ☒ CVs of key personnel ( contract manager, supervisor, technicians, etc). ☒ Statement of Satisfactory Performance from the Top [3] Clients in terms of Contract Value in the past [3 years]. UNDP reserve the right to ask for more satisfactory performance reports ☒ list of clients and Minimum 3 contracts of similar value, nature and complexity implemented over the last 3 years. Quotation validity period Quotations shall remain valid for ~~120~~ Ninety (90) days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ ☒ Not permitted ☐ ☐ Permitted Insert conditions for partial quotes and ensure that the requirements are properly listed in lots to allow partial ~~quotes~~ quotes Alternative Quotes ☒ ☒ Not permitted ☐ ☐ Permitted If permitted, an alternative quote may be submitted only if a conforming quote to the RFQ requirements is submitted. Where the conditions for its acceptance are met, or justifications are clearly established, Click or tap here to enter text. reserves the right to award a contract based on an alternative quote. If multiple/alternative quotes are being submitted, they must be clearly marked as “Main Quote” and “Alternative Quote” Payment Terms ☐ ☒ 100% within 30 days after receipt of goods, works and/or services ~~and submission of payment documentation. ☒ Other --Monthly payment upon submission of invoice~~ Conditions for Release of Payment ☒ ☒ Written Acceptance of ~~Goods, Services and Works,~~ Goods based on full compliance with RFQ requirements ☒ Delivery in Full for the ~~job order~~call off PO/~~PMS requirements ☒ Others: invoice~~ Contract quantities Contact Person for ~~corresponde nce~~correspondence, notifications and clarifications E-mail address: ~~xxxxxxxxxxx.xx@xxxx.xxx~~ xxxxx.xxxxxxx@xxxx.xxx Attention: Quotations shall not be submitted to this address but to the address for quotation submission above. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 5 seven (7) days before the submission ~~deadline~~ deadline. Responses to request for clarification will be communicated ~~xxxxxxxxxxx.xx@xxxx.xxx~~ Through email and on the procurement website by ~~2 days before submission deadline.~~ 08 September 2022 Evaluation method ☒~~The Long term agreement~~ The Contract or Purchase Order will be awarded to the lowest price substantially compliant offer ☐ ☐ Other Click or tap here to enter ~~text.~~ text. Evaluation criteria ~~☒ Technical responsiveness/Full~~ ☒Full compliance to with all requirements ~~and lowest price1 ☒ Full~~ as specified in Annex 1 ☒Full acceptance of the ~~PO/~~General Conditions of Contract ~~General Terms and Conditions ☒ Minimum~~ ☒Comprehensiveness of ~~three (3) year experience in drinking water~~ after-sales services ☐Earliest Delivery /shortest lead time ☐Others Click or tap here to enter text. Right not to accept any quotation ~~UNDP~~ UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, ~~UNDP~~ The UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (~~25%~~ 25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ ☐ Purchase Order ☒ Contract Face Sheet (Goods and-or Services) ~~UNDP~~ (this template is also utilised for Long-Term ~~Agreement (LTA)~~Agreement) and if an LTA will be signed, specify the document that will trigger the call-off. ~~LTA~~ E.g., PO, etc.) ☐ Contract for Works ☐ Other Type/s of Contract [pls. specify] Expected date for contract award. 31 October 2022 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is ~~an agreement that has undefined volume of service over a set period~~ conducted in accordance with ~~agreed conditions~~UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. Site Visit: Please arrange with Xx. Xxxxx Xxxxxxxx @ 0795591728 for site visit ANNEX 1: Terms of Reference Background UNDP Jordan office building is located at: Building xx.0, Xxxxx Xx Xxxxx street, opposite to police station Amman. The building consists of five floors including ~~price~~roof with total space of 1600 m2, the table below provides basic offline and personnel information: Description Quantity No. ~~It is valid for minimum 12 months, which may be extended upon satisfactory performance~~ staff 80 No. of restrooms 24 No. of xxxxx 1 No. of boilers 10 No. of water tanks 10 No. of air conditions and central AC’s 64 Purpose UNDP Jordan office in Amman requires a cost-effective general maintenance service in the ~~service provider.~~following areas:

Appears in 1 contract

Samples: procurement-notices.undp.org

General Terms and Conditions / Special Conditions for Contract. ☒ General Terms and Conditions for Works Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by [~~3 days after issuance~~ indicate number of ~~Job Order Request/Purchase Order] ☐ Others [pls. specify~~days] Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, ~~sub-~~ sub-contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. •At least 3 years of experience as water supply provider Please refer to the documents below to demonstrate eligibility. ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized ~~representative UNDP may conduct post-qualification checks of current clients~~representative. Currency of Quotation Quotations shall be quoted in ~~Philippine Peso~~ Local Currency: Gambian Dalasi Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; . d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; : or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☐ be inclusive of VAT and other applicable indirect ~~the service, if parts are sourced from third party~~ taxes ☒ be exclusive of VAT and other applicable ~~direct~~ indirect taxes Language of quotation English Including ~~documentations~~ documentation including catalogues, instructions, and operating manuals. Documents to be submitted Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile. ☒ ~~Latest Business~~ Registration ~~Certificate~~certificate. ☒ ~~Latest Internal Revenue Certificate / Tax Clearance;~~ List and value of projects performed for the last 5 years plus client’s contact details who may be contacted for further information on those contracts. ☒ ~~Written Self~~List and value of ongoing Projects with UNDP and other national/multi-~~Declaration~~ national organization with contact details of ~~not being included~~ clients and current completion ratio of each ongoing project. ☒ Statement of satisfactory Performance (Certificates) from the top 2 clients in ~~the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List;~~ terms of Contract value in similar field. Quotation validity period Quotations shall remain valid for ~~120~~ 90 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ ~~Not permitted ☐~~ Permitted ~~Insert conditions~~ Prices quoted for ~~partial quotes~~ each lot shall correspond to at least [insert percentage in words, which is normally 100] 100 percent [insert percentage in figures] of the items specified for each lot. Prices quoted for each item of a lot shall correspond to at least 80[insert percentage in words, which is normally 100] percent [insert percentage in figures] of the quantities specified for each item of a lot. It is the right of UNDP to enter LTAs with more than one vendor and ~~ensure that~~ the ~~requirements are properly listed~~ right to split the award of contracts among the LTA holders if it is in ~~lots to allow partial quotes~~ UNDP’s best interest: Alternative Quotes ☒ Not permitted ~~☐ Permitted~~ Payment Terms ☐ ☒ 100% within 30 days after receipt of goods, works and/or services and submission of payment documentation. ~~☒ Other --Monthly payment upon submission of invoice~~ Conditions for Release of Payment ☒ Passing Inspection ☒ Written Acceptance of Goods, Services and Works, based on full compliance with ~~the job order/PMS~~ RFQ requirements ~~☒ Others: invoice~~ Contact Person for ~~corresponde nce~~correspondence, ~~notifications~~ notifications, and clarifications E-mail address: ~~xxxxxxxxxxx.xx@xxxx.xxx~~ xxxxxxxx.xxxxx@xxxx.xxx Attention: Quotations shall not be submitted to this address but to the address for quotation submission above. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 5 days before the submission ~~deadline~~ deadline. Responses to request for clarification will be communicated ~~xxxxxxxxxxx.xx@xxxx.xxx~~ via Direct communication to prospective Proposers by ~~2 days before submission deadline.~~ email and Posting on xxxxx://xxxxxxxxxxx-xxxxxxx.xxxx.xxx/ by 30 July 2021 Evaluation method ☒The ~~Long term agreement~~ Contract or Purchase Order will be awarded to the lowest price substantially compliant offer ~~☐ Other Click or tap here to enter text.~~ Evaluation criteria ~~☒ Technical responsiveness/~~☒Full compliance to with all requirements ~~and lowest price1 ☒~~ as specified in Annex 1 ☒Full acceptance of the ~~PO/~~General Conditions of Contract ~~General Terms~~ ☒Earliest Delivery /shortest lead time ☒ 24 hours Generator backup ☒ Hotel appoints contract manager for LTA – name and ~~Conditions ☒ Minimum~~ designation of ~~three (3) year experience in drinking water services~~ the person indicated on Bid All hotels that successfully pass the above criteria will be physically reviewed against checklist for basic hotel services, cleanliness, appropriateness of location, meeting venues, kitchen, etc... Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, ~~UNDP~~ Click or tap here to enter text. reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ Purchase Order ☒ Contract Face Sheet (Goods and-or Services) Expected date for contract award. 18 August 2021 Publication of Contract Award UNDP ~~for Long-Term Agreement (LTA)~~will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. ~~LTA~~ Policies and procedures This RFQ is ~~an agreement that has undefined volume of service over a set period~~ conducted in accordance with ~~agreed conditions~~UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, ~~including price~~however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. It ANNEX 1: SCHEDULE OF REQUIREMENTS Terms of Reference (ToR) Background In order to support UNDP Gambia projects/programme implementation, UNDP Gambia Country office is exploring the possibility of engaging multiple hotels on a recurrent basis to provide Hotel room accommodation and conference/workshop related services, as need arise. The Country Office would therefore like to enter a Multiple Vendor LTAs with secondary competition with reputable hotels / lodges / resorts through a competitive bidding process to provide the above services on a fixed price basis. The fixed unit prices (fixed discount rate in percentage%) quoted for the various categories shall be valid for ~~minimum 12 months, which may be extended upon satisfactory performance~~ a period of 3 years when agreed on by the ~~service provider~~UNDP.

Appears in 1 contract

Samples: Long Term Agreement

General Terms and Conditions / Special Conditions for Contract. ☐ General Terms and Conditions for de minimis contracts (services only, less than $50,000) ☐ General Terms and Conditions for Works Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ ☑ Cancellation of PO/Contract if the delivery/completion is delayed by [~~3 days after issuance of Job Order Request/Purchase Order~~30 days] ☐ Others [pls. specify] Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, ~~sub-~~ sub-contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. •At least 3 years of experience as water supply provider Please refer to the documents below to demonstrate eligibility. ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative ~~UNDP may conduct post-qualification checks of current clients.~~ Currency of Quotation Quotations shall be quoted in ~~Philippine Peso~~ USD Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including ~~UNDP~~ UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☐ ☐ be inclusive of VAT and other applicable indirect ~~the service, if parts are sourced from third party ☒~~ taxes ☒ be exclusive of VAT and other applicable ~~direct~~ indirect taxes Language of quotation English ~~Including documentations~~ or Azerbaijani Annexes shall be given in English. Supporting documents and standard registration documents can be submitted in English, Azerbaijani or Russian. Documents to be submitted Bidders shall include the following documents in their quotation: ☒ ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile. ☒ ~~Latest Business~~ Registration ~~Certificate. ☒ Latest Internal Revenue Certificate / Tax Clearance~~certificate; ☒ ~~Written Self~~List of projects performed for the last 2 years plus client’s contact details who may be contacted for further information on those contracts; ☒ List of ongoing Projects with UNDP and other national/multi-~~Declaration~~ national organization with contact details of ~~not being included~~ clients and current completion ratio of each ongoing project; ☒ Statement of satisfactory Performance (Certificates) from the top 2 clients in terms of Contract value in similar field; ☐ Completed and signed CVs for the ~~UN Security Council 1267/1989 list~~proposed key Personnel; ☒ Other Models, ~~UN Procurement Division List or other UN Ineligibility List;~~ brand names, technical specifications and design of the offered products (please include only technical specifications and design/picture if manufactured by Supplier and no model reference number available) Quotation validity period Quotations shall remain valid for ~~120~~ 90 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ ☐ Not permitted ☐ ☒ Permitted ~~Insert~~ The Suppliers can submit their offers for all of part of items. Evaluation will be done on at item-by-item basis. Alternative Quotes ☐ Not permitted ☒ Permitted If permitted, an alternative quote may be submitted only if a conforming quote to the RFQ requirements is submitted. Where the conditions for ~~partial~~ its acceptance are met, or justifications are clearly established, UNDP reserves the right to award a contract based on an alternative quote. If multiple/alternative quotes are being submitted, they must be clearly marked as “Main Quote” and ~~ensure that the requirements are properly listed in lots to allow partial quotes~~ “Alternative ~~Quotes ☒ Not permitted ☐ Permitted~~ Quote” Payment Terms ☐ ☐ 100% within 30 days after receipt of goods, works and/or services and submission of payment documentation. ~~☒ Other --Monthly~~ ☒Other Payment for each Purchase Order will be made separately after delivery, installation and acceptance of the ordered goods by UNDP. Advance payment ~~upon submission~~ in no more than 19% of ~~invoice~~ the cost of the purchase order can be issued. Conditions for Release of Payment ☒ Passing Inspection Complete Installation ☐ Passing all Testing [specify standard, if possible] ☐ Completion of Training on Operation and Maintenance [specify no. of trainees, and location of training, if possible ☒ Written Acceptance of Goods, Services and Works, based on full compliance with ~~the job order/PMS~~ RFQ requirements ~~☒ Others: invoice~~ ☐ Others [pls. specify] Contact Person for ~~corresponde nce~~correspondence, notifications and clarifications E-mail address: ~~xxxxxxxxxxx.xx@xxxx.xxx~~ xxxxxx.xxxxxxxxxxxxxx@xxxx.xxx Attention: Quotations shall not be submitted to this address but to the address for quotation submission above. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. In addition, UNDP will organize a pre-bid conference on 2 December 2020 at 11:00 am via ZOOM. All Suppliers wishing to participate may request an invitation link and password from the address above not later than 2 December 2020 10:00 am. Clarifications Requests for clarification from bidders will not be accepted any later ~~than 5~~ than3 days before the submission deadline (i.e. by 03 December 2020, 18.00). Responses to request for clarification will be communicated ~~xxxxxxxxxxx.xx@xxxx.xxx~~ through xxxxx://xxx.xx.xxxx.xxx/content/azerbaijan/en/home/procurement.html and direct response to Suppliers’ email addresses by ~~2 days before submission deadline.~~ 04 June 2020 Evaluation method ☒~~The Long term agreement~~ The Contract or Purchase Order will be awarded to the lowest price substantially compliant offer ☐ ☐ Other Click or tap here to enter ~~text.~~ text. Evaluation criteria ~~☒ Technical responsiveness/Full~~ ☒Full compliance to with all requirements ~~and lowest price1 ☒ Full~~ as specified in Annex 1 ☒Full acceptance of the ~~PO/~~General Conditions of Contract ~~General Terms and Conditions ☒ Minimum~~ ☒Comprehensiveness of ~~three (3) year experience in drinking water~~ after-sales services ☒Earliest Delivery /shortest lead time ☐Others Click or tap here to enter text. Right not to accept any quotation ~~UNDP~~ UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, ~~UNDP~~ UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (~~25%~~ 25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☐ Purchase Order ☒ Contract Face Sheet (Goods and-or Services) ~~UNDP~~ for Long-~~Term Agreement (LTA)~~term agreement will be signed. Call-offs under LTA will be triggered by Purchase Orders.) ☐ Contract for Works ☐ Other Type/s of Contract [pls. specify] Expected date for contract award. 11 December 2020 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is ~~an agreement that has undefined volume of service over a set period~~ conducted in accordance with ~~agreed conditions~~UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, ~~including price~~however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. ~~It is valid~~ ANNEX 1: SCHEDULE OF REQUIREMENTS Technical Specifications for ~~minimum~~ Goods: Item No Name Minimum technical requirements Quantity Office Rolling Chair 1 Office Rolling Chair 1 with armrests Weight Capacity: min. 120 kg; Approx. overall dimensions: Width: 61 cm, Depth: 64 cm, Height: 90 cm; Approx. cushion dimensions: Width: 50 cm, Depth: 50 cm, Height: 5 cm; ; Rotation: 360°; Upholstery Material: faux leather or fabrics Back Construction: mesh; High density seat cushion: Yes; Lumbar Support: Yes; Seat Height Adjustment: Yes; Seat Glide Mechanism: Yes; Rolling Casters: Yes; Color: black Warranty: min. 12 months. 25 pcs Office Rolling Chair 2 Weight Capacity: min. 120 kg; Approx. overall dimensions: Width: 50 cm, ~~which may be extended upon satisfactory performance~~ Depth: 50 cm, Height: 70 cm+54 cm; Cushion height: min. 5 cm Rotation: 360°; Frame Material: aluminum cast; Upholstery Material: faux leather; Back and seat: padded, faux leather; Armrest: fixed; Tilt Mechanism: Yes; Seat Height Adjustment: Yes; Rolling Casters: Yes; Color: black Warranty: min. 12 months. 1 pcs Office table 1 Approx. dimensions: Length: 120 cm Width: 60 cm, Height: 75 cm; (+/-5% tolerances), Material: laminated particle board; Back support: Yes; Grommet hole for cables: Yes; Surface Design: Rectangular shape; Color: various colors Warranty: min. 12 months. 6 pcs Office table 2 Approx. dimensions: Length: 135 cm-145 Width: 70 cm, Height: 75 cm; (+/-5% tolerances), Material: laminated particle board; Back support: Yes; Grommet hole for cables: Yes; Surface Design: Rectangular shape; Warranty: min. 12 months. 19 pcs Table for courses Approx. dimensions: Length: 160 cm Width: 60-70 cm, Height: 80-85 cm; (+/-5% tolerances), Material: laminated particle board; Back support: Yes; Grommet hole for cables: Yes; Surface Design: Rectangular shape; Warranty: min. 12 months. 10 pcs Safe for keys Metal Thickness of steel plate – min. 2 mm Key and electronic coding 2 keys in set Min. 40 key hangs Warranty: min. 12 months. 2 pcs Sofa (3-seater) Seating Capacity: 3 seaters; Custom Design; modular type is preferable (each module width is 60-65 cm) Approx. overall dimensions: Width: 180-200 cm, Depth: 60-65 cm, Height: 110-120 cm; Frame: metal / wood; Upholstery material: faux leather / leatherette or soft faux suede (at the choice of Client) Legs (if so designed): yes Color: various (black, violet, brown, red, off-white, other colors – at the choice of the ~~service provider.~~client) Warranty: min. 12 months. 25 pcs Sofa set Set of 3: 1 sofa and 2 armchairs Sofa – 1 pcs: Seating Capacity: 4.5 seaters; Custom Design Approx. overall dimensions: Width: 240 cm, Depth: 60-70 cm, Height: 70 cm; Frame: metal / wood; Armrests: yes Upholstery material: faux leather Legs (if so designed): yes Color: black Warranty: min. 12 months. Armchairs – 2 pcs: Seating Capacity: 1 seater; Custom Design Approx. overall dimensions: Width: 110 cm, Depth: 60-65 cm, Height: 70 cm; Armrests: yes Frame: metal / wood; Upholstery material: faux leather, faux suede; Legs (if so designed): yes Color: black Warranty: min. 12 months. 1 pcs Xxxxxx Chair for Xxxxxx Shops and Beauty Parlors Approx. overall dimensions: Width: 60 cm, Depth: 45-60 cm, Height: 120 cm; Adjustable head support: Yes; Head support should be removable; Footrest: Yes; Backrest should be able to recline to 60 degrees; Seat and Backrest Material: faux leather; Material (Footrest and Base): chrome, polished; Lifting mechanism: hydraulic Warranty: min. 12 months. 82 pcs Head Washing Station Components: armchair, wash basin, water tap, base, shower faucet with pull-down hose; Approx. overall dimensions: Width: 60 cm; Depth: 110 cm; Height: 95-120 cm; Wash basin – approximately 60 sm width and 20 cm depth Wash Basin should be adjustable; Wash Basin should have a filter basket; Wash Basin Water Connection: lower back; Base should have a pumping system; Material (wash basin): reinforced acrylic fiber drainer with high gloss finish; or ceramic Metal arms and legs Warranty: min. 12 months. 29 pcs Xxxxxx Station Seating Capacity: 1 seater; Floor-based, One-sided Approx. overall dimensions: Height: 180 cm, Width: 200 cm, Depth: 40-45 sm Height of table: 75-80 cm; Components: mirror (with lighting), 1 x wash basin, water tap, pull-down douche facet with hose, 6 x shelves, 2 x drawers and 2 x key-lockable cupboards; Material: laminated mdf/dsp, waterproof Material (wash basin): polypropylene, acryl, ceramic material; Warranty: min. 12 months. 21 pcs Xxxxxx Station Seating Capacity: 1 seater; Floor-based, One-sided Approx. overall dimensions: Height: 180 cm, Width: 120 cm, Depth: 40-45 sm Height of table: 75-80 cm; Components: mirror (with lighting), 1 x wash basin, water tap, pull-down douche facet with hose, 6 x shelves, 2 x drawers and 2 x key-lockable cupboards; Material: laminated mdf/dsp, waterproof Material (wash basin): polypropylene, acryl, ceramic material; Warranty: min. 12 months. 1 pcs

Appears in 1 contract

Samples: Request for Quotation

Appears in 1 contract

Samples: procurement-notices.undp.org

General Terms and Conditions / Special Conditions for Contract. Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by [3 15 days after issuance of Job Order Request/Purchase Order] ☐ Others [pls. specify] Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, ~~sub-~~ sub-contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. •At least 3 years of experience as water supply provider Please refer to the documents below to demonstrate eligibility. ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative ~~UNDP may conduct post-qualification checks of current clients.~~ Currency of Quotation Quotations shall be quoted in Philippine Peso Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☐ ☒ be inclusive of VAT and other applicable indirect the service, if parts are sourced from third party ☒ be exclusive of VAT and other applicable ~~direct~~ indirect taxes if parts, if parts are supplied directly by the service provider [according to BIR Ruling No. ITAD-006-19] Language of quotation English Including ~~documentations~~ documentation including catalogues, instructions and operating manuals. Documents to be submitted Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile. ☒ Latest Business Registration Certificate~~. ☒ Latest Internal Revenue Certificate / Tax Clearance~~; ☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List; : Quotation validity period Quotations shall remain valid for ~~120~~ 90 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Not permitted ~~☐ Permitted Insert conditions for partial quotes and ensure that the requirements are properly listed in lots to allow partial quotes~~ Alternative Quotes ☒ Not permitted ~~☐ Permitted~~ Payment Terms ☐ ☒ 100% within 30 days after receipt of goods, works and/or services and submission of payment documentation. ☒ ☐Other ~~--Monthly payment upon submission of invoice~~ Click or tap here to enter text. Conditions for Release of Payment ☒ Written Acceptance of Goods, Services and Works, based on full compliance with the job order/PMS requirements ~~☒ Others: invoice~~ ☐ Others [pls. specify] Contact Person for ~~corresponde nce~~correspondence, ~~notifications~~ notifications, and clarifications E-mail address: xxxxxxxxxxx.xx@xxxx.xxx Attention: Quotations shall not be submitted to this address but to the address for quotation submission above. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than ~~5 days before submission deadline~~ 9 June 2021. Responses to request for clarification will be communicated by xxxxxxxxxxx.xx@xxxx.xxx ~~by 2 days before submission deadline.~~ through bid bulletin Evaluation method ☒☐The ~~Long term agreement~~ Contract or Purchase Order will be awarded to the lowest price substantially compliant offer ☐ for each item ☒ Other ~~Click~~ One or ~~tap here to enter text~~more Supplier, depending on the following factors: Evaluated lowest, 2nd lowest and 3rd lowest compliant and responsive offer that complied with the requirement of the RFQ document. Evaluation criteria ~~☒ Technical responsiveness/~~☒Full compliance to with all requirements ~~and lowest price1 ☒~~ as specified in Annex 1 (Technical evaluation will be conducted through review of samples received by UNDP) ☒Full acceptance of the ~~PO/~~General Conditions of Contract ~~General Terms and Conditions ☒ Minimum~~ ☒Comprehensiveness of ~~three (3) year experience in drinking water~~ after-sales services Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ Purchase Order ☒ Contract Face Sheet (Goods and-or Services) ~~UNDP~~ (this template is also utilised for Long-Term ~~Agreement (LTA)~~Agreement) and if an LTA will be signed, specify the document that will trigger the call-off. ~~LTA~~ E.g., PO, etc.) Expected date for contract award. 18 June 2021 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is ~~an agreement that has undefined volume of service over a set period~~ conducted in accordance with ~~agreed conditions~~UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. ANNEX 1: SCHEDULE OF REQUIREMENTS Technical Specifications for Goods: Technical Specifications Car-Vehicle Maintenance Provider for UNDP CO Background The United Nations Development Programme (UNDP) has five (5) vehicles for official use of all officers, staff, and missions. The roadworthiness of all UNDP vehicles is a top priority to ensure the safety and total mobilization of its fleet. Thus, comprehensive regular maintenance service is necessary, including ~~price~~significant repair works such as engine overhaul, suspension repair, transmission maintenance, body refurbishment, etc. It In this regard, the UNDP is ~~valid for minimum 12 months, which may be extended upon satisfactory performance of~~ inviting all qualified Vehicle Maintenance providers to submit their LTA proposals according to the ~~service provider~~scope and requirements.

Appears in 1 contract

Samples: procurement-notices.undp.org

General Terms and Conditions / Special Conditions for Contract. ☐ General Terms and Conditions for de minimis contracts (services only, less than $50,000) ☐ General Terms and Conditions for Works Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ ☑ Cancellation of PO/Contract if the delivery/completion is delayed by [~~3 days after issuance of Job Order Request/Purchase Order~~30 days] ☐ Others [pls. specify] Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, ~~sub-~~ sub-contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. •At least 3 years of experience as water supply provider Please refer to the documents below to demonstrate eligibility. ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative ~~UNDP may conduct post-qualification checks of current clients.~~ Currency of Quotation Quotations shall be quoted in ~~Philippine Peso~~ USD Joint Venture, Consortium ~~or Association~~ If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or or Association Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☐ be inclusive of VAT and other applicable indirect ~~the service, if parts are sourced from third party~~ taxes ☒ be exclusive of VAT and other applicable ~~direct~~ indirect taxes Language of quotation English ~~Including documentations~~ or Azerbaijani Annexes shall be given in English. Supporting documents and standard registration documents can be submitted in English, Azerbaijani or Russian. Documents to be submitted Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile. ☒ ~~Latest Business~~ Registration ~~Certificate. ☒ Latest Internal Revenue Certificate / Tax Clearance~~certificate; ☒ ~~Written Self~~List of projects performed for the last 2 years plus client’s contact details who may be contacted for further information on those contracts; ☒ List of ongoing Projects with UNDP and other national/multi-~~Declaration~~ national organization with contact details of ~~not being included~~ clients and current completion ratio of each ongoing project; ☒ Statement of satisfactory Performance (Certificates) from the top 2 clients in terms of Contract value in similar field; ☐ Completed and signed CVs for the ~~UN Security Council 1267/1989 list~~proposed key Personnel; ☒ Other Models, ~~UN Procurement Division List or other UN Ineligibility List;~~ brand names, technical specifications and design of the offered products (please include only technical specifications and design/picture if manufactured by Supplier and no model reference number available) Quotation validity period Quotations shall remain valid for ~~120~~ 90 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ ☐ Not permitted ☒ Permitted The Suppliers can submit their offers for all of part of items. Evaluation will be done on at item-by-item basis. Alternative Quotes ☐ Not permitted ☒ Permitted ~~Insert~~ If permitted, an alternative quote may be submitted only if a conforming quote to the RFQ requirements is submitted. Where the conditions for ~~partial~~ its acceptance are met, or justifications are clearly established, UNDP reserves the right to award a contract based on an alternative quote. If multiple/alternative quotes are being submitted, they must be clearly marked as “Main Quote” and ~~ensure that the requirements are properly listed in lots to allow partial quotes~~ “Alternative ~~Quotes ☒ Not permitted ☐ Permitted~~ Quote” Payment Terms ☐ 100% within 30 days after receipt of goods, works and/or services and submission of payment documentation. ☒ ☒Other ~~--Monthly~~ Payment for each Purchase Order will be made separately after delivery, installation and acceptance of the ordered goods by UNDP. Advance payment ~~upon submission~~ in no more than 19% of ~~invoice~~ the cost of the purchase order can be issued. Conditions for Release of Payment ☒ Passing Inspection Complete Installation ☐ Passing all Testing [specify standard, if possible] ☐ Completion of Training on Operation and Maintenance [specify no. of trainees, and location of training, if possible ☒ Written Acceptance of Goods, Services and Works, based on full compliance with ~~the job order/PMS~~ RFQ requirements ~~☒ Others: invoice~~ ☐ Others [pls. specify] Contact Person for corresponde nce, notifications and clarifications E-mail address: ~~xxxxxxxxxxx.xx@xxxx.xxx~~ xxxxxx.xxxxxxxxxxxxxx@xxxx.xxx Attention: Quotations shall not be submitted to this address but to the address for quotation submission above. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. In addition, UNDP will organize a pre-bid conference on 2 December 2020 at 11:00 am via ZOOM. All Suppliers wishing to participate may request an invitation link and password from the address above not later than 2 December 2020 10:00 am. Clarifications Requests for clarification from bidders will not be accepted any later ~~than 5~~ than3 days before the submission deadline (i.e. by 03 December 2020, 18.00). Responses to request for clarification will be communicated ~~xxxxxxxxxxx.xx@xxxx.xxx~~ through xxxxx://xxx.xx.xxxx.xxx/content/azerbaijan/en/home/procurement.html and direct response to Suppliers’ email addresses by ~~2 days before submission deadline.~~ 04 June 2020 Evaluation method ☒The ~~Long term agreement~~ Contract or Purchase Order will be awarded to the lowest price substantially compliant offer ☐ Other Click or tap here to enter text. Evaluation criteria ~~☒ Technical responsiveness/~~☒Full compliance to with all requirements ~~and lowest price1 ☒~~ as specified in Annex 1 ☒Full acceptance of the ~~PO/~~General Conditions of Contract ~~General Terms and Conditions ☒ Minimum~~ ☒Comprehensiveness of ~~three (3) year experience in drinking water~~ after-sales services ☒Earliest Delivery /shortest lead time ☐Others Click or tap here to enter text. Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☐ Purchase Order ☒ Contract Face Sheet (Goods and-or Services) ~~UNDP~~ for Long-~~Term Agreement (LTA)~~term agreement will be signed. Call-offs under LTA will be triggered by Purchase Orders.) ☐ Contract for Works ☐ Other Type/s of Contract [pls. specify] Expected date for contract award. 11 December 2020 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is ~~an agreement that has undefined volume of service over a set period~~ conducted in accordance with ~~agreed conditions~~UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, ~~including price~~however, if the Bidder is selected for Contract award, the Bidder must register on the UNGM prior to contract signature. ~~It is valid~~ ANNEX 1: SCHEDULE OF REQUIREMENTS Technical Specifications for ~~minimum 12 months, which may be extended upon satisfactory performance of the service provider.~~Goods: Item No Name Minimum technical requirements Quantity

Appears in 1 contract

Samples: azerbaijan.un.org

General Terms and Conditions / Special Conditions for Contract. ☒ General Terms and Conditions for de minimis contracts (services only, less than $50,000) ☐ General Terms and Conditions for Works Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by [3 30 days ~~after issuance of Job Order Request/Purchase Order]~~ ☐ Others [pls. specify] Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub- contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. •At least 3 years of experience as water supply provider Please refer to the documents below to demonstrate eligibility. ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Bidders UNDP.Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized ~~representative UNDP may conduct post-qualification checks of current clients~~representative. Currency of Quotation Quotations shall be ~~quoted~~ in ~~Philippine Peso~~ Nepalese Rupees (NPR) Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☐ ☒ be inclusive of VAT and other applicable indirect ~~the service, if parts are sourced from third party ☒~~ taxes ☐ be exclusive of VAT and other applicable ~~direct~~ indirect taxes Language of quotation English Including ~~documentations~~ documentation including catalogues, instructions and operating manuals. Documents to be submitted Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☐ Specifications, Catalogues/Brochures of the offered ☒ Company Profile. ☒ Registration certificate, VAT Registration and Latest ~~Business Registration Certificate. ☒ Latest Internal Revenue Certificate /~~ Tax ~~Clearance~~Clearance certificate; ☒ ~~Written Self-Declaration~~ List and value of ~~not being included~~ projects performed in the ~~UN Security Council 1267/1989 list~~past plus client’s contact details who may be contacted for further information on those contracts for similar website maintenance services; ☐ List and value of ongoing Projects with UNDP and other national/multi-national organization with contact details of clients and current completion ratio of each ongoing project; ☒ Statement of satisfactory Performance (Certificates) from the top 2 clients in terms of Contract value in similar field; ☒ Completed and signed CV of the Team Leader and 2 Programmers; ☐ Certificate of Exclusive Distributorship in the country or Letter of Manufacturer’s Authorization (if applicable, ~~UN Procurement Division List or other UN Ineligibility List;~~ and if Supplier is not the manufacturer) Quotation validity period Quotations shall remain valid for ~~120~~ 90 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Not permitted ☐ Permitted Insert conditions for partial quotes and ensure that the requirements are properly listed in lots to allow partial quotes Alternative Quotes ☒ Not permitted ☐ Permitted If permitted, an alternative quote may be submitted only if a conforming quote to the RFQ requirements is submitted. Where the conditions for its acceptance are met, or justifications are clearly established, Click or tap here to enter text. reserves the right to award a contract based on an alternative quote. If multiple/alternative quotes are being submitted, they must be clearly marked as “Main Quote” and “Alternative Quote” Payment Terms ☐ ☒ 100% within 30 days after receipt of goods, works and/or services and submission of payment documentation~~. ☒~~ , payable on monthly basis ☐Other ~~--Monthly payment upon submission of invoice~~ Conditions for Release of Payment ☐ ☐ Passing all Testing [specify standard, if possible] ☐ Completion of Training on Operation and Maintenance [specify no. of trainees, and location of training, if possible ☒ Written Acceptance of Goods, Services and Works, based on full compliance with ~~the job order/PMS~~ RFQ requirements ~~☒ Others: invoice~~ ☐ Others Contact Person for corresponde nce, notifications and clarifications E-mail address: ~~xxxxxxxxxxx.xx@xxxx.xxx~~ xxxxx.xxxxxxxxxxx.xx@xxxx.xxx Attention: Quotations shall not be submitted to this address but to the address for quotation submission above. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 5 days before the submission ~~deadline~~ deadline. Responses to request for clarification will be communicated ~~xxxxxxxxxxx.xx@xxxx.xxx by 2 days before submission deadline.~~ through a bulletin Evaluation method ☒The ~~Long term agreement~~ Contract or Purchase Order will be awarded to the lowest price substantially compliant offer ☐ Other Click or tap here to enter text. Evaluation criteria ~~☒ Technical responsiveness/~~☒Full compliance to with all requirements ~~and lowest price1 ☒~~ as specified in Annex 1 ☒Full acceptance of the ~~PO/~~General Conditions of Contract ~~General Terms and Conditions ☒ Minimum~~ ☐Comprehensiveness of ~~three (3) year experience in drinking water~~ after-sales services ☐Earliest Delivery /shortest lead time ☐Others Click or tap here to enter text. Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ Purchase Order ☒ Contract Face Sheet (Goods and-or Services) ~~UNDP~~ (this template is also utilised for Long-Term ~~Agreement (LTA)~~Agreement) and if an LTA will be signed, specify the document that will trigger the call-off. ~~LTA~~ E.g., PO, etc.) ☐ Contract for Works ☐ Other Type/s of Contract [pls. specify] Expected date for contract award. 01 January 2023 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is ~~an agreement that has undefined volume of service over a set period~~ conducted in accordance with ~~agreed conditions~~UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, ~~including price. It~~ however, if the Bidder is ~~valid~~ selected for ~~minimum 12 months~~Contract award, ~~which may be extended upon satisfactory performance of~~ the ~~service provider~~Bidder must register on the UNGM prior to contract signature.

Appears in 1 contract

Samples: procurement-notices.undp.org

General Terms and Conditions / Special Conditions for Contract. Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by [3 days after issuance of Job Order Request/Purchase Order] ☐ Others [pls. specify] Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub- contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. •At least 3 years of experience as ~~water~~ various Hygiene supply provider Please refer to the documents below to demonstrate eligibility. ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative UNDP may conduct post-qualification checks of current clients. Currency of Quotation Quotations shall be quoted in Philippine Peso Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☐ be inclusive of VAT and other applicable indirect the service, if parts are sourced from third party ☒ be exclusive of VAT and other applicable direct taxes Language of quotation English Including documentations Documents to be submitted Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile. ☒ Latest Business Registration Certificate. ☒ Latest Internal Revenue Certificate / Tax Clearance; ☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List; Quotation validity period Quotations shall remain valid for ~~120~~ 90 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Not permitted ☐ Permitted Insert conditions for partial quotes and ensure that the requirements are properly listed in lots to allow partial quotes Alternative Quotes ☒ Not permitted ☐ Permitted Payment Terms ☐ 100% within 30 days after receipt of goods, works and/or services and submission of payment documentation. ☒ Other --Monthly payment upon submission of invoice Conditions for Release of Payment ☒ Written Acceptance of Goods, Services and Works, based on full compliance with the job order/PMS requirements ☒ Others: invoice Contact Person for corresponde nce, notifications and clarifications E-mail address: xxxxxxxxxxx.xx@xxxx.xxx Attention: Quotations shall not be submitted to this address but to the address for quotation submission above. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than 5 days before the submission deadline Responses to request for clarification will be communicated through xxxxxxxxxxx.xx@xxxx.xxx by , 2 days before submission ~~deadline~~xxxxxxxx.Xxxxx or tap to enter a date. Evaluation method ☒The Long term agreement will be awarded to the lowest price substantially compliant offer ☐ Other Click or tap here to enter text. Evaluation criteria ☒ Technical responsiveness/Full compliance to requirements and lowest price1 ☒ Full acceptance of the PO/Contract General Terms and Conditions ☒ Minimum of three (3) year experience in drinking water services Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ Contract Face Sheet (Goods and-or Services) UNDP for Long-Term Agreement (LTA). LTA is an agreement that has undefined volume of service over a set period in accordance with agreed conditions, including price. It is valid for minimum 12 months, which may be extended upon satisfactory performance of the service provider.

Appears in 1 contract

Samples: Request for Quotation

General Terms and Conditions / Special Conditions for Contract. Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy Special Conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by [3 days after issuance of Job Order Request/Purchase Order] ☐ Others [pls. specify] Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP. It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub- contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP. •At least 3 years of experience as ~~water supply~~ vehicle rental provider Please refer to the documents below to demonstrate eligibility. ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Business Registration certificate ☒ Tax Payment Clearance/Certification Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative UNDP may conduct post-qualification checks of current clients. Currency of Quotation Quotations shall be quoted in Philippine Peso Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association. Only one Bid The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following: a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or b) they have the same legal representative for purposes of this RFQ; or c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process; d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Duties and taxes Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices must: ☐ be inclusive of VAT and other applicable indirect the service, if parts are sourced from third party ☒ be exclusive of VAT and other applicable ~~direct~~ indirect taxes if parts, if parts are supplied directly by the service provider [according to BIR Ruling No. ITAD-006-19] Language of quotation English Including documentations Documents to be submitted Bidders shall include the following documents in their quotation: ☒ Annex 2: Quotation Submission Form duly completed and signed ☒ Annex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1 ☒ Company Profile. ☒ Latest Business Registration Certificate. ☒ Latest Internal Revenue Certificate / Tax Clearance; ☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List; ☒ complete list of vehicle fleet (provide copy of OR/CR) ☒ List of fleet / vehicles available for lease Quotation validity period Quotations shall remain valid for 120 days from the deadline for the Submission of Quotation. Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. Partial Quotes ☒ Not permitted ☐ Permitted Insert conditions for partial quotes and ensure that the requirements are properly listed in lots to allow partial quotes Alternative Quotes ☒ Not permitted ☐ Permitted Payment Terms ☐ 100% within 30 days after receipt of goods, works and/or services and submission of payment documentation. ☒ Other ~~--Monthly payment upon submission~~ Monthly rental based on maximum 10-hour daily use of ~~invoice~~ vehicle and driver services Conditions for Release of Payment ☒ ☐ Passing Inspection [specify method, if possible] Complete Installation ☐ Passing all Testing [specify standard, if possible] ☐ Completion of Training on Operation and Maintenance [specify no. of trainees, and location of training, if possible ☐ Written Acceptance of Goods, Services and Works, based on full compliance with the job order/PMS requirements ☒ Others: ~~invoice~~ Signed Trip Ticket, kilometer reading, passenger/driver‘s log sheet Contact Person for corresponde nce, notifications and clarifications E-mail address: xxxxxxxxxxx.xx@xxxx.xxx Attention: Quotations shall not be submitted to this address but to the address for quotation submission above. Otherwise, offer shall be disqualified. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Clarifications Requests for clarification from bidders will not be accepted any later than ~~5 days before submission deadline~~ 17 June 2022. Responses to request for clarification will be communicated xxxxxxxxxxx.xx@xxxx.xxx by ~~2 days before submission deadline.~~ 20 June 2022 Evaluation method ☒The Long term agreement will be awarded to ~~the~~ three lowest price substantially compliant ~~offer~~ offers ☐ Other Click or tap here to enter text. Evaluation criteria ☒ Technical responsiveness/Full compliance to requirements and lowest price1 ☒ Full acceptance of the PO/Contract General Terms and Conditions ☒ Award will be made on the lowest compliant daily rental rate for 10-hour operation ☒ Minimum of three (3) year experience in ~~drinking water~~ vehicle rental services ☒ Must have an adequate number of experienced, well-disciplined, professional and qualified drivers; ☒ Complete/Fully vaccinated drivers (please provide a list of drivers and their vaccination cards) ☒ All sedan, van, and 4-wheel drive vehicles should not be more 3 years of age. Minimum acceptable are vehicles 2019 and up., equipped with safety equipment; Vehicle should not be more than 5 years old. Bidders to provide a list of vehicles readily available with them at the time of bid submission ☒The driver/s must have a good knowledge of the roads/terrain and areas 1 UNDP reserves the right not to award the contract to the lowest priced offer, if the second lowest price among the responsive offer is found to be significantly more superior, and the price is higher than the lowest priced compliant offer by not more than 10%, and the budget can sufficiently cover the price difference. The term “more superior” as used in this provision shall refer to offers that have exceeded the pre-determined requirements established in the specifications. Right not to accept any quotation UNDP is not bound to accept any quotation, nor award a contract or Purchase Order Right to vary requirement at time of award At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions. Type of Contract to be awarded ☒ Contract Face Sheet (~~Goods and-or~~ LTA for Services)* ☒ Purchase Order (PO) for each individual request valued more than USD 5,000. (After signing of LTA, UNDP will issue a PO for ~~Long-Term Agreement (LTA)~~every requirement with total estimated value of USD 5000, that will trigger the rental services) Expected date for contract award. ~~LTA~~ 01 July 2022 Publication of Contract Award UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site. Policies and procedures This RFQ is ~~an agreement that has undefined volume of service over a set period~~ conducted in accordance with ~~agreed conditions~~UNDP Programme and Operations Policies and Procedures UNGM registration Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM) website at xxx.xxxx.xxx. The Bidder may still submit a quotation even if not registered with the UNGM, ~~including price. It~~ however, if the Bidder is ~~valid~~ selected for ~~minimum 12 months~~Contract award, ~~which may be extended upon satisfactory performance of~~ the ~~service provider~~Bidder must register on the UNGM prior to contract signature.

Appears in 1 contract

Samples: Request for Quotation

Common use of General Terms and Conditions / Special Conditions for Contract Clause in Contracts