Lockbox Services. In order to simplify the collection process for Customer, Bank can establish a post office box for Customer and Customer may direct its clients to send payments to such post office box. Bank subsequently collects, processes and deposits such payments into Customer’s account with Bank. If lockbox services are requested, a Lockbox Agreement must be executed by Customer and Bank in addition to these Terms.
Lockbox Services. BDS agrees that there are no changes in the lockbox services from the previously dated contracts for the period of this agreement.
Lockbox Services a. Receive mail from the post office.
b. Open mail and remove contents.
c. Return white mail to Customer.
d. Encode, endorse, and capture payments.
e. Balance transactions.
f. Return coupons to Customer.
g. Prepare outgoing transit cash letter.
h. Transmit data file to Customer's processor.
i. Shred envelopes. XIII. IMAGE STATEMENTS
a. Customer will forward items to ACS for image capture.
b. ACS will capture only one side of image.
c. ACS will capture both sides of image.
d. ACS will recon checks captured to reconciliation file.
e. ACS will notify Customer if there is a large number of missing items.
f. ACS will print image statements.
g. ACS will render image statements.
h. Customer will render image statements.
i. Items will be returned to Customer.
Lockbox Services. The State of Florida (Division of State Group Insurance) has a contractual relationship with a lockbox provider for the purpose of receiving and posting insurance premiums mailed from Participants and for the purpose of receiving checks submitted by State of Florida Medical Reimbursement Account (MRA) Participants to repay debit card claims for ineligible MRA purchases. The Service Provider shall be responsible for paying the monthly fees directly to the lockbox provider on behalf of the Department, and shall provide the Department proof of payment on a monthly basis.
Lockbox Services. The State of Florida (Division of State Group Insurance) has a contractual relationship with a lockbox provider for the purpose of receiving and posting insurance premiums mailed from Participants and for the purpose of receiving checks submitted by State of Florida Healthcare Flexible Spending Account (FSA) Participants to repay debit card claims for ineligible Healthcare FSA purchases. The Service Provider shall be responsible for paying the monthly fees directly to the lockbox provider on behalf of the Department, and shall provide the Department proof of payment on a monthly basis.
Lockbox Services. 5.1. The Bank shall provide a Post Office Box address or addresses which will receive deposits.
5.2. The Bank shall open correspondence, deposit checks, and create an image of the checks. During implementation, the Bank shall work with HTFC/GOSR to ensure all required procedural steps are outlined and included in daily processing guidelines. Detailed instructions shall be maintained online within the lockbox software. Access to instructions shall be controlled so that only clerks assigned to work a specific lockbox have access to those instructions. Various systemic quality control checkpoints shall occur at a number of points in the processing workflow including check amount verification, payee error detection and MICR repair. The processing system shall include the ability to flag a specific lockbox, or work completed by a specific operator for second review by a senior operator or manager.
5.3. The Bank shall create an image of all enclosed stubs, forms or other documents contained in the correspondence.
5.4. The Bank shall capture data provided in a payment form. HTFC/GOSR may identify up to ten (10) data fields. in-house systems. Data elements may include the following: i. Deposit date ii. Check amount iii. Account number
Lockbox Services. Customer shall cause its receivables to be mailed to the U.S. Post Office Box specified by Bank (“Post Office Box”) or delivered by Customer (or a delivery agent designated in writing by Customer) to a Bank location specified by Bank. Bank shall retrieve and accept mail addressed to Customer from such Post Office Box or Bank location. In accordance with this Agreement and the Lockbox Schedule, Bank shall open and process such mail and deposit all apparently negotiable checks contained therein into the Authorized Account(s). Customer hereby authorizes Bank to: (i) have unrestricted and exclusive access to the Post Office Box, (ii) open and process mail addressed to Customer, and (iii) endorse each check with a standard lockbox endorsement used by Bank. Bank may deliver to Customer checks it deems in its sole discretion unsuitable for deposit instead of depositing them into the Authorized Account. Bank shall not be obligated to pay postage due on any remittance.
Lockbox Services. Tax Collector will provide the following minimum lockbox services: Tax Collector and City of Bradenton went through the processes below (Groups A, B,). If both agree there is a better way to process payments (as technology changes) and both parties sign off on the better way to process the payments, the Tax Collector will process the payments inthe new agreed format provided it is cost efficient to the Tax Collector and City of Bradenton.
A. The City of Bradenton will maintain a post office box at the downtown Bradenton post office located at 000 Xxxxxxx Xxx X, xx Xxxxxxxxx, Xxxxxxx. The post office box is in the name of City of Bradenton and is owned by the City. Mail addressed to the box will be picked up by Tax Collector every business day, unless circumstances prevent this with regard to the Tax Collector’s hazard mitigation policy.
B. Tax Collector personnel will process the payments within 24 hours of picking up the payments, excluding weekends and Tax Collector holidays, unless circumstances prevent this with regard to the Tax Collector’s hazard mitigation policy.
i. Groups of mailed payments will be batched separately and shall consist of no more than 700 documents per batch. Batches of stubs will be in item number sequence and batch headers will show batch number and total. The lockbox payments envelopes will be opened and processed by the following groups: Group A- Regular deposits that will be transmitted:
1. Check and stub are equal, with or without correspondence.
2. Check and the amount written in on the stub are equal.
3. Check and stub are unequal.
4. Check and stub are unequal and correspondence is attached. Therefore process the check and stub and return correspondence and original envelope to the City of Bradenton. Account number will be written on all correspondence returned.
5. Checks with account number with no bill. Group B –Returned Items:
1. Check received in envelope without stub and no account number. Will be returned to the City of Bradenton by courier service if applicable.
2. Foreign checks not in US funds.
3. Checks unable to process due to damage, unsigned or no legal line filled out.
4. Payments received with no checks.
C. All checks and stubs that are in agreement will be processed by the Tax Collector and the payment information captured by customer account number and check dollar amount.
D. Tax Collector agrees to deliver a computer printout of the data in electronic format e-mailed to the City of Bradenton at the end of...
Lockbox Services. FHKC has a contractual relationship with a lockbox provider for the purpose of receiving insurance premiums mailed from Customers. Vendor shall reimburse FHKC via invoice credit the monthly lockbox fees paid by FHKC.
Lockbox Services
