Common use of How To Purchase From The Contract Clause in Contracts

How To Purchase From The Contract. Directly purchase fixed price items through COMMBUYS This contract allows buyers to find and quickly purchase specific products/services with pricing within COMMBUYS. In other words, it allows you to create a Release Requisition in COMMBUYS, submit the requisition for approval, and send the vendor a Release Purchase Order. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select: ⮚ The COMMBUYS Requisitions section, then choose the Make a Statewide Contract Purchase in COMMBUYS job aid. • Solicit quotes and select and purchase quoted item in COMMBUYS This COMMBUYS functionality provides a mechanism to easily obtain quotes, as specified by the Contract. The buyer creates a Release Requisition, and then converts it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected vendors to request quotes. Buyers must include “PSE01 RFQ” when entering information in the Description field. PSE01 has a “Solicitation Enabled” master MBPO page on COMMBUYS. Buyers can distinguish this page by the “Conversion Vendor” vendor name. This page allows COMMBUYS users to obtain quotes from multiple Vendors at once. The buyer creates a Release Requisition and then convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected Vendors to request quotes. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Purchase Orders section, then choose the How to Create a Solicitation Enabled Bid Using a Release Requisition job aid or one of the quick reference guides. • Directly purchase a non-fixed price item ($0 line item) through COMMBUYS All vendor MBPO pages have a $0.00 line item for placing orders. When placing an order in COMMBUYS a contract user needs to type in the total cost of the order and may add invoice/quote information as reference either by typing in the information or attaching as a PDF file. • Document items in COMMBUYS that have already been purchased This type of contract allows buyers to document a contract purchase in COMMBUYS that already has taken place through a Request for Payment Authorization (RPA) Release Requisition. It also allows MMARS users to easily keep track of spend. NOTE: MMARS and COMMBUYS do not interface –payment request and invoice should be reported in both MMARS and COMMBUYS separately. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Requisitions section, then choose the How to Create an RPA Requisition job aid. • Select items from a PunchOut catalog and purchase through COMMBUYS PunchOut catalogs offer the convenience of selecting Statewide Contract products from a vendor’s e- commerce website. The PunchOut or Government to Business (G2B) catalogs are available via COMMBUYS only (login to COMMBUYS and select the settings option in the upper right-hand corner [ ] and choose the G2B PunchOut option). Once a vendor is selected in COMMBUYS, you are taken to the vendor’s e- commerce site. After shopping is complete on the vendor’s e-commerce site, selected items are pulled back into COMMBUYS, summarized on a COMMBUYS release Requisition, and are ready to submit for approval. Once approved, it is released to the vendor for processing and fulfillment. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select either: ⮚ The Quick Reference Guide (QRG) section and choose the QRG – Creating a Punch Out Order job aid ⮚ The COMMBUYS Purchase Orders section and choose the How to Purchase from a COMMBUYS PunchOut job aid. Obtaining Quotes Contract users should always reference PSE01 when contacting vendors to ensure they are receiving contract pricing. Quotes, not including construction services, should be awarded based on best value. For a full description of how to complete a quote in COMMBUYS visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Purchase Orders section, then choose Request Quotes From Vendors on Statewide Contracts job aid.

How To Purchase From The Contract. Directly purchase fixed price items through COMMBUYS This contract allows buyers to find and quickly purchase specific products/services with pricing within COMMBUYS. In other words, it allows you to create a Release Requisition in COMMBUYS, submit the requisition for approval, and send the vendor a Release Purchase Order. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select: ⮚  The COMMBUYS Requisitions section, then choose the Make a Statewide Contract Purchase in COMMBUYS job aid. • Solicit quotes and select and purchase quoted item in COMMBUYS This COMMBUYS functionality provides a mechanism to easily obtain quotes, as specified by the Contract. The buyer creates a Release Requisition, and then converts it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected vendors to request quotes. Buyers must include “PSE01 RFQ” when entering information in the Description field. PSE01 has a “Solicitation Enabled” master MBPO page on COMMBUYS. Buyers can distinguish this page by the “Conversion Vendor” vendor name. This page allows COMMBUYS users to obtain quotes from multiple Vendors at once. The buyer creates a Release Requisition and then convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected Vendors to request quotes. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ⮚  The COMMBUYS Purchase Orders section, then choose the How to Create a Solicitation Enabled Bid Using a Release Requisition job aid or one of the quick reference guides. • Directly purchase a non-fixed price item ($0 line item) through COMMBUYS All vendor MBPO pages have a $0.00 line item for placing orders. When placing an order in COMMBUYS a contract user needs to type in the total cost of the order and may add invoice/quote information as reference either by typing in the information or attaching as a PDF file. • Document items in COMMBUYS that have already been purchased This type of contract allows buyers to document a contract purchase in COMMBUYS that already has taken place through a Request for Payment Authorization (RPA) Release Requisition. It also allows MMARS users to easily keep track of spend. NOTE: MMARS and COMMBUYS do not interface –payment request and invoice should be reported in both MMARS and COMMBUYS separately. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ⮚  The COMMBUYS Requisitions section, then choose the How to Create an RPA Requisition job aid. • Select items from a PunchOut catalog and purchase through COMMBUYS PunchOut catalogs offer the convenience of selecting Statewide Contract products from a vendor’s e- commerce website. The PunchOut or Government to Business (G2B) catalogs are available via COMMBUYS only (login to COMMBUYS and select the settings option in the upper right-hand corner [ ] and choose the G2B PunchOut option). Once a vendor is selected in COMMBUYS, you are taken to the vendor’s e- commerce site. After shopping is complete on the vendor’s e-commerce site, selected items are pulled back into COMMBUYS, summarized on a COMMBUYS release Requisition, and are ready to submit for approval. Once approved, it is released to the vendor for processing and fulfillment. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select either: ⮚ The Quick Reference Guide (QRG) section and choose the QRG – Creating a Punch Out Order job aid ⮚ The COMMBUYS Purchase Orders section and choose the How to Purchase from a COMMBUYS PunchOut job aid. Obtaining Quotes Contract users should always reference PSE01 when contacting vendors to ensure they are receiving contract pricing. Quotes, not including construction services, should be awarded based on best value. For a full description of how to complete a quote in COMMBUYS visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Purchase Orders section, then choose Request Quotes From Vendors on Statewide Contracts job aid.

How To Purchase From The Contract. Directly purchase fixed price items through COMMBUYS This contract allows buyers to find and quickly purchase specific products/services with pricing within COMMBUYS. In other words, it allows you to create a Release Requisition in COMMBUYS, submit the requisition for approval, and send the vendor a Release Purchase Order. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select: ⮚ The COMMBUYS Requisitions section, then choose the Make a Statewide Contract Purchase in COMMBUYS job aid. • Solicit quotes and select and purchase quoted item in COMMBUYS This COMMBUYS functionality provides a mechanism to easily obtain quotes, as specified by the Contract. The buyer creates Create a Release Requisition, and then converts convert it to a Bid. If you are obtaining quotes from both ITS58 and ITS60, two bids must be created. After approval by the buyer approving officer, the bid is then sent to selected vendors to request quotes. Buyers must include “PSE01 ITS60 RFQ” or “ITS58 RFQ” when entering information in the Description field. PSE01 has a “Solicitation Enabled” master MBPO page The instructions below pertain to ITS60 only, please see the ITS58 User Guide for information on COMMBUYS. Buyers can distinguish this page by the “Conversion Vendor” vendor name. This page allows COMMBUYS users to obtain quotes from multiple Vendors at once. The buyer creates a Release Requisition and then convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected Vendors to request quotesthat Contract. For a description of how to complete this purchase request quotes in COMMBUYS, visit the Job Aids for Buyers Using COMMBUYS webpage, and select: ⮚ The  How to Request Quotes from Vendors on Statewide Contracts OR  To locate from COMMBUYS, visit xxx.xxxxxxxx.xxx, Buyer Training Resources  Job Aids for Buyers  COMMBUYS Purchase Orders section, then choose the  How to Create a Request Quotes from Vendors on Statewide Contracts. Important: When creating the Requisition, on the Items tab, Select the “Advanced Search” (small circled plus sign next to the words “Advanced Search”). Enter ITS60 as the “Item Description”, and “Solicitation Enabled Bid Using a Release Requisition job aid or one of Enabled” as the quick reference guides“Vendor Name”. • Directly purchase a non-fixed price item ($0 line item) through COMMBUYS All vendor MBPO pages have For a $0.00 line item description of how to make a purchase in COMMBUYS, visit the Job Aids for placing orders. When placing an order Buyers Using COMMBUYS webpage, and select:  How to Make a Statewide Purchase in COMMBUYS OR  To locate from COMMBUYS, visit xxx.xxxxxxxx.xxx, Buyer Training Resources  Job Aids for Buyers  COMMBUYS Purchase Orders  How to Make a contract user needs to type Statewide Purchase in COMMBUYS. • When directly purchasing, use the record with the vendor’s name in the total cost of the order and may add invoice/quote information as reference either by typing in the information or attaching as a PDF file. “Vendor Name” column (See VENDOR LIST AND INFORMATION) • Document items in COMMBUYS that have already been purchased This type of contract allows buyers to document a contract purchase in COMMBUYS that already has taken place through a Request for Payment Authorization (RPA) Release Requisition. It also allows MMARS users to easily keep track of spend. NOTE: MMARS and COMMBUYS do not interface –- payment request and invoice should be reported in both MMARS and COMMBUYS separately. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers Using COMMBUYS webpage, and select: ⮚  The COMMBUYS Requisitions section, then and choose the How to Create an RPA Release Requisition job aid. • Select items from a PunchOut catalog and purchase through COMMBUYS PunchOut catalogs offer the convenience of selecting Statewide Contract products from a vendor’s e- commerce website. The PunchOut or Government to Business (G2B) catalogs are available via COMMBUYS only (login to COMMBUYS and select the settings option in the upper right-hand corner [ ] and choose the G2B PunchOut option). Once a vendor is selected in COMMBUYS, you are taken to the vendor’s e- commerce site. After shopping is complete on the vendor’s e-commerce site, selected items are pulled back into COMMBUYS, summarized on a COMMBUYS release Requisition, and are ready to submit for approval. Once approved, it is released to the vendor for processing and fulfillment. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select either: ⮚ The Quick Reference Guide (QRG) section and choose the QRG – Creating a Punch Out Order job aid ⮚ The COMMBUYS Purchase Orders section and choose the How to Purchase from a COMMBUYS PunchOut job aid. Obtaining Quotes Contract users should always reference PSE01 when contacting vendors to ensure they are receiving contract pricing. Quotes, not including construction services, should be awarded based on best value. For a full description of how to complete a quote in COMMBUYS visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Purchase Orders section, then choose Request Quotes From Vendors on Statewide Contracts job aid.

How To Purchase From The Contract. Directly purchase fixed price items through COMMBUYS This contract allows buyers to find and quickly purchase specific products/services with pricing within COMMBUYS. In other words, it allows you to create a Release Requisition in COMMBUYS, submit the requisition for approval, and send the vendor a Release Purchase Order. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select: ⮚ The COMMBUYS Requisitions section, then choose the Make a Statewide Contract Purchase in COMMBUYS job aid. • Solicit quotes and select and purchase quoted item in COMMBUYS This COMMBUYS functionality provides a mechanism to easily obtain quotes, as specified by the Contract. The buyer creates a Release Requisition, and then converts it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected vendors to request quotes. Buyers must include “PSE01 RFQ” when entering information in the Description field. PSE01 has a “Solicitation Enabled” master MBPO page on COMMBUYS. Buyers can distinguish this page by the “Conversion Vendor” vendor name. This page allows COMMBUYS users to obtain quotes from multiple Vendors at once. The buyer creates a Release Requisition and then convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected Vendors to request quotes. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Purchase Orders section, then choose the How to Create a Solicitation Enabled Bid Using a Release Requisition job aid or one of the quick reference guides. • Directly purchase a non-fixed price item ($0 line item) through COMMBUYS All vendor MBPO pages have a $0.00 line item for placing orders. When placing an order in COMMBUYS a contract user needs to type in the total cost of the order and may add invoice/quote information as reference either by typing in the information or attaching as a PDF file. • Document items in COMMBUYS that have already been purchased This type of contract allows buyers to document a contract purchase in COMMBUYS that already has taken place through a Request for Payment Authorization (RPA) Release Requisition. It also allows MMARS users to easily keep track of spend. NOTE: MMARS and COMMBUYS do not interface –payment request and invoice should be reported in both MMARS and COMMBUYS separately. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Requisitions section, then choose the How to Create an RPA Requisition job aid. • Select items from a PunchOut catalog and purchase through COMMBUYS PunchOut catalogs offer the convenience of selecting Statewide Contract products from a vendor’s e- commerce website. The PunchOut or Government to Business (G2B) catalogs are available via COMMBUYS only (login to COMMBUYS and select the settings option in the upper right-hand corner [ ] and choose the G2B PunchOut option). Once a vendor is selected in COMMBUYS, you are taken to the vendor’s e- commerce site. After shopping is complete on the vendor’s e-commerce site, selected items are pulled back into COMMBUYS, summarized on a COMMBUYS release Requisition, and are ready to submit for approval. Once approved, it is released to the vendor for processing and fulfillment. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select either: ⮚ The Quick Reference Guide (QRG) section and choose the QRG – Creating a Punch Out Order job aid ⮚ The COMMBUYS Purchase Orders section and choose the How to Purchase from a COMMBUYS PunchOut job aid. Obtaining Quotes Contract users should always reference PSE01 when contacting vendors to ensure they are receiving contract pricing. Quotes, not including construction services, should be awarded based on best value. For a full description of how to complete a quote in COMMBUYS visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Purchase Orders section, then choose Request Quotes From Vendors on Statewide Contracts job aid.

How To Purchase From The Contract. Directly purchase fixed price items through COMMBUYS This contract allows buyers to find and quickly purchase specific products/services with pricing within COMMBUYS. In other words, it allows you to create a Release Requisition in COMMBUYS, submit the requisition for approval, and send the vendor a Release Purchase Order. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select: ⮚ The COMMBUYS Requisitions section, then choose the Make a Statewide Contract Purchase in COMMBUYS job aid. • Solicit quotes and select and purchase quoted item in COMMBUYS This COMMBUYS functionality provides a mechanism to easily obtain quotes, as specified by the Contract. The buyer creates a Release Requisition, and then converts it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected vendors to request quotes. Buyers must include “PSE01 RFQ” when entering information in the Description field. PSE01 has a “Solicitation Enabled” master MBPO page on COMMBUYS. Buyers can distinguish this page by the “Conversion Vendor” vendor name. This page allows COMMBUYS users to obtain quotes from multiple Vendors at once. The buyer creates a Release Requisition and then convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected Vendors to request quotes. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Purchase Orders section, then choose the How to Create a Solicitation Enabled Bid Using a Release Requisition job aid or one of the quick reference guides. • Directly purchase a non-fixed price item ($0 line item) through COMMBUYS All vendor MBPO pages have a $0.00 line item for placing orders. When placing an order in COMMBUYS a contract user needs to type in the total cost of the order and may add invoice/quote information as reference either by typing in the information or attaching as a PDF file. • Document items in COMMBUYS that have already been purchased This type of contract allows buyers to document a contract purchase in COMMBUYS that already has taken place through a Request for Payment Authorization (RPA) Release Requisition. It also allows MMARS users to easily keep track of spend. NOTE: MMARS and COMMBUYS do not interface –payment request and invoice should be reported in both MMARS and COMMBUYS separately. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Requisitions section, then choose the How to Create an RPA Requisition job aid. • Select items from a PunchOut catalog and purchase through COMMBUYS PunchOut catalogs offer the convenience of selecting Statewide Contract products from a vendor’s e- e-commerce website. The PunchOut or Government to Business (G2B) catalogs are available via COMMBUYS only (login to COMMBUYS and select the settings option in the upper right-hand corner [ [] and choose the G2B PunchOut option). Once a vendor is selected in COMMBUYS, you are taken to the vendor’s e- e-commerce site. After shopping is complete on the vendor’s e-commerce site, selected items are pulled back into COMMBUYS, summarized on a COMMBUYS release Requisition, and are ready to submit for approval. Once approved, it is released to the vendor for processing and fulfillment. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select either: ⮚ The Quick Reference Guide (QRG) section and choose the QRG – Creating a Punch Out Order job aid ⮚ The COMMBUYS Purchase Orders section and choose the How to Purchase from a COMMBUYS PunchOut job aid. Obtaining Quotes Contract users should always reference PSE01 when contacting vendors • Directly purchase fixed price items through COMMBUYS This contract allows buyers to ensure they are receiving contract pricingfind and quickly purchase specific products/services with pricing within COMMBUYS. QuotesIn other words, not including construction servicesit allows you to create a Release Requisition in COMMBUYS, should be awarded based on best valuesubmit the requisition for approval, and send the vendor a Release Purchase Order. For a full description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select: ⮚ The COMMBUYS Requisitions section and choose the Make a quote Statewide Contract Purchase in COMMBUYS job aid. • Document items in COMMBUYS that have already been purchased This type of contract allows buyers to document a contract purchase in COMMBUYS that already has taken place through a Request for Payment Authorization (RPA) Release Requisition. It also allows MMARS users to easily keep track of spend. NOTE: MMARS and COMMBUYS do not interface –payment request and invoice should be reported in both MMARS and COMMBUYS separately. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Purchase Orders Requisitions section, then and choose Request Quotes From Vendors on Statewide Contracts the How to Create an RPA Requisition job aid.

How To Purchase From The Contract. Directly purchase fixed price items through COMMBUYS This contract allows buyers to find and quickly purchase specific products/services with pricing within COMMBUYS. In other words, it allows you to create a Release Requisition in COMMBUYS, submit the requisition for approval, and send the vendor a Release Purchase Order. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select: ⮚ The COMMBUYS Requisitions section, then choose the Make a Statewide Contract Purchase in COMMBUYS job aid. • Solicit quotes and select and purchase quoted item in COMMBUYS This COMMBUYS functionality provides a mechanism to easily obtain quotes, as specified by the Contract. The buyer creates would create a Release Requisition, and then converts convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected vendors to request quotes. Buyers must include “PSE01 ITS81 RFQ” when entering information in the Description field. PSE01 has a “Solicitation Enabled” master MBPO page on COMMBUYS. Buyers can distinguish this page by the “Conversion Vendor” vendor name. This page allows COMMBUYS users to obtain quotes from multiple Vendors at once. The buyer creates a Release Requisition and then convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected Vendors to request quotes. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Purchase Orders section, then section and choose the How to Create a Solicitation Enabled Bid Using a Release Requisition job aid or one of the quick reference guides. • Directly purchase a non-fixed price item ($0 line item) through COMMBUYS All vendor MBPO pages have a $0.00 line item for placing orders. When placing an order in COMMBUYS a contract user needs to type in the total cost of the order and may add invoice/quote information as reference either by typing in the information or attaching as a PDF file. • Document items in COMMBUYS that have already been purchased This type of contract allows buyers to document a contract purchase in COMMBUYS that already has taken place through a Request for Payment Authorization (RPA) Release Requisition. It also allows MMARS users to easily keep track of spend. NOTE: MMARS and COMMBUYS do not interface –payment request and invoice should be reported in both MMARS and COMMBUYS separately. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Requisitions section, then choose the How to Create an RPA Requisition job aid. • Select items from a PunchOut catalog and purchase through COMMBUYS PunchOut catalogs offer the convenience of selecting Statewide Contract products from a vendor’s e- commerce website. The PunchOut or Government to Business (G2B) catalogs are available via COMMBUYS only (login to COMMBUYS and select the settings option in the upper right-hand corner [ ] and choose the G2B PunchOut option). Once a vendor is selected in COMMBUYS, you are taken to the vendor’s e- commerce site. After shopping is complete on the vendor’s e-commerce site, selected items are pulled back into COMMBUYS, summarized on a COMMBUYS release Requisition, and are ready to submit for approval. Once approved, it is released to the vendor for processing and fulfillment. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select either: ⮚ The Quick Reference Guide (QRG) section and choose the QRG – Creating a Punch Out Order job aid ⮚ The COMMBUYS Purchase Orders section and choose the How to Purchase from a COMMBUYS PunchOut job aid. Obtaining Quotes Contract users should always reference PSE01 ITS81 when contacting vendors to ensure they are receiving contract pricing. Quotes, not including construction services, should be awarded based on best value. For a full description of how to complete a quote in COMMBUYS visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Purchase Orders section, then and choose Request Quotes From Vendors on Statewide Contracts job aid. Prepare a Specifications Document You may use the template Statement of Work (SOW) as a guide for creating your specifications document and bidder response requirements. This document will be an attachment to your RFQ on COMMBUYS. Determine RFQ Distribution Projects with IT Bond Funding and/or over $50,000 If IT Bond funds will be used, projects worth more than $50,000 must be posted on COMMBUYS and sent to all ITS81 Project Services vendors. See How to Purchase From the Contract for instructions. The posting must indicate that only ITS81 Project Services vendors (and other qualified Statewide Contractors, if the Agency wishes) may submit quotes. All Other Projects Otherwise, you may use the ITS81 Vendor Listing Spreadsheet to select three or more companies from which you wish to solicit quotes. The Vendor Listing Spreadsheet shows which vendors were selected for the seven RFR subcategories that were evaluated by the SST (Strategic Sourcing Team). For these subcategories, vendors were required to describe specific projects, with client reference letters, and to provide additional qualifications. If there are many companies that may be qualified to provide the types of services you are seeking, you may consider Prompt Pay, Warranties, M/WBE status, or other factors in making your choices. This information is available in the Vendor Listing Spreadsheet. It is NOT necessary to restrict your choice to vendors who were awarded based on the subcategory under which they proposed or the additional specialties they listed. Many vendors offer a broad array of services and were limited in the number they could list. Vendors are not limited to providing services in the subcategories/specialties included in their RFR responses. Note the “Instructions” tab on the ITS81 Vendor Listing Spreadsheet, which explains how to sort and filter the spreadsheet so that you can easily identify the areas in which vendors were awarded or otherwise specialize. Once you have selected the vendors, you can sort the spreadsheet by COMMBUYS number, which is the order in which they will be listed on the distributor checkoff list on COMMBUYS. Once you have selected the vendors to receive bid notification, see How to Purchase From the Contract for instructions. Select a Vendor and Negotiate an Agreement It is not necessary to select the lowest cost bid. The choice may be made based on “best value” to the Commonwealth.

How To Purchase From The Contract. Directly purchase fixed price items through COMMBUYS This contract allows buyers to find and quickly purchase specific products/services with pricing within COMMBUYS. In other words, it allows you to create a Release Requisition in COMMBUYS, submit the requisition for approval, and send the vendor a Release Purchase Order. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select: ⮚ The COMMBUYS Requisitions section, then choose the Make a Statewide Contract Purchase in COMMBUYS job aid. • Solicit quotes and select and purchase quoted item in COMMBUYS This COMMBUYS functionality provides a mechanism to easily obtain quotes, as specified by the Contract. The buyer creates would create a Release Requisition, and then converts convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected vendors to request quotes. Buyers must include “PSE01 FAC119 RFQ” when entering information in the Description field. PSE01 has a “Solicitation Enabled” master MBPO page on COMMBUYS. Buyers can distinguish this page by the “Conversion Vendor” vendor name. This page allows COMMBUYS users to obtain quotes from multiple Vendors at once. The buyer creates a Release Requisition and then convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected Vendors to request quotes. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Purchase Orders section, then and choose the How to Create a Solicitation Enabled Bid Using a Release Requisition job aid or one of the quick reference guides. • Directly purchase a non-fixed price item ($0 line item) through COMMBUYS All vendor MBPO pages have a $0.00 line item for placing orders. When placing an order in COMMBUYS a contract user needs to type in the total cost of the order and may add invoice/quote information as reference either by typing in the information or attaching as a PDF file. • Document items in COMMBUYS that have already been purchased This type of contract allows buyers to document a contract purchase in COMMBUYS that already has taken place through a Request for Payment Authorization (RPA) Release Requisition. It also allows MMARS users to easily keep track of spend. NOTE: MMARS and COMMBUYS do not interface –payment request and invoice should be reported in both MMARS and COMMBUYS separately. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Requisitions section, then and choose the How to Create an RPA Requisition job aid. • Select items from a PunchOut catalog and purchase through COMMBUYS PunchOut catalogs offer the convenience of selecting Statewide Contract products from a vendor’s e- commerce website. The PunchOut or Government to Business (G2B) catalogs are available via COMMBUYS only (login to COMMBUYS and select the settings option in the upper right-hand corner [ ] and choose the G2B PunchOut option). Once a vendor is selected in COMMBUYS, you are taken to the vendor’s e- commerce site. After shopping is complete on the vendor’s e-commerce site, selected items are pulled back into COMMBUYS, summarized on a COMMBUYS release Requisition, and are ready to submit for approval. Once approved, it is released to the vendor for processing and fulfillment. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select either: ⮚ The Quick Reference Guide (QRG) section and choose the QRG – Creating a Punch Out Order job aid ⮚ The COMMBUYS Purchase Orders section and choose the How to Purchase from a COMMBUYS PunchOut job aid. Obtaining Quotes Contract users should always reference PSE01 FAC119 when contacting vendors to ensure they are receiving contract pricing. Quotes, not including construction services, should be awarded based on best value. For a full description of how to complete a quote in COMMBUYS visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Purchase Orders section, then and choose Request Quotes From Vendors on Statewide Contracts job aid.

How To Purchase From The Contract. Directly purchase fixed price items through COMMBUYS OFF52 is set up to allow buyers the option to solicit multiple quotes from awarded vendors. Buyers may solicit quote via category specific Solicitation Enabled Master Blanket Purchase Order. A Solicitation Enabled Distributor Model MBPO is a single MBPO that has multiple vendors listed as distributors. This contract purchasing mechanism allows buyers to find solicit quotes, award the best value bidder and quickly purchase specific products/services with pricing within place the order all through COMMBUYS. In other words, it allows you Each OFF52 category has its own solicitation enabled MBPO to create a Release Requisition in COMMBUYS, submit facilitate ease of ordering. through the requisition contract. see vendor information table for approval, MBPO numbers and send the vendor a Release Purchase Order. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select: ⮚ The COMMBUYS Requisitions section, then choose the Make a Statewide Contract Purchase in COMMBUYS job aidadditional information. • Solicit quotes and select and purchase quoted item in COMMBUYS This COMMBUYS functionality provides a mechanism mechanism, solicitation enabled catalog to easily obtain quotes, as specified by the Contractabove. The buyer creates would create a Release Requisition, and then converts convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected vendors to request quotes. Buyers must include “PSE01 OFF52 RFQ” when entering information in the Description field. PSE01 Each solicitation enabled MBPO has been set up as a “Solicitation Enabled” master MBPO page on distributor model (solicitation enabled) Master Blanket Purchase Order (MBPO) in COMMBUYS. Buyers can distinguish this page by To see the contractors for each awarded category who are listed on the MBPO - click the “Conversion Vendor” vendor name. This page allows COMMBUYS users to obtain quotes from multiple Vendors at once. The buyer creates a Release Requisition and Tab within the Bid document in COMMBUYS, then convert it to a Bid. After approval by click the buyer approving officer, the bid is then sent to selected Vendors to request quotes“Distributors” Tab. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Purchase Orders section, then and choose the How to Create a Solicitation Enabled Bid Using a Release Requisition job aid or one of the quick reference guides. • Directly purchase a non-fixed price item ($0 line item) through COMMBUYS All vendor MBPO pages have a $0.00 line item for placing orders. When placing an order in COMMBUYS a contract user needs to type in the total cost of the order and may add invoice/quote information as reference either by typing in the information or attaching as a PDF file. • Document items in COMMBUYS that have already been purchased This type of contract allows buyers to document a contract purchase in COMMBUYS that already has taken place through a Request for Payment Authorization (RPA) Release Requisition. It also allows MMARS users to easily keep track of spend. NOTE: MMARS and COMMBUYS do not interface –payment request and invoice should be reported in both MMARS and COMMBUYS separately. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Requisitions section, then section and choose the How to Create an RPA Requisition job aid. • Select items from a PunchOut catalog and purchase through COMMBUYS PunchOut catalogs offer the convenience of selecting Statewide Contract products from a vendor’s e- commerce website. The PunchOut or Government to Business (G2B) catalogs are available via COMMBUYS only (login to COMMBUYS and select the settings option in the upper right-hand corner [ ] and choose the G2B PunchOut option). Once a vendor is selected in COMMBUYS, you are taken to the vendor’s e- commerce site. After shopping is complete on the vendor’s e-commerce site, selected items are pulled back into COMMBUYS, summarized on a COMMBUYS release Requisition, and are ready to submit for approval. Once approved, it is released to the vendor for processing and fulfillment. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select either: ⮚ The Quick Reference Guide (QRG) section and choose the QRG – Creating a Punch Out Order job aid ⮚ The COMMBUYS Purchase Orders section and choose the How to Purchase from a COMMBUYS PunchOut job aid. Obtaining Quotes Contract users should always reference PSE01 when contacting vendors to ensure they are receiving contract pricing. Quotes, not including construction services, should be awarded based on best value. For a full description of how to complete a quote in COMMBUYS visit the Job Aids for Buyers webpage, and select: ⮚ The COMMBUYS Purchase Orders section, then choose Request Quotes From Vendors on Statewide Contracts job aid.