Common use of Grantee Payments Clause in Contracts

Grantee Payments. a. Grantee shall provide DEO’s Agreement Manager invoices in accordance with the requirements of the State of Florida Reference Guide for State Expenditures and with detail sufficient for a proper pre-audit and post-audit thereof. Invoices must also comply with the following: 1) Invoices must be legible and must clearly reflect the goods/services that were provided in accordance with the terms of this Agreement for the invoice period. Payment does not become due under this Agreement until DEO accepts and approves the invoiced deliverable(s) and any required report(s). 2) Invoices must contain Grantee’s name, address, federal employer identification number or other applicable Grantee identification number, this Agreement number, the invoice number, and the invoice period. DEO or the State may require any additional information from Grantee that DEO or the State deems necessary to process an invoice in their sole and absolute discretion. 3) Invoices must be submitted in accordance with the time requirements specified in Exhibit A, SCOPE OF WORK. b. At DEO’s or the State’s option, Grantee may be required to invoice electronically pursuant to guidelines of the Department of Management Services. Current guidelines require that Grantee supply electronic invoices in lieu of paper-based invoices for those transactions processed through the system. Electronic invoices shall be submitted to DEO’s Agreement Manager through the Ariba Supplier Network (ASN) in one of the following mechanisms – EDI 810, cXML, or web-based invoice entry within the ASN. c. Payment shall be made in accordance with s. 215.422, F.S., governing time limits for payment of invoices. The SCOPE OF WORK may specify conditions for retainage. Invoices returned to a Grantee due to preparation errors will result in a delay of payment. DEO is responsible for all payments under this Agreement. d. Section 55.03(1), F.S., identifies the process applicable to the determination of the rate of interest payable on judgments and decrees, and pursuant to s. 215.422(3)(b), F.S., this same process applies to the determination of the rate of interest applicable to late payments to vendors for goods and services purchased by the State and for contracts which do not specify a rate of interest. The applicable rate of interest is published at: xxxx://xxx.xxxxxxxxxxxx.xxx/aadir/interest.htm. e. If authorized and approved, Grantee may be provided an advance as part of this Agreement. f. VENDOR OMBUDSMAN: In accordance with s. 215.422(5), F.S., a Vendor Ombudsman, within the Department of Financial Services, advocates for vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413- 5516 or by calling the Chief Financial Officer’s Hotline, (000) 000-0000.

Grantee Payments. a. 1. Grantee shall will provide DEO’s Agreement Manager invoices in accordance with the requirements of the State of Florida Reference Guide for State Expenditures and (with detail sufficient for a proper pre-audit and post-audit thereof). Invoices must also comply with the following: 1) a. Invoices must be legible and must clearly reflect the goods/services that were provided in accordance with the terms of this the Agreement for the invoice period. Payment does not become due under this the Agreement until DEO accepts and approves the invoiced deliverable(s) and any required report(s)) are approved and accepted by DEO. 2) b. Invoices must contain the Grantee’s name, address, federal employer identification number or other applicable Grantee identification number, this the Agreement number, the invoice number, and the invoice period. DEO or the State may require any additional information from Grantee that DEO or the State deems necessary to process an invoice in their sole and absolute discretioninvoice. 3) c. Invoices must be submitted in accordance with the time requirements specified in Exhibit A, SCOPE OF WORKthe Scope of Work. b. 2. At DEO’s or the State’s 's option, Grantee may be required to invoice electronically pursuant to guidelines of the Department of Management Services. Current guidelines require that Grantee supply electronic invoices in lieu of paper-based invoices for those transactions processed through the system. Electronic invoices shall be submitted to DEO’s Agreement Manager through the Ariba Supplier Network (ASN) in one of the following mechanisms – EDI 810, cXML, or web-based invoice entry within the ASN. c. 3. Payment shall be made in accordance with s. section 215.422, F.S., governing Rule 69I-24, F.A.C., and section 287.0585, F.S., which govern time limits for payment of invoices. The SCOPE OF WORK may Section 215.422, F.S., provides that agencies have five (5) working days to inspect and approve goods and services unless the Scope of Work specify conditions for retainage. Invoices returned to a Grantee due to preparation errors will result in a delay of paymentotherwise. DEO is responsible for all payments under this Agreement.has twenty (20) days to deliver a request for d. 4. Section 55.03(1), F.S., identifies the process applicable to the determination of the rate of interest payable on judgments and decrees, and pursuant to s. section 215.422(3)(b), F.S., this same process applies to the determination of the rate of interest applicable to late payments to vendors for goods and services purchased by the State and for contracts which do not specify a rate of interest. The applicable rate of interest is published at: xxxx://xxx.xxxxxxxxxxxx.xxx/aadir/interest.htm. e. If authorized and approved, Grantee may be provided an advance as part of this Agreement. f. VENDOR OMBUDSMAN: In accordance with s. 215.422(5), F.S., a Vendor Ombudsman, within the Department of Financial Services, advocates for vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413- 5516 or by calling the Chief Financial Officer’s Hotline, (000) 000-0000.:

Grantee Payments. a. 1. Grantee shall will provide DEO’s Agreement Manager invoices in accordance with the requirements of the State of Florida Reference Guide for State Expenditures and Expenditures, with detail sufficient for a proper pre-audit and post-audit thereof. Invoices must also comply with the following: 1) a. Invoices must be legible and must clearly reflect the goods/services that were provided in accordance with the terms of this the Agreement for the invoice period. Payment does not become due under this the Agreement until DEO accepts and approves the invoiced deliverable(s) and any required report(s)) are approved and accepted by DEO. 2) b. Invoices must contain the Grantee’s name, address, federal employer identification number or other applicable Grantee identification number, this the Agreement number, the invoice number, and the invoice period. DEO or the State may require any additional information from Grantee that DEO or the State deems necessary to process an invoice in their sole and absolute discretioninvoice. 3) c. Invoices must be submitted in accordance with the time requirements specified in Exhibit A, SCOPE OF WORKthe Scope of Work. b. 2. At DEO’s or the State’s 's option, Grantee may be required to invoice electronically pursuant to guidelines of the Department of Management Services. Current guidelines require that Grantee supply electronic invoices in lieu of paper-based invoices for those transactions processed through the system. Electronic invoices shall be submitted to DEO’s Agreement Manager through the Ariba Supplier Network (ASN) in one of the following mechanisms – EDI 810, cXML, or web-based invoice entry within the ASN. c. 3. Payment shall be made in accordance with s. section 215.422, F.S., governing Rule 69I-24, F.A.C., and section 287.0585, F.S., which govern time limits for payment of invoices. Section 215.422, F.S., provides that agencies have five (5) working days to inspect and approve goods and services unless the Scope of Work specifies otherwise. DEO has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. The SCOPE OF WORK twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. The Scope of Work may specify conditions for retainage. Invoices returned to a Grantee due to preparation errors will result in a delay of payment. Invoice payment requirements do not start until a properly completed invoice is provided to DEO. DEO is responsible for all payments under this the Agreement. d. 4. Section 55.03(1), F.S., identifies the process applicable to the determination of the rate of interest payable on judgments and decrees, and pursuant to s. section 215.422(3)(b), F.S., this same process applies to the determination of the rate of interest applicable to late payments to vendors for goods and services purchased by the State and for contracts which do not specify a rate of interest. The applicable rate of interest is published at: xxxx://xxx.xxxxxxxxxxxx.xxx/aadir/interest.htm. e. If authorized and approved, Grantee may be provided an advance as part of this Agreement. f. VENDOR OMBUDSMAN: In accordance with s. 215.422(5), F.S., a Vendor Ombudsman, within the Department of Financial Services, advocates for vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413- 5516 or by calling the Chief Financial Officer’s Hotline, (000) 000-0000.:

Grantee Payments. a. 1. Grantee shall will provide DEO’s Agreement Manager invoices in accordance with the requirements of the State of Florida Reference Guide for State Expenditures and (with detail sufficient for a proper pre-audit and post-audit thereof. Invoices must also comply with the following: 1) a. Invoices must be legible and must clearly reflect the goods/services that were provided in accordance with the terms of this the Agreement for the invoice period. Payment does not become due under this the Agreement until DEO accepts and approves the invoiced deliverable(s) and any required report(s)) are approved and accepted by DEO. 2) b. Invoices must contain the Grantee’s name, address, federal employer identification number or other applicable Grantee identification number, this the Agreement number, the invoice number, and the invoice period. DEO or the State may require any additional information from Grantee that DEO or the State deems necessary to process an invoice in their sole and absolute discretioninvoice. 3) c. Invoices must be submitted in accordance with the time requirements specified in Exhibit A, SCOPE OF WORKthe Scope of Work. b. 2. At DEO’s or the State’s 's option, Grantee may be required to invoice electronically pursuant to guidelines of the Department of Management Services. Current guidelines require that Grantee supply electronic invoices in lieu of paper-based invoices for those transactions processed through the system. Electronic invoices shall be submitted to DEO’s Agreement Manager through the Ariba Supplier Network (ASN) in one of the following mechanisms – EDI 810, cXML, or web-based invoice entry within the ASN. c. 3. Payment shall be made in accordance with s. section 215.422, F.S., governing Rule 69I-24, F.A.C., and section 287.0585, F.S., which govern time limits for payment of invoices. Section 215.422, F.S., provides that agencies have five (5) working days to inspect and approve goods and services unless the Scope of Work specify otherwise. DEO has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. The SCOPE OF WORK twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. The Scope of Work may specify conditions for retainage. Invoices returned to a Grantee due to preparation errors will result in a delay of payment. Invoice payment requirements do not start until a properly completed invoice is provided to DEO. DEO is responsible for all payments under this the Agreement. d. 4. Section 55.03(1), F.S., identifies the process applicable to the determination of the rate of interest payable on judgments and decrees, and pursuant to s. section 215.422(3)(b), F.S., this same process applies to the determination of the rate of interest applicable to late payments to vendors for goods and services purchased by the State and for contracts which do not specify a rate of interest. The applicable rate of interest is published at: xxxx://xxx.xxxxxxxxxxxx.xxx/aadir/interest.htm. e. If authorized and approved, Grantee may be provided an advance as part of this Agreement. f. VENDOR OMBUDSMAN: In accordance with s. 215.422(5), F.S., a Vendor Ombudsman, within the Department of Financial Services, advocates for vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413- 5516 or by calling the Chief Financial Officer’s Hotline, (000) 000-0000.:

Grantee Payments. a. 1. Grantee shall will provide DEO’s Agreement Manager invoices in accordance with the requirements of the State of Florida Reference Guide for State Expenditures and Expenditures, with detail sufficient for a proper pre-audit and post-audit thereof. Invoices must also comply with the following: 1) a. Invoices must be legible and must clearly reflect the goods/services that were provided in accordance with the terms of this the Agreement for the invoice period. Payment does not become due under this the Agreement until DEO accepts and approves the invoiced deliverable(s) and any required report(s)) are approved and accepted by DEO. 2) b. Invoices must contain the Grantee’s name, address, federal employer identification number or other applicable Grantee identification number, this the Agreement number, the invoice number, and the invoice period. DEO or the State may require any additional information from Grantee that DEO or the State deems necessary to process an invoice in their sole and absolute discretioninvoice. 3) c. Invoices must be submitted in accordance with the time requirements specified in Exhibit A, SCOPE OF WORKthe Scope of Work. b. 2. At DEO’s or the State’s 's option, Grantee may be required to invoice electronically pursuant to guidelines of the Department of Management Services. Current guidelines require that Grantee supply electronic invoices in lieu of paper-based invoices for those transactions processed through the system. Electronic invoices shall be submitted to DEO’s Agreement Manager through the Ariba Supplier Network (ASN) in one of the following mechanisms – EDI 810, cXML, or web-based invoice entry within the ASN. c. 3. Payment shall be made in accordance with s. section 215.422, F.S., governing Rule 69I-24, F.A.C., and section 287.0585, F.S., which govern time limits for payment of invoices. Section 215.422, F.S., provides that agencies have five (5) working days to inspect and approve goods and services unless the Scope of Work specifies otherwise. XXX has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. The SCOPE OF WORK twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. The Scope of Work may specify conditions for retainage. Invoices returned to a Grantee due to preparation errors will result in a delay of payment. DEO Invoice payment requirements do not start until a properly completed invoice is provided to DEO. XXX is responsible for all payments under this the Agreement. d. 4. Section 55.03(1), F.S., identifies the process applicable to the determination of the rate of interest payable on judgments and decrees, and pursuant to s. section 215.422(3)(b), F.S., this same process applies to the determination of the rate of interest applicable to late payments to vendors for goods and services purchased by the State and for contracts which do not specify a rate of interest. The applicable rate of interest is published at: xxxx://xxx.xxxxxxxxxxxx.xxx/aadir/interest.htm. e. If authorized and approved, Grantee may be provided an advance as part of this Agreement. f. VENDOR OMBUDSMAN: In accordance with s. 215.422(5), F.S., a Vendor Ombudsman, within the Department of Financial Services, advocates for vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413- 5516 or by calling the Chief Financial Officer’s Hotline, (000) 000-0000.:

Grantee Payments. a. 1. Grantee shall will provide DEO’s Agreement Manager invoices in accordance with the requirements of the State of Florida Reference Guide for State Expenditures and (with detail sufficient for a proper pre-audit and post-audit thereof). Invoices must also comply with the following: 1) a. Invoices must be legible and must clearly reflect the goods/services that were provided in accordance with the terms of this the Agreement for the invoice period. Payment does not become due under this the Agreement until DEO accepts and approves the invoiced deliverable(s) and any required report(s)) are approved and accepted by DEO. 2) b. Invoices must contain the Grantee’s name, address, federal employer identification number or other applicable Grantee identification number, this the Agreement number, the invoice number, and the invoice period. DEO or the State may require any additional information from Grantee that DEO or the State deems necessary to process an invoice in their sole and absolute discretioninvoice. 3) c. Invoices must be submitted in accordance with the time requirements specified in Exhibit A, SCOPE OF WORKthe Scope of Work. b. 2. At DEO’s or the State’s 's option, Grantee may be required to invoice electronically pursuant to guidelines of the Department of Management Services. Current guidelines require that Grantee supply electronic invoices in lieu of paper-based invoices for those transactions processed through the system. Electronic invoices shall be submitted to DEO’s Agreement Manager through the Ariba Supplier Network (ASN) in one of the following mechanisms – EDI 810, cXML, or web-based invoice entry within the ASN. c. 3. Payment shall be made in accordance with s. section 215.422, F.S., governing Rule 69I-24, F.A.C., and section 287.0585, F.S., which govern time limits for payment of invoices. Section 215.422, F.S., provides that agencies have five (5) working days to inspect and approve goods and services unless the Scope of Work specify otherwise. DEO has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. The SCOPE OF WORK twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. The Scope of Work may specify conditions for retainage. Invoices returned to a Grantee due to preparation errors will result in a delay of payment. Invoice payment requirements do not start until a properly completed invoice is provided to DEO. DEO is responsible for all payments under this the Agreement. d. 4. Upon completion of a task, Subrecipient shall submit payment requests through SERA for costs for all services rendered during the applicable period. Subrecipient shall submit invoices as set forth below to be eligible to receive and retain payment for the performance of duties and completion of deliverables set forth above. Subrecipient shall submit all documentation necessary to support Subrecipient expenditures. DEO may request any information from Subrecipient that XXX xxxxx necessary to verify that Subrecipient has performed the services for which payment is requested. Subrecipient’s submission of each invoice package is Subrecipient’s certification that it has performed the services and incurred the costs in compliance with all applicable laws and the terms of this Agreement. Subrecipient will provide invoices in accordance with the requirements of the Reference Guide for State Expenditures available at: xxxxx://xxx.xxxxxxxxxxxx.xxx/Division/AA/Manuals/documents/ReferenceGuideforStateE xpenditures.pdf. Invoices must be legible and must clearly reflect the performance for which payment is sought. Payment does not become due under this Agreement until DEO accepts and approves the invoiced deliverable(s) and any required report(s). Subrecipient shall submit its final invoice for payment to DEO no later than 45 days after this Agreement ends and DEO may, at DEO’s sole and absolute discretion, refuse to honor any requests for payment submitted after this deadline. 5. Section 55.03(1), F.S., identifies the process applicable to the determination of the rate of interest payable on judgments and decrees, and pursuant to s. section 215.422(3)(b), F.S., this same process applies to the determination of the rate of interest applicable to late payments to vendors for goods and services purchased by the State and for contracts which do not specify a rate of interest. The applicable rate of interest is published at: xxxx://xxx.xxxxxxxxxxxx.xxx/aadir/interest.htm. e. If authorized and approved, Grantee may be provided an advance as part of this Agreement. f. VENDOR OMBUDSMAN: In accordance with s. 215.422(5), F.S., a Vendor Ombudsman, within the Department of Financial Services, advocates for vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413- 5516 or by calling the Chief Financial Officer’s Hotline, (000) 000-0000.: