Common use of LICENSED EQUIPMENT Clause in Contracts

LICENSED EQUIPMENT. 1. The Contractor’s equipment shall include: vehicles, fuel, chains, supplies, and any tools necessary to insure safe operation and safe equipment. Equipment shall be properly licensed and shall adhere to all applicable federal and state motor vehicle regulations. The Contractor shall maintain all required equipment in a condition that enables the Contractor to safely and effectively perform services throughout the duration of the Agreement. Any equipment failing to meet any of the Agreement standards, deemed to be inadequate, or requiring an inordinate amount of alterations, shall not have VDOT snow removal equipment /components installed, and shall not be allowed to perform work under this Agreement. The Contractor is not eligible for payment (at Standby Rate or at the Designated Rate) until equipment is brought into compliance by the Contractor, as solely determined by VDOT. 2. Equipment changes or substitutions during the term of the Agreement will only be considered for like equipment (example: replacing a broken-down 4X4 Pickup with an operable 4X4 Pickup) and must be approved by VDOT. 3. The Contractor shall ensure its equipment has the capacity to operate VDOT plows and spreaders once such equipment is installed. The Contractor is also responsible to insure that none of its equipment is overweight. On all equipment that is equipped with a chemical spreader, the Contractor shall have the tail lights visible and unobstructed by the spreader chute or free standing spreader stand legs. The Contractor shall also be responsible for ensuring the spreader is working properly, and that all warning signs are kept clean so that they can be read easily, and that all warning lights and backup alarms are operational at all times. For VDOT-provided spreaders, if tail light adjustment is needed to meet the requirements due to free standing spreader stand legs, VDOT may provide the lights and installation of the lights, but the Contractor, or representative of the Contractor, shall be responsible for the wiring of the lights into the truck lighting system. For private spreaders, the Contractor shall be responsible for lights, warning signs and installation. The Contractor shall ensure each Contractor-owned spreader is equipped with a prismatic lens sheeting sign, mounted and clearly visible, on the rear of the spreader which reads KEEP BACK 100 FEET. 4. Per the current version of the Virginia Work Area Protection Manual (WAPM) and subsequent revisions, each vehicle involved in Operational Services shall be equipped with at least one rotating amber light or high intensity amber strobe light, and shall be visible 360 degrees around the vehicle on which they are installed. Vehicle hazard warning lights can be used as a supplement, but shall not be used instead of rotating lights or strobe lights. 5. All single axle, tandem, and multiple axle trucks, dump or otherwise, to be rigged with VDOT-owned plows and/or spreaders, shall have a minimum 12,000 pound weight rating capacity for the front axle. 6. Contractor trucks to be rigged with VDOT-owned spreaders will be required to insure truck beds are level and free of any dents, damage, debris, or any other material that may obstruct smooth and safe loading of VDOT spreaders for those Designated VDOT Locations using portable spreader stands. 7. The Contractor shall be responsible for properly securing equipment and materials on their vehicles at all times. 8. The Contractor is responsible for all rigging and maintenance when vehicles with auxiliary equipment are provided by the Contractor. 9. The Contractor shall be responsible for providing cutting edges/blades for plows provided by the Contractor. The Contractor shall be required to replace blades as required and at the sole discretion of VDOT. 10. All contractors transporting equipment and materials in excess of legal size and gross vehicle weight rating (GVWR) are required to obtain and retain appropriate hauling permits in accordance with the Department of Motor Vehicle's Hauling Permit Requirements Manual. a.) Contractors who are providing their own plows or spreaders for snow removal operations: i. Contractors providing their own plows and spreaders must obtain appropriate hauling permits directly from the DMV. Contractors may contact DMV Hauling Permit section at 000-000-0000 for more details. b.) Contractors carrying VDOT-owned plows and spreaders for snow removal operations: i. VDOT will issue hauling permits at no charge for Contractor Trucks that are using VDOT-owned plows and spreaders. The “Effective Date” field and the field beneath “VDOT” for the Contractor company name shall be computer generated and printed at the time the hauling permit is issued. These two fields shall not be hand written on the hauling permit. ii. The Contractor's VIN number can be computer generated or hand written, but must be entered to make each hauling permit specific to each truck. iii. These hauling permits expire 1 year from the effective date entered. iv. Hauling permits must be kept in the assigned vehicle and made available upon request. 11. The Contractor shall provide tire chains when needed for all Contractor provided equipment, including loaders and graders. In the event a Contractor’s vehicle gets stuck, the Contractor shall immediately notify the Designated VDOT Location to which the Contractor is assigned. No payment at the Designated Rate or Standby Rate will be authorized until the vehicle is back in operating status. The Contractor, not VDOT, will be responsible for rescuing their equipment should it become stuck. 12. The name of the Contractor's company shall be displayed on both sides of equipment on all licensed equipment, including Supervisor vehicles while on VDOT right of way. 13. In the event the Contractor’s equipment breaks down, the Contractor shall immediately notify the Designated VDOT Location to which the Contractor is assigned. No payment for that piece of equipment will be authorized until the equipment is back in operating condition. With VDOT’s prior approval, the Contractor may substitute an equivalent piece of equipment. If this substitute equipment requires any VDOT rigging, there will be no payment made to the Contractor during rigging of the substitute equipment. VDOT may bill the Contractor the additional VDOT rigging time. 14. The Contractor is required to contact the Designated VDOT Location immediately if they are involved in an accident while performing snow removal operations. If the equipment is no longer able to perform the service, with VDOT’s prior approval, the Contractor may substitute an equivalent piece of equipment. If this substitute equipment requires any VDOT rigging, there will be no payment made to the Contractor during rigging of the substitute equipment. No payment for that piece of equipment will be authorized for payment during downtime. 15. The Contractor shall be responsible for ensuring that all of their equipment is in full compliance with local, state and federal requirements, laws and standards and shall ensure their equipment meets all Federal Department of Transportation (USDOT) and Virginia State Inspection standards as applicable (prior to installation of VDOT equipment or components). 16. Contractor trucks and equipment that will be utilizing a VDOT electric plow and / or spreader shall have an alternator with a minimum output of 120 amps. Contractor trucks and equipment that have 24 volt systems shall have a dedicated 12 volt battery circuit / system for the electric plow and / or spreader. Failure to meet the above requirements will result in VDOT being unable to properly rig / wire the equipment; therefore, VDOT reserves the right to decline trucks and / or equipment not equipped with proper charging systems as outlined above. 17. The Contractor shall not leave their assigned routes for any reason without notifying the Snow Shift Supervisor or Monitor during times of staging for standby or during active snow removal operations, to include stopping for fuel or food. Any Contractor equipment found to not be in their assigned staging area or in their snow removal route without proper notification will be removed from the clock until the Contractor's equipment can be located. Leaving the assigned route or staging area without proper notification may cause for equipment to be released from operations, removed from active call list, and/or the Agreement terminated.

LICENSED EQUIPMENT. 1. The Contractor’s equipment shall include: vehicles, fuel, chains, supplies, and any tools necessary to insure safe operation and safe equipment. Equipment shall be properly licensed and shall adhere to all applicable federal and state motor vehicle regulations. The Contractor shall maintain all required equipment in a condition that enables the Contractor to safely and effectively perform services throughout the duration of the Agreement. Any equipment failing to meet any of the Agreement standards, deemed to be inadequate, or requiring an inordinate amount of alterations, shall not have VDOT snow removal equipment /components installed, and shall not be allowed to perform work under this Agreement. The Contractor is not eligible for payment (at Standby Rate or at the Designated Rate) until equipment is brought into compliance by the Contractor, as solely determined by VDOT. 2. Equipment changes or substitutions during the term of the Agreement will only be considered for like equipment (example: replacing a broken-down 4X4 Pickup with an operable 4X4 Pickup) and must be approved by VDOT. 3. The Contractor shall ensure its equipment has the capacity to operate VDOT plows and spreaders once such equipment is installed. The Contractor is also responsible to insure that none of its equipment is overweight. On all equipment that is equipped with a chemical spreader, the Contractor shall have the tail lights visible and unobstructed by the spreader chute or free standing spreader stand legs. The Contractor shall also be responsible for ensuring the spreader is working properly, and that all warning signs are kept clean so that they can be read easily, and that all warning lights and backup alarms are operational at all times. For VDOT-provided spreaders, if tail light adjustment is needed to meet the requirements due to free standing spreader stand legs, VDOT may provide the lights and installation of the lights, but the Contractor, or representative of the Contractor, shall be responsible for the wiring of the lights into the truck lighting system. For private spreaders, the Contractor shall be responsible for lights, warning signs and installation. The Contractor shall ensure each Contractor-owned spreader is equipped with a prismatic lens sheeting sign, mounted and clearly visible, on the rear of the spreader which reads KEEP BACK 100 FEET. 4. Per the current version of the Virginia Work Area Protection Manual (WAPM) and subsequent revisions, each vehicle involved in Operational Services shall be equipped with at least one rotating amber light or high intensity amber strobe light, and shall be visible 360 degrees around the vehicle on which they are installed. Vehicle hazard warning lights can be used as a supplement, but shall not be used instead of rotating lights or strobe lights. 5. All single axle, tandem, and multiple axle trucks, dump or otherwise, to be rigged with VDOT-owned plows and/or spreaders, shall have a minimum 12,000 pound weight rating capacity for the front axle. 6. Contractor trucks to be rigged with VDOT-owned spreaders will be required to insure truck beds are level and free of any dents, damage, debris, or any other material that may obstruct smooth and safe loading of VDOT spreaders for those Designated VDOT Locations using portable spreader stands. 7. The Contractor shall be responsible for properly securing equipment and materials on their vehicles at all times. 8. The Contractor is responsible for all rigging and maintenance when vehicles with auxiliary equipment are provided by the Contractor. 9. The Contractor shall be responsible for providing cutting edges/blades for plows provided by the Contractor. The Contractor shall be required to replace blades as required and at the sole discretion of VDOT. 10. All contractors transporting equipment and materials in excess of legal size and gross vehicle weight rating (GVWR) are required to obtain and retain appropriate hauling permits in accordance with the Department of Motor Vehicle's Hauling Permit Requirements Manual. a.) Contractors C ontractors who are providing their own plows or spreaders for snow removal operations:removal i. Contractors providing their own plows and spreaders must obtain appropriate hauling permits directly from the DMV. Contractors may contact DMV Hauling Permit section at 000-000-0000 for more details. b.) Contractors C ontractors carrying VDOT-owned plows and spreaders for snow removal operations:removal i. VDOT will issue hauling permits at no charge for Contractor Trucks that are using VDOT-owned plows and spreaders. The “Effective Date” field and the field beneath “VDOT” for the Contractor company name shall be computer generated and printed at the time the hauling permit is issued. These two fields shall not be hand written on the hauling permit. ii. The Contractor's VIN number can be computer generated or o r hand written, but must be entered to make each hauling permit specific to each truck. iii. These hauling permits expire 1 year from the effective date entered. iv. Hauling permits must be kept in the assigned vehicle and made available upon request. 11. The Contractor shall provide tire chains when needed for all Contractor provided equipment, including loaders and graders. In the event a Contractor’s vehicle gets stuck, the Contractor shall immediately notify the Designated VDOT Location to which the Contractor is assigned. No payment at the Designated Rate or Standby Rate will be authorized until the vehicle is back in operating status. The Contractor, not VDOT, will be responsible for rescuing their equipment should it become stuck. 12. The name of the Contractor's company shall be displayed on both sides of equipment on all licensed equipment, including Supervisor vehicles while on VDOT right of way. 13. In the event the Contractor’s equipment breaks down, the Contractor shall immediately notify the Designated VDOT Location to which the Contractor is assigned. No payment for that piece of equipment will be authorized until the equipment is back in operating condition. With VDOT’s prior approval, the Contractor may substitute an equivalent piece of equipment. If this substitute equipment requires any VDOT rigging, there will be no payment made to the Contractor during rigging of the substitute equipment. VDOT may bill the Contractor the additional VDOT rigging time. 14. The Contractor is required to contact the Designated VDOT Location immediately if they are involved in an accident while performing snow removal operations. If the equipment is no longer able to perform the service, with VDOT’s prior approval, the Contractor may substitute an equivalent piece of equipment. If this substitute equipment requires any VDOT rigging, there will be no payment made to the Contractor during rigging of the substitute equipment. No payment for that piece of equipment will be authorized for payment during downtime. 15. The Contractor shall be responsible for ensuring that all of their equipment is in full compliance with local, state and federal requirements, laws and standards and shall ensure their equipment meets all Federal Department of Transportation (USDOT) and Virginia State Inspection standards as applicable (prior to installation of VDOT equipment or components). 16. Contractor trucks and equipment that will be utilizing a VDOT electric plow and / or spreader shall have an alternator with a minimum output of 120 amps. Contractor trucks and equipment that have 24 volt systems shall have a dedicated 12 volt battery circuit / system for the electric plow and / or spreader. Failure to meet the above requirements will result in VDOT being unable to properly rig / wire the equipment; therefore, VDOT reserves the right to decline trucks and / or equipment not equipped with proper charging systems as outlined above. 17. The Contractor shall not leave their assigned routes for any reason without notifying the Snow Shift Supervisor or Monitor during times of staging for standby or during active snow removal operations, to include stopping for fuel or food. Any Contractor equipment found to not be in their assigned staging area or in their snow removal route without proper notification will be removed from the clock until the Contractor's equipment can be located. Leaving the assigned route or staging area without proper notification may cause for equipment to be released from operations, removed from active call list, and/or the Agreement terminated.

LICENSED EQUIPMENT. 1. The Contractor’s equipment shall include: vehicles, fuel, chains, supplies, and any tools necessary to insure safe operation and safe equipment. Equipment shall be properly licensed and shall adhere to all applicable federal and state motor vehicle regulations. The Contractor shall maintain all required equipment in a condition that enables the Contractor to safely and effectively perform services throughout the duration of the Agreement. Any equipment failing to meet any of the Agreement standards, deemed to be inadequate, or requiring an inordinate amount of alterations, shall not have VDOT snow removal equipment /components installed, and shall not be allowed to perform work under this Agreement. The Contractor is not eligible for payment (at Standby Rate or at the Designated Rate) until equipment is brought into compliance by the Contractor, as solely determined by VDOT. 2. Equipment changes or substitutions during the term of the Agreement will only be considered for like equipment (example: replacing a broken-down 4X4 Pickup with an operable 4X4 Pickup) and must be approved by VDOT. 3. The Contractor shall ensure its equipment has the capacity to operate VDOT plows and spreaders once such equipment is installed. The Contractor is also responsible to insure that none of its equipment is overweight. On all equipment that is equipped with a chemical spreader, the Contractor shall have the tail lights visible and unobstructed by the spreader chute or free standing spreader stand legs. The Contractor shall also be responsible for ensuring the spreader is working properly, and that all warning signs are kept clean so that they can be read easily, and that all warning lights and backup alarms are operational at all times. For VDOT-provided spreaders, if tail light adjustment is needed to meet the requirements due to free standing spreader stand legs, VDOT may provide the lights and installation of the lights, but the Contractor, or representative of the Contractor, shall be responsible for the wiring of the lights into the truck lighting system. For private spreaders, the Contractor shall be responsible for lights, warning signs and installation. The Contractor shall ensure each Contractor-Contractor- owned spreader is equipped with a prismatic lens sheeting sign, mounted and clearly visible, on the rear of the spreader which reads KEEP BACK 100 FEET. 4. Per the current version of the Virginia Work Area Protection Manual (WAPM) and subsequent revisions, each vehicle involved in Operational Services shall be equipped with at least one rotating amber light or high intensity amber strobe light, and shall be visible 360 degrees around the vehicle on which they are installed. Vehicle hazard warning lights can be used as a supplement, but shall not be used instead of rotating lights or strobe lights. 5. All single axle, tandem, and multiple axle trucks, dump or otherwise, to be rigged with VDOT-owned plows and/or spreaders, shall have a minimum 12,000 pound weight rating capacity for the front axle. 6. Contractor trucks to be rigged with VDOT-owned spreaders will be required to insure truck beds are level and free of any dents, damage, debris, or any other material that may obstruct smooth and safe loading of VDOT spreaders for those Designated VDOT Locations using portable spreader stands. 7. The Contractor shall be responsible for properly securing equipment and materials on their vehicles at all times. 8. The Contractor is responsible for all rigging and maintenance when vehicles with auxiliary equipment are provided by the Contractor. 9. The Contractor shall be responsible for providing cutting edges/blades for plows provided by the Contractor. The Contractor shall be required to replace blades as required and at the sole discretion of VDOT. 10. All contractors transporting equipment and materials in excess of legal size and gross vehicle weight rating (GVWR) are required to obtain and retain appropriate hauling permits in accordance with the Department of Motor Vehicle's Hauling Permit Requirements Manual. a.) Contractors who are providing their own plows or spreaders for snow removal operations: i. Contractors providing their own plows and spreaders must obtain appropriate hauling permits directly from the DMV. Contractors may contact DMV Hauling Permit section at 000-000-0000 for more details. b.) Contractors carrying VDOT-owned plows and spreaders for snow removal operations: i. VDOT will issue hauling permits at no charge for Contractor Trucks that are using VDOT-owned plows and spreaders. The “Effective Date” field and the field beneath “VDOT” for the Contractor company name shall be computer generated and printed at the time the hauling permit is issued. These two fields shall not be hand written on the hauling permit. ii. The Contractor's VIN number can be computer generated or hand written, but must be entered to make each hauling permit specific to each truck. iii. These hauling permits expire 1 year from the effective date entered. iv. Hauling permits must be kept in the assigned vehicle and made available upon request. 11. The Contractor shall provide tire chains when needed for all Contractor provided equipment, including loaders and graders. In the event a Contractor’s vehicle gets stuck, the Contractor shall immediately notify the Designated VDOT Location to which the Contractor is assigned. No payment at the Designated Rate or Standby Rate will be authorized until the vehicle is back in operating status. The Contractor, not VDOT, will be responsible for rescuing their equipment should it become stuck. 12. The name of the Contractor's company shall be displayed on both sides of equipment on all licensed equipment, including Supervisor vehicles while on VDOT right of way. 13. In the event the Contractor’s equipment breaks down, the Contractor shall immediately notify the Designated VDOT Location to which the Contractor is assigned. No payment for that piece of equipment will be authorized until the equipment is back in operating condition. With VDOT’s prior approval, the Contractor may substitute an equivalent piece of equipment. If this substitute equipment requires any VDOT rigging, there will be no payment made to the Contractor during rigging of the substitute equipment. VDOT may bill the Contractor the additional VDOT rigging time. 14. The Contractor is required to contact the Designated VDOT Location immediately if they are involved in an accident while performing snow removal operations. If the equipment is no longer able to perform the service, with VDOT’s prior approval, the Contractor may substitute an equivalent piece of equipment. If this substitute equipment requires any VDOT rigging, there will be no payment made to the Contractor during rigging of the substitute equipment. No payment for that piece of equipment will be authorized for payment during downtime. 15. The Contractor shall be responsible for ensuring that all of their equipment is in full compliance with local, state and federal requirements, laws and standards and shall ensure their equipment meets all Federal Department of Transportation (USDOT) and Virginia State Inspection standards as applicable (prior to installation of VDOT equipment or components). 16. Contractor trucks and equipment that will be utilizing a VDOT electric plow and / or spreader shall have an alternator with a minimum output of 120 amps. Contractor trucks and equipment that have 24 volt systems shall have a dedicated 12 volt battery circuit / system for the electric plow and / or spreader. Failure to meet the above requirements will result in VDOT being unable to properly rig / wire the equipment; therefore, VDOT reserves the right to decline trucks and / or equipment not equipped with proper charging systems as outlined above. 17. The Contractor shall not leave their assigned routes for any reason without notifying the Snow Shift Supervisor or Monitor during times of staging for standby or during active snow removal operations, to include stopping for fuel or food. Any Contractor equipment found to not be in their assigned staging area or in their snow removal route without proper notification will be removed from the clock until the Contractor's equipment can be located. Leaving the assigned route or staging area without proper notification may cause for equipment to be released from operations, removed from active call list, and/or the Agreement terminated.