Common use of Managing the Grant Clause in Contracts

Managing the Grant. 7.1 Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner requires the Recipient to submit monitoring information, as detailed in Schedule 1. These reports must: (a) be in the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2; and (d) be accompanied by a progress report for the period. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 Any underspend of Grant funds must be returned to the Commissioner. 7.7 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the Commissioner.

Managing the Grant. 7.1 Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner requires the Recipient to submit in-year monitoring informationinformation at six monthly intervals, as detailed in Schedule 1. These reports must: (a) be in the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2previous six month period; and (d) be accompanied by a progress report for the period. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 Any underspend of Grant funds must be returned to the Commissioner. 7.7 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the Commissioner.

Managing the Grant. 7.1 Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner requires the Recipient to submit in-year monitoring information, information as detailed in Schedule 1. These reports must: (a) be in the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2; and (d) be accompanied by a progress report for the period3. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 An end of year monitoring report (also referred to as an “outturn statement”) shall be submitted by the Recipient to the Commissioner on or before 30th April of each financial year. This report must: (a) be in the format set out in Annex B; (b) be signed by The Recipient’s Chief Finance Officer; and (c) contain a detailed breakdown of expenditure for the entire Funding Period. 7.5 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 7.6 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 7.7 Any underspend of Grant funds must be returned to the Commissioner. 7.7 7.8 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 7.9 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 7.10 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 7.11 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the Commissioner.

Managing the Grant. 7.1 Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner requires the Recipient to submit in-year monitoring information, information as detailed in Schedule 1. These reports must: (a) be in the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2; and (d) be accompanied by a progress report for the period3. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 An end of year monitoring report (also referred to as an “outturn statement”) shall be submitted by the Recipient to the Commissioner on or before 30th April of each financial year. This report must: (a) be in the format set out in Annex B; (b) be signed by the Recipient’s Chief Finance Officer; and (c) contain a detailed breakdown of expenditure for the entire Funding Period. 7.5 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 7.6 The Recipient must notify the Commissioner as soon as reasonably practicable that if an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 7.7 Any underspend of Grant funds must be returned to the Commissioner. 7.7 7.8 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 7.9 The Recipient may not move/vire funds between this Grant and other grants made to it. 7.9 7.10 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 7.11 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the Commissioner.

Managing the Grant. 7.1 Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner requires the Recipient to submit monitoring informationinformation at least at six monthly intervals, as detailed in Schedule 1. These 1.These reports must: (a) be in the format set out in an Annex A/B; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2previous six month period; and (d) be accompanied by a progress report for the period. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to itprovided. If so, the Recipient shall comply with any reasonable request. 7.4 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend under spend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 Any underspend under spend of Grant funds must be returned to the Commissioner. 7.7 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the Commissioner.

Managing the Grant. 7.1 Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner requires the Recipient to submit in-year monitoring informationinformation at six monthly intervals, as detailed in Schedule 1. These reports must: (a) be in the format set out in an Annex A; (b) be signed by The Recipient’s Project Manager/Project Contact or Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2previous six month period; and (d) be accompanied by a progress report for the period. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 Any underspend of Grant funds must be returned to the Commissioner. 7.7 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the Commissioner.

Managing the Grant. 7.1 Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner requires the Recipient to submit monitoring information, as detailed in Schedule 1. These reports must: (a) be in the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2; and (d) be accompanied by a progress report for the period. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 Any underspend of Grant funds must be returned to the Commissioner. 7.7 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the Commissioner. 7.11 The Commissioner may request a meeting with the Recipient at nine months if he considers it necessary based on the Recipient’s progress at four months.

Managing the Grant. 7.1 6.1. Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) Party shall record the contact details of their Authorised Representatives at Annex C. At a minimum these must be the authorised representative Grant Sponsor and any deputiesScheme Manager. 7.2 6.2. The Commissioner requires the Recipient to submit monitoring information, as detailed in Schedule 1. These reports mustshall: (a) a. have sound administration and audit processes, including financial safeguards against fraud, theft, money laundering, counter-terrorist financing or any other impropriety or mismanagement in connection with the administration of the Grant, b. ensure that the adequacy of the systems in place are subject to independent audit, the results of which must be in shared with the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2; Authority, and (d) be accompanied by a progress report for the period. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 Any underspend of Grant funds must be returned to the Commissioner. 7.7 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 The Recipient’s Chief Finance Officer will c. ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. 6.3. The Recipient’s Chief Finance Officer Recipient should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams 6.4. Monies and income derived from Third Parties as Supplementary Funding shall not constitute the Grant and will be accounted for, identified and reported on separately. 7.10 6.5. The Recipient undertakes may not vire (move) funds between this Grant and other grants made to complete the work it. 6.6. The Recipient shall account for which the Grant on an accruals basis. This requires the cost of goods or services to be recognised when the goods or services are received, rather than when they are paid for. 6.7. In support of Grant Claims, and in accordance with the monitoring and reporting requirements detailed in Schedule 3, using the template at Annex A the Recipient shall provide the Authority with narrative reports detailing progress against Key Performance Indicators (KPIs); these should also include headline financial reconciliations highlighting spend and any significant financial variances, underspend or overspend. 6.8. Where an underspend is providedidentified by the Recipient, the Authority may require that (i) a revised budget toolkit is submitted, and (ii) subsequent payment values noted in Schedule 2 are adjusted accordingly. 6.9. At the end of the Funding Period, the Recipient shall submit an Outturn Statement to the Authority. This Outturn Statement must: a. be in the format set out in Annex B, and b. be signed by a Finance Officer. 6.10. The work should Authority may ask the Recipient to clarify any information provided to it. If so, the Recipient shall comply with any such request. 6.11. The Authority may at its discretion provide the Recipient with feedback on the adequacy of any report or claim and may also require the Recipient to re-submit a report or claim, having taken into account any issues raised in the Authority’s feedback. 6.12. The Recipient shall promptly notify and repay to the Authority any overpayment or monies incorrectly paid to it. This includes (without limitation) situations where either an incorrect sum of money has been paid or where Xxxxx has been paid in error before the Recipient has complied with all conditions attaching to the Grant. Any sum, which falls due under this Clause 6.12, shall fall due immediately. If the Recipient fails to repay the due sum immediately, or within such timeframe as is otherwise agreed to by the Authority, the sum will be completed recoverable summarily as a civil debt. 6.13. At the end of the Funding Period, or upon termination howsoever caused, the Recipient shall ensure that all Unspent Monies are returned to the Authority, unless otherwise agreed in writing by the Authority and at its sole discretion. 6.14. For the purposes of accounting, reconciliation and the repatriation of Unspent Monies at termination or at any other point provided for within agreed timescalesthis Grant Agreement, the Grant shall consist of: a. all Grant monies paid to the Recipient, b. all interest and returns generated from the investment of the Grant; and c. the proceeds of the sale or Disposal of any Non-current Assets. 6.15. The Recipient shall have appropriate and proportionate contingency plans in place to ensure continuity of delivery of the Purpose, and the Authority shall have sight of these contingency plans and shall have the right to request assurance from the Recipient will report any significant variations as to spending on work funded by their implementation, where necessary, to ensure continuity of delivery of the CommissionerPurpose. 6.16. The Recipient shall prepare (and make available to the Authority) a plan which sets out the provisions required to achieve a controlled closure of the programme in accordance with Schedule 4.

Managing the Grant. 7.1 Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner requires the Recipient to submit monitoring informationinformation for each six monthly period, as detailed in Schedule 1. These reports must: (a) be in the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2previous period; and (d) be accompanied by a progress report for the period, to be produced in conjunction with Derby City Council’s Head of Partnerships and Communities. The project should integrate with Derby City Council’s Community Cohesion Strategy and this should be reflected in the report. 7.3 The Commissioner may require the Recipient to meet with Derby City Council’s Head of Partnerships or a suitable representative from Derby City Council, alongside a representative from the Commissioner’s Office. If so, the Recipient shall comply with any reasonable request. 7.4 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 7.5 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 7.6 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 7.7 Any underspend of Grant funds must be returned to the Commissioner. 7.7 7.8 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 7.9 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 7.10 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 7.11 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the Commissioner.

Managing the Grant. 7.1 Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner requires the Recipient to submit in-year monitoring informationinformation at six monthly intervals, as detailed in Schedule 1. These reports must: (a) be in the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2previous six month period; and (d) be accompanied by a progress report for the period. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 Any underspend of Grant funds must be returned to the CommissionerCommissioner in accordance with the agreed funding proportion of 37.5% . 7.7 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the Commissioner.

Managing the Grant. 7.1 Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner requires the Recipient to submit monitoring informationinformation for each six monthly period, as detailed in Schedule 1. These reports must: (a) be in the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2previous period; and (d) be accompanied by a progress report for the period. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 Any underspend of Grant funds must be returned to the Commissioner. 7.7 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the Commissioner.

Managing the Grant. 7.1 Each party must notify the other of: (a) the The nominated person who will act as the party’s authorised representative; and (b) the The contact details of the authorised representative and any deputies. 7.2 The Commissioner requires the Recipient to submit in-year monitoring information, information as detailed in Schedule 1. These reports must: (a) be in the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2; and (d) be accompanied by a progress report for the period3. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 An end of year monitoring report (also referred to as an “outturn statement”) shall be submitted by the Recipient to the Commissioner on or before 30th April of each financial year. This report must: (a) Be in the format set out in Annex B; (b) Be signed by the Recipient’s Chief Finance Officer; and (c) Contain a detailed breakdown of expenditure for the entire Funding Period. 7.5 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 7.6 The Recipient must notify the Commissioner as soon as reasonably practicable that if an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 7.7 Any underspend of Grant funds must be returned to the Commissioner. 7.7 7.8 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 7.9 The Recipient may not move/vire funds between this Grant and other grants made to it. 7.9 7.10 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 7.11 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the Commissioner.

Managing the Grant. 7.1 6.1. Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) Party shall record the contact details of their Authorised Representatives at Annex C. At a minimum these must be the authorised representative Grant Sponsor and any deputiesScheme Manager. 7.2 6.2. The Commissioner requires the Recipient to submit monitoring information, as detailed in Schedule 1. These reports mustshall: (a) a. have sound administration and audit processes, including financial safeguards against fraud, theft, money laundering, counter-terrorist financing or any other impropriety or mismanagement in connection with the administration of the Grant, b. ensure that the adequacy of the systems in place are subject to independent audit, the results of which must be in shared with the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2; Authority, and (d) be accompanied by a progress report for the period. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 Any underspend of Grant funds must be returned to the Commissioner. 7.7 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 The Recipient’s Chief Finance Officer will c. ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. 6.3. The Recipient’s Chief Finance Officer Recipient should take all necessary steps to ensure that the Grant Xxxxx is accounted for and monitored separately from the Recipient’s other funding streams 6.4. Monies and income derived from Third Parties as Supplementary Funding shall not constitute the Grant and will be accounted for, identified and reported on separately. 7.10 6.5. The Recipient undertakes may not vire (move) funds between this Grant and other grants made to complete the work it. 6.6. The Recipient shall account for which the Grant on an accruals basis. This requires the cost of goods or services to be recognised when the goods or services are received, rather than when they are paid for. 6.7. In support of Grant Claims, and in accordance with the monitoring and reporting requirements detailed in Schedule 3, using the template at Annex A the Recipient shall provide the Authority with narrative reports detailing progress against Key Performance Indicators (KPIs); these should also include headline financial reconciliations highlighting spend and any significant financial variances, underspend or overspend. 6.8. Where an underspend is providedidentified by the Recipient, the Authority may require that (i) a revised budget toolkit is submitted, and (ii) subsequent payment values noted in Schedule 2 are adjusted accordingly. 6.9. At the end of the Funding Period, the Recipient shall submit an Outturn Statement to the Authority. This Outturn Statement must: a. be in the format set out in Annex B, and b. be signed by a Finance Officer. 6.10. The work should Authority may ask the Recipient to clarify any information provided to it. If so, the Recipient shall comply with any such request. 6.11. The Authority may at its discretion provide the Recipient with feedback on the adequacy of any report or claim and may also require the Recipient to re-submit a report or claim, having taken into account any issues raised in the Authority’s feedback. 6.12. The Recipient shall promptly notify and repay to the Authority any overpayment or monies incorrectly paid to it. This includes (without limitation) situations where either an incorrect sum of money has been paid or where Xxxxx has been paid in error before the Recipient has complied with all conditions attaching to the Grant. Any sum, which falls due under this Clause 6.12, shall fall due immediately. If the Recipient fails to repay the due sum immediately, or within such timeframe as is otherwise agreed to by the Authority, the sum will be completed recoverable summarily as a civil debt. 6.13. At the end of the Funding Period, or upon termination howsoever caused, the Recipient shall ensure that all Unspent Monies are returned to the Authority, unless otherwise agreed in writing by the Authority and at its sole discretion. 6.14. For the purposes of accounting, reconciliation and the repatriation of Unspent Monies at termination or at any other point provided for within agreed timescalesthis Grant Agreement, the Grant shall consist of: a. all Grant monies paid to the Recipient, b. all interest and returns generated from the investment of the Grant; and c. the proceeds of the sale or Disposal of any Non-current Assets. 6.15. The Recipient shall have appropriate and proportionate contingency plans in place to ensure continuity of delivery of the Purpose, and the Authority shall have sight of these contingency plans and shall have the right to request assurance from the Recipient will report any significant variations as to spending on work funded by their implementation, where necessary, to ensure continuity of delivery of the CommissionerPurpose. 6.16. The Recipient shall prepare (and make available to the Authority) a plan which sets out the provisions required to achieve a controlled closure of the programme in accordance with Schedule 4.

Managing the Grant. 7.1 Each party must notify 6.1 At the other ofend of the Funding Period the Recipient shall submit to the Authority a Confirmation Certificate. The Recipient shall ensure that Confirmation Certificates submitted to the Authority pursuant to this Clause 6.1: (a) 6.1.1 are signed by the nominated person who will act as the partyRecipient’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner requires the Recipient to submit monitoring informationTreasurer, as detailed in Schedule 1. These reports must: (a) be in the format set out in an Annex AChief Finance Officer or equivalent; (b) be signed by The Recipient’s Chief Finance Officer; (c) 6.1.2 contain a detailed breakdown of expenditure by reference to the Grant Payment Profile for the period outlined in Schedule 2previous Financial Year; and (d) be 6.1.3 are accompanied by a progress report for statement detailing the periodoutcomes accomplished by virtue of completion of the Funded Activities. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 6.2 The Recipient must notify the Commissioner shall, as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowedpracticable, except in exceptional circumstances and with prior approval from report to the CommissionerAuthority any variations to the forecasted spending on the Funded Activity. 7.6 Any underspend of Grant funds must be returned to the Commissioner. 7.7 6.3 If an overpayment of the Grant has been mademade the Authority shall be entitled to recover the overpayment. 6.4 If the timing of completion of any of the Funded Activities changes, the Commissioner will recover Recipient shall notify the paymentAuthority as soon as reasonably practicable of the reasons for the changes and the new anticipated dates for completion. If the proposed new dates for completion of Funded Activities are acceptable to the Authority, the parties shall update the Grant Payment Profile accordingly. If the Authority reasonably considers that the changes to the dates for completion of the Funded Activities places at risk the Recipient's ability to complete the Funded Activities or frustrates the objectives of this Agreement, the Authority shall be entitled to terminate this Agreement immediately upon written notice. 7.8 6.5 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 The Recipient’s shall procure that its Treasurer, Chief Finance Officer will Officer, or equivalent shall ensure that that: 6.5.1 appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that ; and 6.5.2 where the Grant is wholly meeting the cost of a specific project the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 6.6 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and Authority may ask the Recipient will report to clarify information provided to it in respect of this Agreement. If so, the Recipient shall comply with any significant variations to spending on work funded by the Commissionerreasonable request.

Managing the Grant. 7.1 Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner requires the Recipient to submit monitoring informationinformation at the end of the funding period, as detailed in Schedule 1. These reports This report must: (a) be in the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2period; and (d) be accompanied by a progress report for the period. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 Any underspend of Grant funds must be returned to the Commissioner. 7.7 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the Commissioner.

Managing the Grant. 7.1 Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner Authority requires the Recipient to submit in-year monitoring informationand evaluation information to be agreed with the Authority’s representative, and attend project steering group meetings as detailed in Schedule 1. These reports must: (a) be in reasonably requested by the format set out in an Annex A; (b) be signed by The RecipientAuthority’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2; and (d) be accompanied by a progress report for the periodrepresentative. 7.3 The Commissioner Authority may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 Consolidated Reports shall be submitted by the Recipient to the Authority on or before for year 1, and for year 2. This report must: (a) be in the format set out in Annex A; (b) be fully completed to the satisfaction of the Authority; (c) be signed by a Treasurer, Finance Officer or equivalent; (d) be signed by the Project Manager; and (e) contain a breakdown of expenditure for the entire Funding Period as set out in the Indicative Lines of Expenditure section of Schedule 1. 7.5 The Commissioner Authority may, in addition, ask the Recipient to provide him/her it with forecast outturn information for to allow the Authority to calculate its end of year financial year endaccruals. If so, the Recipient shall comply with any reasonable request. 7.5 7.6 The Recipient must notify the Commissioner Authority as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 Any underspend of Grant funds must cannot be returned carried over to the Commissionerfollowing financial year except with the express consent of the Authority. 7.7 If an overpayment of the Grant has been made, the Commissioner Authority will recover the payment. 7.8 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 The Recipient’s Chief Treasurer, Finance Officer Officer, or equivalent will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Treasurer, Finance Officer Officer, or equivalent should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the CommissionerAuthority.

Managing the Grant. 7.1 6.1. Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) Party shall record the contact details of their Authorised Representatives at Annex C. At a minimum these must be the authorised representative Grant Sponsor and any deputiesProject Manager. 7.2 6.2. The Commissioner requires the Recipient to submit monitoring information, as detailed in Schedule 1. These reports mustshall: (a) a. have sound administration and audit processes, including financial safeguards against fraud, theft, money laundering, counter-terrorist financing or any other impropriety or mismanagement in connection with the administration of the Grant, b. ensure that the adequacy of the systems in place are subject to independent audit, the results of which must be in shared with the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2; Authority, and (d) be accompanied by a progress report for the period. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 Any underspend of Grant funds must be returned to the Commissioner. 7.7 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 The Recipient’s Chief Finance Officer will c. ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. 6.3. The Recipient’s Chief Finance Officer Recipient should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 6.4. Monies and income derived from Third Parties as Supplementary Funding shall not constitute the Grant and will be accounted for, identified and reported on separately. 6.5. The Recipient undertakes may not vire (move) funds between this Grant and other grants made to complete the work it. 6.6. The Recipient shall account for which the Grant on an accruals basis. This requires the cost of goods or services to be recognised when the goods or services are received, rather than when they are paid for. 6.7. In support of Grant Claims, the Recipient shall provide the Authority with narrative reports detailing progress against Key Performance Indicators (KPIs); these should also include headline financial reconciliations highlighting spend and any significant financial variances, underspend or overspend. 6.8. Where an underspend is providedidentified by the Recipient, the Authority may require that (i) a revised budget toolkit is submitted, and (ii) subsequent payment values noted in Schedule 2 are adjusted accordingly. 6.9. At the end of the Funding Period, the Recipient shall submit an Outturn Statement to the Authority. This Outturn Statement must: a. be in the format set out in Annex B, and b. be signed by a Finance Officer. 6.10. The work should Authority may ask the Recipient to clarify any information provided to it. If so, the Recipient shall comply with any such request. 6.11. The Authority may at its discretion provide the Recipient with feedback on the adequacy of any report or claim and may also require the Recipient to re-submit a report or claim, having taken into account any issues raised in the Authority’s feedback. 6.12. The Recipient shall promptly notify and repay to the Authority any overpayment or monies incorrectly paid to it. This includes (without limitation) situations where either an incorrect sum of money has been paid or where Grant has been paid in error before the Recipient has complied with all conditions attaching to the Grant. 6.13. At the end of the Funding Period, or upon termination howsoever caused, the Recipient shall ensure that all Unspent Monies are returned to the Authority, unless otherwise agreed in writing by the Authority and at its sole discretion. 6.14. For the purposes of accounting, reconciliation and the repatriation of Unspent Monies at termination or at any other point provided for within this Grant Agreement, the Grant shall consist of: a. all Grant monies paid to the Recipient, b. all interest and returns generated from the investment of the Grant; and 6.15. The Recipient shall be completed within agreed timescalesmindful of the UK Government’s “Greening Government Commitments”1 and ensure that all its activities and those of its Delivery Partners are delivered in accordance with these. 6.16. The Recipient shall have appropriate and proportionate contingency plans in place to ensure continuity of delivery of the Purpose, and the Authority shall have sight of these contingency plans and shall have the right to request assurance from the Recipient will report any significant variations as to spending on work funded by their implementation, where necessary, to ensure continuity of delivery of the CommissionerPurpose. 6.17. The Recipient must ensure it has in place suitable measures for the orderly management of its business operations following the expiry of termination of this Grant Agreement howsoever caused;

Managing the Grant. 7.1 Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner Authority requires the Recipient to submit in-year monitoring information, information as detailed in Schedule 1. These reports must: (a) be in the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2; and (d) be accompanied by a progress report for the period3. 7.3 The Commissioner Authority may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 An end of year monitoring report (also referred to as an “outturn statement”) shall be submitted by the Recipient to the Authority on or before 30th April of each financial year. This report must: (a) be in the format set out in Annex B; (b) be signed by The Commissioner Recipient’s Chief Finance Officer; and (c) contain a detailed breakdown of expenditure for the entire Funding Period. 7.5 The Authority may, in addition, ask the Recipient to provide him/her it with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 7.6 The Recipient must notify the Commissioner Authority as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 7.7 Any underspend of Grant funds must be returned to the CommissionerAuthority. 7.7 7.8 If an overpayment of the Grant has been made, the Commissioner Authority will recover the payment. 7.8 7.9 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 7.10 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 7.11 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the CommissionerAuthority.

Managing the Grant. 7.1 Each party must notify the other of:of:- (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner PCC requires the Recipient to submit in-year monitoring information, information as detailed in Schedule 1. These reports must: (a) be in the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2; and (d) be accompanied by a progress report for the period3. 7.3 The Commissioner PCC may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 An end of year monitoring report (also referred to as an “outturn statement”) shall be submitted by the Recipient to the PCC on or before 20th April of each financial year. This report must:- (a) be in the format set out in Annex B; (b) be signed by the Recipient’s Chief Finance Officer; and (c) contain a detailed breakdown of expenditure for the entire Funding Period. 7.5 The Commissioner PCC may, in addition, ask the Recipient to provide him/her it with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 7.6 The Recipient must notify the Commissioner PCC as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 7.7 Any underspend of Grant funds must be returned to the CommissionerPCC. 7.7 7.8 If an overpayment of the Grant has been madeis identified, following the acknowledgement of the overpayment, the Commissioner Recipient will either repay the monies immediately upon request and/or acknowledge the PCCs ability to recover the paymentmonies from future payments due. 7.8 7.9 The Recipient may not vire funds between this Grant and other grants made to itit either from the PCC or otherwise. 7.9 7.10 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 7.11 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the CommissionerPCC.

Managing the Grant. 7.1 Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner Authority requires the Recipient to submit in-year monitoring information, information as detailed in Schedule 1. These reports must: (a) be in the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2; and (d) be accompanied by a progress report for the period3. 7.3 The Commissioner Authority may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 An end of year monitoring report (also referred to as an “outturn statement”) shall be submitted by the Recipient to the Authority on or before 30th April 2013. This report must: (a) be in the format set out in Annex A; (b) be signed by a Treasurer, Finance Officer or equivalent; and (c) contain a detailed breakdown of expenditure for the entire Funding Period. 7.5 The Commissioner Authority may, in addition, ask the Recipient to provide him/her it with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 7.6 The Recipient must notify the Commissioner Authority as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 Any underspend of Grant funds must cannot be returned carried over to the Commissionerfollowing financial year except with the express consent of the Authority. 7.7 If an overpayment of the Grant has been made, the Commissioner Authority will recover the payment. 7.8 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 The Recipient’s Chief Treasurer, Finance Officer Officer, or equivalent will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Treasurer, Finance Officer Officer, or equivalent should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the CommissionerAuthority.

Managing the Grant. 7.1 Each party must notify the other of: (a) the nominated person who will act as the party’s authorised representative; and (b) the contact details of the authorised representative and any deputies. 7.2 The Commissioner requires the Recipient to submit in-year monitoring information, as detailed in Schedule 1. These reports must: (a) be in the format set out in an Annex A; (b) be signed by The Recipient’s Chief Finance Officer; (c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2previous period; and (d) be accompanied by a progress report for the period. 7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request. 7.4 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request. 7.5 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner. 7.6 Any underspend of Grant funds must be returned to the Commissioner. 7.7 If an overpayment of the Grant has been made, the Commissioner will recover the payment. 7.8 The Recipient may not vire funds between this Grant and other grants made to it. 7.9 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams. 7.10 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the Commissioner.