Mailing and Shareholder Lists Sample Clauses
The "Mailing and Shareholder Lists" clause defines how and when a company must provide access to or copies of its official lists of shareholders and their contact information. Typically, this clause outlines the procedures for requesting such lists, the format in which they will be provided, and any restrictions on their use, such as confidentiality or permitted purposes. Its core function is to ensure transparency and facilitate communication between the company and its shareholders, while also protecting sensitive information from misuse.
Mailing and Shareholder Lists. 2.1 You will be responsible for mailing, by prepaid first class mail, to the registered holders of Subject Shares whose names appear in the share register of CIBC Mellon Trust Company the Offering Circular, Letter of Acceptance and Transmittal ("Letter of Transmittal"), Notice of Guaranteed Delivery, letter from the Company to Stuart Energy Systems Corporation shareholders, Directors' Circular, a return envelope and any other documents (collectively, the "Offer Documents") related to the Offer. We have made all necessary arrangements for the mailing of the Offer Documents to beneficial holders of Subject Shares through the CDS system. The Offer Documents shall be mailed to be post marked on December 1, 2004, unless we otherwise advise you in writing.
2.2 During the currency of the Offer, you will subsequently mail the material set out in Section 2.1 by prepaid first class mail to such new holders of Subject Shares as are identified to you by or on behalf of the Company.
2.3 You will provide to the Company on request a statutory declaration (which shall have attached to it a list of the names and addresses of each holder of Subject Shares to which the Offer Documents were mailed) or other evidence satisfactory to the Company as to your carrying out and completion of the mailings and deliveries required by Sections 2.1 and 2.2.
2.4 You are to satisfy the requests of brokers, banks and other persons for copies of the Offer Documents, and the Company shall supply you with sufficient copies of the Offer Documents to satisfy those requests. You are not authorized to offer or to pay any concessions or commissions to brokers, banks or other persons, except as expressly provided in this Agreement, or to engage or to utilize any persons to solicit deposits.
Mailing and Shareholder Lists. 2.1 You will be responsible for mailing on August 18, 2003, to the registered holders of Common Shares as of August 15, 2003, and to new shareholders on an ongoing basis for the duration of the Offer, once you have been provided with new shareholder account labels, the Offering Circular, Letter of Acceptance and Transmittal, Notice of Guaranteed Delivery and other documents (collectively, the "Offer Documents") related to the Offer, sufficient copies of each of which will be provided to you by the morning of August 18, 2003.
2.2 You will mail the Offer Documents in the English language to each registered holder of Subject Shares in Canada. With respect to each holder of Subject Shares with addresses in the Province of Quebec, you will mail them the French language version of the Offer Documents.
Mailing and Shareholder Lists. 2.1 You will be responsible for mailing within two (2) business days of receipt of the shareholders list from Cognicase, to the registered holders of Cognicase Shares as of the date of the shareholders list received from Cognicase, and to new shareholders on an ongoing basis for the duration of the Offer, once you have been provided with new shareholder account labels, the Offering Circular, Letter of Transmittal, Notice of Guaranteed Delivery and other documents (collectively, the "Offer Documents") related to the Offer, sufficient copies of each of which will be provided to you as soon as practicable following receipt of the shareholders list from Cognicase.
2.2 You will mail the Offer Documents in the English language to each registered holder of Cognicase Shares in Canada. You will also mail the Offer Documents in the French language to each registered holder of Cognicase Shares whose address is shown on the register of Cognicase Shares of Cognicase (the "Register") as being in the Province of Quebec.