Guaranteed Guest Count Clause Samples

Guaranteed Guest Count. Customer shall notify Caterer at least 7 days before the Event of the Guaranteed Guest Count.

Guaranteed Guest Count. A guaranteed guest count must be provided at the time of the contractual agreement for all private dining room events. You will have until 3 days prior to your event to provide your final guarantee. If one does not update their guaranteed guest count 3 days prior to their event the original number provided will be used or the actual number of attendees, whichever is greater. Your guaranteed minimum guest count must be confirmed at least 3 days (72 hours) prior to your event. The confirmed guest count will be used as the minimum in finalizing your bill. We do not require a deposit. Instead we ask that our patrons complete a secure electronic credit card authorization form and read and electronically acknowledge our private dining room agreement contract. Private dining room reservations are not confirmed until we have the credit card on file, at which point you will receive a confirmation email. After this has occurred, the menu has been selected, and all the details of your event are complete, you will receive an event summary which needs to be confirmed electronically. We accept cash, checks, American Express, MasterCard, Visa, and Discover as forms of payment. One check is required for private dining events to eliminate confusion among guests and staff. Alcohol is permitted to be on separate checks. The credit card authorization form required to confirm your event does not need to be the final payment used upon completion of your event. We do ask for payment in full at your event’s conclusion. Please note, there is an additional 4% service charge applied to the total of the bill If the credit card on file is not present to be swiped through our on-site credit card processing equipment. This fee is entirely avoidable, as long as the form of payment used on the night of event is present and a signature from an authorized representative is collected. Written cancellation must be provided 7 days prior to the date of the event. Cancellation within 7 days to the event date or a noshow is considered a breach of contract. Your credit card will be charged 100% of the food and beverage minimum outlined in your Event Summary plus corresponding sales tax.

Guaranteed Guest Count. The guaranteed guest count must be confirmed no later than 10 days prior to the event, which is the date on which the Final Payment is due from Clients REDUCTION GUEST COUNT After the Final Payment is received, the guaranteed guest count may not be reduced. No refunds will be provided if the actual attendance falls below the guaranteed guest count INCREASE IN GUEST COUNT After the Final Payment is received, should the guest count increase, that number will become the new guaranteed guest count, and must be confirmed in writing by the Clients no less than 48 hours prior to event time and be accompanied by full payment of additional costs associated with the increase. Clients understand that some services require a lead time for orders, e.g., floral centerpieces and special linens, and may not be available if the guest count increases less than 10 days prior to the event. DAY-OF-EVENT GUEST COUNT If the day-of-event guest count exceeds the guaranteed guest count, Clients will be charged 15 times the per person price for each additional guest. This payment is due at the time of the event.

Guaranteed Guest Count. Catering office must be notified of the exact number of guests attending no later than 11:00am, 72 business hours prior to the scheduled food function date. Monday, Tuesday guarantees must be received by 11:00am the preceding Thursday. If no guarantee is received by the catering office, we will assume the guarantee to be the original number given to us when planning the event and charged for the same. Same day meal guarantee increase will be assessed a 50% surcharge on your selected menu. Groups who wish tax exempt status must provide documentation of tax exempt status, i.e., State Exempt Certificate to the catering representative 30 days in advance of any event for validation by the controller.

Guaranteed Guest Count. Client is responsible for providing Venue with a guaranteed guest count (the “Guest Guarantee”) no later than one (1) week prior to the Event Date for approval by the Venue. In the event that the Guest count exceeds the number of guests agreed to in the Rider, the Venue will apply additional charges, in accordance with the selected bar packages, additional staff may be required in the event of increased guest count.