Common use of How your personal information will be collected Clause in Contracts

How your personal information will be collected. We will collect personal information directly from you when you apply for a position with us, for example, when you send us a job application via our website, or by email, mail or fax, or when you participate in an interview in person or over the phone. We will also collect personal information from third parties when we receive the result of: • reference checks • enquiries that we make of professional associations or registration bodies • competency or technical skills tests • medical tests or psychological assessments • verification of academic achievements • police checks, where such checks are required • Immigration If you do not provide us with your personal information, we may not be able to consider your job application. How your personal information will be used and disclosed We will use your personal information to: • assess your job application • determine your actual or possible work placement • verify the information you provide to us, for example, in relation to your health, work experience, skills, education, qualifications, criminal record, and if we require, citizenship, residency or visa work entitlements. In using your personal information for these purposes, we may need to disclose your personal information to: • your referees and previous employers • the police • health professionals • the Department of Immigration • the Commissioner for Children & Young People & Child Guardian • other persons or bodies that are relevant to your job application, and that we may need to contact in order to verify the information that your provide to us. We may also need to use or disclose your personal information for purposes allowed by law (such as in an emergency situation or to assist a law enforcement agency). How your personal information will be protected If you are unsuccessful in your application for a position, we will keep your personal information on file for up to two years. If you are successful in your application, we will keep your personal information on file while you continue to work for us and for 70 years from your date of birth or seven years from date of separation, or resignation, whichever is later. While we hold your personal information, we will take reasonable steps to protect it against, loss, unauthorised access, use, modification or disclosure, and any other misuse. We will destroy your personal information when it is no longer required by us in accordance with an approved disposal authority. How to access your personal information or correct it We will take reasonable steps to ensure that personal information that we hold about you is accurate, complete and up-to-date. If there is any change to the personal information that you provide to us, please let us know. To make a request for access to your personal information, please complete and submit a Right to Information and Information Privacy Access Application. (Note that the law allows us to deny you access in certain limited circumstances. If we refuse access, we will give you reasons for our refusal.) To make a request for correction of your personal information, please complete and submit an Information Privacy Personal Information Amendment Application, We will try to respond to your request for access or correction promptly. We may, however, need up to 25 days to process your application.