Common use of IF DISCLOSURE IS NECESSARY Clause in Contracts

IF DISCLOSURE IS NECESSARY. If a patient or another person is at grave risk of serious harm which disclosure to an appropriate person would prevent, the relevant health professional can take advice from colleagues within the practice, of from a professional / regulatory / defence body, in order to decide whether disclosure without consent is justified to protect the patient or another person. If a decision is taken to disclose, the patient should always be informed before disclosure is made, unless to do so could be dangerous. If at all possible, any such decisions should be shared with another member of the practice team. Any decision to disclose information to protect health, safety or well-being will be based on the degree of current or potential harm, not the age of the patient. Confidentiality guidelines: • Be aware that careless talk can lead to a breach of confidentiality – discuss your work only with authorised personnel, preferably in private. • Always keep confidential documents away from prying eyes. • Verbal reporting should be carried out in private. If this is not possible, it should be delivered in a volume such that it can only be heard by those for whom it is intended. • When asking for confidential information in circumstances where the conversation can be overheard by others conduct the interview in as quiet and discreet a manner as possible and preferably find somewhere private for the discussion. • There may be times when a young person attends alone. On such occasions it may not be appropriate to enquire further as to the reason for the visit, and a referral to a clinician, or a Practice nurse for triage, may be more appropriate. • Information should be given over the telephone only to the patient or, in the case of children, to their parent or guardian. Precautions should be taken to prevent the conversation being overheard. Care must be taken to ensure that the duty of confidentiality to a minor is not breached, even to a parent. • The duty of confidentiality owed to a person under 16 is as great as the duty owed to any other person. • When using computers, unauthorised access should be prevented by password protection and physical security such as locking the doors when offices are left unattended. Where possible, VDU screens should be positioned so they are visible only to the user. Unwanted paper records should be disposed of safely by shredding on site. • If unsure about authorisation to disclose, or a person’s authorisation to receive confidential information, always seek authorisation from a Partner or the Caldicott Guardian before disclosing any personal health information. • Medical records and information must not be handed to the patient or relative. The traffic of such information, i.e. from one department to another, must be co-ordinated by the Practice staff. Appendix 1 Staff Confidentiality Agreement Declaration I understand that all information about patients held by the Rookery is strictly confidential, including the fact of a particular patient having visited the surgery. I will abide by the confidentiality guidelines set out above. I have read the Staff Confidentiality Policy above and fully understand my obligations and the consequences of any breach of confidentiality. I understand that a breach of these obligations may result in dismissal. I understand that, even after a time when I may have left the Practice’s employment, I am still bound by the obligations of the policy and that any subsequent breach may lead to legal action. If I hold a professional qualification and my right to Practice depends on that qualification being registered with a governing body, it is my responsibility to have read and understood their advice on confidentiality. Name: Signature:

IF DISCLOSURE IS NECESSARY. If a patient or another person is at grave risk of serious harm which disclosure to an appropriate person would prevent, the relevant health professional can take advice from colleagues within the practice, of from a professional / regulatory / defence body, in order to decide whether disclosure without consent is justified to protect the patient or another person. If a decision is taken to disclose, the patient should always be informed before disclosure is made, unless to do so could be dangerous. If at all possible, any such decisions should be shared with another member of the practice team. Any decision to disclose information to protect health, safety or well-being will be based on the degree of current or potential harm, not the age of the patient. STAFF CONFIDENTIALITY AGREEMENT (a copy of this agreement should be signed by every staff member/worker) Declaration I understand that all information about patients held by Rockliffe Court Surgery is strictly confidential, including the fact of a particular patient having visited the Surgery. I will abide by the confidentiality guidelines set out below. I have read the Staff Confidentiality Policy above and fully understand my obligations and the consequences of any breach of confidentiality. I understand that a breach of these obligations may result in dismissal. I understand that any breach, or suspected breach, of confidentiality by me after I have left the Practice’s employment will be passed to the Practice’s lawyers for action. If I hold a professional qualification and my right to Practice depends on that qualification being registered with a governing body, it is my responsibility to have read and understood their advice on confidentiality. Name: _ Signature: Date: _ Confidentiality guidelines: • Be aware that careless talk can lead to a breach of confidentiality – discuss your work only with authorised personnel, preferably in private. • Always keep confidential documents away from prying eyes. • Verbal reporting should be carried out in private. If this is not possible, it should be delivered in a volume such that it can only be heard by those for whom it is intended. • When asking for confidential information in circumstances where the conversation can be overheard by others others, conduct the interview in as quiet and discreet a manner as possible and preferably find somewhere private for the discussion. • There may be times when a young person attends aloneon their own. On such occasions it may not be appropriate to enquire further as to the reason for the visit, and a referral to a clinician, or a Practice nurse for triage, may be more appropriate. • Information should be given over the telephone only to the patient or, in the case of children, to their parent or guardian. Precautions should be taken to prevent the conversation being overheard. Care must be taken to ensure that the duty of confidentiality to a minor is not breached, even to a parent. • The duty of confidentiality owed to a person under 16 is as great as the duty owed to any other person. • When using computers, unauthorised access should be prevented by password protection and physical security such as locking the doors when offices are left unattended. Where possible, VDU screens should be positioned so they are visible only to the user. Unwanted paper records should be disposed of safely by shredding on sitesite and computer files on hard or floppy disks should be wiped clean when no longer required. • If unsure about authorisation to disclose, or a person’s authorisation to receive confidential information, always seek authorisation from a Partner or the Caldicott Guardian Practice Manager before disclosing any personal health information. • Medical records and information must not be handed to the patient or relative. The traffic of such information, i.e. from one department to another, must be co-ordinated by the Practice staff. Appendix 1 Staff Confidentiality Agreement Declaration I understand that all information about patients held by the Rookery is strictly confidential, including the fact of a particular patient having visited the surgery. I will abide by the confidentiality guidelines set out above. I have read the Staff Confidentiality Policy above and fully understand my obligations and the consequences of any breach of confidentiality. I understand that a breach of these obligations may result in dismissal. I understand that, even after a time when I may have left the Practice’s employment, I am still bound by the obligations of the policy and that any subsequent breach may lead to legal action. If I hold a professional qualification and my right to Practice depends on that qualification being registered with a governing body, it is my responsibility to have read and understood their advice on confidentiality. Name: Signature:.

IF DISCLOSURE IS NECESSARY. If a patient or another person is at grave risk of serious harm which disclosure to an appropriate person would prevent, the relevant health professional can take advice from colleagues within the practice, of from a professional / regulatory / defence body, in order to decide whether disclosure without consent is justified to protect the patient or another person. If a decision is taken to disclose, the patient should always be informed before disclosure is made, unless to do so could be dangerous. If at all possible, any such decisions should be shared with another member of the practice team. Any decision to disclose information to protect health, safety or well-being will be based on the degree of current or potential harm, not the age of the patient. STAFF CONFIDENTIALITY AGREEMENT (a copy of this agreement should be signed by every staff member/worker) Declaration I understand that all information about patients held by Rockliffe Court Surgery is strictly confidential, including the fact of a particular patient having visited the Surgery. I will abide by the confidentiality guidelines set out below. I have read the Staff Confidentiality Policy above and fully understand my obligations and the consequences of any breach of confidentiality. I understand that a breach of these obligations may result in dismissal. I understand that any breach, or suspected breach, of confidentiality by me after I have left the Practice’s employment will be passed to the Practice’s lawyers for action. If I hold a professional qualification and my right to Practice depends on that qualification being registered with a governing body, it is my responsibility to have read and understood their advice on confidentiality. Name: _ Signature: Date: _ Confidentiality guidelines: •  Be aware that careless talk can lead to a breach of confidentiality – discuss your work only with authorised personnel, preferably in private. •  Always keep confidential documents away from prying eyes. •  Verbal reporting should be carried out in private. If this is not possible, it should be delivered in a volume such that it can only be heard by those for whom it is intended. •  When asking for confidential information in circumstances where the conversation can be overheard by others others, conduct the interview in as quiet and discreet a manner as possible and preferably find somewhere private for the discussion. •  There may be times when a young person attends aloneon their own. On such occasions it may not be appropriate to enquire further as to the reason for the visit, and a referral to a clinician, or a Practice nurse for triage, may be more appropriate. •  Information should be given over the telephone only to the patient or, in the case of children, to their parent or guardian. Precautions should be taken to prevent the conversation being overheard. Care must be taken to ensure that the duty of confidentiality to a minor is not breached, even to a parent. •  The duty of confidentiality owed to a person under 16 is as great as the duty owed to any other person. •  When using computers, unauthorised access should be prevented by password protection and physical security such as locking the doors when offices are left unattended. Where possible, VDU screens should be positioned so they are visible only to the user. Unwanted paper records should be disposed of safely by shredding on sitesite and computer files on hard or floppy disks should be wiped clean when no longer required. •  If unsure about authorisation to disclose, or a person’s authorisation to receive confidential information, always seek authorisation from a Partner or the Caldicott Guardian Practice Manager before disclosing any personal health information. • Medical records and information must not be handed to the patient or relative. The traffic of such information, i.e. from one department to another, must be co-ordinated by the Practice staff. Appendix 1 Staff Confidentiality Agreement Declaration I understand that all information about patients held by the Rookery is strictly confidential, including the fact of a particular patient having visited the surgery. I will abide by the confidentiality guidelines set out above. I have read the Staff Confidentiality Policy above and fully understand my obligations and the consequences of any breach of confidentiality. I understand that a breach of these obligations may result in dismissal. I understand that, even after a time when I may have left the Practice’s employment, I am still bound by the obligations of the policy and that any subsequent breach may lead to legal action. If I hold a professional qualification and my right to Practice depends on that qualification being registered with a governing body, it is my responsibility to have read and understood their advice on confidentiality. Name: Signature:.

IF DISCLOSURE IS NECESSARY. If a patient or another person is at grave risk of serious harm which disclosure to an appropriate person would prevent, the relevant health professional can take advice from colleagues within the practice, of from a professional / regulatory / defence body, in order to decide whether disclosure without consent is justified to protect the patient or another person. If a decision is taken to disclose, the patient should always be informed before disclosure is made, unless to do so could be dangerous. If at all possible, any such decisions should be shared with another member of the practice team. Any decision to disclose information to protect health, safety or well-being will be based on the degree of current or potential harm, not the age of the patient. STAFF CONFIDENTIALITY AGREEMENT (a copy of this agreement should be signed by every staff member/worker) Declaration I understand that all information about patients held by Alchester Medical Group is strictly confidential, including the fact of a particular patient having visited the Surgery. I will abide by the confidentiality guidelines set out below. I have read the Staff Confidentiality Policy above and fully understand my obligations and the consequences of any breach of confidentiality. I understand that a breach of these obligations may result in dismissal. I understand that any breach, or suspected breach, of confidentiality by me after I have left the Practice’s employment will be passed to the Practice’s lawyers for action. If I hold a professional qualification and my right to Practice depends on that qualification being registered with a governing body, it is my responsibility to have read and understood their advice on confidentiality. Name: Signature: Date: Confidentiality guidelines: •  Be aware that careless talk can lead to a breach of confidentiality – discuss your work only with authorised personnel, preferably in private. •  Always keep confidential documents away from prying eyes. •  Verbal reporting should be carried out in private. If this is not possible, it should be delivered in a volume such that it can only be heard by those for whom it is intended. •  When asking for confidential information in circumstances where the conversation can be overheard by others others, conduct the interview in as quiet and discreet a manner as possible and preferably find somewhere private for the discussion. •  There may be times when a young person attends aloneon their own. On such occasions it may not be appropriate to enquire further as to the reason for the visit, and a referral to a clinician, or a Practice nurse for triage, may be more appropriate. •  Information should be given over the telephone only to the patient or, in the case of children, to their parent or guardian. Precautions should be taken to prevent the conversation being overheard. Care must be taken to ensure that the duty of confidentiality to a minor is not breached, even to a parent. •  The duty of confidentiality owed to a person under 16 is as great as the duty owed to any other person. •  When using computers, unauthorised access should be prevented by password protection and physical security such as locking the doors when offices are left unattended. Where possible, VDU screens should be positioned so they are visible only to the user. Unwanted paper records should be disposed of safely by shredding on sitesite and computer files on hard or floppy disks should be wiped clean when no longer required. •  If unsure about authorisation to disclose, or a person’s authorisation to receive confidential information, always seek authorisation from a Partner or the Caldicott Guardian Practice Manager before disclosing any personal health information. • Medical records and information must not be handed to the patient or relative. The traffic of such information, i.e. from one department to another, must be co-ordinated by the Practice staff. Appendix 1 Staff Confidentiality Agreement Declaration I understand that all information about patients held by the Rookery is strictly confidential, including the fact of a particular patient having visited the surgery. I will abide by the confidentiality guidelines set out above. I have read the Staff Confidentiality Policy above and fully understand my obligations and the consequences of any breach of confidentiality. I understand that a breach of these obligations may result in dismissal. I understand that, even after a time when I may have left the Practice’s employment, I am still bound by the obligations of the policy and that any subsequent breach may lead to legal action. If I hold a professional qualification and my right to Practice depends on that qualification being registered with a governing body, it is my responsibility to have read and understood their advice on confidentiality. Name: Signature:.