Common use of Meetings of the Joint Committee Clause in Contracts

Meetings of the Joint Committee. 7.1 The first meeting of the Joint Committee shall be convened by the Clerk. 7.2 The Joint Committee shall hold an Annual Meeting before the end of June in each year. 7.3 Other than the Annual Meeting, meetings shall be held at such places and on such dates and at such times as the Joint Committee may decide from time to time save that meetings shall be held not less than quarterly. 7.4 Ordinary meetings and Annual Meetings of the Joint Committee shall be convened by the Clerk who shall deliver notice thereof to each member at least five clear days before the date of the meeting. 7.5 With the notice referred to in paragraph 7.4 the Clerk shall send a copy of the agenda for the meeting which shall include: - provision for the declaration of personal and prejudicial interests by Members for the purposes of the Code of Conduct issued under Section 50 Local Government Xxx 0000. - all items of business which have been, or are deemed to have been, referred to the Joint Committee by a Council resolution of either Authority. - all reports submitted by any officer of either Authority; and - any item of business directed to be included by the person appointed to preside at the meeting. 7.6 A quorum of four members must be present to constitute a meeting Provided that there is at least one member present from each Authority. 7.7 The Chair and two members of the Joint Committee may at any time by notice specifying the business to be transacted and sent to the Clerk require a Special Meeting of the Joint Committee to be convened and the Clerk shall accordingly convene a special meeting which shall be held within thirty clear days of receipt by the Clerk of the said notice. 7.8 The Clerk shall give Members of the Joint Committee at least five clear days notice of the Special Meeting and such notice shall specify the business proposed to be transacted. 7.9 No business shall be transacted at a Special Meeting other than that specified in the notice sent to the Clerk and referred to in paragraph 7.7 above.

Meetings of the Joint Committee. 7.1 14.1 The first meeting of the Joint Committee shall be convened by the Clerkannual meeting for the year and thereafter the first meeting held after 1 April in any year shall be the annual meeting. 7.2 14.2 The Joint Committee shall hold an Annual Meeting before the end of June meet at least four times in each year.year save and except that; 7.3 Other 14.2.1 the Chairman may in his discretion cancel any meeting if in his opinion there is insufficient business to be transacted; or 14.2.2 a meeting may be convened at any time on the requisition of the Chairman or not less than the Annual Meeting, meetings shall be held at such places and on such dates and at such times as three members of the Joint Committee may decide from time delivered in writing to time save that the Accountable Body. 14.3 The dates for the meetings in any year shall be held not less than quarterlyagreed at the annual meeting of the Joint Committee. 7.4 Ordinary meetings and Annual 14.4 Meetings of the Joint Committee shall be convened shall: 14.4.1 wherever possible take place at High House, Production Park, Purfleet, RM19 1RJ; or 14.4.2 at such alternate venues as notified to the Partner Authorities by the Clerk who shall deliver notice thereof Secretariat; or 14.4.3 the chairman may in his discretion require any meeting to each member at least five clear days before the date be held by way of the meetinga telephone conference, where there is limited business to be transacted. 7.5 With the notice referred to in paragraph 7.4 the Clerk 14.5 The Secretariat shall send ensure that a printed copy of the agenda for each meeting, any relevant reports and the meeting which shall include: - provision for the declaration of personal and prejudicial interests by Members for the purposes minutes of the Code of Conduct issued under Section 50 Local Government Xxx 0000. - all previous meeting shall be despatched by the Clerk to the Joint Committee, at least five (5) clear days before such meeting to each Committee Member, excepting that other items of urgent business which have beenmay be considered with the agreement of the Chairman, or are deemed at the end of business at any meetings. 14.6 At the same time, such papers will also be despatched to have been, referred all relevant parties as notified to the Clerk to the Joint Committee by a Council resolution from time to time. 14.7 The agenda shall contain notice of either Authority. - all reports submitted by any officer of either Authority; and - any item of business directed business, except urgent business, which is required to be included brought before the Joint Committee either in the ordinary course of business, or which is brought by the person appointed Chairman to preside at the meetingJoint Committee. 7.6 A quorum of four members must be present to constitute a meeting Provided that there is at least one member present from each Authority. 7.7 The Chair and two members 14.8 Meetings of the Joint Committee may at any time by notice specifying the business to will be transacted and sent open to the Clerk require public and press except where the Joint Committee resolves that the press and public be excluded (which may only be during consideration of items containing confidential or exempt information within the meaning of Schedule 12A of the Act). Each meeting will have a Special Meeting public question time of not exceeding 15 minutes in which members of the public may ask questions or make statements on a matter within the remit of the Joint Committee. 14.9 In addition to paragraph 5.6, the Chairman in consultation with a Partner Authority may invite any person to attend a meeting of the Joint Committee for the purpose of making a presentation, or participating in discussion, on any item relevant to be convened and the Clerk shall accordingly convene a special meeting which shall be held within thirty clear days of receipt by the Clerk of the said notice. 7.8 The Clerk shall give Members of the Joint Committee at least five clear days notice Committee’s functions where that person is able to provide a professional or commercial viewpoint, which the Chairman or the Partner Authority considers would be of the Special Meeting and such notice shall specify the business proposed to be transacted. 7.9 No business shall be transacted at a Special Meeting other than that specified in the notice sent assistance to the Clerk and referred to in paragraph 7.7 aboveJoint Committee.

Meetings of the Joint Committee. 7.1 The first meeting of the Joint Committee shall be convened by the Clerk. 7.2 The Joint Committee shall hold an Annual Meeting before the end of June in each year. 7.3 Other than the Annual MeetingMeetings, meetings shall be held at such places and on such dates and at such times as the Joint Committee may decide from time to time save that meetings shall be held not less than quarterly. 7.4 Ordinary meetings and Annual Meetings of the Joint Committee shall be convened by the Clerk who shall deliver notice thereof to each member Member at least five clear days before the date of the meeting [Provided that failure to serve such a notice on any Member of the Joint Committee shall not affect the validity of the meeting.] 7.5 With the notice referred to in paragraph 7.4 the Clerk shall send a copy of the agenda for the meeting which shall include: - : 7.5.1 provision for the declaration of personal and prejudicial interests by Members disclosable pecuniary interest and/or other interest for the purposes of the Code of Conduct issued under Section 50 Local Government Xxx 0000. - Conduct 7.5.2 all items of business which have been, or are deemed to have been, referred to the Joint Committee by a scrutiny committee, the Cabinet or a Council resolution of either Authority. - ; 7.5.3 all reports submitted by any officer Officer of either Authority; and - and 7.5.4 any item of business directed to be included by the person appointed to preside at the meeting. 7.6 A quorum of four members three Members must be present to constitute a meeting Provided that there is at least one member Member present from each Authority. 7.7 The Chair and two members or more Members of the Joint Committee may at any time by notice specifying the business to be transacted and sent to the Clerk require a Special Meeting Meetings of the Joint Committee to be convened and the Clerk shall accordingly convene a special meeting Special Meetings which shall be held within thirty clear days of receipt by the Clerk of the said notice. 7.8 The Clerk shall give Members of the Joint Committee at least five clear days days’ notice of the Special Meeting and such notice shall specify the business proposed to be transacted. 7.9 No business shall be transacted at a Special Meeting other than that specified in the notice sent to the Clerk and referred to in paragraph 7.7 above.

Meetings of the Joint Committee. 7.1 The first meeting of the Joint Committee shall be convened by the Clerk. 7.2 The Joint Committee shall hold an Annual Meeting before the end of June in each year. 7.3 Other than the Annual MeetingMeetings, meetings shall be held at such places and on such dates and at such times as the Joint Committee may decide from time to time save that meetings shall be held not less than quarterly. 7.4 Ordinary meetings and Annual Meetings of the Joint Committee shall be convened by the Clerk who shall deliver notice thereof to each member at least five clear days before the date of the meeting [Provided that failure to serve such a notice on any member of the Joint Committee shall not affect the validity of the meeting.] 7.5 With the notice referred to in paragraph 7.4 the Clerk shall send a copy of the agenda for the meeting which shall include: - : 7.5.1 provision for the declaration of personal and prejudicial interests by Members disclosable pecuniary interest and/or other interest for the purposes of the Code of Conduct issued under Section 50 Local Government Xxx 0000. - Conduct 7.5.2 all items of business which have been, or are deemed to have been, referred to the Joint Committee by a scrutiny committee, the Cabinet or a Council resolution of either Authority. - ; 7.5.3 all reports submitted by any officer of either Authority; and - and 7.5.4 any item of business directed to be included by the person appointed to preside at the meeting. 7.6 A quorum of four three members must be present to constitute a meeting Provided that there is at least one member present from each Authority. 7.7 The Chair and two or more members of the Joint Committee may at any time by notice specifying the business to be transacted and sent to the Clerk require a Special Meeting Meetings of the Joint Committee to be convened and the Clerk shall accordingly convene a special meeting Special Meetings which shall be held within thirty clear days of receipt by the Clerk of the said notice. 7.8 The Clerk shall give Members of the Joint Committee at least five clear days days’ notice of the Special Meeting and such notice shall specify the business proposed to be transacted. 7.9 No business shall be transacted at a Special Meeting other than that specified in the notice sent to the Clerk and referred to in paragraph 7.7 above.

Meetings of the Joint Committee. 7.1 The first meeting of the Joint Committee shall be convened by the Clerk. 7.2 The Joint Committee shall hold an Annual Meeting before the end of June in each year. 7.3 Other than the Annual MeetingMeetings, meetings shall be held at such places and on such dates and at such times as the Joint Committee may decide from time to time save that meetings shall be held not less than quarterly. 7.4 Ordinary meetings and Annual Meetings of the Joint Committee shall be convened by the Clerk who shall deliver notice thereof to each member Member at least five clear days before the date of the meeting (provided that failure to serve such a notice on any Member of the Joint Committee shall not affect the validity of the meeting.) 7.5 With the notice referred to in paragraph 7.4 the Clerk shall send a copy of the agenda for the meeting which shall include: - : 7.5.1 provision for the declaration of personal and prejudicial interests by Members disclosable pecuniary interest and/or other interest for the purposes of the Code of Conduct issued under Section 50 Local Government Xxx 0000. - Conduct 7.5.2 all items of business which have been, or are deemed to have been, referred to the Joint Committee by a Scrutiny Committee, the Cabinet or a Council resolution of either Authority. - ; 7.5.3 all reports submitted by any officer Officer of either Authority; and - and 7.5.4 any item of business directed to be included by the person appointed to preside at the meeting. 7.6 A quorum of four members three Members must be present to constitute a meeting Provided provided that there is at least one member Member present from each Authority. 7.7 The Chair and two members or more Members of the Joint Committee may at any time by notice specifying the business to be transacted and sent to the Clerk require a Special Meeting Meetings of the Joint Committee to be convened and the Clerk shall accordingly convene a special meeting Special Meetings which shall be held within thirty clear days of receipt by the Clerk of the said notice. 7.8 The Clerk shall give Members of the Joint Committee at least five clear days days’ notice of the Special Meeting and such notice shall specify the business proposed to be transacted. 7.9 No business shall be transacted at a Special Meeting other than that specified in the notice sent to the Clerk and referred to in paragraph 7.7 above.