Common use of Late Proposals Clause in Contracts

Late Proposals. Any Proposal received by the procuring UNDP entity after the deadline for submission of proposals, pursuant to clause Deadline for the submission of proposals, will be rejected. Modification and withdrawal of Proposals The Offeror may withdraw its Proposal after the Proposal’s submission, provided that written notice of the withdrawal is received by the procuring UNDP entity prior to the deadline prescribed for submission of Proposals. The Offeror’s withdrawal notice shall be prepared and dispatched in accordance with the provisions of clause Deadline for Submission of Proposals. The withdrawal notice may also be sent by telex or fax but followed by a signed confirmation copy. No Proposal may be modified subsequent to the deadline for submission of proposals. No Proposal may be withdrawn in the Interval between the deadline for submission of proposals and the expiration of the period of proposal validity specified by the Offeror on the Proposal Submission Form. Opening and Evaluation of Proposals Opening of proposals The procuring entity will open the Proposals in the presence of a Committee formed by the Head of the procuring UNDP entity. Clarification of proposals To assist in the examination, evaluation and comparison of Proposals, the Purchaser may at its discretion, ask the Offeror for clarification of its Proposal. The request for clarification and the response shall be in writing and no change in price or substance of the Proposal shall be sought, offered or permitted. Preliminary examination The Purchaser will examine the Proposals to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the Proposals are generally in order. Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If the Offeror does not accept the correction of errors, its Proposal will be rejected. If there is a discrepancy between words and figures the amount in words will prevail. Prior to the detailed evaluation, the Purchaser will determine the substantial responsiveness of each Proposal to the Request for Proposals (RFP). For purposes of these Clauses, a substantially responsive Proposal is one which conforms to all the terms and conditions of the RFP without material deviations. The Purchaser’s determination of a Proposal’s responsiveness is based on the contents of the Proposal itself without recourse to extrinsic evidence. A Proposal determined as not substantially responsive will be rejected by the Purchaser and may not subsequently be made responsive by the Offeror by correction of the non-conformity. Evaluation and comparison of proposals A cumulative analysis procedure is utilised in evaluating the proposals. Under the cumulative analysis scheme, a total score is obtained upon the combination of weighted technical and financial attributes, which is allocated for this RFP as 70% technical and 30% financial. An offeror’s response to the solicitation document is evaluated and points are attributed based on how well the offer meets the defined desirable criteria. The proposal obtaining the overall highest score after adding the score of the technical proposal (TP) and the financial proposal (FP) is the proposal that offers best value for money, according to the following formula: TP(max 700) + FP (max 300)= final score (max 1000) Financial Evaluation: Financial proposals will only be opened and evaluated for those offers whose technical proposal received at least 70% of the total possible technical score (490 pts). In evaluating financial proposals, the maximum number of points assigned to the financial proposal is allocated to the lowest price proposal. All other price proposals receive points in inverse proportion, according to the following formula: p = y (μ/z) Where: p = points for the financial proposal being evaluated y = maximum number of points for the financial proposal (300) μ = price of the lowest priced proposal z = price of the proposal being evaluated Technical Evaluation Criteria The technical evaluation will be based on the Technical Proposals as Described in Annex I, Section C. Summary of Technical Proposal Evaluation Forms Score Weight Points Obtainable Company / Other Entity A B C D E 1. Organisational Background 40% 280 2. Personnel 20% 140 3. Proposed Work Plan and Approach 40% 280 Total 700 Evaluation forms for technical proposals follow on the next page. The obtainable number of points specified for each evaluation criterion indicates the relative significance or weight of the item in the overall evaluation process. Technical Proposal Evaluation Form 1 Points Obtainable Company / Other Entity A B C D E Organisational Background (as described in section (a) of the Technical Proposal)

Late Proposals. Any Proposal received by the procuring UNDP entity after the deadline for submission of proposals, pursuant to clause Deadline for the submission of proposals, will be rejected. Modification and withdrawal of Proposals The Offeror may withdraw its Proposal after the Proposal’s submission, provided that written notice of the withdrawal is received by the procuring UNDP entity prior to the deadline prescribed for submission of Proposals. The Offeror’s withdrawal notice shall be prepared and dispatched in accordance with the provisions of clause Deadline for Submission of Proposals. The withdrawal notice may also be sent by telex or fax but followed by a signed confirmation copy. No Proposal may be modified subsequent to the deadline for submission of proposals. No Proposal may be withdrawn in the Interval between the deadline for submission of proposals and the expiration of the period of proposal validity specified by the Offeror on the Proposal Submission Form. Opening and Evaluation of Proposals Opening of proposals The procuring entity will open the Proposals in the presence of a Committee formed by the Head of the procuring UNDP entity. Clarification of proposals To assist in the examination, evaluation and comparison of Proposals, the Purchaser may at its discretion, ask the Offeror for clarification of its Proposal. The request for clarification and the response shall be in writing and no change in price or substance of the Proposal shall be sought, offered or permitted. Preliminary examination The Purchaser will examine the Proposals to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the Proposals are generally in order. Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If the Offeror does not accept the correction of errors, its Proposal will be rejected. If there is a discrepancy between words and figures the amount in words will prevail. Prior to the detailed evaluation, the Purchaser will determine the substantial responsiveness of each Proposal to the Request for Proposals (RFP). For purposes of these Clauses, a substantially responsive Proposal is one which conforms to all the terms and conditions of the RFP without material deviations. The Purchaser’s determination of a Proposal’s responsiveness is based on the contents of the Proposal itself without recourse to extrinsic evidence. A Proposal determined as not substantially responsive will be rejected by the Purchaser and may not subsequently be made responsive by the Offeror by correction of the non-conformity. Evaluation and comparison of proposals A cumulative analysis procedure is utilised in evaluating the proposals. Under the cumulative analysis scheme, a total score is obtained upon the combination of weighted technical and financial attributes, which is allocated for this RFP as 70% technical and 30% financial. An offeror’s response to the solicitation document is evaluated and points are attributed based on how well the offer meets meet the defined desirable criteria. The proposal obtaining the overall highest score after adding the score of the technical proposal (TP) and the financial proposal (FP) is the proposal that offers best value for money, according to the following formula: TP(max 700) + FP (max 300)= final score (max 1000) Financial Evaluation: Financial proposals will only be opened and evaluated for those offers whose technical proposal received at least 70% of the total possible technical score (490 pts). In evaluating financial proposals, the maximum number of points assigned to the financial proposal is allocated to the lowest price proposal. All other price proposals receive points in inverse proportion, according to the following formula: p = y (μ/z) Where: p = points for the financial proposal being evaluated y = maximum number of points for the financial proposal (300) μ = price of the lowest priced proposal z = price of the proposal being evaluated Technical Evaluation Criteria The technical evaluation will be based on the Technical Proposals as Described in Annex I, Section C. Summary of Technical Proposal Evaluation Forms Score Weight Points Obtainable Company / Other Entity A B C D E 1. Organisational Background 40% 280 2. Personnel 20% 140 3. Proposed Work Plan and Approach 40% 280 Total 700 Evaluation forms for technical proposals follow on the next page. The obtainable number of points specified for each evaluation criterion indicates the relative significance or weight of the item in the overall evaluation process. Technical Proposal Evaluation Form 1 Points Obtainable Company / Other Entity A B C D E Organisational Background (as described in section (a) of the Technical Proposal)

Late Proposals. Any Proposal received by the procuring UNDP entity after the deadline for submission of proposals, pursuant to clause Deadline for the submission of proposals, will be rejected. Modification and withdrawal of Proposals The Offeror may withdraw its Proposal after the Proposal’s submission, provided that written notice of the withdrawal is received by the procuring UNDP entity prior to the deadline prescribed for submission of Proposals. The Offeror’s withdrawal notice shall be prepared and dispatched in accordance with the provisions of clause Deadline for Submission of Proposals. The withdrawal notice may also be sent by telex or fax but followed by a signed confirmation copy. No Proposal may be modified subsequent to the deadline for submission of proposals. No Proposal may be withdrawn in the Interval between the deadline for submission of proposals and the expiration of the period of proposal validity specified by the Offeror on the Proposal Submission Form. Opening and Evaluation of Proposals Opening of proposals The procuring entity will open the Proposals in the presence of a Committee formed by the Head of the procuring UNDP entity. Clarification of proposals To assist in the examination, evaluation and comparison of Proposals, the Purchaser may at its discretion, ask the Offeror for clarification of its Proposal. The request for clarification and the response shall be in writing and no change in price or substance of the Proposal shall be sought, offered or permitted. Preliminary examination The Purchaser will examine the Proposals to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the Proposals are generally in order. Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If the Offeror does not accept the correction of errors, its Proposal will be rejected. If there is a discrepancy between words and figures the amount in words will prevail. Prior to the detailed evaluation, the Purchaser will determine the substantial responsiveness of each Proposal to the Request for Proposals (RFP). For purposes of these Clauses, a substantially responsive Proposal is one which conforms to all the terms and conditions of the RFP without material deviations. The Purchaser’s determination of a Proposal’s responsiveness is based on the contents of the Proposal itself without recourse to extrinsic evidence. A Proposal determined as not substantially responsive will be rejected by the Purchaser and may not subsequently be made responsive by the Offeror by correction of the non-conformity. Evaluation and comparison of proposals A cumulative analysis procedure is utilised in evaluating the proposals. Under the cumulative analysis scheme, a total score is obtained upon the combination of weighted technical and financial attributes, which is allocated for this RFP as 70% technical and 30% financial. An offeror’s response to the solicitation document is evaluated and points are attributed based on how well the offer meets meet the defined desirable criteria. The proposal obtaining the overall highest score after adding the score of the technical proposal (TP) and the financial proposal (FP) is the proposal that offers best value for money, according to the following formula: TP(max 700) + FP (max 300)= final score (max 1000) Financial Evaluation: Financial proposals will only be opened and evaluated for those offers whose technical proposal received at least 70% of the total possible technical score (490 pts). In evaluating financial proposals, the maximum number of points assigned to the financial proposal is allocated to the lowest price proposal. All other price proposals receive points in inverse proportion, according to the following formula: p = y (μ/z) Where: p = points for the financial proposal being evaluated y = maximum number of points for the financial proposal (300) μ = price of the lowest priced proposal z = price of the proposal being evaluated Technical Evaluation Criteria The technical evaluation will be based on the Technical Proposals as Described in Annex I, Section C. C:8. Technical proposals will only be submitted for tasks in Lot 1. These will be considered as representative of the Offerer’s technical approach to Lots 2 and 3. It is thus important that Technical proposals demonstrate an understanding of GAP’s larger development, as represented by all Lots, and the Scope of Work as described in Section D. Summary of Technical Proposal Evaluation Forms Score Weight Points Obtainable Company / Other Entity A B C D E 1. Organisational Background 40% 280 2. Personnel 20% 140 3. Proposed Work Plan and Approach 40% 280 Total 700 Evaluation forms for technical proposals follow on the next pagetwo pages. The obtainable number of points specified for each evaluation criterion indicates the relative significance or weight of the item in the overall evaluation process. Technical Proposal Evaluation Form 1 Points Obtainable obtainable Company / Other Entity A B C D E Organisational Background (as described in section (a) of the Technical Proposal)