Common use of LIST OF DEFINED TERMS Clause in Contracts

LIST OF DEFINED TERMS. Accountable Body The Accountable Body shall, subject to the statutory role of each constituent Council’s monitoring officer in relation to their Council, provide for the purposes of the City Deal Wider Investment Fund the services of its monitoring officer and employ any staff appointed by the CCR Regional Cabinet. Subject to the statutory role of each constituent Council’s s151 officer in relation to their Council, the Accountable Body shall provide for the purposes of the CCR Regional Cabinet services of its Chief Financial Officer as Treasurer to the CCR Regional Cabinet. The Accountable Body shall supply the Regional Office with such support services as may reasonably be required, these may include services such as financial, legal, audit and other professional and/or technical services; and administrative functions such as payroll, preparing statement of accounts, VAT returns and liaising with external audit etc. Additionality The extent to which something happens as a result of an intervention that would not have occurred in the absence of the intervention. Advisory/Consultative Body Identified bodies who work in support of the Regional Cabinet and are able to submit Candidate Schemes Affordability Affordability refers to both the absolute availability of funding to defray the costs of a project (i.e. is there a funding gap?) and the relative cost of the project in relation to other interventions that could otherwise be funded instead. A project can represent Value for Money, but not be affordable, and vice versa. Annual Business Plan The business plan to be agreed by the Regional Cabinet containing key objectives and delivery priorities and programme. Appraisal Criteria The principles and standards by which candidate schemes will be assessed and decided. Appraisal Framework A supporting structure underlying appraisal. Assessment Framework A supporting structure underlying assessment. Assessment Process A series of actions or steps taken in order to assess candidate schemes. Assurance Framework A set of systems, processes and protocols designed to provide an evidence- based and independent assessment of the governance, risk management, and control processes of an organisation. Balanced Objectives A series of objectives designed to ensure that the whole of the City Region (in terms of geography and people) benefits from growth. Business Case The justification of an activity (strategic, programme, project, operational) which typically contains costs, benefits, risks and timescales and against which continuing viability is tested. Capital Expenditure Expenditure on the acquisition or creation of a tangible fixed asset or expenditure which adds to and not merely maintains the value of an existing tangible fixed asset. Candidate Scheme Appropriate schemes submitted by specific bodies for consideration under the Wider Investment Fund. Cardiff Capital Region The region encompassing the constituent authorities. Cardiff Capital Region City Deal A £1.229 billion fund consisting of a pre-allocated sum of £734m to the Metro Project and £495m to the Wider Investment Fund. Cardiff Capital Region Programme Board A group that supports the senior responsible owner to deliver the programme. Cardiff Capital Region Prospectus A programme of Candidate Scheme development. Constituent Authority The 10 authorities of: Blaenau Gwent County Borough Council Bridgend County Borough Council; Caerphilly County Borough Council; The City of Cardiff Council; Merthyr Tydfil County Borough Council; Monmouthshire County Council; Newport City Council; Rhondda Cynon Taff County Borough Council; Torfaen County Borough Council; and, Vale of Glamorgan County Borough Council. Delegated Powers The powers delegated by authorities to their representative (Leader) on the Regional Cabinet. Delivery Programme A flexible structure created to coordinate, direct and oversee the implementation of a set of related projects and activities in order to deliver outcomes and benefits related to strategic objectives. Impact Impact is the result of a particular threat or opportunity actually occurring. Implementation Plan The process of programme development by the Regional Cabinet in the first instance, outlining it proposals for the first 5 years. Joint Working Agreement A legal agreement to delegate and discharge functions. Objective Agreed goals. Outcome The benefits and other impacts resulting from specific outputs (e.g. reduced journey times, jobs created, reduction in pollution, access to employment etc.) Output The tangible or intangible product resulting from a planned activity. Performance Management System A system to plan, monitor and review performance i.e. the extent to which objectives have been met in relation to quality, time and cost. Programme Management The coordinated organisation, direction and implementation of a prospectus of projects and activities that together achieve outcomes and realise benefits that are of strategic importance. Project A temporary grouping that is created for the purpose of delivering one or more products according to a specified business case. Project Management The planning, monitoring and control of all aspects of the project and the motivation of all those involved to achieve the project objectives on time and to the specified cost, quality and performance. Project Manager The person given authority and responsibility to manage the project on a day-to day basis to deliver the required products within the constraints agreed with the project board. Portfolio All the programmes and stand-alone projects being undertaken. Regional Assurance Committee Established to provide an independent scrutiny function over decisions made by the Regional Cabinet. Regional Cabinet A Joint Committee established by Agreement comprising the Leaders of the constituent Councils Regional Economic Strategy A strategy to clearly define the regional economic objectives and include a high level programme detailing the targets expected from the City Deal during its lifetime and beyond. Regional Impact Assessment Tool The tool will select a broad range of indicators and factors which are known to have a positive impact on the targets, detailed in the Regional Economic Strategy, and measure a candidate schemes scale of contribution to those defined targets and value for money. Regional Office Established to provide services to the Regional Cabinet, including programme management, financial management of the delivery programme, administration, engagement, and communication. Regional Transport Established to co-ordinate regional transport planning and investment. Scheme Projects, programmes, investments, funds, loans, grants and contributions. Senior Responsible Owner (SRO) The single individual with overall responsibility for ensuring that a project or programme meets its objectives and delivers the projected benefit. Sponsor The main driving force behind a programme that provide the investment decision and top-level endorsement of the rationale and objectives of the programme. Stakeholder Any individual, group or organisation that can affect, be affected by, or perceive itself to be affected by, an initiative (programme, project, activity, risk). Sub-committee A committee composed of some members of a larger committee, board, or other body and reporting to it. Targets Refers to achieving desired outputs or outcomes at a specific end date, employing a specific amount or resources to achieve a specific objective. Terms of Reference The scope and limitations of an activity, group or board. Transition Plan A formal, approved document showing major deliverables, activities and resources required in order to transition from implementation to delivery. Wider Investment Fund Consisting of £375m of funding provided by the UK Government and £120m of committed borrowing by the constituent authorities. Value for Money Value for money assessed using three criteria, economy, efficiency and effectiveness.

LIST OF DEFINED TERMS. Accountable Body The Accountable Body shall, subject to the statutory role of each constituent Council’s monitoring officer in relation to their Council, provide for the purposes of the City Deal Wider Investment Fund the services of its monitoring officer and employ any staff appointed by the CCR Regional Cabinet. Subject to the statutory role of each constituent Council’s s151 officer in relation to their Council, the Accountable Body shall provide for the purposes of the CCR Regional Cabinet services of its Chief Financial Officer as Treasurer to the CCR Regional Cabinet. The Accountable Body shall supply the Regional Office with such support services as may reasonably be required, these may include services such as financial, legal, audit and other professional and/or technical services; and administrative functions such as payroll, preparing statement of accounts, VAT returns and liaising with external audit etc. Additionality The extent to which something happens as a result of an intervention that would not have occurred in the absence of the intervention. Advisory/Consultative Body Identified bodies who work in support of the Regional Cabinet and are able to submit Candidate Schemes Affordability Affordability refers to both the absolute availability of funding to defray the costs of a project (i.e. is there a funding gap?) and the relative cost of the project in relation to other interventions that could otherwise be funded instead. A project can represent Value for Money, but not be affordable, and vice versa. Annual Business Plan The business plan to be agreed by the Regional Cabinet containing key objectives and delivery priorities and programme. Appraisal Criteria The principles and standards by which candidate schemes will be assessed and decided. Appraisal Framework A supporting structure underlying appraisal. Assessment Framework A supporting structure underlying assessment. Assessment Process A series of actions or steps taken in order to assess candidate schemes. Assurance Framework A set of systems, processes and protocols designed to provide an evidence- based and independent assessment of the governance, risk management, and control processes of an organisation. Balanced Objectives A series of objectives designed to ensure that the whole of the City Region (in terms of geography and people) benefits from growth. Business Case The justification of an activity (strategic, programme, project, operational) which typically contains costs, benefits, risks and timescales and against which continuing viability is tested. Capital Expenditure Expenditure on the acquisition or creation of a tangible fixed asset or expenditure which adds to and not merely maintains the value of an existing tangible fixed asset. Candidate Scheme Appropriate schemes submitted by specific bodies for consideration under the Wider Investment Fund. Cardiff Capital Region The region encompassing the constituent authorities. Cardiff Capital Region City Deal A £1.229 billion fund consisting of a pre-allocated sum of £734m to the Metro Project and £495m to the Wider Investment Fund. Cardiff Capital Region Programme Board A group that supports the senior responsible owner to deliver the programme. Cardiff Capital Region Prospectus A programme of Candidate Scheme development. Constituent Authority The 10 authorities of: Blaenau Gwent County Borough Council Bridgend County Borough Council; Caerphilly County Borough Council; The City of Cardiff Council; Merthyr Tydfil County Borough Council; Monmouthshire County Council; Newport City Council; Rhondda Cynon Taff County Borough Council; Torfaen County Borough Council; and, Vale of Glamorgan County Borough Council. Delegated Powers Xxxxxx The powers delegated by authorities to their representative (Leader) on the Regional Cabinet. Delivery Programme A flexible structure created to coordinate, direct and oversee the implementation of a set of related projects and activities in order to deliver outcomes and benefits related to strategic objectives. Impact Impact is the result of a particular threat or opportunity actually occurring. Implementation Plan The process of programme development by the Regional Cabinet in the first instance, outlining it proposals for the first 5 years. Joint Working Agreement A legal agreement to delegate and discharge functions. Objective Agreed goals. Outcome The benefits and other impacts resulting from specific outputs (e.g. reduced journey times, jobs created, reduction in pollution, access to employment etc.) Output The tangible or intangible product resulting from a planned activity. Performance Management System A system to plan, monitor and review performance i.e. the extent to which objectives have been met in relation to quality, time and cost. Programme Management The coordinated organisation, direction and implementation of a prospectus of projects and activities that together achieve outcomes and realise benefits that are of strategic importance. Project A temporary grouping that is created for the purpose of delivering one or more products according to a specified business case. Project Management The planning, monitoring and control of all aspects of the project and the motivation of all those involved to achieve the project objectives on time and to the specified cost, quality and performance. Project Manager The person given authority and responsibility to manage the project on a day-to day basis to deliver the required products within the constraints agreed with the project board. Portfolio All the programmes and stand-alone projects being undertaken. Regional Assurance Committee Established to provide an independent scrutiny function over decisions made by the Regional Cabinet. Regional Cabinet A Joint Committee established by Agreement comprising the Leaders of the constituent Councils Regional Economic Strategy A strategy to clearly define the regional economic objectives and include a high level programme detailing the targets expected from the City Deal during its lifetime and beyond. Regional Impact Assessment Tool The tool will select a broad range of indicators and factors which are known to have a positive impact on the targets, detailed in the Regional Economic Strategy, and measure a candidate schemes scale of contribution to those defined targets and value for money. Regional Office Established to provide services to the Regional Cabinet, including programme management, financial management of the delivery programme, administration, engagement, and communication. Regional Transport Established to co-ordinate regional transport planning and investment. Scheme Projects, programmes, investments, funds, loans, grants and contributions. Senior Responsible Owner (SRO) The single individual with overall responsibility for ensuring that a project or programme meets its objectives and delivers the projected benefit. Sponsor The main driving force behind a programme that provide the investment decision and top-level endorsement of the rationale and objectives of the programme. Stakeholder Any individual, group or organisation that can affect, be affected by, or perceive itself to be affected by, an initiative (programme, project, activity, risk). Sub-committee A committee composed of some members of a larger committee, board, or other body and reporting to it. Targets Refers to achieving desired outputs or outcomes at a specific end date, employing a specific amount or resources to achieve a specific objective. Terms of Reference The scope and limitations of an activity, group or board. Transition Plan A formal, approved document showing major deliverables, activities and resources required in order to transition from implementation to delivery. Wider Investment Fund Consisting of £375m of funding provided by the UK Government and £120m of committed borrowing by the constituent authorities. Value for Money Value for money assessed using three criteria, economy, efficiency and effectiveness.