INITIAL ASSET INVENTORY Clause Samples

INITIAL ASSET INVENTORY a. During the Transition Period, Vendor will: (1) conduct a planning session with ACI (or location-specific planning sessions for Locations with a sizable inventory) to review the plan for performing the inventory (the “Inventory Plan”). ACI will approve and sign-off on the plan. The Inventory Plan will document the following: (a) the assets Vendor will inventory, types of data Vendor will collect, and the level asset are to be tracked, including all IT assets, whether such assets are owned or leased by ACI or the Vendor (b) any Location-specific requirements and hours of access; (c) required Location data (for example, floor plans, storage areas, equipment and software access requirements, safety and security requirements); (d) Locations and End Users that Vendor will inventory using, for example, mail-in data collection kits as well as the respective return deadline date for each Location (to be returned before completion of the inventory at the applicable Location) (see table attached which will specify those Locations for which Vendor will perform a physical wall-to-wall inventory; all other ACI Locations will receive mail-in kits); (e) any inventory prerequisites as well as any procedures that Vendor and ACI will follow during the inventory and that ACI needs to communicate or that ACI’s business units and End Users need to perform; (f) a tentative inventory schedule (by Location); (g) a virus escalation process, including the name and telephone and pager numbers of the ACI Focal Point for use by Vendor in the event Vendor incidentally discovers viruses during an electronic inventory process; (h) the user demographic information Vendor will collect (subject to the capabilities of the inventory tools, if applicable); and (i) the electronic inventory tools and the asset (hardware and software) recognition capabilities of the electronic inventory tools as well as the alternative inventory techniques Vendor will use, if any, in the event Vendor cannot electronically inventory the assets; (2) notify the ACI Focal Point per the virus escalation process if Vendor incidentally discovers viruses during the inventory process; (3) coordinate and perform the asset inventory (using a combination of electronic and physical inventory techniques as determined by Vendor and agreed to by ACI to verify or establish the asset database; (4) conduct a physical inventory of stand-alone machines (collected information should consist of a numeric or alphanumeric asset type, a...