Common use of MANAGEMENT SAFEGUARDS Clause in Contracts

MANAGEMENT SAFEGUARDS. a. Acknowledge that the confidential information obtained by the EDD Data Recipient under this Agreement remains the property of the EDD. b. Instruct all personnel assigned to work with the information provided under this Agreement regarding the following: • Confidential nature of the EDD information. • Requirements of this Agreement. • Sanctions specified in federal and state unemployment compensation laws and any other relevant statutes against unauthorized disclosure of confidential information provided by the EDD. c. Require that all personnel assigned to work with the information provided by the EDD complete the EDD Confidentiality Agreement (Attachment E-1). d. Return the following completed documents to the EDD Contract Services Group: o The EDD Indemnity Agreement (Attachment E-2): Required to be completed by the EDD Data Recipient Chief Financial Officer or authorized Management Representative. o The EDD Statement of Responsibility Information Security Certification (Attachment E- 3): Required to be completed by the Information Security Officer or authorized Management Representative. e. Permit the EDD to make on-site inspections to ensure that the terms of this Agreement are being met. Make available to the EDD staff, on request and during on-site reviews, copies of the EDD Confidentiality Agreement (Attachment E-1) completed by personnel assigned to work with the EDD’s confidential information, and hereby made a part of this Agreement. f. Maintain a system of records sufficient to allow an audit of compliance with the requirements under subsection (e) of this part. Permit the EDD to make on-site inspections to ensure that the requirements of federal and state privacy, confidentiality and unemployment compensation statutes and regulations are being met including but not limited to §1137(a)(5)(B) of the Social Security Act.

MANAGEMENT SAFEGUARDS. a. Acknowledge that the confidential information obtained by the EDD Data Recipient County of Orange under this Agreement remains the property of the EDD. b. Instruct all personnel assigned to work with the information provided under this Agreement regarding the following: • Confidential nature of the EDD information. , • Requirements of this Agreement. , and • Sanctions specified in federal and state unemployment compensation laws and of any other relevant statutes against unauthorized disclosure of confidential information provided by the EDD. c. Require that all personnel assigned to work with the information provided by the EDD complete the EDD Confidentiality Agreement (Attachment E-1E1). d. Return the following completed documents to the EDD Contract Services Group: o The EDD Indemnity Agreement (Attachment E-2): Required to be completed by the EDD Data Recipient Chief Financial Officer or authorized Management Representative. o The EDD Statement of Responsibility Information Security Certification (Attachment E- 3): Required to be completed by the Information Security Officer or authorized Management Representative.: e. Permit the EDD to make on-site inspections to ensure that the terms of this Agreement are being met. Make available to the EDD staff, on request and during on-site reviews, copies of the EDD Confidentiality Agreement (Attachment E-1E1) completed by personnel assigned to work with the EDD’s 's confidential information, information and hereby made a part of this Agreement. f. Maintain a system of records sufficient to allow an audit of compliance with the requirements under subsection (ed) of this part. Permit the EDD to make on-site inspections to ensure that the requirements of federal and state privacy, confidentiality and unemployment compensation statutes and regulations are being met including but not limited to Social Security Act §1137(a)(5)(B). Ill. USAGE, DUPLICATION, AND REDISCLOSURE SAFEGUARDS a. Use EDD's confidential information only for purposes specifically authorized under this Agreement. The information is not admissible as evidence in any action or special proceeding except as provided under Section 1094(b) of the Social Security ActUnemployment Insurance (UI) Code. Section 1095(u) of the Unemployment Insurance Code does not authorize the use of EDD's confidential information by any private collection agency. Confidentiality Requirements [Rev 04/15/14) Agreement WAH0419 XXXX/County Orange b. Extraction or use of the EDD information for any purpose outside the purposes stated in this Agreement is strictly prohibited. The infomiation obtained under this Agreement shall not be reproduced, published, sold or released in original or any other form not specifically authorized under this Agreement.

MANAGEMENT SAFEGUARDS. a. Acknowledge that the confidential information obtained by the EDD Data Recipient Contractor under this Agreement remains the property of the EDD. b. Instruct all personnel assigned to work with the information provided under this Agreement regarding the following: • Confidential nature of the EDD information. • Requirements of this Agreement. • Sanctions specified in federal and state unemployment compensation laws and any other relevant statutes against unauthorized disclosure of confidential information provided by the EDD. c. Require that all personnel assigned to work with the information provided by the EDD complete the EDD Confidentiality Agreement (Attachment E-1).D1): d. Return the following completed documents to the EDD Contract Services Group: o The EDD Indemnity Agreement (Attachment E-2D2): Required to be completed by the EDD Data Recipient Contractor’s Chief Financial Officer or authorized Management Representative, unless the Contractor is a State Agency. o The EDD Statement of Responsibility Information Security Certification (Attachment E- 3D3): Required to be completed by the Information Security Officer or authorized Management Representative. e. Permit the EDD to make on-site inspections to ensure that the terms of this Agreement are being met. Make available to the EDD staff, on request and during on-site reviews, copies of the EDD Confidentiality Agreement (Attachment E-1D1) completed by personnel assigned to work with the EDD’s confidential information, and hereby made a part of this Agreement. f. Maintain a system of records sufficient to allow an audit of compliance with the requirements under subsection (ed) of this part. Permit the EDD to make on-site inspections to ensure that the requirements of federal and state privacy, confidentiality and unemployment compensation statutes and regulations are being met including but not limited to §1137(a)(5)(B) of the Social Security Act.

MANAGEMENT SAFEGUARDS. a. Acknowledge that the confidential information obtained by the EDD Data Recipient under this Agreement remains the property of the EDD. b. Instruct all personnel assigned to work with the information provided under this Agreement regarding the following: • Confidential nature of the EDD information. • Requirements of this Agreement. • Sanctions specified in federal and state unemployment compensation laws and any other relevant statutes against unauthorized disclosure of confidential information provided by the EDD. c. Require that all personnel assigned to work with the information provided by the EDD complete the EDD Vendor/Contractor Confidentiality Agreement Statement (Attachment E-1). d. Return the following completed documents to the EDD Contract Services Group: o The EDD Indemnity Agreement (Attachment E-2): Required to be completed by the EDD Data Recipient Chief Financial Officer or authorized Management Representative. o The EDD Statement of Responsibility Information Security Certification (Attachment E- 3): Required to be completed by the Information Security Officer or authorized Management Representative. e. Permit the EDD to make on-site inspections to ensure that the terms of this Agreement are being met. Make available to the EDD staff, on request and during on-site reviews, copies of the EDD Vendor/Contractor Confidentiality Agreement Statement (Attachment E-1) completed by personnel assigned to work with the EDD’s confidential information, and hereby made a part of this Agreement. f. e. Maintain a system of records sufficient to allow an audit of compliance with the requirements under subsection (e) of this part. Permit the EDD to make on-site inspections to ensure that the requirements of federal and state privacy, confidentiality and unemployment compensation statutes and regulations are being met including but not limited to §1137(a)(5)(B) of the Social Security Act.

MANAGEMENT SAFEGUARDS. a. Acknowledge that the confidential information obtained by the EDD Data Recipient SBCDA under this Agreement remains the property of the EDD. b. Instruct all personnel assigned to work with the information provided under this Agreement regarding the following: • Confidential nature of the EDD information. • Requirements of this Agreement. • Sanctions specified in federal and state unemployment compensation laws and any other relevant statutes against unauthorized disclosure of confidential information provided by the EDD. c. Require that all personnel assigned to work with the information provided by the EDD complete the EDD Confidentiality Agreement (Attachment E-1).D1): d. Return the following completed documents to the EDD Contract Services Group: o The EDD Indemnity Agreement (Attachment E-2D2): Required to be completed by the EDD Data Recipient SBCDA Chief Financial Officer or authorized Management Representative, unless SBCDA is a State Agency. o The EDD Statement of Responsibility Information Security Certification (Attachment E- 3D3): Required to be completed by the Information Security Officer or authorized Management Representative. e. Permit the EDD to make on-site inspections to ensure that the terms of this Agreement are being met. Make available to the EDD staff, on request and during on-site reviews, copies of the EDD Confidentiality Agreement (Attachment E-1D1) completed by personnel assigned to work with the EDD’s confidential information, and hereby made a part of this Agreement. f. Maintain a system of records sufficient to allow an audit of compliance with the requirements under subsection (ed) of this part. Permit the EDD to make on-site inspections to ensure that the requirements of federal and state privacy, confidentiality and unemployment compensation statutes and regulations are being met including but not limited to Social Security Act §1137(a)(5)(B) of the Social Security Act).

MANAGEMENT SAFEGUARDS. a. Acknowledge that the confidential information obtained by the EDD Data Recipient CITY under this Agreement remains the property of the EDD. b. Instruct all personnel assigned to work with the information provided under this Agreement regarding the following: • Confidential nature of the EDD information. • Requirements of this Agreement. • Sanctions specified in federal and state unemployment compensation laws and any other relevant statutes against unauthorized disclosure of confidential information provided by the EDD. c. Require that all personnel assigned to work with the information provided by the EDD complete the EDD Confidentiality Agreement (Attachment E-1).D1): d. Return the following completed documents to the EDD Contract Services Group: o The EDD Indemnity Agreement (Attachment E-2D2): Required to be completed by the EDD Data Recipient Chief Financial Officer or authorized Management Representative, unless the CITY is a State Agency. o The EDD Statement of Responsibility Information Security Certification (Attachment E- 3D3): Required to be completed by the Information Security Officer or and authorized Management Representative. e. Permit the EDD to make on-site inspections to ensure that the terms of this Agreement are being met. Make available to the EDD staff, on request and during on-site reviews, copies of the EDD Confidentiality Agreement (Attachment E-1D1) completed by personnel assigned to work with the EDD’s confidential information, and hereby made a part of this Agreement. f. Maintain a system of records sufficient to allow an audit of compliance with the requirements under subsection (ed) of this part. Permit the EDD to make on-site inspections to ensure that the requirements of federal and state privacy, confidentiality and unemployment compensation statutes and regulations are being met including but not limited to Social Security Act §1137(a)(5)(B) of the Social Security Act).

MANAGEMENT SAFEGUARDS. a. Acknowledge that the confidential information obtained by the EDD Data Recipient and the XXXX under this Agreement remains the property of the EDDoriginal-owner, the EDD and the COSS respectively. b. Instruct all personnel assigned to work with the information provided under this Agreement regarding the following: • Confidential nature of the EDD and the XXXX information. • Requirements Requirements. of this Agreement. • Sanctions specified in federal and state unemployment compensation laws laws, Welfare and Institutions Code §10850, and any other relevant statutes against unauthorized disclosure of confidential information provided by the EDDEDD and the XXXX. c. Require that all personnel assigned to work with the information provided by the EDD and the XXXX complete the EDD Confidentiality Agreement (Attachment E-1Atta_chment 01). d. Return the following completed documents to the EDD Contract Services Group: o The EDD Indemnity Agreement (Attachment E-2): Required to be completed by the EDD Data Recipient Chief Financial Officer or authorized Management Representative. o The EDD Statement of Responsibility Information Security Certification (Attachment E- 303): Required to be completed by the Information Security Officer or authorized Management Representative. e. Permit the EDD and the XXXX to make on-site inspections in_spections to ensure that the terms of this Agreement are being met. Make available to the EDD and_ the XXXX staff, on request and during on-site reviews, copies of the EDD Confidentiality Agreement (Attachment E-1D1) completed by personnel assigned to work with the EDD’s confidential information's and the XXXX' confidentia' l i'nformation, and hereby made a part of this Agreement.this f. Maintain a system of records sufficient to allow an audit of compliance with the requirements under subsection (e) of this part. Permit the EDD and the XXXX to make on-site on•site inspections to ensure that the requirements of federal and state privacy, confidentiality and unemployment compensation statutes and regulations are being met including but not not-limited to Social Security Act §1137(a)(5)(B1137(a)(5}(B). 111. USAGE, DUPLICATION, AND REDISCLOSURE SAFEGUARDS a. Use the EDD's and the XXXX' confidential information only for purposes specifically authorized under this Agreement. The information is not admissi!Jle as evidence in any action or special proceeding except as provided under Section 1094(b) of the Social Security ActCalifornia Unemployment Insurance Code (CUIC). §1095(u) of the CUIC does not authorize the use of the EDO's confidential information by any private collection agency. Confidentiality Requirements (Spec Rev IA 03/08/16] EDD Agreement Number: M8106046 CDSS Agreement Number: 17-2031 EDD/COSS Customer Code: EO0096/E00097 Page 3 of 3 b. Extraction or use of the EDD and the XXXX information for any purpose outside the purposes stated in this Agreement is strictly prohibited. The information obtained under this Agreement shall not be reproduced, published, sold, or released In original or any other form not specifically authorized under this Agreement. c. Disclosure of any of the EDD and the XXXX information to any person or entity not specifically authorized in this Agreement is strictly prohibited. Personnel assigned to work with the EDD's and the CDSS' confidential information shall not reveal or divulge to any person or entity any of the confidential information provided ·under this Agreement except as authorized or required by law.

MANAGEMENT SAFEGUARDS. a. Acknowledge that the confidential information obtained by the EDD Data Recipient CeRTNA under this Agreement remains the property of the EDD. b. Instruct all personnel assigned to work with the information provided under this Agreement regarding the following: • Confidential nature of the EDD information. • Requirements of this Agreement. • Sanctions specified in federal and state unemployment compensation laws and any other relevant statutes against unauthorized disclosure of confidential information provided by the EDD. c. Require that all personnel assigned to work with the information provided by the EDD complete the EDD Confidentiality Agreement (Attachment E-1). d. Return the following completed documents to the EDD Contract Services Group: o The EDD Confidentiality Statement (Attachment E-1): Require to be completed by the CeRTNA Information Security Officer or authorized Management Representative. o The EDD Indemnity Agreement (Attachment E-2): Required to be completed by the EDD Data Recipient CeRTNA Chief Financial Officer or authorized Management Representative. o The EDD Statement of Responsibility Information Security Certification (Attachment E- 3): Required to be completed by the Information Security Officer or authorized Management Representative. e. Permit the EDD to make on-site inspections to ensure that the terms of this Agreement are being met. Make available to the EDD staff, on request and during on-site reviews, copies of the EDD Confidentiality Agreement (Attachment E-1) completed by personnel assigned to work with the EDD’s confidential information, and hereby made a part of this Agreement. f. Maintain a system of records sufficient to allow an audit of compliance with the requirements under subsection (e) of this part. Permit the EDD to make on-site inspections to ensure that the requirements of federal and state privacy, confidentiality and unemployment compensation statutes and regulations are being met including but not limited to §1137(a)(5)(B) of the Social Security Act.

MANAGEMENT SAFEGUARDS. a. Acknowledge that the confidential information obtained by the EDD Data Recipient under this Agreement remains the property of the EDD. b. Instruct all personnel assigned to work with the information provided under this Agreement regarding the following: • Confidential nature of the EDD information. • Requirements of this Agreement. • Sanctions specified in federal and state unemployment compensation laws and any other relevant statutes against unauthorized disclosure of confidential information provided by the EDD. c. Require that all personnel assigned to work with the information provided by the EDD complete the EDD Vendor/Contractor Confidentiality Agreement Statement (Attachment E-1). d. Return the following completed documents to the EDD Contract Services Group: . o The EDD Indemnity Agreement Contractor/Vendor Confidentiality Statement (Attachment E-2E-1): Required to be completed by the EDD Data Recipient Chief Financial Officer or authorized Management Representative. o The EDD Statement of Responsibility Information Security Certification (Attachment E- 3): Required to be completed by the CeRTNA Information Security Officer or authorized Management Representative. e. d. Permit the EDD to make on-site inspections to ensure that the terms of this Agreement are being met. Make available to the EDD staff, on request and during on-site reviews, copies of the EDD Vendor/Contractor Confidentiality Agreement Statement (Attachment E-1) completed by personnel assigned to work with the EDD’s confidential information, and hereby made a part of this Agreement. f. e. Maintain a system of records sufficient to allow an audit of compliance with the requirements under subsection (e) of this part. Permit the EDD to make on-site inspections to ensure that the requirements of federal and state privacy, confidentiality and unemployment compensation statutes and regulations are being met including but not limited to §1137(a)(5)(B) of the Social Security Act.