Common use of Maximum Charge for Equipment Clause in Contracts

Maximum Charge for Equipment. The Contractor may seek the maximum reimbursement from the Client Agency for all preauthorized equipment costs incurred in Performing Services at a site provided: (1) The total charges for all similar pieces of equipment used at the site must be considered as one piece of equipment when comparing the total amount billed to the original purchase price, unless otherwise authorized by the Client Agency. (2) The highest priced piece of equipment will be used to set the original purchase price when more than one piece of similar equipment is used at a site. (3) The Client Agency, in its sole discretion, shall determine which equipment is similar and which equipment is appropriate and necessary for the work conducted at the site. Prior to initiating work at a project site, if the Contractor determines that the total usage charges for a piece of equipment or a similar type of equipment will or is likely to exceed the original purchase cost of any one piece of such equipment, the Contractor shall promptly notify the Client Agency in writing. The Client Agency may ask the Contractor to purchase new equipment on behalf of the Client Agency. If such equipment is purchased by a Contractor on behalf of Client Agency, such equipment must be returned to the Client Agency at the completion of such task or project and such equipment shall remain the property of the Client Agency. Any defective or damaged, as deemed by the Client Agency in its sole discretion, shall be rejected by the Client Agency. The Contractor may no longer invoice the Client Agency for the use of any equipment listed in Exhibit B when the total amount billed to the Client Agency for use of such equipment at a site exceeds the original purchase price of such equipment. It is the sole responsibility of the Contractor to track the total charges for equipment use at a site, and compare these totals to original purchase prices prior to submitting any invoice to the Client Agency. Upon request, the Contractor shall immediately make available to the Client Agency supporting documentation that shows the original purchase price of any equipment used at a project site. Contractors are also advised that, except where noted, the Client Agency shall not pay for any consumable or reusable supplies including, but not limited, to:  Reusable hand tools (e.g., screwdrivers, hammers);  Gasoline, oils or other fuels;  Reusable protective clothing (e.g. air purifying respirators or their disposable cartridges);  Disposal protective clothing (e.g. Tyvek suits, boots, bootees, latex or like gloves).  Computer equipment and software, including all costs relating to use of such equipment;  Communication equipment including, but not limited to, regular or cellular telephones, including all costs relating to the use of such equipment;  Standard mailing charges for project documents/reports (not including overnight/expedited mail and courier services);  Copying costs (Successful bidders will be required to provide, free of charge, 1 draft and 2 final copies of reports documenting the project work. Contractors may request reimbursement for production of additional materials requested by the Client Agency.);  Food or drink; and  Cost of routine cleaning of equipment.

Maximum Charge for Equipment. The Contractor may seek the maximum reimbursement from the Client Agency for all preauthorized equipment costs incurred in Performing Services at a site provided: (1) The total charges for all similar pieces of equipment used at the site must be considered as one piece of equipment when comparing the total amount billed to the original purchase price, unless otherwise authorized by the Client Agency. (2) The highest priced piece of equipment will be used to set the original purchase price when more than one piece of similar equipment is used at a site. (3) The Client Agency, in its sole discretion, shall determine which equipment is similar and which equipment is appropriate and necessary for the work conducted at the site. Prior to initiating work at a project site, if the Contractor determines that the total usage charges for a piece of equipment or a similar type of equipment will or is likely to exceed the original purchase cost of any one piece of such equipment, the Contractor shall promptly notify the Client Agency in writing. The Client Agency may ask the Contractor to purchase new equipment on behalf of the Client Agency. If such equipment is purchased by a Contractor on behalf of Client Agency, such equipment must be returned to the Client Agency at the completion of such task or project and such equipment shall remain the property of the Client Agency. Any defective or damaged, as deemed by the Client Agency in its sole discretion, shall be rejected by the Client Agency. The Contractor may no longer invoice the Client Agency for the use of any equipment listed in Exhibit B when the total amount billed to the Client Agency for use of such equipment at a site exceeds the original purchase price of such equipment. It is the sole responsibility of the Contractor to track the total charges for equipment use at a site, and compare these totals to original purchase prices prior to submitting any invoice to the Client Agency. Upon request, the Contractor shall immediately make available to the Client Agency supporting documentation that shows the original purchase price of any equipment used at a project site. Contractors are also advised that, except where noted, the Client Agency shall not pay for any consumable or reusable supplies including, but not limited, to:  ❖ Reusable hand tools (e.g., screwdrivers, hammers);  ❖ Gasoline, oils or other fuels;  ❖ Reusable protective clothing (e.g. air purifying respirators or their disposable cartridges);  ❖ Disposal protective clothing (e.g. Tyvek suits, boots, bootees, latex or like gloves).  ❖ Computer equipment and software, including all costs relating to use of such equipment;  ❖ Communication equipment including, but not limited to, regular or cellular telephones, including all costs relating to the use of such equipment;  ❖ Standard mailing charges for project documents/reports (not including overnight/expedited mail and courier services);  ❖ Copying costs (Successful bidders will be required to provide, free of charge, 1 draft and 2 final copies of reports documenting the project work. Contractors may request reimbursement for production of additional materials requested by the Client Agency.);  ❖ Food or drink; and  ❖ Cost of routine cleaning of equipment.