Meetings of the Joint Committee. 5.3.1 The Joint Committee will meet at least four times in every municipal year. The 2007-2008 meetings are scheduled for: June 2007; October 2007; January 2008; and March 2008. These timed meetings are designed to: allow budget proposals for the joint museum service to be fitted in the annual budget setting processes for both organisations, with a draft budget presented in October and the final budget agreed in January; allow forward plans to be approved in March; and to fit around the May elections. This does not preclude other meetings being held throughout the year as required. 5.3.2 At each Annual General Meeting the Committee shall determine and approve the programme of meetings to take place over the following year. 5.3.3 The Chairman may call other meetings as necessary in addition to those set out in the schedule of meetings approved at the relevant Annual General Meeting provided each Partner Authority approves the date and time of any such additional meetings. 5.3.4 The Chairman may cancel / rearrange a meeting if there is insufficient business to justify this being held or if other circumstances make it appropriate for this to be held at a different date/time, provided each Partner Authority agrees to the cancellation of any meeting and approves the date and time of any rearranged meeting. 5.3.5 The first meeting of the Committee on or after 1 June in any year shall be the Annual General Meeting at which the Chairman, Vice-Chairman and any Sub-Committee s of the Committee shall be appointed, but nothing in this paragraph prevents the Committee establishing a Sub- Committee at any other time. 5.3.6 The Committee shall appoint the posts of Chairman and Vice-Chairman of the Committee each year at the Annual General Meeting. 5.3.7 The quorum for a valid meeting of the Committee shall be three. 5.3.8 The chair of the Committee will be alternated between both Partner Authorities. In the second and subsequent years of the Committee’s operation the Chairman shall be a Committee Member appointed by a different Partner Authority from the previous year’s Chairman. 5.3.9 The meetings of the Joint Committee will alternate between venues in Colchester and Ipswich, and so if one is held in Colchester then the next will be held in Ipswich. 5.3.10 A printed copy of the summons, the agenda for each meeting, any relevant reports and the minutes of the previous meeting shall be despatched by the Clerk of the Committee, at least five (5) clear days before such meeting to each Committee Member. 5.3.11 At the same time, such papers will also be despatched to: (a) the Proper Officer of each Partner Authority (b) chairman of each of the Partner Authority’s Overview and Scrutiny Committee with responsibility for scrutiny in respect of museums and/or finance matters and to the chief executive of each Partner Authority or such other senior officer of a Partner Authority as may be nominated in writing by a Partner Authority to the Clerk of the Committee ; or
Appears in 2 contracts
Samples: Joint Committee Agreement, Joint Committee Agreement
Meetings of the Joint Committee. 5.3.1 The Joint Committee will meet at least four times in every municipal year. The 2007-2008 meetings are scheduled for: June 2007; October 2007; January 2008; and March 2008. These timed meetings are designed to: allow budget proposals for the joint museum service to be fitted in the annual budget setting processes for both organisations, with a draft budget presented in October and the final budget agreed in January; allow forward plans to be approved in March; and to fit around the May elections. This does not preclude other meetings being held throughout the year as required.
5.3.2 At each Annual General Meeting the Committee shall determine and approve the programme of meetings to take place over the following year.
5.3.3 The Chairman may call other meetings as necessary in addition to those set out in the schedule of meetings approved at the relevant Annual General Meeting provided each Partner Authority approves the date and time of any such additional meetings.
5.3.4 The Chairman may cancel / rearrange a meeting if there is insufficient business to justify this being held or if other circumstances make it appropriate for this to be held at a different date/time, provided each Partner Authority agrees to the cancellation of any meeting and approves the date and time of any rearranged meeting.
5.3.5 16.1 The first meeting of the Joint Committee on or shall be the annual meeting for the year and thereafter the first meeting held after 1 June April in any year shall be the Annual General Meeting annual meeting.
16.2 The Joint Committee shall meet at which least two times in each financial year save and except that;
16.2.1 the Chairman, Vice-Chairman and may in his discretion cancel any Sub-Committee s meeting if in his opinion there is insufficient business to be transacted; or
16.2.2 a meeting may be convened at any time on the requisition of the Committee shall be appointed, but nothing in this paragraph prevents the Committee establishing a Sub- Committee at any other time.
5.3.6 The Committee shall appoint the posts of Chairman and Vice-Chairman of the Committee each year at the Annual General Meeting.
5.3.7 The quorum for a valid meeting of the Committee shall be three.
5.3.8 The chair of the Committee will be alternated between both Partner Authorities. In the second and subsequent years of the Committee’s operation the Chairman shall be a Committee Member appointed by a different Partner Authority from the previous year’s Chairman.
5.3.9 The meetings or not less than three members of the Joint Committee will delivered in writing to the Council.
16.3 The dates for the meetings in any year shall be agreed at the annual meeting of the Joint Committee.
16.4 Meetings of the Joint Committee shall, wherever possible alternate between venues in Colchester and Ipswich, and so if one is held in Colchester then the next will be held in Ipswicheach Partner Authorities administrative areas.
5.3.10 A 16.5 The Council shall ensure that a printed copy of the summons, the agenda for each meeting, any relevant reports and the minutes of the previous meeting shall be despatched by the Clerk of to the Joint Committee, at least five (5) clear days before such meeting to each Committee MemberMember and Relevant Officer, excepting that other items of urgent business may be considered with the agreement of the Chairman, at the end of business at any meetings.
5.3.11 16.6 At the same time, such papers will also be despatched to:to all relevant parties as notified to the clerk to the Joint Committee from time to time.
(a) 16.7 The agenda shall contain notice of all business, except urgent business, which is required to be brought before the Proper Officer Joint Committee either in the ordinary course of each Partner Authority (b) chairman of each business, or which is brought by the Chairman, the Vice- Chairman or the clerk to the Joint Committee.
16.8 Meetings of the Partner Authority’s Overview and Scrutiny Joint Committee with responsibility for scrutiny in respect of museums and/or finance matters and will be open to the chief executive public and press except where the Joint Committee resolves that the press and public be excluded (which may only be during consideration of each Partner Authority items containing confidential or such other senior officer exempt information within the meaning of Schedule 12A of the Act). Each meeting will have a public question time of not exceeding 15 minutes in which members of the public may ask questions or make statements on a matter within the remit of the Joint Committee.
16.9 In addition to Paragraph 5.12, the Chairman in consultation with the Vice Chairman or a Partner Authority as may be nominated invite any person to attend a meeting of the Joint Committee for the purpose of making a presentation, or participating in writing by discussion, on any item relevant to the Joint Committee’s functions where that person is able to provide a professional or commercial viewpoint, which the Chairman or the Partner Authority considers would be of assistance to the Clerk of the Committee ; orJoint Committee.
Appears in 1 contract
Samples: Joint Committee Agreement
Meetings of the Joint Committee. 5.3.1 17.1 The first meeting of the Joint Committee shall be the annual meeting for the year and thereafter the first meeting held after 1 April in any year shall be the annual meeting.
17.2 The Joint Committee will shall meet at least four times in every municipal year. The 2007-2008 meetings are scheduled for: June 2007; October 2007; January 2008; each year save and March 2008. These timed meetings are designed to: allow budget proposals for except that;
17.2.1 the joint museum service to be fitted in the annual budget setting processes for both organisations, with a draft budget presented in October and the final budget agreed in January; allow forward plans to be approved in March; and to fit around the May elections. This does not preclude other meetings being held throughout the year as required.
5.3.2 At each Annual General Meeting the Committee shall determine and approve the programme of meetings to take place over the following year.
5.3.3 The Chairman may call other meetings as necessary in addition to those set out in the schedule of meetings approved at the relevant Annual General Meeting provided each Partner Authority approves the date and time of his discretion cancel any such additional meetings.
5.3.4 The Chairman may cancel / rearrange a meeting if in his opinion there is insufficient business to justify this being held be transacted; or
17.2.2 a meeting may be convened at any time on the requisition of the Chairman or if other circumstances make it appropriate for this to be held at a different date/time, provided each Partner Authority agrees not less than three members of the Joint Committee delivered in writing to the cancellation of any meeting and approves the date and time of any rearranged meetingLead Authority.
5.3.5 17.3 The first meeting of dates and locations for the Committee on or after 1 June meetings in any year shall be the Annual General Meeting at which the Chairman, Vice-Chairman and any Sub-Committee s of the Committee shall be appointed, but nothing in this paragraph prevents the Committee establishing a Sub- Committee at any other time.
5.3.6 The Committee shall appoint the posts of Chairman and Vice-Chairman of the Committee each year agreed at the Annual General Meeting.
5.3.7 The quorum for a valid annual meeting of the Committee shall be threeJoint Committee.
5.3.8 17.4 The chair of the Committee will be alternated between both Partner Authorities. In the second and subsequent years of the Committee’s operation the Chairman Lead Authority shall be ensure that a Committee Member appointed by a different Partner Authority from the previous year’s Chairman.
5.3.9 The meetings of the Joint Committee will alternate between venues in Colchester and Ipswich, and so if one is held in Colchester then the next will be held in Ipswich.
5.3.10 A digital or printed copy of the summons, the agenda for each meeting, any relevant reports and the minutes of the previous meeting shall be despatched by the Clerk of to the Joint Committee, at least five (5) clear days before such meeting to each Committee Member, excepting that other items of urgent business may be considered with the agreement of the Chairman, at the end of business at any meetings.
5.3.11 17.5 At the same time, such papers papers, or digital versions of the same, will also be despatched to:to all relevant parties and /or posted on the relevant website(s) as notified to the Clerk to the Joint Committee from time to time.
(a) 17.6 The agenda shall contain notice of all business, except urgent business, which is required to be brought before the Proper Officer Joint Committee either in the ordinary course of each Partner Authority (b) chairman of each business, or which is brought by the Chairman, the Vice-Chairman or the Clerk to the Joint Committee.
17.7 Meetings of the Partner Authority’s Overview and Scrutiny Joint Committee with responsibility for scrutiny in respect of museums and/or finance matters and will be open to the chief executive public and press except where the Joint Committee resolves that the press and public be excluded (which may only be during consideration of each Partner Authority items containing confidential or such other senior officer exempt information within the meaning of Schedule 12A of the Act). Each meeting will have a public question time in which members of the public may ask questions or make statements on a matter within the remit of the Joint Committee.
17.8 In addition to paragraph 5.10, the Chairman in consultation with the Vice Chairman, Lead Authority, Parking Partnership Group Manager, or a Partner Authority as may be nominated invite any person to attend a meeting of the Joint Committee for the purpose of making a presentation, or participating in writing by a Partner Authority discussion, on any item relevant to the Clerk Joint Committee’s functions where that person is able to provide a professional or commercial viewpoint, which the proposer considers would be of assistance to the Committee ; orJoint Committee.
Appears in 1 contract
Samples: Joint Committee Agreement
Meetings of the Joint Committee. 5.3.1 The Joint Committee will meet at least four times in every municipal year. The 2007-2008 meetings are scheduled for: June 2007; October 2007; January 2008; and March 2008. These timed meetings are designed to: allow budget proposals for the joint museum service to be fitted in the annual budget setting processes for both organisations, with a draft budget presented in October and the final budget agreed in January; allow forward plans to be approved in March; and to fit around the May elections. This does not preclude other meetings being held throughout the year as required.
5.3.2 At each Annual General Meeting the Committee shall determine and approve the programme of meetings to take place over the following year.
5.3.3 The Chairman may call other meetings as necessary in addition to those set out in the schedule of meetings approved at the relevant Annual General Meeting provided each Partner Authority approves the date and time of any such additional meetings.
5.3.4 The Chairman may cancel / rearrange a meeting if there is insufficient business to justify this being held or if other circumstances make it appropriate for this to be held at a different date/time, provided each Partner Authority agrees to the cancellation of any meeting and approves the date and time of any rearranged meeting.
5.3.5 16.1 The first meeting of the Joint Committee on or shall be the annual meeting for the year and thereafter the first meeting held after 1 June April in any year shall be the Annual General Meeting annual meeting.
16.2 The Joint Committee shall meet at which least two times in each financial year save and except that;
16.2.1 the Chairman, Vice-Chairman and may in his discretion cancel any Sub-Committee s meeting if in his opinion there is insufficient business to be transacted; or
16.2.2 a meeting may be convened at any time on the requisition of the Committee shall be appointed, but nothing in this paragraph prevents the Committee establishing a Sub- Committee at any other time.
5.3.6 The Committee shall appoint the posts of Chairman and Vice-Chairman of the Committee each year at the Annual General Meeting.
5.3.7 The quorum for a valid meeting of the Committee shall be three.
5.3.8 The chair of the Committee will be alternated between both Partner Authorities. In the second and subsequent years of the Committee’s operation the Chairman shall be a Committee Member appointed by a different Partner Authority from the previous year’s Chairman.
5.3.9 The meetings or not less than three members of the Joint Committee will delivered in writing to the Council.
16.3 The dates for the meetings in any year shall be agreed at the annual meeting of the Joint Committee.
16.4 Meetings of the Joint Committee shall, wherever possible alternate between venues in Colchester and Ipswich, and so if one is held in Colchester then the next will be held in Ipswicheach Partner Authorities administrative areas.
5.3.10 A 16.5 The Council shall ensure that a printed copy of the summons, the agenda for each meeting, any relevant reports and the minutes of the previous meeting shall be despatched by the Clerk of to the Joint Committee, at least five (5) clear days before such meeting to each Committee MemberMember and Relevant Officer, excepting that other items of urgent business may be considered with the agreement of the Chairman, at the end of business at any meetings.
5.3.11 16.6 At the same time, such papers will also be despatched to:to all relevant parties as notified to the Clerk to the Joint Committee from time to time.
(a) 16.7 The agenda shall contain notice of all business, except urgent business, which is required to be brought before the Proper Officer Joint Committee either in the ordinary course of each Partner Authority (b) chairman of each business, or which is brought by the Chairman, the Vice-Chairman or the Clerk to the Joint Committee.
16.8 Meetings of the Partner Authority’s Overview and Scrutiny Joint Committee with responsibility for scrutiny in respect of museums and/or finance matters and will be open to the chief executive public and press except where the Joint Committee resolves that the press and public be excluded (which may only be during consideration of each Partner Authority items containing confidential or such other senior officer exempt information within the meaning of Schedule 12A of the Act). Each meeting will have a public question time of not exceeding 15 minutes in which members of the public may ask questions or make statements on a matter within the remit of the Joint Committee.
16.9 In addition to Paragraph 5.12, the Chairman in consultation with the Vice Chairman or a Partner Authority as may be nominated invite any person to attend a meeting of the Joint Committee for the purpose of making a presentation, or participating in writing by discussion, on any item relevant to the Joint Committee‟s functions where that person is able to provide a professional or commercial viewpoint, which the Chairman or the Partner Authority considers would be of assistance to the Clerk of the Committee ; orJoint Committee.
Appears in 1 contract
Samples: Joint Committee Agreement
