Identification Card Custody and Control Clause Samples

Identification Card Custody and Control. The Contractor is responsible for the custody and control of all forms of government iden- tification issued by DOT to contractor em- ployees for access to DOT facilities, sensitive information, information systems and other DOT resources. The Contractor shall: (1) Provide a listing of personnel for whom an identification (ID) card is requested to the COR or PM who will provide a copy of the listing to the card issuing office. This may include Contractor and subcontractor personnel. Follow issuing office directions for submittal of an application package(s). (2) While visiting or performing work on a DOT facility, as specified by the issuing of- fice, PM or COR, ensure that contractor em- ployees prominently display their ID card. (3) Immediately notify the COR or, if the COR is unavailable, the Contracting Officer when a contractor employee’s status changes and no longer requires agency access (e.g., employee’s transfer, completion of a project, retirement, removal from work on the con- tract, or termination of employment) that may affect the employee’s eligibility for ac- cess to the facility, sensitive information, or resources. (4) Promptly deliver to the issuing office: (a) all ID cards assigned to an employee who no longer requires access to the facility; and (b) all expired ID cards within five (5) days of their expiration or all cards at time of con- tract termination, whichever occurs first. (5) Immediately report any lost or stolen ID cards to the issuing office and follow its instructions. (i) The Contractor is responsible for main- taining and safeguarding the DOT ID card upon issuance to the contractor employee. The Contractor must ensure that contractor employees comply with DOT requirements concerning the renewal, loss, theft, or dam- age of an ID card. The Contractor must im- mediately notify the COR or, if the COR is unavailable, the Contracting Officer when an ID card is lost, stolen or damaged. (ii) Failure to comply with the require- ments for custody and control of DOT ID cards may result in withholding final pay- ment or contract termination based on the potential for serious harm caused by inap- propriate access to DOT facilities, sensitive information, information systems or other DOT resources. (iii) Specific actions and activities are re- quired in certain events—