Common use of Meetings Clause in Contracts

Meetings. The JSC will meet at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 4 contracts

Samples: Collaboration Agreement (Coherus BioSciences, Inc.), Collaboration Agreement (Surface Oncology, Inc.), Collaboration Agreement (Surface Oncology, Inc.)

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Meetings. The JSC will JRDC shall meet at least once per [***] during the Term per Calendar Quarter, unless the Parties mutually agree in writing to a different frequencyfrequency for such meetings. Either Party may also call a special meeting of the JRDC (by videoconference or teleconference) by at least […***…] prior written notice to the other Party in the event such Party reasonably believes that a significant matter must be addressed prior to the next regularly scheduled meeting, and such Party shall provide the JRDC, no later than […***…] prior to the special meeting, with materials reasonably adequate to enable an informed decision. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JRDC, the Alliance Managers will chairperson of the JRDC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC JRDC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, provided, however, at least one (1) meeting per [***] will shall be in person unless the Parties mutually agree in writing to waive such requirementrequirement in lieu of a videoconference or teleconference. In-person JSC JRDC meetings will shall be held at locations alternately selected by Surface Dimension and by NovartisBayer. Each Party will shall bear the expense of its respective JSC JRDC members’ participation in JSC JRDC meetings. Meetings of the JSC will JRDC shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will chairperson of the JRDC shall be responsible for preparing reasonably detailed written minutes of all JSC JRDC meetings that reflect reflect, without limitation, all material decisions made and action items identified at such meetings. The Alliance Managers will JRDC chairperson shall send draft meeting minutes to each member of the JSC JRDC for review and approval within [***] Business Days after each JSC JRDC meeting. Such minutes will shall be deemed approved unless [***] one or more members of the JSC JRDC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 4 contracts

Samples: Collaboration and License Agreement (Ultragenyx Pharmaceutical Inc.), Collaboration and License Agreement (Dimension Therapeutics, Inc.), Collaboration and License Agreement (Dimension Therapeutics, Inc.)

Meetings. The JSC JCC will meet at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC JCC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may will be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JCC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties JCC to provide the members of the JSC JCC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JCC may meet in person, by videoconference videoconference, or by teleconference. Notwithstanding In-person JCC meetings will be held at locations in the foregoing, United States alternately selected by Surface and by Novartis or at any other location mutually agreed by the members of the JCC. Meetings of the JCC will be effective only if at least one (1) meeting per [***] representative of each Party is present or participating in such meeting. Each Party will be in person unless report to the Parties mutually agree in writing JCC on all material issues relating to waive the Commercialization of Regional Licensed Products promptly after such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartisissues arise. Each Party will bear the expense of its respective JSC JCC members’ participation in JSC JCC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers JCC chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JCC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers JCC chairperson will send draft meeting minutes to each member of the JSC JCC for review and approval within [***] Business Days after each JSC JCC meeting. Such minutes Minutes will be deemed approved unless [***] members of the JSC objects JCC object to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC JCC at the next JSC JCC meeting, and will be signed by the Alliance Managers.

Appears in 4 contracts

Samples: Collaboration Agreement (Coherus BioSciences, Inc.), Collaboration Agreement (Surface Oncology, Inc.), Collaboration Agreement (Surface Oncology, Inc.)

Meetings. The JSC JDC will meet at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC JDC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may will be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JDC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties Manager to provide the members of the JSC JDC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JDC may meet in person, by videoconference videoconference, or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JDC meetings will be held at locations in the United States alternately selected by Surface and by NovartisNovartis or at any other location mutually agreed by the members of the JDC. Each Party will report to the JDC on all material issues CERTAIN CONFIDENTIAL PORTIONS OF THIS EXHIBIT WERE OMITTED AND REPLACED WITH “[***]”. A COMPLETE VERSION OF THIS EXHIBIT HAS BEEN FILED SEPARATELY WITH THE SECRETARY OF THE SECURITIES AND EXCHANGE COMMISSION PURSUANT TO AN APPLICATION REQUESTING CONFIDENTIAL TREATMENT PURSUANT TO RULE 406 PROMULGATED UNDER THE SECURITIES ACT OF 1933, AS AMENDED. relating to the Development of Antibody Candidates and Licensed Products for and in the Territory promptly after such issues arise. Each Party will bear the expense of its respective JSC JDC members’ participation in JSC JDC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers JDC chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JDC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers JDC chairperson will send draft meeting minutes to each member of the JSC JDC for review and approval within [***] Business Days after each JSC JDC meeting. Such minutes Minutes will be deemed approved unless [***] members of the JSC JDC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC JDC at the next JSC JDC meeting, and will be signed by the Alliance Managers.

Appears in 3 contracts

Samples: Collaboration Agreement (Surface Oncology, Inc.), Collaboration Agreement (Surface Oncology, Inc.), Collaboration Agreement (Surface Oncology, Inc.)

Meetings. The JSC will meet at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period after its formation and for as long as the Parties jointly Develop, Manufacture and/or Commercialize the Opt-In Product. The Joint Steering Committee may agree)conduct such meetings by telephone, videoconference, or in person as determined by the Alliance Managers will prepare and circulate an agenda for such meeting; chair, provided, however, that either Party may propose additional topics the Joint Steering shall to be included on such agenda, either prior to or the extent reasonably possible meet in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing person at least [*****] Business Days prior written every calendar year. Each Party’s Alliance Manager will ensure that its Joint Steering Committee members receive adequate notice to the other of such meetings. A Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson may call special meetings of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than Joint Steering Committee with at least [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be prior written notice, except in person unless exigent circumstances, to resolve particular matters requested by a Party and within the Parties mutually agree in writing to waive such requirement. Indecision-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear making responsibility of the expense of its respective JSC members’ participation in JSC meetingsJoint Steering Committee. Meetings of the JSC will be effective Joint Steering Committee fulfill the requirements of this Section 9.9.3 only if at least [*****] representative representatives of each Party (which representative is not such Party’s Alliance Manager) is present or participating participate in such meeting. The Alliance Managers will be Each Party may invite a reasonable number of participants, in addition to its representatives, to attend Joint Steering Committee meetings; provided that if either Party intends to have any Third Party (including any consultant) attend such a meeting, such Party shall provide prior written notice to the other Party. Such Party shall ensure that such Third Party is bound by confidentiality and non-use obligations consistent with the terms of this Agreement. Each Party is responsible for preparing reasonably detailed written minutes of its own expenses incurred in connection with participating in and attending all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member Manager of the JSC Party chairing the meeting shall record the minutes of the Joint Steering Committee meeting in writing. Such minutes shall be circulated to the other Party’s Alliance Manager no later than [*****] following the meeting for review review, comment and approval of the other Party. If no comments are received within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects receipt of the minutes by the other Party, unless otherwise agreed, they shall be deemed to be approved by the accuracy of such other Party. Furthermore, if the Parties are unable to reach agreement on the minutes within [*****] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC applicable meeting, and will the sections of the minutes that have been mutually agreed between the Parties by that date shall be signed by deemed approved and, in addition, each Party shall record in the Alliance Managerssame document its own version of those sections of the minutes on which the Parties were not able to agree.

Appears in 3 contracts

Samples: Collaboration and License Agreement (CureVac B.V.), Collaboration and License Agreement (CureVac B.V.), Collaboration and License Agreement (CureVac B.V.)

Meetings. The JSC Joint Research Committee shall hold its first meeting, in person, within thirty (30) days after the Effective Date. The JRC will meet at least once per on a [***] during the Term unless basis, or at such other frequency as the Parties mutually agree agree, in writing person or by telephone at mutually acceptable times and locations. Prior to a different frequency. No later than each [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JRC, the Alliance Managers each Party will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice deliver to the other Party if such Party reasonably believes that a significant matter must be addressed prior report of the status and results of its Research Program activities and, to the next scheduled meetingextent not covered by a confidentiality obligation owed to any Third Party, a report on any other activities related to protein antagonists of XXX and, in which event such Party the case of COBI, a report on COBI’s other activities related to the research and development of Licensed Products since the last report. Each report delivered under the preceding sentence will work with be in a format mutually agreed upon by the Parties. A representative of COBI shall serve as the chairperson of the JSC JRC. The chairperson will be responsible for leading meetings, but will otherwise have no greater authority on the JRC than any other member. A JRC member designated by AVEO will serve as secretary of the meetings of the JRC. The secretary will be responsible for promptly preparing and the Alliance Managers of both Parties distributing to provide the all members of the JSC no later than [***] Business Days prior to JRC draft minutes of meetings for review and comment, including a list of all actions and decisions approved by the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be consideredJRC. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding minutes of each meeting of the foregoing, at least one (1) meeting per [***] JRC will be in person unless formally approved by the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held JRC at locations alternately selected by Surface and by Novartisits next regularly scheduled meeting. Each Party will bear the expense of use reasonable efforts to cause its respective JSC members’ participation in JSC meetings. Meetings representatives to attend meetings of the JSC will be effective only if JRC. In addition, each Party may, at its discretion, invite a reasonable number of non-member employees, and, with the consent of the other Party, consultants and scientific advisors, to attend meetings of the JRC or the relevant portion thereof; provided, that any such consultants and scientific advisors are bound by written obligations of confidentiality and restrictions on use of Confidential Information at least [***] representative of as stringent as those set forth in Article VI. During the Research Term the working groups from each Party (will hold informal update meetings, in person or by videoconference or teleconference, on a monthly basis, which representative is not such Party’s Alliance Manager) is present or participating meetings shall be in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects addition to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance ManagersJRC meetings held under this Section 2.3(c).

Appears in 3 contracts

Samples: Development and Licensing Agreement, Research and License Agreement (Aveo Pharmaceuticals Inc), Research and License Agreement (Aveo Pharmaceuticals Inc)

Meetings. The JSC JRC will meet at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC JRC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may will be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JRC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties Manager to provide the members of the JSC JRC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JRC may meet in person, by videoconference videoconference, or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JRC meetings will be held at locations in the United States alternately selected by Surface and by NovartisNovartis or at any other location mutually agreed by the members of the JRC. Each Party will report to the JRC on all material issues relating to the Research of Antibody Candidates promptly after such issues arise. Each Party will bear the expense of its respective JSC JRC members’ participation in JSC JRC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers JRC chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JRC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers JRC chairperson will send draft meeting minutes to each member of the JSC JRC for review and approval within [***] Business Days after each JSC JRC meeting. Such minutes Minutes will be deemed approved unless [***] members of the JSC JRC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC JRC at the next JSC JRC meeting, and will be signed by the Alliance Managers. CERTAIN CONFIDENTIAL PORTIONS OF THIS EXHIBIT WERE OMITTED AND REPLACED WITH “[***]”. A COMPLETE VERSION OF THIS EXHIBIT HAS BEEN FILED SEPARATELY WITH THE SECRETARY OF THE SECURITIES AND EXCHANGE COMMISSION PURSUANT TO AN APPLICATION REQUESTING CONFIDENTIAL TREATMENT PURSUANT TO RULE 406 PROMULGATED UNDER THE SECURITIES ACT OF 1933, AS AMENDED.

Appears in 3 contracts

Samples: Collaboration Agreement (Surface Oncology, Inc.), Collaboration Agreement (Surface Oncology, Inc.), Collaboration Agreement (Surface Oncology, Inc.)

Meetings. a) The JSC Committee shall endeavour to meet six (6) times per year, or as otherwise agreed. b) The Committee will meet at least once per [***] during the Term unless the Parties primarily concern itself with matters that have system-wide application and other items as mutually agree in writing to agreed upon. c) The Committee will consider matters of a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant Local College concern: i. The matter must be addressed prior discussed at the Local Union/College Committee (UCC) first. ii. If the matter cannot be resolved at the UCC, then the issue may be referred by either party of the UCC to the Co-Chairs of the EERC, through the Council and the Negotiations Department of OPSEU. iii. The EERC will consider matters of a local concern when it is clear, in the data that has been provided, that the matter has been discussed at the UCC and no agreement could be reached and further clarification is being sought by the party making the referral and the other party is fully aware of the referral. iv. Once all the information has been received by the Council and the Negotiations Department of OPSEU, the EERC will discuss the matter at the next regularly scheduled meeting, in which event such Party . v. When the matter has been discussed fully by the EERC an opinion will work with be communicated jointly by the chairperson Co-Chairs of the JSC and EERC to the Alliance Managers of both Parties UCC or by the respective Co-Chair to the referring local party. Local College representatives may be requested by either party to attend an EERC meeting to provide clarification. d) The Committee will not address items that are the members subject of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1a formal grievance. e) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers Management will be responsible for preparing reasonably detailed written minutes the recording of all JSC meetings the Minutes that reflect material decisions made and action items identified at such meetingswill represent the major subject matters discussed. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will shall be signed by the Alliance ManagersCo-Chairpersons of the Committee. The draft Minutes will be distributed to all members within a reasonable time following each meeting. The Union will contact the Management's Chairperson with any proposed amendments, additions or deletions to the Minutes so as to expedite the process of obtaining approval signatures. Each party may distribute copies of the approved Minutes to their respective principals as they see fit. The approved Minutes will be posted on both OPSEU's and the Council's website. f) It is recognized that the Committee is a recommending body and not an alternative to the collective bargaining process. When a consensus is reached concerning a recommendation, the Committee shall forward that recommendation to the appropriate body (i.e. Negotiating Team/the Council/College/OPSEU). Both parties have the option of sending items on which there is no consensus to the party they deem appropriate. (This may be in the form of a written brief to the Negotiating Team/the Council/College/OPSEU. Submission should be made through the appropriate Co-Chairperson of the Committee). Xxxxxx Xxxxxx President Ontario Public Service Employees Union 000 Xxxxxxx Xxxx Xxxxx Xxxx, Xxxxxxx X0X 0X0 Dear Xxxxxx: Every College shall have a Return-to-Work (RTW) policy within six (6) months from February 21, 2019 to support injured and ill employees in returning to work. Each policy shall contain the following:  a statement of commitment that describes how the program will operate, which may include a permanent or ad hoc Return-to-Work Committee, consisting of representatives from the College and the Local Union;  strategies that support the statement of commitment and form a framework within which individual return-to-work cases are managed;  a description of roles and responsibilities for the various stakeholders involved in the RTW process;  an RTW process that outlines the steps to be followed in managing individual return-to-work cases, including a mediation component, if appropriate;  a communications and training component;  a process for regular reviews of the program. It is agreed that where a meeting as contemplated in this letter takes place by mutual consent, during regular working hours, representatives of the Local Union shall not suffer any loss of pay during regular working hours when required to leave their duties temporarily for the purpose of attending such a meeting. Time off to attend meetings shall not be unreasonably denied. Yours truly,

Appears in 2 contracts

Samples: Collective Agreement, Collective Agreement

Meetings. The JSC will JCC shall meet at least once per [***] during the Term ], spaced at regular intervals unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JCC, the Alliance Managers will chairperson of the JCC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JCC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC and the Alliance Managers of both Parties JCC to provide the members of the JSC JCC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JCC may meet in person, by videoconference videoconference, or by teleconference. Notwithstanding In-person JCC meetings will be held at locations in the foregoing, U.S. alternately selected by Medivation and by Astellas or at any other location mutually agreed by the members of the JCC. Meetings of the JCC shall be effective only if at least one (1) meeting per [***] will be representative of each Party is present or participating in person unless such meeting. Each Party shall report to the Parties mutually agree in writing JCC on all material issues relating to waive the Commercialization of Products promptly after such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartisissues arise. Each Party will bear the expense of its respective JSC JCC members’ participation in JSC JCC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JCC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will JCC chairperson shall send draft meeting minutes to each member of the JSC JCC for review and approval within [***] Business Days after each JSC JCC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC JCC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC JCC at the next JSC JCC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: Collaboration Agreement (Medivation, Inc.), Collaboration Agreement (Medivation, Inc.)

Meetings. The JSC will JDC shall meet at least once per [***] calendar quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JDC, the Alliance Managers will Manager of the Party whose representative is the chairperson, in collaboration with the chairperson of the JDC, shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) JDC by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC JDC and the Alliance Managers of both Parties each Party to provide the members of the JSC JDC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC Parties may mutually agree to additional meetings on shorter or longer notice in the event that matters arise requiring JDC attention. The JDC may meet in in-person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will calendar year shall be in in-person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JDC meetings will be held at locations alternately selected by Surface Galapagos and by NovartisGilead, with Gilead selecting the location of the first in-person JDC meeting, or at any other location mutually agreed by the members of the JDC. Each Party will shall bear the cost and expense of its respective JSC JDC members’ participation in JSC JDC meetings. Meetings of the JSC will JDC shall be effective only if at least [***] representative two (2) representatives of each Party (which representative is representatives are not such Party’s Alliance Manager) is are present or participating in such meeting. The Alliance Managers will Manager of the Party whose representative is the chairperson shall be responsible for preparing reasonably detailed written minutes of all JSC JDC meetings that reflect material decisions made and action items identified at such meetings. The Such Alliance Managers will Manager shall send draft meeting minutes to each member of the JSC JDC for review and approval within [***] Business Days after each JSC JDC meeting. Such minutes will shall be deemed approved unless [***] one (1) or more members of the JSC JDC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within [***] Business Days of receipt, in which case such Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JDC for review and approval within […***…] Business Days of receipt of the objection(s). Minutes will be officially endorsed The same review procedures and timelines as set out in the immediately preceding sentence shall apply to such revised draft meeting minutes. If agreed upon by the JSC at JDC, the next JSC meeting, and will minutes shall be promptly signed by the Alliance Managers.

Appears in 2 contracts

Samples: Option, License and Collaboration Agreement (Gilead Sciences Inc), Option, License and Collaboration Agreement (Galapagos Nv)

Meetings. The JSC will shall meet at least once per [***] calendar quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JSC, the Alliance Managers will Manager of the Party whose representative is the chairperson, in collaboration with the chairperson of the JSC, shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days (or, in the case of meetings to determine if a Clinical Trial constitutes a Triggering Clinical Trial or, if or when a Qualifying Data Package has been delivered, […***…] Business Days) prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC and the Alliance Managers of both Parties each Party to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The Parties may mutually agree to additional meetings on shorter or longer notice in the event that matters arise requiring JSC consideration. The JSC may meet in in-person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will calendar year shall be in in-person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface Galapagos and by NovartisGilead, with […***…] selecting the location of the first in-person JSC meeting, or at any other location mutually agreed by the members of the JSC. Each Party will shall bear the cost and expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will shall be effective only if at least [***] representative two (2) representatives of each Party (which representative is representatives are not such Party’s Alliance Manager) is are present or participating in such meeting. The Alliance Managers will Manager of the Party whose representative is the chairperson shall be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Such Alliance Managers will Manager shall send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will shall be deemed approved unless [***] one (1) or more members of the JSC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within [***] Business Days of receipt, in which case such Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JSC for review and approval within […***…] Business Days of receipt of the objection(s). Minutes will be officially endorsed The same review procedures and timelines as set out in the immediately preceding sentence shall apply to such revised draft meeting minutes. If agreed upon by the JSC at JSC, the next JSC meeting, and will minutes shall be promptly signed by the Alliance Managers.

Appears in 2 contracts

Samples: Option, License and Collaboration Agreement (Gilead Sciences Inc), Option, License and Collaboration Agreement (Galapagos Nv)

Meetings. The JSC will Steering Committee shall meet at least once per [***] calendar quarter during the Term unless the Parties mutually agree in writing to a different frequencyfrequency for such meetings. No later than [***] Business Days prior to any meeting of the JSC (The Steering Committee may meet in person or such shorter time period as by videoconference or, if the Parties may agree)mutually agree in writing, the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party Steering Committee may propose additional topics to be included on such agenda, either prior to or in the course of such meetingmeet by teleconference. Either Party OpGen or HHT may also call a special meeting of the JSC Steering Committee (that may be held by videoconference, teleconference videoconference or in personteleconference) by providing at least [***] Business Days giving reasonable prior written notice to the other Party if in the event such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one two (12) meeting meetings per [***] will calendar year shall be in person unless the Parties mutually agree in writing to waive such requirementrequirement in exchange for a videoconference or teleconference. In-person JSC Steering Committee meetings will be held at locations alternately selected by Surface OpGen and by NovartisHHT. The Party selecting a location shall be responsible for all expenses associated with utilizing that location. Each Party will bear the expense of its respective JSC Steering Committee members’ travel, lodging and participation in JSC Steering Committee meetings. Meetings of the JSC will Steering Committee shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will chairperson of the Steering Committee, in cooperation with the senior member on the Steering Committee of OpGen and HHT, as applicable, shall be responsible for preparing an agenda and reasonably detailed written minutes of all JSC Steering Committee meetings that reflect reflect, without limitation, material decisions made and action items identified at such meetings. The Alliance Managers will Steering Committee chairperson or senior member, as applicable, shall send draft meeting minutes to each member of the JSC Steering Committee for review and approval within [***] five (5) Business Days after each JSC Steering Committee meeting. Such minutes will be deemed approved unless [***] one or more members of the JSC Steering Committee objects to the accuracy of such minutes within [***] ten (10) Business Days of after receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: Technology Development Agreement (Opgen Inc), Technology Development Agreement (Opgen Inc)

Meetings. The JSC JDC will meet at least once per [***] during the Term ], unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC JDC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may will be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JDC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties Manager to provide the members of the JSC JDC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JDC may meet in person, or at the request of either Party, by videoconference videoconference, or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JDC meetings will be held at locations in the United States alternately selected by Surface Unum and by NovartisSGI or at any other location mutually agreed by the members of the JDC. Each Party will report to the JDC on all material issues relating to the Research and Development of Research Candidates, Development Candidates and Products for and in the Territory promptly after such issues arise. Each Party will bear the expense of its respective JSC JDC members’ participation in JSC JDC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers JDC chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JDC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers JDC chairperson will send draft meeting minutes to each member of the JSC JDC for review and approval within [***] Business Days after each JSC JDC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC JDC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC JDC at the next JSC JDC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: Collaboration Agreement (Unum Therapeutics, Inc.), Collaboration Agreement (Unum Therapeutics, Inc.)

Meetings. The JSC two parties recognize that it is in their interest to promote labour relations that will, to the greatest extent possible, meet the needs of Cabin Personnel and the Company. Given that intent, it agreed that there a continual need to deal with contractual issues. It therefore agreed that the Company will meet with the Grievance and Negotiating Committee on a monthly basis to review the state of their relationship and to address the issues above-mentioned, with a view to finding mutually satisfactory solutions. These meetings will deal with such subjects as: communication between the two parties at all levels; the meaning and application of the provisions of the Collective Agreement; preliminary discussions on changes affecting Cabin Personnel'swork or working conditions. Any written amendments will remain binding on the parties for the duration of the existing Agreement. The parties will also have the mandate to establish any sub-committees they deem necessary. Dates of these meetings will be set by mutual agreement and minutes will be prepared by the Company and made available to all concerned within O days following such meeting, excluding Saturday, Sunday and statutory holidays. other scheduled to attend meetings of each committee established under these provisions, except for the Health and Committee. Should the require the release of more than three Cabin Attendants it shall cover all their costs. of the committees established under these provisions must be scheduled on the blocks of the Cabin Attendants who have been to attend. The assumes the transportation and hotel accommodation costs of the Cabin Attendants who are released to attend the of the committees established under these provisions. Where a meeting has not been scheduled on their blocks, the committee members shall be flight released and shall receive either four (4) hours per day or the credits planned for their block. Reserve Cabin Attendants shall receive four (4) hours per day. All days off shall be repaid. Moreover, a member of the Hotel Accommodation Committee will evaluate the hotels chosen beforehand by the Company in accordance with the selection grid (Appendix For this purpose, the Company will relieve the committee member concerned from his duties, for the agreed upon time, that he can accompany the Company representative. The Hotel Accommodation Committee will evaluate all the hotels on a yearly basis by providing the membership with a hotel survey. This survey will be used by the Committee to determine and to advise the Company of the that require change for the upcoming season. A list of changes will be forwarded to the Company each year. The Company will then set up dates for visiting these destinations and other hotels to be viewed by the Union's representative.The Union's representativewill than notify the company on the hotels selected. The hotels used by the Cabin Attendants shall all be approved by the Union's Hotel Accommodation Committee. Then, the Selection Committee, made up of a member or representative of the Hotel Accommodation Committee for cabin crews, the Company and flight crews, will meet in order to make a final choice for each of the destinations concerned with renewal. The Committee is responsible for the following: To accumulate the comments from Cabin Attendants concerning the hotels used. Advise the Company, in writing, by way of a report, of all complaints received concerning hotels. To assure that the Company respect the criteria established. To advise the Company that a change of hotel immediately necessary. The final selections shall be agreed upon by both parties no later than April of each year. The Committee will meet on a quarterly basis in order to discuss the hotel situations. Pink Triangle Committee The objective of this Committee is to promote and guarantee the same employee benefits and the same rights and privileges for members themselves as lesbian, bisexual, transsexual, and/or two-spirited The parties agree to pursue the work currently being done by the Personnel Management Committee and to maintain the climate of cooperation and the policies adopted in processing the cases submitted. The Committee will examine the following matters, taking into account the Company’s operational and/or administrative requirements: layoffs (reducing their impact); xxxxxxx and recall process; awarding leaves of absence without pay, vacations, shared blocks and mini blocks; changes to classification awards scheduled in the monthly planning. If necessary, the Committee will recommend to the Company arrangements that differ from those originally planned. To reduce the impact of layoffs, the Committee will offer the alternatives below, in the following order, to a Cabin Attendant who so requests: leaves of absence without pay; voluntary layoffs; shared blocks; vacation. These will be granted solely according to the classification seniority of the Cabin Attendant who so requests it, regardless of the nature of the request. A reasonable amount of time shall be allotted to the Committeeto handle complaints regarding vacation awards. The days used may be shared between more than one member. Service Committee The and the Unionwill meet to discuss the Cabin Attendants’ duties. Before to Cabin Attendants’ duties, the Crew Meals Committee The of this committee is to taste and make recommendations on the choice of the crew meals. The Pension Committee members and the will meet as required, but at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managersyear.

Appears in 2 contracts

Samples: Collective Agreement, Collective Agreement

Meetings. The JSC will shall meet at least once per [***] every six (6) months during the Term unless the Parties mutually agree in writing to a different frequencyfrequency for such meetings. No later than [***] Business Days prior to any The JSC shall hold its first meeting within sixty (60) days of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meetingEffective Date. Either Party may also call a special meeting of the JSC (by videoconference, teleconference videoconference or in personteleconference) by providing at least [***] ten (10) Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event and such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to shall provide the members of the JSC no later than [***] five (5) Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on decision. No later than ten (10) Business Days prior to any meeting of the matters JSC, the chairperson of the JSC or a designate shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be consideredincluded on such agenda, prior to such meeting. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will Calendar Year shall be in person unless the Parties mutually agree in writing to waive such requirementrequirement in lieu of a videoconference or teleconference. In-person JSC meetings will shall be held at locations alternately a mutually agreeable location or alternating each meeting between a location selected by Surface Visterra and by NovartisSIIL. Each Party will shall bear the expense of its respective JSC members’ participation in JSC meetings. Translators at any meetings related to this Agreement shall be the responsibility of the Party requiring translation. All documents shared by one Party with the other Party will be provided in the form and language in which the document is customarily maintained. Meetings of the JSC will shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will chairperson of the JSC or a designate shall be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect reflect, without limitation, material decisions made and action items identified at such meetings. The Alliance Managers will JSC chairperson or a designate shall send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days twenty (20) days after each JSC meeting. Such minutes will shall be deemed approved unless [***] one or more members of the JSC objects object to the accuracy of such minutes within [***] Business Days twenty (20) days of receipt. Minutes will Any objections shall be officially endorsed resolved by the JSC at Parties within ten (10) days thereafter. If no resolution is reached in such ten (10) day period, then the next JSC meetingParties shall record, and will be signed by with the Alliance Managersassistance of their legal counsel, the details of the dispute.

Appears in 2 contracts

Samples: License and Collaboration Agreement, License and Collaboration Agreement (Visterra, Inc.)

Meetings. The JSC will shall hold its first meeting within thirty (30) days after the Effective Date. The JSC shall meet at least once one (1) time per [***] Calendar Quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda frequency for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meetingmeetings. Either Party may also call a special meeting of the JSC (by videoconference, teleconference videoconference or in personteleconference) by providing at least [***] ten (10) Business Days prior written notice to the other Party if in the event such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event and such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to shall provide the members of the JSC no later than [***] ten (10) Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision decision; provided, however, that where a special meeting is called for on shorter notice with regard to a matter that does not admit delay, such notice and such materials shall be provided as early as possible in advance of such meeting. No later than ten (10) Business Days (or such shorter period as may be necessary in the matters event of a special meeting called for on shorter notice in accordance with the foregoing) prior to be consideredany meeting of the JSC, the secretariats of the JSC shall jointly prepare and circulate an agenda for such meeting. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one two (12) meeting meetings per [***] will Calendar Year shall be in person unless the Parties mutually agree in writing to waive such requirementrequirement in lieu of a videoconference or teleconference. In-person JSC meetings will be held at locations alternately selected and hosted by Surface FibroGen and by NovartisAstraZeneca. Each The host Party shall be responsible for the costs and expenses of the JSC meeting hosted, provided that each Party will bear the expense of its respective JSC members’ and other attendees’ participation in JSC meetings, including travel costs. Meetings of the JSC will shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers JSC secretariat of the host Party will be responsible for preparing keeping reasonably detailed written minutes of all JSC meetings that reflect reflect, without limitation, material decisions made and action items identified at such meetings. The Alliance Managers will JSC secretariat of the host Party shall send draft meeting minutes to the other Party’s JSC secretariat, and each member secretariat shall seek and obtain review and approval of such minutes from its respective Party’s members of the JSC for review and approval within [***] ten (10) Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] one or more members of the JSC objects to the accuracy of such minutes within [***] ten (10) Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: License, Development and Commercialization Agreement (Fibrogen Inc), License, Development and Commercialization Agreement (Fibrogen Inc)

Meetings. The JSC will meet at least once per [***] during the Term times per Calendar Year, unless the Parties mutually agree in writing to a different frequency. The JSC may meet in person, by videoconference, or by teleconference, provided that at least [**] of the JSC per Calendar Year will be in person unless the Parties otherwise agree. In-person JSC meetings will be held at locations in Massachusetts alternately selected by Sage and by Biogen, or at any other location agreed by the members of the JSC. The first JSC meeting will be held within [**] of the Effective Date. Meetings of the JSC will be effective only if a quorum is present, which quorum will require the presence of at least one (1) representative from each Party. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the JSC co-chairpersons will work with the Alliance Managers will to prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to may be included on such agenda, either agenda prior to the meeting, and the Party or in the course of such meetingCommittee proposing an item will provide materials to the JSC representatives no later than [**] prior to the JSC meeting to support discussion. Either Party A JSC co-chairperson may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party JSC co-chairperson reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party JSC co-chairperson will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC, promptly after the decision is made to hold such special JSC no later than [***] Business Days prior to the special meeting meeting, with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meetingdecision. The Alliance Managers working with the JSC co-chairpersons will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval meetings within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects , and endeavor to the accuracy of finalize such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next after each JSC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: Collaboration and License Agreement (Sage Therapeutics, Inc.), Collaboration and License Agreement (Sage Therapeutics, Inc.)

Meetings. The JSC JMC will meet at least once per [***] during the Term per calendar quarter, unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC JMC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may will be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JMC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties Manager to provide the members of the JSC JMC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JMC may meet in person, or at the request of either Party, by videoconference videoconference, or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JMC meetings will be held at locations in the United States alternately selected by Surface Unum and by NovartisSGI or at any other location mutually agreed by the members of the JMC. Each Party will bear report to the expense JMC on all material issues relating to the Manufacture of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party ACTR T-cells or SGI Antibodies (which representative is not as applicable) promptly after such Party’s Alliance Manager) is present or participating in such meetingissues arise. The Alliance Managers JMC chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JMC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers JMC chairperson will send draft meeting minutes to each member of the JSC JMC for review and approval within [***] Business Days after each JSC JMC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC JMC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC JMC at the next JSC JMC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: Collaboration Agreement (Unum Therapeutics, Inc.), Collaboration Agreement (Unum Therapeutics, Inc.)

Meetings. The JSC will JCRC shall meet at least once per [***] calendar quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JCRC, the Alliance Managers will Manager of the Party whose representative is the chairperson, in collaboration with the chairperson of the JCRC, shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) JCRC by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a Publication, press release, or other communication or significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC JCRC and the Alliance Managers of both Parties each Party to provide the members of the JSC JCRC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC Parties may mutually agree to additional meetings on shorter or longer notice in the event that matters arise requiring JCRC consideration. The JCRC may meet in in-person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will calendar year shall be in in-person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JCRC meetings will be held at locations alternately selected by Surface Galapagos and by NovartisGilead, with […***…] selecting the location of the first in-person JCRC meeting, or at any other location mutually agreed by the members of the JCRC. Each Party will shall bear the cost and expense of its respective JSC JCRC members’ participation in JSC JCRC meetings. Meetings of the JSC will JCRC shall be effective only if at least [***] representative two (2) representatives of each Party (which representative is representatives are not such Party’s Alliance Manager) is are present or participating in such meeting. The Alliance Managers will Manager of the Party whose representative is the chairperson shall be responsible for preparing reasonably detailed written minutes of all JSC JCRC meetings that reflect material decisions made and action items identified at such meetings. The Such Alliance Managers will Manager shall send draft meeting minutes to each member of the JSC JCRC for review and approval within [***] Business Days after each JSC JCRC meeting. Such minutes will shall be deemed approved unless [***] one (1) or more members of the JSC JCRC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within [***] Business Days of receipt, in which case such Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JCRC for review and approval within […***…] Business Days of receipt of the objection(s). Minutes will be officially endorsed The same review procedures and timelines as set out in the immediately preceding sentence shall apply to such revised draft meeting minutes. If agreed upon by the JSC at JCRC, the next JSC meeting, and will minutes shall be promptly signed by the Alliance Managers. The JCRC may establish ad hoc procedures for approval of Publications outside of the JCRC meetings.

Appears in 2 contracts

Samples: Option, License and Collaboration Agreement (Gilead Sciences Inc), Option, License and Collaboration Agreement (Galapagos Nv)

Meetings. The JSC will shall meet at least once per [* * ***] during the Term ], unless the Parties mutually agree in writing to a different frequencyfrequency for such meetings. Either Party may also call a special meeting of the JSC (by videoconference or teleconference) by at least [* * *] Business Days prior written notice to the other Party in the event such Party reasonably believes that a significant matter must be addressed prior to the next regularly scheduled meeting, and such Party shall provide the JSC no later than [* * *] Business Days prior to the special meeting with materials reasonably adequate to enable an informed decision. No later than [*** * *] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JSC, the Alliance Managers will chairperson of the JSC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, provided however, at least one (1) meeting per [*** * *] will shall be in person unless the Parties mutually agree in writing to waive such requirementrequirement in lieu of a videoconference or teleconference. In-person JSC meetings will shall be held at locations alternately selected by Surface Virobay and by NovartisXXX. Each Party will shall bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will shall be effective only if at least [*** * *] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will chairperson of the JSC shall be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect reflect, without limitation, all material decisions made and action items identified at such meetings. The Alliance Managers will JSC chairperson shall send draft meeting minutes to each member of the JSC for review and approval within [*** * *] Business Days after each JSC meeting. Such minutes will shall be deemed approved unless [***] one or more members of the JSC objects to the accuracy of such minutes within [*** * *] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: Development and License Agreement (Virobay Inc), Development and License Agreement (Virobay Inc)

Meetings. The JSC will shall meet at least once per [**] per calendar [*] during the Term unless the Parties mutually agree in writing to a different frequencyfrequency for such meetings. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JSC, the Alliance Managers will chairperson of the JSC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days Days’ prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will meetings per calendar year shall be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface Medivation and by NovartisAstellas. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect reflect, without limitation, material decisions made and action items identified at such meetings. The Alliance Managers will shall send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] one or more members of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: Collaboration Agreement (Medivation, Inc.), Collaboration Agreement (Medivation, Inc.)

Meetings. The JSC will meet at least once per [***] during the Term Calendar Year, unless the Parties mutually agree in writing to a different frequency. The JSC may meet in person, by videoconference or by teleconference. Meetings of the JSC will be effective only if at least one representative of each Party is present or participating in such meeting. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. No later than [***] five Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers together will prepare and circulate an agenda for such meeting; provided, however, that either Party may will be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting, and any Party which will be presenting to the JSC at any meeting as part of such agenda will prepare and provide detailed materials to the JSC representatives to support discussion. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] 10 Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties Manager to provide the members of the JSC no later than [***] three Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers chairperson will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers JSC chairperson will send draft meeting minutes to each member of the JSC for review and approval within [***] 10 Business Days after each JSC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC objects to the accuracy of such minutes within [***] five Business Days of receipt. Any material changes proposed to any meeting minutes by either Party’s members of the JSC will be promptly circulated by the JSC chairperson to each member of the JSC for review and approval within five Business Days of receipt, with such process repeating until the meeting minutes are approval by all JSC members. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: License Agreement (TradeUP Acquisition Corp.), License Agreement (TradeUP Acquisition Corp.)

Meetings. The JSC will JCC shall meet at least once per [***] calendar quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JCC, the Alliance Managers will Manager of the Party whose representative is the chairperson, in collaboration with the chairperson of the JCC, shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) JCC by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC JCC and the Alliance Managers of both Parties each Party to provide the members of the JSC JCC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC Parties may mutually agree to additional meetings on shorter or longer notice in the event that matters arise requiring JCC consideration. The JCC may meet in in-person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will calendar year shall be in in-person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JCC meetings will be held at locations alternately selected by Surface Galapagos and by NovartisGilead, with […***…] selecting the location of the first in-person JCC meeting, or at any other location mutually agreed by the members of the JCC. Each Party will shall bear the cost and expense of its respective JSC JCC members’ participation in JSC JCC meetings. Meetings of the JSC will JCC shall be effective only if at least [***] representative two (2) representatives of each Party (which representative is representatives are not such Party’s Alliance Manager) is are present or participating in such meeting. The Alliance Managers will Manager of the Party whose representative is the chairperson shall be responsible for preparing reasonably detailed written minutes of all JSC JCC meetings that reflect material decisions made and action items identified at such meetings. The Such Alliance Managers will Manager shall send draft meeting minutes to each member of the JSC JCC for review and approval within [***] Business Days after each JSC JCC meeting. Such minutes will shall be deemed approved unless [***] one (1) or more members of the JSC JCC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within [***] Business Days of receipt, in which case such Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JCC for review and approval within […***…] Business Days of receipt of the objection(s). Minutes will be officially endorsed The same review procedures and timelines as set out in the immediately preceding sentence shall apply to such revised draft meeting minutes. If agreed upon by the JSC at JCC, the next JSC meeting, and will minutes shall be promptly signed by the Alliance Managers.

Appears in 2 contracts

Samples: Option, License and Collaboration Agreement (Gilead Sciences Inc), Option, License and Collaboration Agreement (Galapagos Nv)

Meetings. The JSC will meet Each Committee shall hold meetings at least once per [***] during the Term such times as it elects to do so, provided that unless the Parties mutually otherwise agree in writing to a different frequencyfrequency for such meetings, each Committee shall meet at least twice each calendar year, and provided further that the Parties shall, to the extent practicable, schedule meetings of different Committees on the same day and in the same location. Either Party may also call a special meeting of a Committee (by videoconference or teleconference) by at least ten (10) business days prior written notice to the other Party in the event such Party reasonably believes that a significant matter must be addressed prior to the next regularly scheduled meeting, and such Party shall provide the applicable Committee no later than ten (10) business days prior to the special meeting with materials reasonably adequate to enable an informed decision. No later than [***] Business Days ten (10) business days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)Committee meeting, the Alliance Managers will co-chairpersons of such Committee shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Each Committee may invite non-members (including consultants and advisors of a Party may also call a special meeting who are under an obligation of the JSC (by videoconferenceconfidentiality consistent with this Agreement) to participate in its meetings, teleconference or in person) by providing provided that such non-member participants shall have no voting authority at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be consideredmeetings. The JSC Each Committee may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, provided however, at least one (1) meeting of each Committee per [***] will calendar year shall be in person unless the Parties mutually agree in writing to waive such requirementrequirement in lieu of a videoconference or teleconference. In-person JSC Committee meetings will shall be held at locations alternately selected by Surface in Berkeley, California, U.S. and by NovartisParis, France. Each Party will shall bear the expense of its respective JSC Committee members’ participation in JSC Committee meetings. Meetings of the JSC will Committee meetings shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will co-chairpersons of a Committee shall be responsible for preparing reasonably detailed written minutes of all JSC meetings of such Committee that reflect reflect, without limitation, all material decisions made and action items identified at such meetings. The Alliance Managers will co-chairpersons shall send draft meeting minutes to each member of the JSC such Committee for review and approval within [***] Business Days promptly after each JSC Committee meeting. Such minutes will shall be deemed approved unless [***] one or more members of the JSC such Committee objects to the accuracy of such minutes within [***] Business Days thirty (30) days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: Collaboration and License Agreement (XOMA Corp), Collaboration and License Agreement (Xoma LTD /De/)

Meetings. The JSC will Each Committee shall meet at such times as the applicable JDC Chairman or the JRC Chairman may reasonably request (it being expected that a JDC shall meet at least once per [***] calendar quarter during any period when there are active development activities pertaining to such JDC). Each Committee shall hold meetings at such times and places as shall be determined by such Committee (it being expected that any in-person meetings will alternate between the Term unless appropriate offices of each party). The applicable JDC Chairman and the Parties mutually agree in writing JRC Chairman shall endeavor to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for each meeting within a reasonable time prior to such meeting; provided, however, that either Party may propose additional topics and will include all matters requested to be included on such agenda, either prior to agenda by the JDC Vice Chairman or in the course of such meetingJRC Vice Chairman. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC The applicable JDC Chairman and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting JRC Chairman will cause complete and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written accurate minutes of all JSC meetings that reflect material decisions made discussions occurring at each meeting and action items identified all matters decided upon at such meetingsmeeting to be prepared. The Alliance Managers A copy of the draft minutes of each meeting will send draft meeting minutes be provided to each member of the JSC for applicable Committee by the applicable JDC Chairman and the JRC Chairman, as the case may be. Such minutes shall not be finalized until the JDC Chairman and the JDC Vice Chairman, in the caser of JDC meeting minutes, and the JRC Chairman and the JRC Vice Chairman, in the case of JRC meeting minutes, review and approval within [***] Business Days after each JSC meeting. Such confirm the accuracy of such minutes, provided that any minutes will be deemed approved unless [***] of the JSC responsible person objects to the accuracy of such minutes within [***[ * ] Business Days of receipt. Minutes will Any Committee meeting may also be officially endorsed held by telephone or videoconference, if agreed in advance by the JSC at applicable members of that Committee. Each party may invite such other personnel of such party to attend any meeting of any Committee as an observer as such party deems appropriate. The parties shall each be responsible for its own costs and expenses to attend the next JSC meeting, and will be signed by the Alliance ManagersCommittee meetings.

Appears in 2 contracts

Samples: License Agreement (Quark Pharmaceuticals Inc), License Agreement (Quark Biotech Inc)

Meetings. The JSC JCC will meet at least once per [***] during the Term ], unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC JCC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may will be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JCC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties JCC to provide the members of the JSC JCC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JCC may meet in person, by videoconference videoconference, or by teleconference. Notwithstanding In-person JCC meetings will be held at locations in the foregoing, United States alternately selected by Unum and by SGI or at any other location mutually agreed by the members of the JCC. Meetings of the JCC will be effective only if at least one (1) meeting per [***] representative of each Party is present or participating in such meeting. Each Party will be in person unless report to the Parties mutually agree in writing JCC on all material issues relating to waive the Commercialization of Products promptly after such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartisissues arise. Each Party will bear the expense of its respective JSC JCC members’ participation in JSC JCC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers JCC chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JCC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers JCC chairperson will send draft meeting minutes to each member of the JSC JCC for review and approval within [***] Business Days after each JSC JCC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC JCC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC JCC at the next JSC JCC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: Collaboration Agreement (Unum Therapeutics, Inc.), Collaboration Agreement (Unum Therapeutics, Inc.)

Meetings. The (i) During the Research Term, the JSC will meet at least once per [***] during per Calendar Quarter. At the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting end of the JSC (or such shorter time period as the Parties may agree)Research Term, the Alliance Managers JSC will prepare and circulate an agenda for such meeting; provided, however, that automatically dissolve with no further action required by either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Party. (ii) Either Party may also call a special meeting of the JSC (by videoconferencemay, teleconference or in person) by providing at least [***] Business Days Days’ prior written notice to the other Party Party, call a special meeting of the JSC if such notifying Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such notifying Party will work with the chairperson Decision-Making Representative of the JSC and the Alliance Managers of both Parties each Party to provide the members of the all JSC Representatives, no later than [***] Business Days prior to the such special meeting meeting, with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. (iii) Except as set forth in Section 3.2(d)(ii) with respect to a special meeting, no later than [***] Business Days prior to any meeting of the JSC, the Alliance Managers will jointly prepare and circulate an agenda for such meeting, in consultation with the Decision-Making Representatives (to the extent the Alliance Managers are not the Decision-Making Representatives); provided, however, that either Party may propose additional topics to be included on such agenda prior to such meeting. (iv) Each Party’s JSC Representatives shall be given adequate time to assess each matter brought before the JSC at a regular meeting or a special meeting, adjourning such JSC meeting and reconvening on another date if either Party deems it necessary or desirable to do so to get any input such Party wishes or for any other reason. In no event shall either Party be obligated to make a decision on any matter brought before the JSC in the same meeting at which the matter is first discussed. (v) The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] per Calendar Year will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected mutually agreed upon by Surface DESRES and by NovartisCompany. Each Party will bear the expense of its respective JSC membersRepresentatives’ participation in JSC meetings. . (vi) Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) Decision-Making Representative is present or participating in such meeting. , and each Party shall use reasonable efforts to ensure that its Decision-Making Representative attends each such meeting. (vii) Each Party’s Decision-Making Representative may invite any employee, Consultant or subcontractor of such Party or of any Subsidiary of such Party to participate in any particular meeting of the JSC. (viii) The Alliance Managers will be responsible for preparing reasonably detailed written minutes of all each JSC meetings meeting that reflect material decisions made and action items identified at such meetingsmeeting. The Alliance Managers will coordinate with one another to send draft meeting minutes to each member of the JSC Representative for review and approval within [***] Business Days after each JSC meeting. Such All draft minutes will be deemed approved unless [***] of the one or more JSC objects Representatives object to the accuracy of such minutes within [***] Business Days of receipt. Upon any such objection, the JSC Representatives will work together in good faith to promptly revise such minutes until such minutes are approved by the JSC. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by meeting that is not a special meeting of the Alliance ManagersJSC.

Appears in 2 contracts

Samples: Collaboration and License Agreement (Relay Therapeutics, Inc.), Collaboration and License Agreement (Relay Therapeutics, Inc.)

Meetings. The JSC CRC will meet at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)semi-annually, the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, via teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, otherwise (with at least one (1) meeting per calendar year being in person), or as otherwise agreed by the Parties. Additionally, either Party may request a meeting of the CRC to resolve any Critical Matters requiring resolution. The JSC will meet quarterly, via teleconference or videoconference or otherwise (with at least one (1) meeting per calendar year being in person and with at least one (1) meeting per calendar year being scheduled as appropriate to approve [***] ]), or as otherwise agreed by the Parties. Each JPT and each subcommittee and working team established hereunder will be in person unless establish a meeting frequency and meeting protocol necessary to coordinate and conduct the Parties mutually agree in writing to waive such requirementactivities for which it is responsible, as agreed by the Parties. InAny in-person meetings of the CRC or JSC meetings will be held at locations alternately selected on an alternating basis between Partner’s and Amgen’s headquarters, unless otherwise agreed by Surface and by Novartisthe Parties. Each Party will bear the expense of be responsible for its respective JSC members’ participation in JSC own expenses relating to such meetings. Meetings As appropriate, other employee representatives of the Parties may attend such meetings as non-voting participants, but no Third Party personnel may attend unless otherwise agreed by the Parties. Either Party may also call for special meetings of the CRC and JSC will be effective only if as reasonably required to resolve a Critical Matter escalated to the CRC or JSC pursuant to Section 2.4.2 (JPT Deadlocks) or 2.5.2 (JSC Deadlocks) below; provided, that the requesting Party provides at least [***] representative ten (10) business days’ prior written notice to the co-chair of each such committee appointed by the other Party (which representative is not and such Party’s Alliance Manager) is present or participating in notice includes a proposed agenda for such meeting. The Alliance Managers All committee and team meetings must have at least two (2) members appointed by each Party in attendance. All committee and team meetings will be responsible conducted in English, and all documents (including Development Plans, Development Budgets, clinical trial protocols for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made the Products, Operations Budgets, Brand Plans and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes Commercialization Budgets) will be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managersin English.

Appears in 2 contracts

Samples: Collaboration Agreement (Amgen Inc), Collaboration Agreement (Amgen Inc)

Meetings. The JSC Each JMC will meet at least once per [***] during the Term times per Calendar Year, unless the Parties mutually agree in writing to a different frequency, and otherwise as agreed by the Parties with respect to Manufacturing activities-specific matters. Each JMC may meet in person, by videoconference, or by teleconference, provided that at least [**] of each JMC per Calendar Year will be in person unless the Parties otherwise mutually agree. In-person JMC meetings will be held at locations in Massachusetts alternately selected by Sage and by Biogen, or at any other location agreed by the members of the respective applicable JMC. Meetings of each JMC will be effective only if a quorum is present, which quorum will require the presence of at least one (1) representative of each Party. Each Party will bear the expense of its respective JMC members’ participation in JMC meetings. No later than [**] prior to the first meeting of the respective applicable JMC in the 2020 stub-Calendar Year and in each Calendar Year thereafter while such JMC exists, the co-chairpersons for such JMC will prepare a communication plan setting forth a schedule of the dates of each meeting for such JMC for that Calendar Year (a “JMC Communication Plan”). No later than [**] Business Days prior to any meeting of the JSC respective applicable JMC (or such shorter time period as the Parties may agree), the co-chairpersons of such JMC will work with the Alliance Managers will to prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to may be included on such agenda, either prior to or in the course meeting, and the Party proposing an item will provide materials to the representatives of such meetingJMC no later than [**] prior to the JMC meeting to support discussion. Either Party A JMC co-chairperson may also call a special meeting of the JSC its JMC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party JMC co-chairperson reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party JMC co-chairperson will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of such JMC, promptly after the JSC no later than [***] Business Days prior decision is made to the hold such special meeting JMC meeting, with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. Inco-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense chairpersons of its their respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers applicable JMC will be responsible for preparing reasonably detailed written minutes of all JSC meetings of such JMC that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval meetings within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] such meeting of the JSC objects such JMC, and endeavor to the accuracy of finalize such minutes within [***] Business Days after each meeting of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managerssuch JMC.

Appears in 2 contracts

Samples: Collaboration and License Agreement (Sage Therapeutics, Inc.), Collaboration and License Agreement (Sage Therapeutics, Inc.)

Meetings. The JSC will JRC shall meet at least once per [***] ([***]) [***] per calendar quarter during the Research Term unless the Parties mutually agree in writing to a different frequencyfrequency for such meetings. Either Party may also call a special meeting of the JRC (by videoconference or teleconference) by at least [***] ([***]) [***] prior written notice to the other Party in the event such Party reasonably believes that a significant matter must be addressed prior to the next regularly scheduled meeting, and such Party shall provide the JRC no later than [***] ([***]) [***] prior to the special meeting with materials reasonably adequate to enable an informed decision. No later than [***] Business Days ([***]) [***] prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JRC, the Alliance Managers will chairperson of the JRC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC JRC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JRC meetings will shall be held at locations in the U.S. alternately selected by Surface ITI and by NovartisTakeda. Each Party will shall bear the expense of its respective JSC JRC members’ participation in JSC JRC meetings. Meetings of the JSC will JRC shall be effective only if at least [***] representative ([***]) [***] of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will chairperson of the JRC shall be responsible for preparing reasonably detailed written minutes of all JSC JRC meetings that reflect reflect, without limitation, all material decisions made and action items identified at such meetings. The Alliance Managers will JRC chairperson shall send draft meeting minutes to each member of the JSC JRC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless ([***]) [***] after each JRC meeting. Such minutes shall be deemed approved unless one or more members of the JSC JRC objects to the accuracy of such minutes within [***] Business Days ([***]) [***] of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: License and Collaboration Agreement (Intra-Cellular Therapies, Inc.), License and Collaboration Agreement (Intra-Cellular Therapies, Inc.)

Meetings. The JSC JCC will meet at least once four times per [***] during the Term Calendar Year, unless the Parties mutually agree in writing to a different frequency. The JCC may meet in person, by videoconference or by teleconference. Meetings of the JCC will be effective only if at least one representative of each Party is present or participating in such meeting. Each Party will bear the expense of its respective JCC members’ participation in JCC meetings. No later than [***] five Business Days prior to any meeting of the JSC JCC (or such shorter time period as the Parties may agree), the Alliance Managers together will prepare and circulate an agenda for such meeting; provided, however, that either Party may will be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting, and any Party which will be presenting to the JCC at any meeting as part of such agenda will prepare and provide detailed materials to the JCC representatives to support discussion. Either Party may also call a special meeting of the JSC JCC (by videoconference, teleconference or in person) by providing at least [***] 10 Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties JCC to provide the members of the JSC JCC no later than [***] three Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers JCC chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JCC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers JCC chairperson will send draft meeting minutes to each member of the JSC JCC for review and approval within [***] 10 Business Days after each JSC JCC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC objects JCC object to the accuracy of such minutes within [***] five Business Days of receipt. Any material changes proposed to any meeting minutes by either Party’s members of the JCC will be promptly circulated by the JCC chairperson to each member of the JCC for review and approval within five Business Days of receipt, with such process repeating until the meeting minutes are approval by all JCC members. Minutes will be officially endorsed by the JSC JCC at the next JSC JCC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: License Agreement (TradeUP Acquisition Corp.), License Agreement (TradeUP Acquisition Corp.)

Meetings. The JSC will Each Committee shall meet at least once one (1) time per [***] calendar quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda frequency for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meetingmeetings. Either Party may also call a special meeting of the JSC a Committee (by videoconference, teleconference videoconference or in personteleconference) by providing at least [***] Business Days prior written notice (or [***] prior written notice solely with respect to the JSC) to the other Party if in the event such Party reasonably believes that a significant matter must be addressed prior to the next regularly scheduled meeting, in which event and such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to shall provide the members of the JSC Committee no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to decision. Meetings may be considered. The JSC may meet held in person, by videoconference or by audio or video teleconference. Notwithstanding the foregoing; provided that unless otherwise agreed by both Parties, at least one (1) meeting per [***] will year shall be held in person unless the Parties mutually agree in writing to waive such requirement. Inperson, and all in-person JSC Committee meetings will shall be held at locations alternately selected by Surface and by Novartisthe Parties. Each Party will bear the expense shall be responsible for all of its respective JSC members’ participation own expenses of participating in JSC JSC, JRC, JDC, JMC and JPC meetings. Meetings No action taken at any meeting of the JSC will a Committee shall be effective only if unless at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meetingparticipating. The Alliance Managers will chairperson of the applicable Committee shall be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect reflect, without limitation, all material decisions made and action items identified at such meetings. The Alliance Managers will chairperson of the applicable Committee (or its designee) shall send draft meeting minutes to each member of the JSC applicable Committee for review and approval within [***] Business Days after each JSC meeting. Such minutes will shall be deemed approved unless [***] one or more members of the JSC applicable Committee objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance ManagersCONFIDENTIAL PORTIONS OF THIS AGREEMENT HAVE BEEN OMITTED AND FILED SEPARATELY WITH THE COMMISSION. CONFIDENTIAL TREATMENT HAS BEEN REQUESTED FOR SUCH PORTIONS. ASTERISKS DENOTE OMISSIONS.

Appears in 2 contracts

Samples: Collaboration, License and Option Agreement (Cue Biopharma, Inc.), Collaboration, License and Option Agreement (Cue Biopharma, Inc.)

Meetings. The JSC will meet at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] three (3) Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] meeting per calendar year will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface Unum and by NovartisSGI. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings[***]. Meetings of the JSC will be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] one or more members of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: Collaboration Agreement (Unum Therapeutics, Inc.), Collaboration Agreement (Unum Therapeutics, Inc.)

Meetings. The During the Term, the JSC will meet at least once two (2) times per [***] during the Term unless the Parties mutually agree in writing to a different frequencyCalendar Year. No later than [***] ten (10) Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JSC, the Alliance Managers will jointly prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] ten (10) Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson chairpersons of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] three (3) Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] Calendar Year will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected mutually agreed upon by Surface ADT and by NovartisAnchiano. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of two (2) JSC members from each Party (which representative is members do not include such Party’s Alliance Manager) is are present or participating in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [***] twenty (20) Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] one or more members of the JSC objects to the accuracy of such minutes within [***] five (5) Business Days of receipt. Upon any such objection, the members shall work together in good faith to promptly revise such minutes until such minutes are approved by all members of the JSC. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: Collaboration and License Agreement (Anchiano Therapeutics Ltd.), Collaboration and License Agreement (Anchiano Therapeutics Ltd.)

Meetings. The JSC JRC will meet at least once per [***] during the Term per Calendar Quarter, unless the Parties mutually agree in writing to a different frequency. At least [***] meeting per Calendar Year of the JRC shall be conducted in person. The location for the in-person meetings of the JRC shall, respectively, alternate between Repare’s headquarters and Ono’s headquarters (or such other locations as are mutually agreed by the Parties). No later than [***] Business Days prior to any meeting of the JSC JRC (or such shorter time period as the Parties may agree), the Alliance Managers Liaisons will prepare and circulate an agenda for such meeting; provided, however, that either Party may will be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JRC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must shall be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties Liaisons to provide the members of the JSC JRC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JRC may meet in person, by videoconference videoconference, or by teleconference; provided that the final quarterly meeting of the JRC of each Calendar Year shall be conducted in person. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in In- person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JRC meetings will be held at locations alternately selected by Surface Repare and by NovartisOno or at any other location mutually agreed by the members of the JRC. All JRC meetings shall take place in English. Each Party will report to the JRC on all material issues relating to the research of Drug Candidates or Licensed Drug Candidates promptly after such issues arise. Each Party will bear the expense of its respective JSC JRC members’ participation in JSC JRC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers JRC chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JRC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: Research Services, License and Collaboration Agreement (Repare Therapeutics Inc.), Research Services, License and Collaboration Agreement (Repare Therapeutics Inc.)

Meetings. The JSC JDC will meet at least once four times per [***] during the Term Calendar Year, unless the Parties mutually agree in writing to a different frequency. The JDC may meet in person, by videoconference or by teleconference. Meetings of the JDC will be effective only if at least one representative of each Party is present or participating in such meeting. Each Party will bear the expense of its respective JDC members’ participation in JDC meetings. No later than [***] five Business Days prior to any meeting of the JSC JDC (or such shorter time period as the Parties may agree), the Alliance Managers together will prepare and circulate an agenda for such meeting; provided, however, that either Party may will be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting, and any Party which will be presenting to the JDC at any meeting as part of such agenda will prepare and provide detailed materials to the JDC representatives to support discussion. Either Party may also call a special meeting of the JSC JDC (by videoconference, teleconference or in person) by providing at least [***] 10 Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties Manager to provide the members of the JSC JDC no later than [***] three Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers JDC chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JDC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers JDC chairperson will send draft meeting minutes to each member of the JSC JDC for review and approval within [***] 10 Business Days after each JSC JDC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC JDC objects to the accuracy of such minutes within [***] five Business Days of receipt. Any material changes proposed to any meeting minutes by either Party’s members of the JDC will be promptly circulated by the JDC chairperson to each member of the JDC for review and approval within five Business Days of receipt, with such process repeating until the meeting minutes are approval by all JDC members. Minutes will be officially endorsed by the JSC JDC at the next JSC JDC meeting, and will be signed by the Alliance Managers.

Appears in 2 contracts

Samples: License Agreement (TradeUP Acquisition Corp.), License Agreement (TradeUP Acquisition Corp.)

Meetings. The JSC Business meetings of the PPG will meet be arranged to take place at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare quarterly and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings usually will be held at locations alternately selected by Surface the Practice’s premises. At the meeting when this (or a modified) form of ‘Constitution and by NovartisTerms of Reference’ is first adopted, the meeting will also approve the appointments of the Chairperson and Secretary of MVPPG. Each Party Both appointments will bear be for whatever period is agreed, but appointees will be eligible for re-appointment. A senior member of the expense Practice will attend each meeting. A meeting will be quorate when at least 5 members, excluding Practice-staff attendees, are present. If the Chairperson is absent from any meeting, the members present will elect a temporary chairperson to assume the position for that meeting only. If the Secretary is prevented from attending a meeting, the members present will seek a replacement from those present, who will act as secretary for that meeting only. Members should make every effort to attend meetings on a regular basis. A member (but not a new member who has not attended previously) who cannot attend a meeting should submit their apology to the Secretary, in advance of its respective JSC members’ participation in JSC the meeting. All Practice staff will be entitled to attend meetings. Meetings All efforts will be made to ensure that the agenda of each meeting will be issued via the Practice Manager, 7 days before the meeting, by email, post, or whatever other means might be agreed with the individuals concerned – its contents having been pre-agreed by the Chairperson of the JSC will PPG and the Practice Manager. Items for inclusion in the agenda of a meeting should be effective only if submitted to the Practice Manager at least [***] representative 10 days before the meeting, in order that they can be included in the agenda of the meeting and enable its timely issue. At the end of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting, the Chairperson will summarise any action points that have been agreed, and will remind the member/s responsible for taking those actions. The Alliance Managers Secretary will be responsible for preparing reasonably detailed written taking minutes of all JSC meetings that reflect material decisions made and action items identified for arranging issue of them, via the Practice Manager, by email, post, or whatever other means might be agreed with individuals - and for dealing with any correspondence, unless otherwise agreed. The Secretary will aim to produce minutes and arrange for them to be issued within 10 days following a meeting. All attendees should conduct themselves in a courteous and professional manner at such meetings. The Alliance Managers Any member who is disruptive, or is not co-operative, may be asked to leave by the Chairperson, after consultation with the members present. A member should seek to address a meeting via the ‘Chair’, to ensure that meetings are disciplined and that any less confident members are not inhibited from speaking. Members will send draft meeting minutes treat items discussed as confidential, where appropriate. To receive all relevant information from the Practice and to each member contribute to the Practice’s decision making process in regard to the provision and development of services offered by the Practice. To be represented by nominated members, at meetings with nominated Practice staff/Partners, as appropriate, to discuss specific projects/issues that arise from PPG meetings. To receive from/via the Practice, details of actions and policies proposed by the local Clinical Commissioning Group, and to make representations to that group, with a view to influencing its decisions. To discuss relevant problems/ issues which arise in the Practice and in the local community. To conduct and/or assist the Practice in conducting surveys of patients - thereby enabling patients to comment on the Practice’s performance and to suggest changes – and to review patients’ responses. To assist the Practice in producing action plans arising from patient surveys. To communicate information received, concerning patients’ needs, concerns and interests, to the Practice and to any other relevant bodies. To provide input to publications proposed by the Practice, to ensure clear, plain language presentation for the benefit of patients, as may be deemed necessary. To provide links with appropriate support groups, for the benefit of patients with particular needs. To provide a forum enabling the exchange of information on medical and health issues, to promote health education and, where appropriate, to influence local health-care issues. To influence the provision of local secondary health and social care, and act as patient representatives when appropriate. To liaise with other PPGs, to share best practice and ideas, for the benefit of patients and staff of the JSC Practice. To nominate representatives to attend relevant external meetings, such as meetings of other PPGs, the National Association for review Patient Participation Annual Conference etc. To co-operate with the Practice in seeking to ensure that membership of MVPPG represents, as far as is achievable, a cross-section of the Practice’s patients, as to age, gender, social and approval within [***] Business Days after each JSC meetingethnic background and ability. To appoint sub-committees as necessary and as appropriate to consider particular matters that may require attention. Such minutes sub-committees will be deemed approved unless [***] generally report their proposals to a meeting of the JSC objects to PPG for discussion and approval. However, where prompt action is required, the accuracy Chairperson may authorise consultation with the membership of such minutes within [***] Business Days the PPG via e-mail or post. To review this form of receipt. Minutes will be officially endorsed by the JSC ‘Constitution and Terms of Reference’, at the next JSC meeting, and will be signed by the Alliance Managersleast annually.

Appears in 1 contract

Samples: Constitution and Terms of Reference

Meetings. The Parties shall endeavor to have their first meeting of the JSC within thirty (30) days after the Effective Date. The JSC will shall meet at least once per [*****] per Calendar Quarter during the Term spaced at regular intervals unless the Parties mutually agree in writing to a different frequencyfrequency for such meetings. Either Party may also call a special meeting of the JSC (by videoconference or teleconference) by at least ten (10) Business Days prior written notice to the other Party in the event such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, and such Party shall provide the JSC no later than five (5) Business Days prior to the special meeting with materials reasonably adequate to enable an informed decision; provided that for urgent matters, a Party may call a special meeting of the JSC with less than (10) Business Days’ notice if the Parties agree that an issue warrants an expedited meeting. No later than [***] ten (10) Business Days prior to any regularly scheduled meeting of the JSC (or such shorter time period as the Parties may agree)JSC, the Alliance Managers will chairpersons of the JSC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [*****] will per Calendar Year shall be in person through the end of [*****], and thereafter at least [*****] per Calendar Year shall be in person unless the Parties mutually agree in writing to waive such requirementrequirement in lieu of a videoconference or teleconference. In-person JSC meetings will be held at locations in the U.S. alternately selected by Surface Anacor and by NovartisSandoz. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will shall be effective only if at least [*****] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers chairpersons of the JSC will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect reflect, without limitation, material decisions made and action items identified at such meetings. The Alliance Managers will JSC chairpersons shall send draft meeting minutes to each member of the JSC for review and approval within [***] ten (10) Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] one or more members of the JSC objects object to the accuracy of such minutes within [***] ten (10) Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Distribution and Commercialization Agreement (Anacor Pharmaceuticals, Inc.)

Meetings. The JSC will JMAC shall meet at least once per [***] during the Term ], spaced at regular intervals unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JMAC, the Alliance Managers will chairperson of the JMAC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JMAC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC and the Alliance Managers of both Parties JMAC to provide the members of the JSC JMAC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JMAC may meet in person, by videoconference videoconference, or by teleconference. Notwithstanding In-person JMAC meetings will be held at locations in the foregoing, U.S. alternately selected by Medivation and by Astellas or at any other location mutual agreed by the members of the JMAC. Meetings of the JMAC shall be effective only if at least one (1) meeting per [***] will be representative of each Party is present or participating in person unless such meeting. Each Party shall report to the Parties mutually agree in writing JMAC on all material issues relating to waive Medical Affairs Activities with respect to Products promptly after such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartisissues arise. Each Party will bear the expense of its [*] = Certain confidential information contained in this document, marked by brackets, has been omitted and filed separately with the securities and exchange commission pursuant to rule 24b-2 of the securities exchange act of 1934, as amended. respective JSC JMAC members’ participation in JSC JMAC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JMAC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will JMAC chairperson shall send draft meeting minutes to each member of the JSC JMAC for review and approval within [***] Business Days after each JSC JMAC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC JMAC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC JMAC at the next JSC JMAC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Collaboration Agreement (Medivation, Inc.)

Meetings. The JSC Joint Design Committee will meet at least once per [***] each calendar quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting first week of the JSC last month of each calendar quarter (or such shorter time period other date as may be mutually agreed by the Parties may agreeParties), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, provided that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (Joint Design Committee in addition to such quarterly meetings by videoconference, teleconference or in person) by providing at least [***] Business Days prior written giving notice to the other Party at least fifteen (15) days (or any other period of time agreed to by the Parties) in advance of such meeting as long as the Joint Design Committee has not or will not meet (or has not participated in or will not participate in a milestone review pursuant to Section 3.2(d)) during a month in which such proposed meeting will take place. At least five (5) days prior to any meeting, (i) in the event of a quarterly meeting, the Parties will agree on a meeting agenda, provided that if such Party reasonably believes that a significant matter must be addressed the Parties cannot agree, BH’s three (3) BH Committee Members will determine the final content of the agenda at least two (2) days prior to the next scheduled applicable meeting, and (ii) in which the event of any other meeting, the Party calling the meeting will send a proposed meeting agenda to the other Party (each such Party will work with the chairperson agenda, a “Meeting Agenda”). Each Meeting Agenda shall include (i) an agenda of the JSC recommendations to be considered and/or voted upon at such meeting, and (ii) information about each recommendation to be considered and/or voted on at the meeting (including all appropriate supporting information not previously distributed to the Parties) sufficient to enable the Parties to be well informed about such recommendations before such meeting. At each meeting, the Joint Design Committee shall appoint a secretary who shall (x) prepare and maintain the minutes and records of each meeting, (y) make a record of each recommendation voted on and the Alliance Managers results of both Parties such voting at each committee meeting, and (z) provide to provide the members Representative of each Party a copy of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the minutes of each meeting and materials reasonably adequate to enable an informed decision on the matters to be consideredvoting record of the committee. The JSC Meetings of the Joint Design Committee may meet occur in personperson or through electronic means. At any meeting of the Joint Design Committee, by videoconference or by teleconference. Notwithstanding the foregoing, presence of all three (3) BH Committee Members and at least one (1) Company Committee Member, or Alternates in lieu of Committee Members, shall constitute a quorum. Quorum must be reached in order for a meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes Joint Design Committee to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managerstake place.

Appears in 1 contract

Samples: Joint Development Agreement (Rice Acquisition Corp. II)

Meetings. The JSC will shall meet at least once twice per [***] Calendar Year during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JSC, the Alliance Managers will Manager of the Party whose representative is the chairperson, in collaboration with the chairperson of the JSC, shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days Days’ prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC and the Alliance Managers of both Parties each Party to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The Parties may mutually agree to additional meetings on shorter or longer notice in the event that matters arise requiring JSC consideration. The JSC may meet in in-person, by videoconference or by teleconference. Notwithstanding Meetings of the foregoing, JSC shall be effective only if at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is are present or participating in such meeting. The Alliance Managers will Manager of the Party whose representative is the chairperson shall be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Such Alliance Managers will Manager shall send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will shall be deemed approved unless [***] one (1) or more members of the JSC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within [***] Business Days of receipt, in which case, such Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JSC for review and approval within [***] Business Days of receipt of the objection(s). Minutes will be officially endorsed The same review procedures and timelines as set out in the immediately preceding sentence shall apply to such revised draft meeting minutes. If agreed upon by the JSC at JSC, the next JSC meeting, and will minutes shall be promptly signed by the Alliance Managers.

Appears in 1 contract

Samples: Option, License and Collaboration Agreement (Assembly Biosciences, Inc.)

Meetings. The JSC will shall meet at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to or as otherwise agreed by the other Party if Parties, and such Party reasonably believes meetings may be conducted by telephone, videoconference or in person as determined by the co-chairs; provided, however, that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson upon mutual agreement of the Parties, JSC discussion and decisions can be communicated electronically provided that such discussion and decisions are summarized by the Alliance Managers and treated for all purposes as minutes of both Parties to provide the members a meeting of the JSC JSC. The first meeting shall be no later than [***] Business Days prior to after the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be consideredEffective Date. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will co-chairs shall be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC responsible for calling meetings will be held at locations alternately selected by Surface and by Novartison reasonable prior notice. Each Party will bear shall use Commercially Reasonable Efforts to make all proposals for agenda items and to provide all appropriate information with respect to such proposed items reasonably in advance of the expense of its respective applicable meeting. The Alliance Managers may suggest topics for the agenda for JSC members’ participation in meetings by forwarding such topics and relevant information to the JSC meetingschairpersons. Meetings Each Party may also call for special meetings of the JSC will be effective only if with reasonable prior written notice (it being agreed that at least [***] representative shall constitute reasonable notice) to resolve particular matters requested by such Party and within the decision-making responsibility of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meetingthe JSC. The Alliance Managers will be responsible for preparing reasonably detailed written minutes Each co-chair shall ensure that its JSC members receive adequate notice of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting responsibility for preparing the minutes to each member of meetings of the JSC will alternate between the Alliance Managers (or their designees) on a meeting-by-meeting basis. The Alliance Manager responsible for review and approval the minutes for a particular meeting will circulate, within [***] Business Days after each following the applicable meeting, to the other Alliance Manager and the members of the JSC meetingdraft minutes for review and approval by the JSC, which minutes will set forth, among other things, a description, in appropriate detail, of any actions, decisions or determinations approved by the JSC. Such minutes will be deemed approved unless effective upon approval by the JSC, with each Party’s representatives on the JSC collectively having [***] vote. If the minutes of any meeting of the JSC objects to are not approved by the accuracy of such minutes JSC within [***] Business Days of receipt. Minutes will be officially endorsed by following the JSC at the next JSC applicable meeting, the Party objecting to approval of such minutes will append to the proposed minutes a notice of objection with details regarding such Party’s objections, and such proposed minutes will become final. Each Party shall be signed by the Alliance Managers.responsible for all of its own expenses incurred in connection with participating in all such meetings. Amgen Contract No. [***]

Appears in 1 contract

Samples: Research Collaboration and License Agreement (TScan Therapeutics, Inc.)

Meetings. The JSC JCC will meet at least once twice per [***] during the Term Calendar Year, unless the Parties mutually agree in writing to a different frequency. The JCC may meet in person, by videoconference, or by teleconference, provided that at least one (1) meeting of the JCC per Calendar Year will be in person. In-person JCC meetings will be held at locations in the United States and in Japan alternately selected by Cxxxxx and by Licensee, or at any other location mutually agreed by the members of the JCC. Meetings of the JCC will be effective only if at least one (1) representative of each Party is present or participating in such meeting. Each Party will bear the expense of its respective JCC members’ participation in JCC meetings. No later than [***] fifteen (15) days prior to the first meeting of the JCC in the stub-Calendar Year in which it is formed and in each Calendar Year thereafter while the JCC exists, the Alliance Managers will prepare a communication plan setting forth a schedule of the dates of each JCC meeting for that Calendar Year and a proposed agenda for each such meetings (“JCC Communication Plan”). No later than five (5) Business Days prior to any meeting of the JSC JCC (or such shorter time period as the Parties may agree), the Alliance Managers together will prepare and circulate an agenda for such meetingmeeting based on the agenda previously included for such meeting in the JCC Communication Plan; provided, however, that either Party may will be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting, and any Party which will be presenting to the JCC at any meeting as part of such agenda will prepare and provide detailed materials to the JCC representatives to support discussion. Either Party may also call a special meeting of the JSC JCC (by videoconference, teleconference or in person) by providing at least [***] ten (10) Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC JCC no later than [***] three (3) Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers JCC chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JCC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers JCC chairperson will send draft meeting minutes to each member of the JSC JCC for review and approval within [***] ten (10) Business Days after each JSC JCC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC objects JCC object to the accuracy of such minutes within [***] ten (10) Business Days of receipt. Any material changes proposed to any meeting minutes by either Party’s members of the JCC will be promptly circulated by the JCC chairperson to each member of the JCC for review and approval within ten (10) Business Days of receipt, with such process repeating until the meeting minutes are approved by all JCC members. Minutes will be officially endorsed by the JSC JCC at the next JSC JCC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Collaboration and License Agreement (Corbus Pharmaceuticals Holdings, Inc.)

Meetings. The JSC will meet at least once twice per [***] during the Term Calendar Year, unless the Parties mutually agree in writing to a different frequency. The JSC may meet in person, by videoconference, or by teleconference, provided that at least one (1) meeting of the JSC per Calendar Year will be in person. In-person JSC meetings will be held at locations in the United States and in Japan alternately selected by Xxxxx and by Shionogi, or at any other location mutually agreed by the members of the JSC. The first JSC meeting shall be held within [***] ([***]) days of the Effective Date. Meetings of the JSC will be effective only if at least one (1) representative of each Party is present or participating in such meeting. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. No later than [***] ([***]) Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the JSC co-chairpersons will work with the Alliance Managers will to prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to may be included on such agenda, either agenda prior to the meeting, and the Party or in the course of such meetingCommittee proposing an item shall provide materials to the JSC representatives no later than [***] ([***]) Business Days prior to the JSC meeting to support discussion. Either Party A JSC co-chairperson may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party JSC co-chairperson reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party JSC co-chairperson will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC, promptly after the decision is made to hold such special JSC no later than [***] Business Days prior to the special meeting meeting, with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. Inco-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers chairpersons will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval meetings within [***] ([***]) Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects , and endeavor to the accuracy of finalize such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next ([***]) days after each JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Option and Collaboration Agreement (Social Capital Suvretta Holdings Corp. I)

Meetings. The JSC JDC will meet at least once per [...***] during the Term ...], unless the Parties mutually agree in writing to a different frequency. No later than [...***...] Business Days prior to any meeting of the JSC JDC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, provided however, that either Party may will be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JDC (by videoconference, teleconference or in person) by providing at least [...***...] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties Manager to provide the members of the JSC JDC no later than [...***...] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JDC may meet in person, by videoconference videoconference, or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JDC meetings will be held at locations in the United States alternately selected by Surface Xencor and by NovartisNovartis or at any other location mutually agreed by the members of the JDC. Each Party will report to the JDC on all material issues relating to the Development of Licensed Antibodies and Licensed Products for and in the Territory promptly after such issues arise. Each Party will bear the expense of its respective JSC JDC members’ participation in JSC JDC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers JDC co chairs will be responsible for preparing reasonably detailed written minutes of all JSC JDC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers JDC co chairs will send draft meeting minutes to each member of the JSC JDC for review and approval within [...***...] Business Days after each JSC JDC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC JDC objects to the accuracy of such minutes within [...***...] Business Days of receipt. Minutes will be officially endorsed by the JSC JDC at the next JSC JDC meeting, including reflecting any differences noted by the Parties, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Collaboration and License Agreement (Xencor Inc)

Meetings. The JSC Each JDC will meet at least once per [***] during the Term times per Calendar Year, unless the Parties mutually agree in writing to a different frequency. Each JDC may meet in person, by videoconference, or by teleconference, provided that at least [**] of each JDC per Calendar Year will be in person unless the Parties otherwise agree. In-person JDC meetings will be held at locations in Massachusetts alternately selected by Sage and by Biogen, or at any other location agreed by the members of the respective applicable JDC. Meetings of each JDC will be effective only if a quorum is present, which quorum will require the presence of at least one (1) representative of each Party. Each Party will bear the expense of its respective JDC members’ participation in JDC meetings. No later than [**] prior to the first meeting of the respective applicable JDC in the 2020 stub-Calendar Year and in each Calendar Year thereafter while such JDC exists, the co-chairpersons for such JDC will prepare a communication plan setting forth a schedule of the dates of each meeting of such JDC for that Calendar Year (a “JDC Communication Plan”). No later than [**] Business Days prior to any meeting of the JSC respective applicable JDC (or such shorter time period as the Parties may agree), the co-chairpersons of such JDC will work with the Alliance Managers will to prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to may be included on such agenda, either agenda prior to or in such meeting, and the course Party proposing an item will provide detailed materials to the representatives of such meetingJDC no later than [**] prior to the JDC meeting to support discussion. Either Party A JDC co-chairperson may also call a special meeting of the JSC its JDC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party JDC co-chairperson reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party JDC co-chairperson will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of such JDC, promptly after the JSC no later than [***] Business Days prior decision is made to the hold such special meeting JDC meeting, with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. Inco-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense chairpersons of its their respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers applicable JDC will be responsible for preparing reasonably detailed written minutes of all JSC meetings of such JDC that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval meetings within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.after

Appears in 1 contract

Samples: Collaboration and License Agreement (Sage Therapeutics, Inc.)

Meetings. The JSC will JCPT shall meet at least once per [***] during the Term unless the Parties mutually agree month in writing to a different frequencyperson, by videoconference, or by teleconference. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JCPT, the Alliance Managers will chairperson shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting Meetings of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party JCPT shall be effective only if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be representative of each Party is present or participating in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartismeeting. Each Party will bear the expense of its respective JSC JCPT members’ participation in JSC JCPT meetings. Meetings The chairperson of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers a JCPT will be responsible for preparing reasonably detailed written minutes of all JSC such JCPT meetings that reflect material decisions made summarize the discussions had and action items identified at such meetings. The Alliance Managers will JCPT chairperson of a JCPT shall send draft meeting minutes to each member of the JSC such JCPT for review and approval within [***] Business Days after each JSC JCPT meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC such JCPT objects to the accuracy of such minutes within [***] Business Days of receipt, in which case the JCPT chairperson shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JCPT for review and approval within […***…] Business Days of receipt of the objection(s). Minutes will be officially endorsed by The same review procedures and timelines set out in the JSC at the next JSC meeting, and will be signed by the Alliance Managersimmediately preceding sentence shall apply to such revised draft meeting minutes.

Appears in 1 contract

Samples: License and Collaboration Agreement (Galapagos Nv)

Meetings. The JSC will meet Each Committee shall hold meetings at least once per [***] during the Term such times as it elects to do so, provided that unless the Parties mutually otherwise agree in writing to a different frequencyfrequency for such meetings, each of the JDC and the JSC shall meet at least three (3) times each calendar year and the JEC shall meet at least once each calendar year. Either Party may also call a special meeting of a Committee (by videoconference or teleconference) by at least ten (10) business days prior written notice to the other Party in the event such Party reasonably believes that a significant matter must be addressed prior to the next regularly scheduled meeting, and such Party shall provide the applicable Committee no later than ten (10) business days prior to the special meeting with materials reasonably adequate to enable an informed decision at such meeting. No later than [***] Business Days ten (10) business days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)Committee meeting, the Alliance Managers will co-chairpersons of such Committee shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Each Committee may invite non-members (including consultants and advisors of a Party who are under an obligation of confidentiality consistent with this Agreement) to participate in its meetings, provided, that, such non-member participants shall have no voting authority at such meetings, and may also call a special meeting of the JSC (be excluded by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other either Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson there is an actual or potential conflict of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be consideredinterest. The JSC Each Committee may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, provided, however, at least one (1) meeting of each Committee per [***] will calendar year shall be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC Committee meetings will shall be held at locations alternately selected by Surface in Milan, Italy and by NovartisParis, France. Each Party will shall bear the expense of its respective JSC Committee members’ participation in JSC Committee meetings. Meetings of the JSC will Committee meetings shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will co-chairpersons of a Committee shall be responsible for preparing reasonably detailed written minutes of all JSC meetings of such Committee that reflect all material decisions made and action items identified at such meetings. The Alliance Managers will co-chairpersons shall send draft meeting minutes to each member of the JSC such Committee for review and approval within [***] Business Days promptly after each JSC Committee meeting. Such minutes will shall be deemed approved unless [***] one or more members of the JSC such Committee objects to the accuracy of such minutes within [***] Business Days thirty (30) days of receipt. Minutes will be officially endorsed receipt by the JSC at the next JSC meeting, and will be signed by the Alliance Managerssuch member.

Appears in 1 contract

Samples: Collaboration and License Agreement (Clovis Oncology, Inc.)

Meetings. The JSC will shall meet at least once per [***] Calendar Quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JSC, the Alliance Managers will Manager of the Party whose representative is the chairperson, in collaboration with the chairperson of the JSC, shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days Days’ prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC and the Alliance Managers of both Parties each Party to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The Parties may mutually agree to additional meetings on shorter or longer notice in the event that matters arise requiring JSC consideration. The JSC may meet in in-person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will Calendar Year shall be in in-person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface Arcus and by NovartisGilead, with [***] selecting the location of the first in-person JSC meeting, or at any other location mutually agreed by the members of the JSC. Each Party will shall bear the cost and expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is are present or participating in such meeting. The Alliance Managers will Manager of the Party whose representative is the chairperson shall be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Such Alliance Managers will Manager shall send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will shall be deemed approved unless [***] one (1) or more members of the JSC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within [***] Business Days of receipt, in which case such Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JSC for review and approval within [***] Business Days of receipt of the objection(s). Minutes will be officially endorsed The same review procedures and timelines as set out in the immediately preceding sentence shall apply to such revised draft meeting minutes. If agreed upon by the JSC at JSC, the next JSC meeting, and will minutes shall be promptly signed by the Alliance Managers.

Appears in 1 contract

Samples: Option, License and Collaboration Agreement (Arcus Biosciences, Inc.)

Meetings. The JSC will Following its inception, the JDC shall meet at least once one (1) time per [***] during the Term Calendar Quarter (or more frequently when necessary), spaced at regular intervals, unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JDC (by videoconference, teleconference videoconference or in personteleconference) by providing at least [***] ten (10) Business Days prior written notice to the other Party if in the event such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event and such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to shall provide the members of the JSC JDC no later than [***] ten (10) Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision decision; provided, however, that where a special meeting is called for on shorter notice with regard to a matter that does not admit delay, such notice and such materials shall be provided as early as possible in advance of such meeting. No later than ten (10) Business Days (or such shorter period as may be necessary in the matters event of a special meeting called for on shorter notice in accordance with the foregoing) prior to any meeting of the JDC, the secretariats shall jointly prepare and circulate an agenda for such meeting; provided, however, that either Party shall be free to propose additional topics to be consideredincluded on such agenda, either prior to or, subject to the consent of the other Party, in the course of such meeting. The JSC JDC may meet in person, or at the request of either Party, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JDC meetings will be held at locations alternately selected and hosted by Surface FibroGen and by NovartisAstraZeneca. Each Party shall report to the JDC on all material issues relating to the Development of Products for and in the Territory at the JDC meeting occurring after such issues arise. The host Party shall be responsible for the costs and expenses of the JDC meeting hosted, provided that each Party will bear the expense of its respective JSC JDC members’ and other attendees’ participation in JSC JDC meetings, including travel costs. Meetings of the JSC will JDC shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will secretariat of the host Party shall be responsible for preparing keeping reasonably detailed written minutes of all JSC JDC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will secretariat of the host Party shall send draft meeting minutes to the other Party’s secretariat, and each member of the JSC for secretariat shall seek and obtain review and approval of such minutes from its respective Party’s members of the JDC within [***] ten (10) Business Days after each JSC JDC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC JDC objects to the accuracy of such minutes within [***] ten (10) Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: License, Development and Commercialization Agreement (Fibrogen Inc)

Meetings. A. The JSC IAC will meet at least twice a year, once per [***] during the Term unless the Parties mutually agree annually in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work conjunction with the chairperson of Combined IFTA/IRP Audit Workshop and once in conjunction with the JSC IFTA Annual Business Meeting. The IAC may meet at such other times and locations as may be determined by the Alliance Managers of both Parties to provide steering committee. B. The steering committee will notify the members of the JSC no later than [***] Business Days prior to IAC of the special time and place of a committee meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] thirty days before the meeting. C. The presence of one-third of the active members of the IAC will constitute a quorum for meetings of the IAC. An official action of the IAC will require a majority vote of the members of the IAC present at a meeting. D. The chair will preside at all IAC meetings. In the absence of the chair, the vice-chair will preside. In the absence of both these officers, a member of the steering committee will preside. E. The meetings of the IAC will be in person unless open to all industry representatives for purposes of taxpayer discussion. Industry representatives who are not members of the Parties mutually agree in writing to waive such requirement. In-person JSC meetings IAC will be held at locations alternately selected by Surface allowed to participate fully in discussions, but will not be entitled to vote. Board members, IFTA, Inc., staff and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC jurisdiction representatives are encouraged to attend IAC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. . F. The Alliance Managers steering committee will be responsible for preparing reasonably detailed written the agenda of business for each meeting. The agenda will give priority to business concerning IFTA. When and if, during an IAC meeting, it discusses issues other than issues pertaining to IFTA and fuel taxation, the IAC will not be acting under the auspices of IFTA or IFTA, Inc., and this will be reflected in the minutes of all JSC meetings that reflect material decisions made and action items identified at any such meetings. The Alliance Managers will send draft meeting minutes to each meeting. X. A member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes steering committee will be deemed approved unless [***] responsible for producing minutes of each meeting of the JSC objects IAC, which will be circulated to the accuracy members of such minutes the IAC within [***] Business Days of receipt. Minutes thirty days following each meeting and which will be officially endorsed published on the IFTA, Inc. website. H. Pursuant to its deliberations, the IAC will from time to time make resolutions, take positions, or otherwise express its recommendations on matters of policy affecting IFTA. The formal determinations of the IAC will be reflected in the minutes and may, as appropriate, be submitted to IFTA, Inc., to the Board, to other IFTA Committees, or to the IFTA membership for their consideration. I. If, at a time when the IAC is not scheduled to meet, or cannot meet, the Board calls on the IAC for advice, or an emergent situation demands an industry position, the Steering Committee may poll IAC members by any appropriate means in order to obtain a sense of the IAC on the issue at hand. The IAC membership shall be promptly notified by the JSC at Steering Committee of the next JSC meeting, and will be signed by the Alliance Managersadvice given or position taken pursuant to such a poll.

Appears in 1 contract

Samples: Committee Charter

Meetings. The JSC will JCC shall meet at least once per [****] per Calendar Quarter during the Term (spaced at regular intervals) unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda frequency for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meetingmeetings. Either Party may also call a special meeting of the JSC JCC (by videoconference, teleconference videoconference or in personteleconference) by providing at least [****] Business Days Days’ prior written notice to the other Party if in the event such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meetingmeeting of the JCC, in which event and such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to shall provide the members of the JSC JCC no later than [****] Business Days prior to the special meeting with materials that such Party reasonably believes in good faith are sufficient to enable the JCC members to make an informed decision; provided that for time sensitive matters, a Party may call a special meeting of the JCC on less than [****] Business Days’ prior written notice if the Parties, as confirmed in writing by the Alliance Managers, agree that an issue warrants an expedited meeting. No later than [****] Business Days prior to any meeting of the JCC, the Alliance Managers (or their respective designees) shall prepare and circulate an agenda for the such meeting and materials reasonably adequate each Party shall be permitted to enable an informed decision on the matters propose additional topics to be consideredincluded on such agenda. The JSC JCC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JCC meetings will be held at locations alternately selected by Surface Alnylam and by NovartisRoche. Each Party will bear the expense of its respective JSC JCC members’ participation in JSC JCC meetings. Meetings of the JSC will JCC shall be effective only if at least [***] representative one (1) member of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers (or their respective designees) will be responsible for preparing reasonably detailed the preparation of written minutes of all JSC JCC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers (or their respective designees) will send deliver draft meeting minutes to each member of the JSC JCC for their review and approval within [****] Business Days after each JSC JCC meeting. Such minutes will be deemed approved unless [***] one or more members of the JSC JCC objects in writing to the accuracy of such minutes within [****] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managersafter receipt thereof.

Appears in 1 contract

Samples: Collaboration and License Agreement (Alnylam Pharmaceuticals, Inc.)

Meetings. The JSC will meet at least once per [...***...] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [...***...] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, provided however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [...***...] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson co-chairs of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [...***...] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] Calendar Year will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations in the United States alternately selected by Surface Xencor and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] one representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [...***...] Business Days after each JSC meeting. Such minutes will be deemed approved unless [...***...] members of the JSC objects to the accuracy of such minutes within [...***...] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, including reflecting any differences noted by the Parties, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Collaboration and License Agreement (Xencor Inc)

Meetings. The JSC will JFC shall meet at least once per [***] Calendar Quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JFC, the Alliance Managers will Manager of [***], in collaboration with [***] representative on the JFC, shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) JFC by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson Gilead’s representative of the JSC JFC and the Alliance Managers of both Parties each Party to provide the members of the JSC JFC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC Parties may mutually agree to additional meetings on shorter or longer notice in the event that matters arise requiring JFC consideration. The JFC may meet in in-person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will Calendar Year shall be in in-person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JFC meetings will be held at locations alternately selected by Surface Xxxxx and by NovartisGilead, with [***] selecting the location of the first in-person JFC meeting, or at any other location mutually agreed by the members of the JFC. Each Party will shall bear the cost and expense of its respective JSC JFC members’ participation in JSC JFC meetings. Meetings of the JSC will JFC shall be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is all JFC representatives are present or participating in such meeting. The Alliance Managers will Manager of [***] shall be responsible for preparing reasonably detailed written minutes of all JSC JFC meetings that reflect material decisions made and action items identified at such meetings. The Such Alliance Managers will Manager shall send draft meeting minutes to each member of the JSC JFC for review and approval within [***] Business Days after each JSC JFC meeting. Such minutes will shall be deemed approved unless [***] one (1) or more members of the JSC JFC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within [***] Business Days of receipt, in which case such Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JFC for review and approval within [***] Business Days of receipt of the objection(s). Minutes will be officially endorsed by The same review procedures and timelines as set out in the JSC at immediately preceding sentence shall apply to such revised draft meeting minutes. In the next JSC meetingevent that there is such an objection, the JEC shall discuss, and will [***]. Once approved per this clause (c), the minutes shall be promptly signed by the Alliance Managers.

Appears in 1 contract

Samples: Option, License and Collaboration Agreement (Arcus Biosciences, Inc.)

Meetings. The JSC Each Joint Medical Affairs Subcommittee will meet at least once per [***] during times per Calendar Year, together with the Term applicable JCC (in which case the meeting logistics of Section 2.4.3 (Meetings) will apply), unless the Parties mutually agree in writing to a different frequency, and will meet separately from the JCC on such frequency as is agreed by the Parties with respect to Medical Affairs Activities-specific matters. Each Joint Medical Affairs Subcommittee may meet in person, by videoconference, or by teleconference, provided that at least [**] of each Joint Medical Affairs Subcommittee per Calendar Year will be in person unless the Parties otherwise mutually agree. With respect to any independent meetings of the Joint Medical Affairs Subcommittee regarding Medical Affairs Activities-specific matters, in-person meetings will be held at locations in Massachusetts alternately selected by Sage and by Biogen, or at any other location agreed by the members of the respective applicable Joint Medical Affairs Subcommittee. Meetings of each Joint Medical Affairs Subcommittee will be effective only if a quorum is present, which quorum will require the presence of at least one (1) representative of each Party. Each Party will bear the expense of its respective Joint Medical Affairs Subcommittee members’ participation in Joint Medical Affairs Subcommittee meetings. No later than [**] prior to the first meeting of the respective applicable Joint Medical Affairs Subcommittee in the 2020 stub-Calendar Year and in each Calendar Year thereafter while such Joint Medical Affairs Subcommittee exists, the co-chairpersons for such Joint Medical Affairs Subcommittee will prepare a communication plan setting forth a schedule of the dates of each meeting for such Joint Medical Affairs Subcommittee for that Calendar Year (a “Joint Medical Affairs Subcommittee Communication Plan”). No later than [**] Business Days prior to any meeting of the JSC respective applicable Joint Medical Affairs Subcommittee (or such shorter time period as the Parties may agree), the co-chairpersons of such Joint Medical Affairs Subcommittee will work with the Alliance Managers will to prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to may be included on such agenda, either prior to or in the course meeting, and the Party proposing an item will provide materials to the representatives of such meetingJoint Medical Affairs Subcommittee no later than [**] prior to the Joint Medical Affairs Subcommittee meeting to support discussion. Either Party A Joint Medical Affairs Subcommittee co-chairperson may also call a special meeting of the JSC its Joint Medical Affairs Subcommittee (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party Joint Medical Affairs Subcommittee co-chairperson reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party Joint Medical Affairs Subcommittee co-chairperson will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of such Joint Medical Affairs Subcommittee, promptly after the JSC no later than [***] Business Days prior decision is made to the hold such special meeting Joint Medical Affairs Subcommittee meeting, with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. Inco-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense chairpersons of its their respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers applicable Joint Medical Affairs Subcommittee will be responsible for preparing reasonably detailed written minutes of all JSC meetings of such Joint Medical Affairs Subcommittee that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval meetings within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] such meeting of the JSC objects such Joint Medical Affairs Subcommittee, and endeavor to the accuracy of finalize such minutes within [***] Business Days after each meeting of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managerssuch Joint Medical Affairs Subcommittee.

Appears in 1 contract

Samples: Collaboration and License Agreement (Sage Therapeutics, Inc.)

Meetings. The During the Term, the JSC will meet at least once per [***] during unless otherwise agreed to by the Term unless the Parties mutually agree in writing to a different frequencyJSC. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JSC, the Alliance Managers will jointly prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson chairpersons of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected mutually agreed upon by Surface Hansoh and by NovartisEQRx. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if each Party’s Alliance Manager and at least [***] representative of JSC members from each Party (of which representative is not [***] such member may be such Party’s Alliance Manager) is are present or participating in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member the respective co-chairpersons of the JSC for each Party for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] one or more members of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managersboth chairpersons.

Appears in 1 contract

Samples: Strategic Collaboration and License Agreement (CM Life Sciences III Inc.)

Meetings. The During the Term, the JSC will meet on at least once per a [**] basis, [*] during the Term JSC will meet on at least a [*] basis, unless otherwise agreed to by the Parties mutually agree in writing to a different frequencyJSC. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JSC, the Alliance Managers will jointly prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next regularly scheduled meeting, in which event such Party will work with the chairperson Chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the [*] = Certain confidential information contained in this document, marked by brackets, has been omitted because it is both (i) not material and (ii) would likely cause competitive harm to the company if publicly disclosed. meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected agreed upon by Surface HFB and by NovartisFibroGen. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is are present or participating (including by videoconference or teleconference) in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] members of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Exclusive License and Option Agreement (Fibrogen Inc)

Meetings. The JSC will meet at least once twice per [***] during the Term Calendar Year, unless the Parties mutually agree in writing to a different frequency. The JSC may meet in person, by videoconference, or by teleconference, provided that at least one meeting of the JSC per Calendar Year will be in person. In-person JSC meetings will be held at locations in the United States and in Japan alternately selected by Cxxxxx and by Licensee, or at any other location mutually agreed by the members of the JSC. The first JSC meeting shall be held within ninety (90) days of the Effective Date. Meetings of the JSC will be effective only if at least one (1) representative of each Party is present or participating in such meeting. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. No later than [***] five (5) Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers together will prepare and circulate an agenda for such meeting; provided, however, that either Party may will be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting, and any Party which will be presenting to the JSC at any meeting as part of such agenda will prepare and provide detailed materials to the JSC representatives to support discussion. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] ten (10) Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] three (3) Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers chairperson will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers JSC chairperson will send draft meeting minutes to each member of the JSC for review and approval within [***] ten (10) Business Days after each JSC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC objects to the accuracy of such minutes within [***] ten (10) Business Days of receipt. Any material changes proposed to any meeting minutes by either Party’s members of the JSC will be promptly circulated by the JSC chairperson to each member of the JSC for review and approval within ten (10) Business Days of receipt, with such process repeating until the meeting minutes are approved by all JSC members. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Collaboration and License Agreement (Corbus Pharmaceuticals Holdings, Inc.)

Meetings. The JSC JRC will meet at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC JRC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may will be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JRC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties Manager to provide the members of the JSC JRC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JRC may meet in person, by videoconference videoconference, or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JRC meetings will be held at locations in the United States alternately selected by Surface and by NovartisNovartis or at any other location mutually agreed by the members of the JRC. Each Party will report to the JRC on all material issues relating to the Research of Antibody Candidates promptly after such issues arise. Each Party will bear the expense of its respective JSC JRC members’ participation in JSC JRC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers JRC chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JRC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers JRC chairperson will send draft meeting minutes to each member of the JSC JRC for review and approval within [***] Business Days after each JSC JRC meeting. Such minutes Minutes will be deemed approved unless [***] members of the JSC JRC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC JRC at the next JSC JRC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Collaboration Agreement (Coherus BioSciences, Inc.)

Meetings. The JSC will shall meet at least once per [***] calendar quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JSC, the Alliance Managers will chairperson of the JSC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference teleconference, or in person) person by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The Parties may mutually agree to additional meetings on shorter or longer notice in the event that matters arise requiring JSC consideration. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will calendar year shall be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface Galapagos and by NovartisGilead. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Gilead Alliance Managers Manager will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Gilead Alliance Managers will Manager shall send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] one or more members of the JSC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within [***] Business Days of receipt, in which case the Gilead Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JSC for review and approval within […***…] Business Days of receipt of the objection(s). The same review procedures and timelines as set out in the immediately preceding sentence shall apply to such revised draft meeting minutes. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: License and Collaboration Agreement (Galapagos Nv)

Meetings. The JSC will meet and each JSC subcommittee shall hold meetings at least such times as it elects to do so, but in no event shall such meetings be held less frequently than once per every [***] during for the Term unless the Parties mutually agree in writing to a different frequency. No later JSC and not less frequently than every [***] Business Days prior to any meeting of for the JSC subcommittees (or at such shorter time period other frequency as the Parties may agreeJSC or relevant JSC subcommittee shall determine). In order to bring all issues up-to-date, the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special every other JSC subcommittee meeting of the JSC (by videoconference, teleconference or in person) by providing shall thereby take place at least [***] Business Days prior written notice before the next JSC meeting and the relevant subcommittee shall inform the JSC about any recommendations as well as refer unresolved matters to the JSC meeting. The JSC and the JSC subcommittees shall meet alternately at BASILEA’s facilities in Switzerland, and ASTELLAS’ facilities or at such other locations as the Parties may agree. Other employees of each Party if involved in the Development, Manufacturing, Commercialization or Regulatory Approval of the Product may attend meetings of the JSC or the JSC subcommittees (as non-voting participants, unless they are members of the relevant group), as needed, and consultants, representatives, or advisors involved in the Development, Manufacture, Commercialization or Regulatory Approval of the Product may attend meetings of each of the JSC and JSC subcommittees as non-voting observers; provided that such Third Party reasonably believes that a significant matter must be addressed prior representatives are under obligations of confidentiality and non use applicable to the next scheduled meetingConfidential Information of each Party and subject to consent of the other Party, which shall not be unreasonably withheld. Each Party shall be responsible for all of its own expenses of participating in which event such Party will work with the chairperson JSC or the JSC subcommittees. Meetings of the JSC and the Alliance Managers JSC subcommittees may be held by audio or video teleconference with the consent of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, each Party; provided that at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects and each JSC subcommittee shall be held in person. Each Party has the right to request meetings if deemed necessary according to the accuracy requesting Party. No action taken at any meeting of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will shall be signed by the Alliance Managerseffective unless a representative of each Party is present or participating.

Appears in 1 contract

Samples: License and Co Development Agreement (Basilea Pharmaceutica Ltd.)

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Meetings. The JSC will JMC shall meet at least once [*] per [***] during the Term ], spaced at regular intervals unless the Parties mutually agree in writing to a different frequency. Either Party may also call a special meeting of the JMC (by videoconference or teleconference) by at least [*] Business Days prior written notice to the other Party in the event such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, and such Party shall provide the JMC no later than [*] Business Days prior to the special meeting with materials reasonably adequate to enable an informed decision; provided that for time sensitive matters, a Party may call a special meeting of the JMC with less than then [*] Business Days notice if the Parties agree that an issue warrants an expedited meeting. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JMC, the Alliance Managers will chairperson of the JMC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC JMC may meet in person, by videoconference videoconference, or by teleconference. Notwithstanding In-person JMC meetings will be held at locations in the foregoing, U.S. alternately selected by Medivation and by Partner. Meetings of the JMC shall be effective only if at least one (1) meeting per [***] will be representative of each Party is present or participating in person unless such meeting. Each Party shall report to the Parties mutually agree in writing JMC on all material issues relating to waive the manufacturing of Products promptly after such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartisissues arise. Each Party will bear the expense of its respective JSC JMC members’ participation in JSC JMC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JMC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will JMC chairperson shall send draft meeting minutes to each member of the JSC JMC for review and approval within [***] Business Days after each JSC JMC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC JMC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting[ * ] = CERTAIN CONFIDENTIAL INFORMATION CONTAINED IN THIS DOCUMENT, and will be signed by the Alliance ManagersMARKED BY BRACKETS, HAS BEEN OMITTED AND FILED SEPARATELY WITH THE SECURITIES AND EXCHANGE COMMISSION PURSUANT TO RULE 24B-2 OF THE SECURITIES EXCHANGE ACT OF 1934, AS AMENDED.

Appears in 1 contract

Samples: Collaboration Agreement (Medivation, Inc.)

Meetings. The JSC will JDC shall meet at least once per [***] during the Term calendar quarter, unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JDC, the Alliance Managers will chairperson of the JDC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JDC (by videoconference, teleconference teleconference, or in person) person by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC and the Alliance Managers of both Parties JDC to provide the members of the JSC JDC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JDC may meet in person, or at the request of either Party, by videoconference videoconference, or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JDC meetings will be held at locations alternately selected by Surface Galapagos and by NovartisGilead or at any other location mutually agreed by the members of the JDC. Each Party shall report to the JDC on all material issues relating to the Development of Licensed Products for and in the Territory promptly after such issues arise. Each Party will bear the expense of its respective JSC JDC members’ participation in JSC JDC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JDC meetings that reflect material all decisions made and action items identified at such meetings. The JDC chairperson shall send meeting minutes to each member of the JDC for review and approval and to the Alliance Managers for informational purposes within […***…] Business Days after each JDC meeting. Minutes will be deemed approved unless one or more members of the JDC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within […***…] Business Days of receipt, in which case the Gilead Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JSC JDC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receiptreceipt of the objection(s). The same review procedures and timelines set out in the immediately preceding sentence shall apply to such revised draft meeting minutes. Minutes will be officially endorsed by the JSC JDC at the next JSC JDC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: License and Collaboration Agreement (Galapagos Nv)

Meetings. The JSC will JRDC shall meet at least once per [***] during the Term per Calendar Quarter, unless the Parties mutually agree in writing to a different frequencyfrequency for such meetings. Either Party may also call a special meeting of the JRDC (by videoconference or teleconference) by at least [***] prior written notice to the other Party in the event such Party reasonably believes that a significant matter must be addressed prior to the next regularly scheduled meeting, and such Party shall provide the JRDC, no later than [***] prior to the special meeting, with materials reasonably adequate to enable an informed decision. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JRDC, the Alliance Managers will chairperson of the JRDC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC JRDC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, provided, however, at least one (1) meeting per [***] will shall be in person unless the Parties mutually agree in writing to waive such requirementrequirement in lieu of a videoconference or teleconference. In-person JSC JRDC meetings will shall be held at locations alternately selected by Surface Dimension and by NovartisBayer. Each Party will shall bear the expense of its respective JSC JRDC members’ participation in JSC JRDC meetings. Meetings of the JSC will JRDC shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will chairperson of the JRDC shall be responsible for preparing reasonably detailed written minutes of all JSC JRDC meetings that reflect reflect, without limitation, all material decisions made and action items identified at such meetings. The Alliance Managers will JRDC chairperson shall send draft meeting minutes to each member of the JSC JRDC for review and approval within [***] Business Days after each JSC JRDC meeting. Such minutes will shall be deemed approved unless [***] one or more members of the JSC JRDC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Collaboration and License Agreement (Ultragenyx Pharmaceutical Inc.)

Meetings. The JSC Each Joint Medical Affairs Subcommittee will meet at least once per [***] during times per Calendar Year, together with the Term applicable JCC (in which case the meeting logistics of Section 2.4.3 (Meetings) will apply), unless the Parties mutually agree in writing to a different frequency, and will meet separately from the JCC on such frequency as is agreed by the Parties with respect to Medical Affairs Activities-specific matters. Each Joint Medical Affairs Subcommittee may meet in person, by videoconference, or by teleconference, provided that at least [**] of each Joint Medical Affairs Subcommittee per Calendar Year will be in person unless the Parties otherwise mutually agree. With respect to any independent meetings of the Joint Medical Affairs Subcommittee regarding Medical Affairs Activities-specific matters, in-person meetings will be held at locations in Massachusetts alternately selected by Sage and by Biogen, or at any other location agreed by the members of the respective applicable Joint Medical Affairs Subcommittee. Meetings of each Joint Medical Affairs Subcommittee will be effective only if a quorum is present, which quorum will require the presence of at least one (1) representative of each Party. Each Party will bear the expense of its respective Joint Medical Affairs Subcommittee members’ participation in Joint Medical Affairs Subcommittee meetings. No later than [**] prior to the first meeting of the respective applicable Joint Medical Affairs Subcommittee in the 2020 stub-Calendar Year and in each Calendar Year thereafter while such Joint Medical Affairs Subcommittee exists, the co-chairpersons for such Joint Medical Affairs Subcommittee will prepare a communication plan setting forth a schedule of the dates of each meeting for such Joint Medical Affairs Subcommittee for that Calendar Year (a “Joint Medical Affairs Subcommittee Communication Plan”). No later than [**] Business Days prior to any meeting of the JSC respective applicable Joint Medical Affairs Subcommittee (or such shorter time period as the Parties may agree), the co-chairpersons of such Joint Medical Affairs Subcommittee will work with the Alliance Managers will to prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to may be included on such agenda, either prior to or in the course meeting, and the Party proposing an item will provide materials to the representatives of such meetingJoint Medical Affairs Subcommittee no later than [**] prior to the Joint Medical Affairs Subcommittee meeting to support discussion. Either Party A Joint Medical Affairs Subcommittee co-chairperson may also call a special meeting of the JSC its Joint Medical Affairs Subcommittee (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party Joint Medical Affairs Subcommittee co-chairperson reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.Joint Medical Affairs Subcommittee

Appears in 1 contract

Samples: Collaboration and License Agreement (Sage Therapeutics, Inc.)

Meetings. The JSC will meet at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to per Calendar Quarter, or at a frequency otherwise agreed by the other Party if Parties. The JSC may conduct such Party reasonably believes meetings by telephone, videoconference, or in person (at a mutually agreed location) as determined by the co-chairpersons; provided, that a significant matter must be addressed prior to the next scheduled meeting, Parties will endeavor meet in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than person for at least [***] Business Days prior to JSC meetings per year until the First Commercial Sale of the Licensed Bispecific, alternating between Amgen’s and Molecular Partners’ respective offices (or at such other location as mutually agreed). Each co-chairperson will ensure that its JSC members receive adequate notice of such meetings. Each Party may call special meeting meetings of the JSC with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be prior written notice, or a shorter time-period in person unless exigent circumstances, to resolve particular matters requested by such Party that are within the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear purview of the expense of its respective JSC members’ participation in JSC meetingsJSC. Meetings of the JSC will be are effective only if at least [***] representative of each Party (which representative is participates in such meeting. As appropriate, and provided that not such less than [***] prior written notice has been given to the other Party, other employees of the Parties may attend JSC meetings as observers. A Party shall not bring a Third Party to a meeting without the other Party’s Alliance Manager) is present prior consent, such consent not to be unreasonably withheld, conditioned, or participating delayed, and any such Third Party that attends a JSC meeting shall be bound by confidentiality and non-use obligations consistent with the terms of this Agreement. Each Party shall use reasonable efforts to make all proposals for agenda items and to provide all appropriate information with respect to such proposed items reasonably in such advance of the applicable meeting. The Alliance Managers will be responsible may suggest topics for preparing reasonably detailed written minutes of all the agenda for JSC meetings that reflect material decisions made by forwarding such topics and action items identified at such meetingsrelevant information to the JSC chairpersons. The Alliance Managers will send draft meeting minutes to each member chairpersons of the JSC shall promptly prepare and circulate for review and approval within [***] Business Days after of the Parties minutes of each JSC meeting. Such The Parties shall agree on the minutes will of each meeting as promptly as practicable following such meeting. Each Party is responsible for its own expenses incurred in connection with participating in and attending all such meetings. Each Party’s representatives and employee observers shall be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed bound by the JSC at the next JSC meeting, and will be signed by the Alliance Managersobligations of confidentiality set forth in Article 13.

Appears in 1 contract

Samples: Collaboration and License Agreement (Molecular Partners Ag)

Meetings. The JSC will JCC shall meet at least once per [***] Calendar Quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JCC, the Alliance Managers will Manager of the Party whose representative is the chairperson, in collaboration with the chairperson of the JCC, shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) JCC by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC JCC and the Alliance Managers of both Parties each Party to provide the members of the JSC JCC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC Parties may mutually agree to additional meetings on shorter or longer notice in the event that matters arise requiring JCC consideration. The JCC may meet in in-person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will Calendar Year shall be in in-person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JCC meetings will be held at locations alternately selected by Surface Arcus and by NovartisGilead, with [***] selecting the location of the first in-person JCC meeting, or at any other location mutually agreed by the members of the JCC. Each Party will shall bear the cost and expense of its respective JSC JCC members’ participation in JSC JCC meetings. Meetings of the JSC will JCC shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is are present or participating in such meeting. The Alliance Managers will Manager of the Party whose representative is the chairperson shall be responsible for preparing reasonably detailed written minutes of all JSC JCC meetings that reflect material decisions made and action items identified at such meetings. The Such Alliance Managers will Manager shall send draft meeting minutes to each member of the JSC JCC for review and approval within [***] Business Days after each JSC JCC meeting. Such minutes will shall be deemed approved unless [***] one (1) or more members of the JSC JCC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within [***] Business Days of receipt, in which case such Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JCC for review and approval within [***] Business Days of receipt of the objection(s). Minutes will be officially endorsed The same review procedures and timelines as set out in the immediately preceding sentence shall apply to such revised draft meeting minutes. If agreed upon by the JSC at JCC, the next JSC meeting, and will minutes shall be promptly signed by the Alliance Managers.

Appears in 1 contract

Samples: Option, License and Collaboration Agreement (Arcus Biosciences, Inc.)

Meetings. The During the Term, the JSC will meet at least once per [***] during quarterly, unless otherwise agreed to by the Term unless the Parties mutually agree in writing to a different frequencyJSC. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JSC, the Alliance Managers will jointly prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party (through its Alliance Manager or otherwise) may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed discussed prior to the next scheduled meeting, in which event such Party will work with the chairperson Chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on review of the matters to be considereddiscussed. The JSC may meet in person, by videoconference videoconference, or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected mutually agreed upon by Surface and by Novartisthe Parties. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetingsthe information shared during the meeting. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] one or more members of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managersthen-presiding Chairperson.

Appears in 1 contract

Samples: Exclusive License Agreement (Disc Medicine, Inc.)

Meetings. The JSC will shall hold its first meeting within thirty (30) days after the Effective Date. The JSC shall meet at least once one (1) time per [***] Calendar Quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda frequency for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meetingmeetings. Either Party may also call a special meeting of the JSC (by videoconference, teleconference videoconference or in personteleconference) by providing at least [***] ten (10) Business Days prior written notice to the other Party if in the event such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event and such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to shall provide the members of the JSC no later than [***] ten (10) Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision decision; provided, however, that where a special meeting is called for on shorter notice with regard to a matter that does not admit delay, such notice and such materials shall be provided as early as possible in advance of such meeting. No later than ten (10) Business Days (or such shorter period as may be necessary in the matters event of a special meeting called for on shorter notice in accordance with the foregoing) prior to be consideredany meeting of the JSC, the secretariats of the JSC shall jointly prepare and circulate an agenda for such meeting. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one two (12) meeting meetings per [***] will Calendar Year shall be in person unless the Parties mutually agree in writing to waive such requirementrequirement in lieu of a videoconference or teleconference. In-person JSC meetings will be held at locations alternately selected and hosted by Surface FibroGen and by NovartisAstraZeneca. Each The host Party shall be responsible for the costs and expenses of the JSC meeting hosted, provided that each Party will bear the expense of its respective JSC members’ and other attendees’ participation in JSC meetings, including travel costs. Meetings of the JSC will shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers JSC secretariat of the host Party will be responsible for preparing keeping reasonably detailed written minutes of all JSC meetings that reflect reflect, without limitation, material decisions made and action items identified at such meetings. The Alliance Managers will JSC secretariat of the host Party shall send draft meeting minutes to the other Party’s JSC secretariat, and each member secretariat shall seek and obtain review and approval of such minutes from its respective Party’s members of the JSC for review and approval within [***] ten (10) Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] one or more members of the JSC objects to the accuracy of such minutes within [***] ten (10) Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: License, Development and Commercialization Agreement

Meetings. The JSC will JCC shall meet at least once per [***] during the Term calendar quarter, unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JCC, the Alliance Managers will chairperson of the JCC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JCC (by videoconference, teleconference teleconference, or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC and the Alliance Managers of both Parties JCC to provide the members of the JSC JCC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JCC may meet in person, by videoconference videoconference, or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JCC meetings will be held at locations alternately selected by Surface Galapagos and by NovartisGilead or at any other location mutually agreed by the members of the JCC. Meetings of the JCC shall be effective only if at least one (1) representative of each Party is present or participating in such meeting. Each Party shall report to the JCC on all material issues relating to the Commercialization of Licensed Products and Gilead Combination Products, as applicable, promptly after such issues arise. Each Party will bear the expense of its respective JSC JCC members’ participation in JSC JCC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JCC meetings that reflect material all decisions made and action items identified at such meetings. The JCC chairperson shall send meeting minutes to each member of the JCC for review and approval and the Alliance Managers for informational purposes within […***…] Business Days after each JCC meeting. Minutes will be deemed approved unless one or more members of the JCC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within […***…] Business Days of receipt, in which case the Gilead Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JSC JCC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receiptreceipt of the objection(s). The same review procedures and timelines set out in the immediately preceding sentence shall apply to such revised draft meeting minutes. Minutes will be officially endorsed by the JSC JCC at the next JSC JCC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: License and Collaboration Agreement (Galapagos Nv)

Meetings. The JSC will JMC shall meet at least once per [***] during the Term ], spaced at regular intervals unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JMC, the Alliance Managers will chairperson of the JMC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JMC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC and the Alliance Managers of both Parties JMC to provide the members of the JSC JMC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JMC may meet in person, by videoconference videoconference, or by teleconference. Notwithstanding In-person JMC meetings will be held at locations in the foregoing, U.S. alternately selected by Medivation and by Astellas or at any other location mutually agreed by the members of the JMC. Meetings of the JMC shall be effective only if at least one (1) meeting per representative of each Party is present or participating in such meeting. Each Party shall report to the JMC on all [***] will be = Certain confidential information contained in person unless this document, marked by brackets, has been omitted and filed separately with the Parties mutually agree in writing Securities and Exchange Commission pursuant to waive Rule 24b-2 of the Securities Exchange Act of 1934, as amended. material issues relating to the Manufacture of Products promptly after such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartisissues arise. Each Party will bear the expense of its respective JSC JMC members’ participation in JSC JMC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JMC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will JMC chairperson shall send draft meeting minutes to each member of the JSC JMC for review and approval within [***] Business Days after each JSC JMC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC JMC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC JMC at the next JSC JMC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Collaboration Agreement (Medivation, Inc.)

Meetings. (i) The JSC will JRC shall meet at least once [***] per [***] during or more or less often as otherwise agreed by the Term unless the Parties mutually agree in writing to a different frequencyParties. No later than [***] Business Days prior to any meeting The chairperson of the JSC JRC shall be responsible for calling meetings on reasonable prior notice. Each Party shall use reasonable efforts to make all proposals for agenda items and to provide all appropriate information with respect to such proposed items reasonably in advance (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days if reasonably practicable) of the applicable meeting. Each Alliance Manager may require topics to be included for the agenda for JRC meetings (to the extent within the scope of the JRC) by forwarding such topics and relevant information to the JRC chairperson. The Alliance Managers shall prepare and circulate the minutes of each meeting for review and approval of the JRC. The JRC shall agree on the minutes of each meeting as promptly as practicable following such meeting. (ii) Representatives of the Parties on the JRC may attend meetings by telephone, videoconference or in person. At least [***] JRC meeting per year shall be held in person, unless the Parties otherwise mutually agree. (iii) As appropriate (subject to the discretion of the chairperson of the JRC, with approval not to be unreasonably withheld, conditioned or delayed), and provided that not less than [***] Business Days’ prior written notice has been given to the other Party, Third Parties may attend JRC meetings as observers; provided, however, that a Party shall not bring a Third Party to a meeting without the other Party’s prior written consent; and provided further, however, that each such Third Party (x) shall not vote or otherwise participate in the decision-making process of the JRC, and (y) shall be bound by obligations of confidentiality and non-disclosure, and obligations to assign inventions, consistent with those set forth in Article 8 and Article 12. (iv) Each Party may also call for special meetings of the JRC with reasonable prior written notice to the other Party if such Party reasonably believes (it being agreed that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than at least [***] Business Days prior shall constitute reasonable notice) to resolve particular matters requested by such Party and within the special meeting with an agenda for decision-making authority of the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by NovartisJRC. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will shall be responsible for preparing reasonably detailed written minutes all of its own expenses incurred in connection with participating in all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Collaboration and License Agreement (CytomX Therapeutics, Inc.)

Meetings. The JSC will JDC shall meet at least once per [***] during the Term ], unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JDC, the Alliance Managers will chairpersons of the JDC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JDC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson chairpersons of the JSC and the Alliance Managers of both Parties JDC to provide the members of the JSC JDC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JDC may meet in person, or at the request of either Party, by videoconference videoconference, or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JDC meetings will shall be held at locations alternately selected by Surface Arvinas and by Novartis. Each Party will bear Pfizer or at any other location mutually agreed by the expense members of its respective JSC members’ participation in JSC meetingsthe JDC. Meetings of the JSC will JDC shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is are present or participating in such meeting. Each Party shall report to the JDC on all material issues relating to the Development of Licensed Products for and in the Territory promptly after such issues arise. Each Party shall bear the expense of its respective JDC members’ participation in JDC meetings. The Alliance Managers will chairpersons shall be responsible for preparing reasonably detailed written minutes of all JSC JDC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will JDC chairpersons shall send draft meeting minutes to each member of the JSC JDC for review and approval within [***] Business Days after each JSC JDC meeting. Such Approved minutes will shall be deemed approved unless [***] of the JSC objects distributed to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed JDC by the JSC at the next JSC meeting, and will be signed by the Alliance ManagersJDC chairpersons.

Appears in 1 contract

Samples: Collaboration Agreement (Arvinas, Inc.)

Meetings. The JSC will JDC shall meet at least once per [***] during the Term ], unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JDC, the Alliance Managers will chairperson of the JDC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JDC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC and the Alliance Managers of both Parties JDC to provide the members of the JSC JDC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JDC may meet in person, or at the request of either Party, by videoconference videoconference, or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JDC meetings will shall be held at locations alternately selected by Surface BPM and by NovartisRoche or at any other location mutually agreed by the members of the JDC. Each Party will shall report to the JDC on all material issues relating to the Development of Licensed Products for and in the Territory promptly after such issues arise. Each Party shall bear the expense of its respective JSC JDC members’ participation in JSC JDC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will chairperson shall be responsible for preparing reasonably detailed written minutes of all JSC JDC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will JDC chairperson shall send draft meeting minutes to each member of the JSC JDC for review and approval within [***] Business Days after each JSC JDC meeting. Such Approved minutes will shall be deemed approved unless [***] of the JSC objects distributed to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed JDC by the JSC at the next JSC meeting, and will be signed by the Alliance ManagersJDC chairperson.

Appears in 1 contract

Samples: Collaboration Agreement (Blueprint Medicines Corp)

Meetings. The JSC will During the period prior to [*], the JDC shall meet at least once [*] per [***] during the Term ], spaced at regular intervals unless the Parties mutually agree in writing to a different frequency. Thereafter, the JDC shall meet at least [*] per [*], spaced at regular intervals unless the Parties mutually agree in writing to a different frequency. Following the Initial Approval Date, either Party may also call a special meeting of the JDC (by videoconference or teleconference) by at least [*] Business Days prior written notice to the other Party in the event such Party reasonably believes that a significant matter must be addressed prior to the next [ * ] = CERTAIN CONFIDENTIAL INFORMATION CONTAINED IN THIS DOCUMENT, MARKED BY BRACKETS, HAS BEEN OMITTED AND FILED SEPARATELY WITH THE SECURITIES AND EXCHANGE COMMISSION PURSUANT TO RULE 24B-2 OF THE SECURITIES EXCHANGE ACT OF 1934, AS AMENDED. scheduled meeting, and such Party shall provide the JDC no later than [*] Business Days prior to the special meeting with materials reasonably adequate to enable an informed decision; provided that for time sensitive matters, a Party may call a special meeting of the JDC with less than then [*] Business Days notice if the Parties agree that an issue warrants an expedited meeting. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JDC, the Alliance Managers will chairperson of the JDC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC JDC may meet in person, or at the request of either Party, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JDC meetings will be held at locations in the U.S. alternately selected by Surface Medivation and by NovartisPartner. Each Party shall report to the JDC on all material issues relating to the Development of Products for and in the Territory at the JDC meeting occurring after such issues arise. Each Party will bear the expense of its respective JSC JDC members’ participation in JSC JDC meetings. Meetings of the JSC will JDC shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will chairperson of the JDC shall be responsible for preparing keeping reasonably detailed written minutes of all JSC JDC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will JDC chairperson shall send draft meeting minutes to each member of the JSC JDC for review and approval within [***] Business Days after each JSC JDC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC JDC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Collaboration Agreement (Medivation, Inc.)

Meetings. From time to time, the JSC may establish working groups or subcommittees of the JSC (“Subcommittees”) as it deems necessary to oversee particular activities or otherwise achieve the objectives and intent of this Agreement in addition to the Subcommittees of the JSC that are the JDC, JPC and JRC (which have been set out in this Agreement), and such Subcommittees will be constituted and have such responsibility, and be subject to such procedures, as the JSC approves. The JSC JDC, JPC and JRC will meet as necessary to carry out their respective duties, but at least once per [***] Calendar Quarter during the Term their respective tenure, unless the Parties mutually agree otherwise agreed by its members. The meetings may occur in writing to a different frequencyperson or via teleconference or videoconference. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)For in person meetings, the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course location ‑26‑ of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC Subcommittee meetings will be held at locations alternately selected alternate between a location designated by Surface GSK and a location designated by NovartisWave. Each Party will bear the expense of be responsible for its respective JSC members’ participation own expenses in JSC attending such meetings. Meetings of the JSC each such Subcommittee will be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. As appropriate, the Parties may invite, on written confirmation by email to the other Party, a reasonable number of its employees that are needed for the specific discussion, and external consultants and scientific advisors only upon notice and written approval of the other Party, to attend its meetings as non-voting observers; provided that such invitees are bound by appropriate confidentiality and non-use obligations substantially similar to the ones set forth in this Agreement. The Alliance Managers will be responsible for preparing agendas and, after each meeting of each such Subcommittee, preparing reasonably detailed written minutes of all JSC meetings (in English) that reflect material decisions recommendations made and action items identified at all such meetings. The Alliance Managers Minutes will send draft meeting minutes to each member of the JSC be circulated via e-mail for review and approval of each such Subcommittee within [***] Business Days after each JSC meeting. Such Approval of Subcommittee meeting minutes will be deemed approved unless [***] documented in the minutes of the JSC objects to the accuracy next meeting of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance ManagersSubcommittee.

Appears in 1 contract

Samples: Collaboration and License Agreement (Wave Life Sciences Ltd.)

Meetings. The Parties shall endeavor to have their first meeting of the JSC within thirty (30) days after the Effective Date. The JSC will shall meet at least once one (1) time per [***] Calendar Quarter during the Term spaced at regular intervals unless the Parties mutually agree in writing to a different frequencyfrequency for such meetings. Either Party may also call a special meeting of the JSC (by videoconference or teleconference) by providing at least ten (10) Business Days’ prior written notice to the other Party in the event such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, and such Party shall provide the JSC no later than five (5) Business Days prior to the special meeting with materials reasonably adequate to enable an informed decision; provided, that for urgent matters, a Party may call a special meeting of the JSC with less than ten (10) Business Days’ notice if the Parties agree that an issue warrants an expedited meeting. No later than [***] ten (10) Business Days prior to any regularly scheduled meeting of the JSC (or such shorter time period as the Parties may agree)JSC, the Alliance Managers will chairpersons of the JSC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will shall be effective only if at least [***] one (1) JSC representative from each of each Party the BIO Parties (which representative is not such Party’s Alliance Managercollectively) and Acutus is present or participating in such meeting. The Alliance Managers chairperson will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material reflect, without limitation, decisions made and action items identified at such meetings. The Alliance Managers will chairperson shall send draft meeting minutes minutes, including a description of all discussions and decisions, to each member of the JSC for review and approval within [***] ten (10) Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] one (1) or more members of the JSC objects object to the accuracy of such minutes within [***] ten (10) Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: License and Distribution Agreement (Acutus Medical, Inc.)

Meetings. The JSC JDC will meet at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC JDC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may will be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JDC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties Manager to provide the members of the JSC JDC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JDC may meet in person, by videoconference videoconference, or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JDC meetings will be held at locations in the United States alternately selected by Surface and by NovartisNovartis or at any other location mutually agreed by the members of the JDC. Each Party will report to the JDC on all material issues relating to the Development of Antibody Candidates and Licensed Products for and in the Territory promptly after such issues arise. Each Party will bear the expense of its respective JSC JDC members’ participation in JSC JDC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers JDC chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JDC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers JDC chairperson will send draft meeting minutes to each member of the JSC JDC for review and approval within [***] Business Days after each JSC JDC meeting. Such minutes Minutes will be deemed approved unless [***] members of the JSC JDC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC JDC at the next JSC JDC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Collaboration Agreement (Coherus BioSciences, Inc.)

Meetings. The JSC will shall meet at least once per [***] calendar month during the Term Term, unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda frequency for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meetingmeetings. Either Party may also call a special meeting of the JSC (by videoconference, teleconference videoconference or in personteleconference) by providing upon at least [***] Business Days prior written notice to the other Party if in the event such Party reasonably believes that a significant matter must be addressed prior to the next regularly scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding teleconference (provided, however, that, unless the foregoingParties otherwise mutually agree, at least one (1) [***] JSC meetings per [***] shall be in person until commencement of Development Stage 3 with respect to a Product in the Field in the Territory, after which at least [***] JSC meeting per [***] will shall be in person, and MTTR shall have the right to select the location of the first in-person unless meeting (and, thereafter, the location shall be selected by the Parties mutually agree in writing to waive such requirementon an alternating basis). In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative ]. The participation at JSC meetings by the Consultants, in accordance with Section 3.2(a), shall be mandatory. Oncobiologics may have additional employee representatives and consultants of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such Oncobiologics attend JSC meetings as non-voting participants, including one employee to act as secretary of the meeting. The Alliance Managers will be responsible for preparing reasonably detailed written minutes MTTR may have additional employee representatives and consultants of all MTTR attend JSC meetings that reflect material decisions made as non-voting participants. All JSC meetings shall be conducted in English and action items identified at such meetingsall communications under this Agreement shall be in English. The Alliance Managers will chairperson shall send draft meeting minutes to each member representative of the JSC for review and approval within [***] Business Days after each JSC the applicable meeting. Such minutes will shall be deemed approved unless when signed by the chairperson from Oncobiologics and a JSC member from MTTR; such sign off should not be delayed and be provided within [***] of the after receipt thereof unless one or more JSC objects representatives object to the accuracy of such minutes within said [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managersperiod.

Appears in 1 contract

Samples: Strategic Partnership Agreement (Outlook Therapeutics, Inc.)

Meetings. Until the later of the third (3rd) anniversary of the Effective Date and the date of Schering’s first Marketing Approval in the Territory for the first Licensed Product, the JSC shall meet quarterly, and thereafter semi-annually, or at other times agreed to by the Parties, to review and discuss Schering’s manufacturing, development, marketing and other commercialization activities in connection with Licensed Products in the Field (including, without limitation, the planning and performance of clinical trials and planning and preparation of Regulatory Filings), as well as to coordinate manufacturing, development and marketing plans for Licensed Products and Prescription Products bearing the Santarus Marks. The JSC will shall meet in person, or in such other manner (e.g., by telephone or videoconference) and at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period times as the Parties may mutually agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, provided that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to half the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet meetings per calendar year take place in person, by videoconference or by teleconferenceand such in-person meetings shall alternate between the facilities of the Parties unless the JSC agrees otherwise. Notwithstanding Each Party shall inform the foregoingother of its proposed agenda items, to the extent reasonably practicable, at least one (1) week in advance of each meeting per [***] will be in person unless of the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by NovartisJSC. Each Party will shall bear the expense of its respective JSC members’ participation in own personnel, travel, and lodging expenses relating to JSC meetings. Meetings Members of the JSC will may be effective only if represented at any meeting by a designated substitute; provided at least [***] one (1) representative of each Party at each meeting shall be at the Vice President level or above. Either Party may permit additional employees and consultants to attend and participate (which representative is not such Party’s Alliance Manageron a non-voting basis) is in JSC meetings, subject to the confidentiality provisions of Article 8. Any approval, determination or other action agreed to by all of the members of the JSC present at the relevant JSC meeting shall be the approval, determination or participating in other action of the JSC, provided that at least two representatives of each Party are present at such meeting. The Alliance Managers will be responsible Schering and Santarus shall each name a representative on the JSC as its “Co-Chair,” and such persons shall serve as the primary contact for preparing reasonably detailed written minutes of all such Party with respect to JSC meetings that reflect material decisions made and action items identified at such meetingsmatters. The Alliance Managers will send draft meeting minutes to each member meetings of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will shall be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed chaired by the JSC at the next JSC meetingSchering and Santarus Co-Chairs in an alternating manner, and will be signed by the Alliance Managersbeginning with Santarus.

Appears in 1 contract

Samples: Otc License Agreement (Santarus Inc)

Meetings. The JSC will JCC shall meet at least once per [***] during the Term ], unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JCC, the Alliance Managers will chairperson of the JCC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JCC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC and the Alliance Managers of both Parties JCC to provide the members of the JSC JCC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JCC may meet in person, by videoconference videoconference, or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JCC meetings will shall be held at locations alternately selected by Surface BPM and by Novartis. Each Party will bear Roche or at any other location mutually agreed by the expense members of its respective JSC members’ participation in JSC meetingsthe JCC. Meetings of the JSC will JCC shall be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is are present or participating in such meeting. Each Party shall bear the expense of its respective JCC members’ participation in JCC meetings. The Alliance Managers will chairperson shall be responsible for preparing reasonably detailed written minutes of all JSC JCC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will JCC chairperson shall send draft meeting minutes to each member of the JSC JCC for review and approval within [***] Business Days after each JSC JCC meeting. Such Approved minutes will shall be deemed approved unless [***] of the JSC objects distributed to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed JCC by the JSC at the next JSC meeting, and will be signed by the Alliance ManagersJCC chairperson.

Appears in 1 contract

Samples: Collaboration Agreement (Blueprint Medicines Corp)

Meetings. The JSC Each JDC will meet at least once per [***] during the Term times per Calendar Year, unless the Parties mutually agree in writing to a different frequency. Each JDC may meet in person, by videoconference, or by teleconference, provided that at least [**] of each JDC per Calendar Year will be in person unless the Parties otherwise agree. In-person JDC meetings will be held at locations in Massachusetts alternately selected by Sage and by Biogen, or at any other location agreed by the members of the respective applicable JDC. Meetings of each JDC will be effective only if a quorum is present, which quorum will require the presence of at least one (1) representative of each Party. Each Party will bear the expense of its respective JDC members’ participation in JDC meetings. No later than [**] prior to the first meeting of the respective applicable JDC in the 2020 stub-Calendar Year and in each Calendar Year thereafter while such JDC exists, the co-chairpersons for such JDC will prepare a communication plan setting forth a schedule of the dates of each meeting of such JDC for that Calendar Year (a “JDC Communication Plan”). No later than [**] Business Days prior to any meeting of the JSC respective applicable JDC (or such shorter time period as the Parties may agree), the co-chairpersons of such JDC will work with the Alliance Managers will to prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to may be included on such agenda, either agenda prior to or in such meeting, and the course Party proposing an item will provide detailed materials to the representatives of such meetingJDC no later than [**] prior to the JDC meeting to support discussion. Either Party A JDC co-chairperson may also call a special meeting of the JSC its JDC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party JDC co-chairperson reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party JDC co-chairperson will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of such JDC, promptly after the JSC no later than [***] Business Days prior decision is made to the hold such special meeting JDC meeting, with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. Inco-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense chairpersons of its their respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers applicable JDC will be responsible for preparing reasonably detailed written minutes of all JSC meetings of such JDC that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval meetings within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] meeting of the JSC objects such JDC, and endeavor to the accuracy of finalize such minutes within [***] Business Days after each meeting of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managerssuch JDC.

Appears in 1 contract

Samples: Collaboration and License Agreement (Sage Therapeutics, Inc.)

Meetings. The JSC will JEC shall meet at least once per [***] Calendar Quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JEC, the Alliance Managers will Manager of [***], in collaboration with the chairperson of the JEC, shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) JEC by providing at least [***] Business Days Days’ prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC JEC and the Alliance Managers of both Parties each Party to provide the members of the JSC JEC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC Parties may mutually agree to additional meetings on shorter or longer notice in the event that matters arise requiring JEC consideration. The JEC may meet in in-person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will Calendar Year shall be in in-person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JEC meetings will be held at locations alternately selected by Surface Xxxxx and by NovartisGilead, with [***] selecting the location of the first in-person JEC meeting, or at any other location mutually agreed by the members of the JEC. Each Party will shall bear the cost and expense of its respective JSC JEC members’ participation in JSC JEC meetings. Meetings of the JSC will JEC shall be effective only if at least [***] one (1) JEC representative of each Party (which representative is not such Party’s Alliance Manager) is are present or participating in such meeting. The Alliance Managers will Manager of [***] shall be responsible for preparing reasonably detailed written minutes of all JSC JEC meetings that reflect material decisions made and action items identified at such meetings. The Such Alliance Managers will Manager shall send draft meeting minutes to each member of the JSC JEC for review and approval within [***] Business Days after each JSC JEC meeting. Such minutes will shall be deemed approved unless [***] one (1) or more members of the JSC JEC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within [***] Business Days of receipt, in which case such Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JEC for review and approval within [***] Business Days of receipt of the objection(s). Minutes will be officially endorsed by The same review procedures and timelines as set out in the JSC at immediately preceding sentence shall apply to such revised draft meeting minutes. In the next JSC meetingevent that there is such an objection, the JEC shall discuss, and will [***]. Once approved per this clause (c), the minutes shall be promptly signed by the Alliance Managers.

Appears in 1 contract

Samples: Option, License and Collaboration Agreement (Arcus Biosciences, Inc.)

Meetings. The JSC will JMC shall meet at least once per [***] Calendar Quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JMC, the Alliance Managers will Manager of the Party whose representative is the chairperson, in collaboration with the chairperson of the JMC, shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) JMC by providing at least [***] Business Days Days’ prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC JMC and the Alliance Managers of both Parties each Party to provide the members of the JSC JMC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC Parties may mutually agree to additional meetings on shorter or longer notice in the event that matters arise requiring JMC consideration. The JMC may meet in in-person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will Calendar Year shall be in in-person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JMC meetings will be held at locations alternately selected by Surface Arcus and by NovartisGilead, with [***] selecting the location of the first in-person JMC meeting, or at any other location mutually agreed by the members of the JMC. Each Party will shall bear the cost and expense of its respective JSC JMC members’ participation in JSC JMC meetings. Meetings of the JSC will JMC shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is are present or participating in such meeting. The Alliance Managers will Manager of the Party whose representative is the chairperson shall be responsible for preparing reasonably detailed written minutes of all JSC JMC meetings that reflect material decisions made and action items identified at such meetings. The Such Alliance Managers will Manager shall send draft meeting minutes to each member of the JSC JMC for review and approval within [***] Business Days after each JSC JMC meeting. Such minutes will shall be deemed approved unless [***] one (1) or more members of the JSC JMC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within [***] Business Days of receipt, in which case such Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JMC for review and approval within [***] Business Days of receipt of the objection(s). Minutes will be officially endorsed The same review procedures and timelines as set out in the immediately preceding sentence shall apply to such revised draft meeting minutes. If agreed upon by the JSC at JMC, the next JSC meeting, and will minutes shall be promptly signed by the Alliance Managers.

Appears in 1 contract

Samples: Option, License and Collaboration Agreement (Arcus Biosciences, Inc.)

Meetings. The Unless otherwise agreed between the Parties, the JSC will shall meet in person or via teleconference or video link at least once per quarterly until all payments under Section 6.2 have been paid and thereafter at least annually, on such dates and at such times and places as agreed to by the JSC representatives. The first JSC meeting shall be held within [***] during days of the Term Effective Date. The JSC shall be disbanded, on Licensee’s election, upon a Change of Control of Licensor, provided that, if Licensor is performing Licensor Development Activities at such time, the JSC will be disbanded after the completion of such activities unless Licensee instructs Licensor to terminate such activities early, in which case, Licensor, at Licensee’s cost, shall promptly handover responsibility for, sponsorship of (to the Parties mutually agree extent relevant) and the conduct of the same to Licensee (or its nominated Affiliate or Third Party) in writing a smooth, efficient and timely manner. Each Party’s advisors may be permitted to a different frequencyattend meetings of the JSC as the JSC determines as non-voting representatives of such Party, subject to such advisors agreeing to keep confidential the subject matter of, and any Confidential Information disclosed by the other Party at, such meeting. No later than Each Party shall be responsible for its own expenses for participating in the JSC. Meetings of the JSC shall be effective only if at least [***] Business Days prior to any meeting of the each Party is present or participating. The JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party chairperson may also call a special meeting of the JSC (by videoconference, in person or via teleconference or in personvideo link) by providing at least [***] Business Days prior written notice to if the other Party if such Party JSC chairperson reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson meeting of the JSC. The JSC chairperson shall be responsible for (a) preparing and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with circulating an agenda for the each meeting, and (b) appointing a secretary for such meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least from one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative attendees of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will meeting who shall be responsible for preparing reasonably detailed written the preparation and circulation of minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft the meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects , and endeavoring to the accuracy of finalize such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next days after each JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: License and Development Agreement (Selecta Biosciences Inc)

Meetings. The JSC will JMAC shall meet at least once per [***] during the Term ], unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JMAC, the Alliance Managers will chairpersons of the JMAC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JMAC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC and the Alliance Managers of both Parties JMAC to provide the members of the JSC JMAC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JMAC may meet in person, or at the request of either Party, by videoconference videoconference, or by teleconference. Notwithstanding In-person JMAC meetings will be held at locations in the foregoing, U.S. alternately selected by Arvinas and by Pfizer or at any other location mutually agreed by the members of the JMAC. Meetings of the JMAC shall be effective only if at least one (1) meeting per [***] will be representative of each Party are present or participating in person unless such meeting. Each Party shall report to the Parties mutually agree in writing JMAC on all material issues relating to waive Medical Affairs Activities with respect to Licensed Products promptly after such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartisissues arise. Each Party will bear the expense of its respective JSC JMAC members’ participation in JSC JMAC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers chairpersons will be responsible for preparing reasonably detailed written minutes of all JSC JMAC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will JMAC chairpersons shall send draft meeting minutes to each member of the JSC JMAC for review and approval within [***] Business Days after each JSC JMAC meeting. Such Approved minutes will shall be deemed approved unless [***] of the JSC objects distributed to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed JMAC by the JSC at the next JSC meeting, and will be signed by the Alliance ManagersJMAC chairperson.

Appears in 1 contract

Samples: Collaboration Agreement (Arvinas, Inc.)

Meetings. (i) The JSC will shall meet at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days per [***] or more or less often as otherwise agreed by the Parties, with the location of such meetings [***]. The chairperson of the JSC shall be responsible for calling meetings on reasonable prior notice. Each Party shall use reasonable efforts to make all proposals for agenda items and to provide all appropriate information with respect to such proposed items reasonably in advance (at least [***] if reasonably practicable) of the applicable meeting. Each Alliance Manager may require topics to be included for the agenda for JSC meetings (to the extent within the scope of the JSC) by forwarding such topics and relevant information to the JSC chairperson. The Alliance Managers shall prepare and circulate for review and approval of the JSC minutes of each meeting. The JSC shall agree on the minutes of each meeting as promptly as practicable following such meeting. (ii) The JSC shall discuss progress under the research collaboration during its regularly scheduled meetings and ad-hoc discussions between the Parties’ Alliance Managers or other representatives. Each Party will provide a report of its activities under a Work Plan at each JSC meeting during the Product Selection Period. (iii) Representatives of the Parties on the JSC may attend meetings by telephone, videoconference or in person. The Parties shall endeavor to conduct at least [***] JSC meetings per year in person. A quorum of the JSC shall exist whenever there is present at a meeting at least [***] appointed by each Party. (iv) As appropriate (subject to the discretion of the chairperson of the JSC, with approval not to be unreasonably withheld, conditioned or delayed), and provided that not less than [***] prior written notice has been given to the other Party, other employees of the Parties may attend JSC meetings as observers, as well as Third Parties; provided, however, that a Party shall not bring a Third Party to a meeting without the other Party’s prior written consent; and provided further, however, that each such Third Party (A) shall not vote or otherwise participate in the decision-making process of the JSC, and (B) shall be bound by obligations of confidentiality and non-disclosure, and obligations to assign inventions, consistent with those set forth in Article 8 (Intellectual Property) and Article 12 (Confidentiality). (v) Each Party may also call for special meetings of the JSC with reasonable prior written notice to the other Party if such Party reasonably believes (it being agreed that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative shall constitute reasonable notice) to resolve particular matters requested by such Party and within the decision-making authority of each the JSC. (vi) Each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will shall be responsible for preparing reasonably detailed written minutes all of its own expenses incurred in connection with participating in all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Collaboration and License Agreement (CytomX Therapeutics, Inc.)

Meetings. a) The JSC Committee shall endeavour to meet six (6) times per year, or as otherwise agreed. b) The Committee will meet at least once per [***] during the Term unless the Parties primarily concern itself with matters that have system-wide application and other items as mutually agree in writing to agreed upon. c) The Committee will consider matters of a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant Local College concern: i. The matter must be addressed prior discussed at the Local Union/College Committee (UCC) first. ii. If the matter cannot be resolved at the UCC, then the issue may be referred by either party of the UCC to the Co-Chairs of the EERC, through the CEC and the Negotiations Department of OPSEU/SEFPO. iii. The EERC will consider matters of a local concern when it is clear, in the data that has been provided, that the matter has been discussed at the UCC and no agreement could be reached and further clarification is being sought by the party making the referral and the other party is fully aware of the referral. iv. Once all the information has been received by the CEC and the Negotiations Department of OPSEU/SEFPO, the EERC will discuss the matter at the next regularly scheduled meeting, in which event such Party . v. When the matter has been discussed fully by the EERC an opinion will work with be communicated jointly by the chairperson Co-Chairs of the JSC and EERC to the Alliance Managers of both Parties UCC or by the respective Co-Chair to the referring local party. Local College representatives may be requested by either party to attend an EERC meeting to provide clarification. d) The Committee will not address items that are the members subject of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1a formal grievance. e) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers Management will be responsible for preparing reasonably detailed written minutes the recording of all JSC meetings the Minutes that reflect material decisions made and action items identified at such meetingswill represent the major subject matters discussed. The Alliance Managers will send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will shall be signed by the Alliance ManagersCo-Chairpersons of the Committee. The draft Minutes will be distributed to all members within a reasonable time following each meeting. The Union will contact the Management's Chairperson with any proposed amendments, additions or deletions to the Minutes so as to expedite the process of obtaining approval signatures. Each party may distribute copies of the approved Minutes to their respective principals as they see fit. The approved Minutes will be posted on both OPSEU/SEFPO's and the CEC's website. f) It is recognized that the Committee is a recommending body and not an alternative to the collective bargaining process. When a consensus is reached concerning a recommendation, the Committee shall forward that recommendation to the appropriate body (i.e. Negotiating Team/the CEC/College/OPSEU/SEFPO). Both parties have the option of sending items on which there is no consensus to the party they deem appropriate. (This may be in the form of a written brief to the Negotiating Team/the CEC/College/OPSEU/SEFPO. Submission should be made through the appropriate Co-Chairperson of the Committee). Xxxxxx Xxxxxx President Ontario Public Service Employees Union 000 Xxxxxxx Xxxx Xxxxx Xxxx, Xxxxxxx X0X 0X0 Dear Xxxxxx: Return to Work‌ Every College shall have a Return-to-Work (RTW) policy within six (6) months from February 21, 2019 to support injured and ill employees in returning to work. Each policy shall contain the following: • a statement of commitment that describes how the program will operate, which may include a permanent or ad hoc Return-to-Work Committee, consisting of representatives from the College and the Local Union; • strategies that support the statement of commitment and form a framework within which individual return-to-work cases are managed; • a description of roles and responsibilities for the various stakeholders involved in the RTW process; • an RTW process that outlines the steps to be followed in managing individual return-to-work cases, including a mediation component, if appropriate; • a communications and training component; • a process for regular reviews of the program. It is agreed that where a meeting as contemplated in this letter takes place by mutual consent, during regular working hours, representatives of the Local Union shall not suffer any loss of pay during regular working hours when required to leave their duties temporarily for the purpose of attending such a meeting. Time off to attend meetings shall not be unreasonably denied. Yours truly,

Appears in 1 contract

Samples: Collective Agreement

Meetings. The JSC will shall meet at least once per [***] Calendar Quarter during the Term unless the Parties mutually agree in writing to a different frequencyfrequency for such meetings. The JSC shall hold its first meeting within sixty (60) days of the Effective Date. Either Party may also call a special meeting of the JSC (by videoconference or teleconference) by at least ten (10) Business Days prior written notice to the other Party in the event such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, and such Party shall provide the JSC no later than five (5) Business Days prior to the special meeting with materials reasonably adequate to enable an informed decision. No later than [***] ten (10) Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JSC, the Alliance Managers will chairperson of the JSC or a designate shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will Calendar Year shall be in person unless the Parties mutually agree in writing to waive such requirementrequirement in lieu of a videoconference or teleconference. In-person JSC meetings will shall be held at locations alternately a mutually agreeable location or alternating each meeting between a location selected by Surface MD Xxxxxxxx and by NovartisImmatics US. Each Party will shall bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will chairperson of the JSC or a designate shall be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect reflect, without limitation, material decisions made and action items identified at such meetings. The Alliance Managers will JSC chairperson or a designate shall send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days twenty (20) days after each JSC meeting. Such minutes will shall be deemed approved unless [***] one or more members of the JSC objects object to the accuracy of such minutes within [***] Business Days twenty (20) days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Collaboration & License Agreement (Immatics B.V.)

Meetings. The JSC will JCC shall meet at least once one (1) time per [***] calendar quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda frequency for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meetingmeetings. Either Party may also call a special meeting of the JSC JCC (by videoconference, teleconference videoconference or in personteleconference) by providing upon at least [***[ * ] Business Days prior written notice to the other Party if in the event such Party reasonably believes that a significant matter must be addressed prior to the next regularly scheduled meeting, in which event and such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to shall provide the members of the JSC JCC no later than [***[ * ] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be consideredmade by its members. The JSC JCC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, provided, however, at least one two (12) meeting meetings per [***] will calendar year shall be in person at a mutually agreeable location or alternating each meeting between Cambridge, U.K. and Princeton, New Jersey, unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartisrequirement in lieu of a videoconference or teleconference. Each Party will bear shall be responsible for its own expenses relating [ * ] = Certain confidential information contained in this document, marked by brackets, is filed with the expense Securities and Exchange Commission pursuant to Rule 24b-2 of its respective JSC members’ participation in JSC the Securities Exchange Act of 1934, as amended. to such meetings. Meetings As appropriate, other employee representatives or agents of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meetingParties may attend JCC meetings as non-voting observers and/or presenters. The Alliance Managers will chairperson of the JCC shall be responsible for preparing reasonably detailed written minutes of all JSC JCC meetings that reflect and include all material decisions made and action items identified at such meetings. The Alliance Managers will JCC chairperson shall send draft meeting minutes to each member of the JSC JCC for review and approval within [***] Business Days ten (10) business days after each JSC JCC meeting. Such minutes will shall be deemed approved unless [***] one or more members of the JSC JCC objects to the accuracy of such minutes within [***] Business Days ten (10) business days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: License, Development and Commercialization Agreement (Allos Therapeutics Inc)

Meetings. The JSC will meet shall hold meetings at least once per [***] (3) three times each calendar year during the Term for so long as the JSC exists, unless the Parties mutually agree in writing to a different frequencyfrequency for such meetings. No later than [***] Business Days The Subcommittees shall meet at such times as are agreed by the Parties. Either Party may also call a special meeting of any Committee in the event such Party reasonably believes that a significant matter must be addressed prior to any the next regularly scheduled meeting and, reasonably in advance of such special meeting, such Party shall provide the JSC (or such shorter time period as the Parties may agree)applicable Committee with materials adequate to enable an informed discussion. Reasonably in advance of each Committee meeting, the Alliance Managers will (or their designees), on an alternating basis, shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC Each Committee may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, No action taken at a Committee meeting shall be effective unless at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will (or their designees), on an alternating basis, shall be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made each Committee meeting and action items identified at such meetings. The Alliance Managers will shall send draft meeting minutes to each member representative of the JSC applicable Committee for review and approval within [***] Business Days after each JSC meetingreview. Such The Parties shall agree on meeting minutes will be deemed approved unless [***] promptly, but in any event no later than twenty (20) days following receipt thereof; provided that, if the Parties cannot agree as to the content of the JSC objects to the accuracy of meeting minutes by such timeframe, such minutes within [***] Business Days shall be finalized to reflect any areas of receiptdisagreement. Minutes will Each Party may invite, in addition to its Committee representatives, any number of employees (including employees of Affiliates) and, with the prior written consent of the other Party, not to be officially endorsed unreasonably withheld, any number of Third Parties, to attend Committee meetings as non-voting participants, provided that, prior to attending such meetings, such Third Party participants shall be bound by the JSC at the next JSC meeting, written obligations of confidentiality and will be signed by the Alliance Managersnon-use consistent with those contained in this Agreement.

Appears in 1 contract

Samples: Product Collaboration and License Agreement (Eagle Pharmaceuticals, Inc.)

Meetings. The JSC will shall meet at least once per [***] during in accordance with a schedule established by mutual written agreement of the Term unless the Parties mutually agree in writing to a different frequency. No later Parties, but no less frequently than [****] Business Days prior to any meeting per Calendar Quarter following the Effective Date until such time as the JSC is disbanded in accordance with this Agreement. Each of the co-chairpersons of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a for special meeting meetings to resolve matters within the purview of the JSC (by videoconference, teleconference or in person) by providing at least [****] Business Days prior written notice to the other Party if (or such Party reasonably believes that a significant matter must shorter period of time as may be addressed prior agreed to by the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be consideredother Party). The JSC may shall meet in personby means of teleconference, by videoconference or by teleconference. Notwithstanding the foregoingother similar means, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. Inbut if in-person JSC meetings will be held at locations alternately selected by Surface are necessary, the location for meetings is expected to alternate between Evaxion and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetingsMSD facilities as practicable. Meetings of the JSC will be effective only if at least [***] one (1) representative of each Party is present. As appropriate, additional employees or consultants may, from time-to-time, attend the JSC meetings; provided that any such attendees who are Third Party personnel shall agree in writing to comply with the confidentiality obligations under this Agreement; provided, further, that no Third Party personnel may attend unless otherwise agreed by both Parties. Each Party shall bear its own expenses related to the attendance of the JSC meetings by its representatives. MSD’s designee (which representative is not such Partyor alternatively, MSD’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written shall keep minutes of each JSC meeting that records in writing all JSC meetings that reflect material decisions made and made, action items identified at such meetingsassigned or completed and other appropriate matters. The Alliance Managers will MSD shall use reasonable efforts to send draft meeting minutes to each member all members of the JSC for review and approval within [****] Business Days after each JSC meetinga meeting for review. Such minutes will be deemed approved unless Each member shall have [***] of the JSC objects to the accuracy of such minutes within [***] Business Days following receipt of receiptsuch minutes in which to approve (such approval not to be unreasonably withheld, conditioned or delayed) or provide comments to the minutes. Minutes will If a member, within such time period, does not notify MSD that they do not approve of the minutes, the minutes shall be officially endorsed deemed to have been approved by the JSC at the next JSC meeting, and will be signed by the Alliance Managerssuch member.

Appears in 1 contract

Samples: Option and License Agreement (Evaxion Biotech a/S)

Meetings. The JSC will JCC shall meet at least once one (1) time per [***] calendar quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda frequency for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meetingmeetings. Either Party may also call a special meeting of the JSC JCC (by videoconference, teleconference videoconference or in personteleconference) by providing upon at least [***] Business Days prior written notice to the other Party if in the event such Party reasonably believes that a significant matter must be addressed prior to the next regularly scheduled meeting, in which event and such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to shall provide the members of the JSC JCC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be consideredmade by its members. The JSC JCC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, provided, however, at least one two (12) meeting meetings per [***] will calendar year shall be in person at a mutually agreeable location or alternating each meeting between Cambridge, U.K. and Princeton, New Jersey, unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartisrequirement in lieu of a videoconference or teleconference. Each Party will bear shall be responsible for its own expenses relating [ * ] = Certain confidential information contained in this document, marked by brackets, is filed with the expense Securities and Exchange Commission pursuant to Rule 24b-2 of its respective JSC members’ participation in JSC the Securities Exchange Act of 1934, as amended. to such meetings. Meetings As appropriate, other employee representatives or agents of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meetingParties may attend JCC meetings as non-voting observers and/or presenters. The Alliance Managers will chairperson of the JCC shall be responsible for preparing reasonably detailed written minutes of all JSC JCC meetings that reflect and include all material decisions made and action items identified at such meetings. The Alliance Managers will JCC chairperson shall send draft meeting minutes to each member of the JSC JCC for review and approval within [***] Business Days ten (10) business days after each JSC JCC meeting. Such minutes will shall be deemed approved unless [***] one or more members of the JSC JCC objects to the accuracy of such minutes within [***] Business Days ten (10) business days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: License, Development and Commercialization Agreement (Allos Therapeutics Inc)

Meetings. The JSC will Following its inception, the JDC shall meet at least once one (1) time per [***] during the Term Calendar Quarter (or more frequently when necessary), spaced at regular intervals, unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JDC (by videoconference, teleconference videoconference or in personteleconference) by providing at least [***] ten (10) Business Days prior written notice to the other Party if in the event such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event and such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to shall provide the members of the JSC JDC no later than [***] ten (10) Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision decision; provided, however, that where a special meeting is called for on shorter notice with regard to a matter that does not admit delay, such notice and such materials shall be provided as early as possible in advance of such meeting. No later than ten (10) Business Days (or such shorter period as may be necessary in the matters event of a special meeting called for on shorter notice in accordance with the foregoing) prior to any meeting of the JDC, the secretariats shall jointly prepare and circulate an agenda for such meeting; provided, however, that either Party shall be free to propose additional topics to be consideredincluded on such agenda, either prior to or, subject to the consent of the other Party, in the course of such meeting. The JSC JDC may meet in person, or at the request of either Party, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JDC meetings will be held at locations alternately selected and hosted by Surface XxxxxXxx and by NovartisAstraZeneca. Each Party shall report to the JDC on all material issues relating to the Development of Products for and in the Territory at the JDC meeting occurring after such issues arise. The host Party shall be responsible for the costs and expenses of the JDC meeting hosted, provided that each Party will bear the expense of its respective JSC JDC members’ and other attendees’ participation in JSC JDC meetings, including travel costs. Meetings of the JSC will JDC shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will secretariat of the host Party shall be responsible for preparing keeping reasonably detailed written minutes of all JSC JDC meetings that reflect material all decisions made and action items identified at such meetings. The Alliance Managers will secretariat of the host Party shall send draft meeting minutes to the other Party’s secretariat, and each member of the JSC for secretariat shall seek and obtain review and approval of such minutes from its respective Party’s members of the JDC within [***] ten (10) Business Days after each JSC JDC meeting. Such minutes Minutes will be deemed approved unless [***] one or more members of the JSC JDC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.ten

Appears in 1 contract

Samples: License, Development and Commercialization Agreement

Meetings. The JSC will TSC shall meet at least once per promptly (and in all cases within [***] during Business Days) to address any disputes referred by the Term unless JTT pursuant to Section 4.3(e). Either Party may also call a special meeting of the Parties mutually agree TSC (by videoconference, teleconference, or in writing person) by providing at least […***…] Business Days prior written notice to a different frequencythe other Party. No To the extent practicable, no later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)TSC, the Alliance Managers will chairperson of the TSC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party The Parties may also call a special meeting of mutually agree to additional meetings on shorter or longer notice in the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes event that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be consideredarise requiring TSC consideration. The JSC TSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC TSC members’ participation in JSC TSC meetings. Meetings of the JSC will TSC shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will Manager of […***…] shall be responsible for preparing reasonably detailed written minutes of all JSC TSC meetings that reflect material decisions made and action items identified at such meetings. The Such Alliance Managers will Manager shall send draft meeting minutes to each member of the JSC TSC for review and approval within [***] Business Days after each JSC TSC meeting. Such minutes will be deemed approved unless [***] one or more members of the JSC TSC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within [***] Business Days of receipt, in which case such Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the TSC for review and approval within […***…] Business Days of receipt of the objection(s). The same review procedures and timelines as set out in the immediately preceding sentence shall apply to such revised draft meeting minutes. Minutes will be officially endorsed by the JSC TSC at the next JSC TSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Transition & Amendment Agreement (Galapagos Nv)

Meetings. The JSC will shall meet at least once per [***] calendar quarter during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JSC, the Alliance Managers will chairperson of the JSC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference teleconference, or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The Parties may mutually agree to additional meetings on shorter or longer notice in the event that matters arise requiring JSC consideration. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will calendar year shall be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface Galapagos and by NovartisGilead. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Gilead Alliance Managers Manager will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Gilead Alliance Managers will Manager shall send draft meeting minutes to each member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] one or more members of the JSC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within [***] Business Days of receipt, in which case the Gilead Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JSC for review and approval within […***…] Business Days of receipt of the objection(s). The same review procedures and timelines as set out in the immediately preceding sentence shall apply to such revised draft meeting minutes. Minutes will be officially endorsed by the JSC at the next JSC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: License and Collaboration Agreement (Galapagos Nv)

Meetings. The first meeting of the JSC will be held [**] after the Effective Date (or such longer period of time as mutually agreed by the Parties) (the “Initial JSC Meeting”). At the Initial JSC Meeting, among other activities, if any, as may be decided by the JSC, the JSC will review, revise as necessary to approve, and determine whether to approve the Initial Research Plan Amendment (as defined below) provided by the JRC (as defined below). The JSC will meet at least once per in person (alternating between a site designated by each of LogicBio and CANbridge) or by videoconference or teleconference (a) to discuss matters related to the Research Plan until the conclusion of activities under such Research Plan, [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than and (b) thereafter at least [***] Business Days prior to any meeting of the JSC (], or with such shorter time period other frequency as the Parties may agree), . Specific meeting dates will be determined by agreement of the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agendaParties. Without limiting the foregoing, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC (by videoconference, teleconference videoconference or in personteleconference) by providing upon at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to before the next regularly scheduled meetingmeeting of the JSC, in which event case such Party will work with the chairperson of provide the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on discussion by its members no later than [**] before the matters to be consideredspecial meeting. The LogicBio will organize the Initial JSC may meet in person, Meeting by videoconference or by teleconference. Notwithstanding the foregoing, teleconference at least one (1) meeting per a mutually agreeable time no later than [***] will be in person unless after the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by NovartisEffective Date. Each Party will bear the expense of be responsible for its respective JSC members’ own expenses relating to its attendance at or participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will be responsible for preparing reasonably detailed written minutes of all JSC meetings that reflect material decisions made and action items identified at such meetings. The Alliance Managers will send draft meeting jointly prepare and disseminate agendas and presentations no later than [**] in advance of each JSC meeting, unless otherwise agreed to by the Parties in writing. The Alliance Managers will jointly prepare and disseminate proposed minutes to each member of for the JSC for review and approval meeting within [**] after each such meeting and will seek to obtain review and approval of such minutes by their respective companies within [**] Business Days after each JSC meetingthereafter. Such minutes will not be finalized until each representative on the JSC reviews and approves such minutes in writing; provided that any minutes will be deemed approved unless [***] of a representative on the JSC objects to the accuracy of such minutes within [***] Business Days of receipt. Minutes will be officially endorsed by after the JSC at the next JSC meeting, and will be signed by the Alliance Managerscirculation thereof.

Appears in 1 contract

Samples: Exclusive Research Collaboration, License and Option Agreement (LogicBio Therapeutics, Inc.)

Meetings. The JSC will JTT shall meet (by videoconference, teleconference, or in person) with such meeting frequency as agreed by the JTT. Either Party’s representatives on the JTT may also call a meeting of the JTT (by videoconference, teleconference, or in person) by providing at least once per [***] during the Term unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior written notice to the other Party’s representatives. Prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JTT, the Alliance Managers will chairperson of the JTT shall prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party The Parties may also call a special meeting of mutually agree to additional meetings on shorter or longer notice in the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes event that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide the members of the JSC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be consideredarise requiring JTT consideration. The JSC JTT may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC JTT members’ participation in JSC JTT meetings. Meetings of the JSC will JTT shall be effective only if at least [***] one (1) representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers will Manager of […***…] shall be responsible for preparing reasonably detailed written minutes of all JSC JTT meetings that reflect material decisions made and action items identified at such meetings. The Such Alliance Managers will Manager shall send draft meeting minutes to each member of the JSC JTT for review and approval within [***] Business Days after each JSC JTT meeting. Such minutes will be deemed approved unless [***] one or more members of the JSC JTT objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within [***] Business Days of receipt, in which case such Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JTT for review and approval within […***…] Business Days of receipt of the objection(s). The same review procedures and timelines as set out in the immediately preceding sentence shall apply to such revised draft meeting minutes. Minutes will be officially endorsed by the JSC JTT at the next JSC JTT meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: Transition & Amendment Agreement (Galapagos Nv)

Meetings. The JSC will JDC shall meet at least once per [***] during the Term calendar quarter, unless the Parties mutually agree in writing to a different frequency. No later than [***] Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree)JDC, the Alliance Managers will chairperson of the JDC shall prepare and circulate an agenda for such meeting; provided, however, that either Party may shall be free to propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party may also call a special meeting of the JSC JDC (by videoconference, teleconference teleconference, or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party will shall work with the chairperson of the JSC and the Alliance Managers of both Parties JDC to provide the members of the JSC JDC no later than [***] Business Days prior to the special meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considereddecision. The JSC JDC may meet in person, or at the request of either Party, by videoconference videoconference, or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless the Parties mutually agree in writing to waive such requirement. In-person JSC JDC meetings will be held at locations alternately selected by Surface Galapagos and by NovartisGilead or at any other location mutually agreed by the members of the JDC. Each Party shall report to the JDC on all material issues relating to the Development of Licensed Products for and in the Territory promptly after such issues arise. Each Party will bear the expense of its respective JSC JDC members’ participation in JSC JDC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers chairperson will be responsible for preparing reasonably detailed written minutes of all JSC JDC meetings that reflect material all decisions made and action items identified at such meetings. The JDC chairperson shall send meeting minutes to each member of the JDC for review and approval and to the Alliance Managers for informational purposes within […***…] Business Days after each JDC meeting. Minutes will be deemed approved unless one or more members of the JDC objects (whereby an objection by e-mail shall suffice) to the accuracy of such minutes within […***…] Business Days of receipt, in which case the Gilead Alliance Manager shall amend the draft meeting minutes accordingly and send the revised draft meeting minutes to each member of the JSC JDC for review and approval within [***] Business Days after each JSC meeting. Such minutes will be deemed approved unless [***] of the JSC objects to the accuracy of such minutes within [***] Business Days of receiptreceipt of the objection(s). The same review procedures and timelines set out in the immediately preceding sentence shall apply to such revised draft meeting minutes. Minutes will be officially endorsed by the JSC JDC at the next JSC JDC meeting, and will be signed by the Alliance Managers.

Appears in 1 contract

Samples: License and Collaboration Agreement (Galapagos Nv)

Meetings. The JSC IAC will meet at least twice a year, once per [***] during annually in conjunction with the Term unless IFTA Audit Workshop and once in conjunction the Parties mutually agree in writing to a different frequency. No later than [***] IFTA Annual Business Days prior to any meeting of the JSC (or such shorter time period as the Parties may agree), the Alliance Managers will prepare and circulate an agenda for such meeting; provided, however, that either Party may propose additional topics to be included on such agenda, either prior to or in the course of such meeting. Either Party The IAC may also call a special meeting of meet at such other times and locations as may be determined by the JSC (by videoconference, teleconference or in person) by providing at least [***] Business Days prior written notice to the other Party if such Party reasonably believes that a significant matter must be addressed prior to the next scheduled meeting, in which event such Party Steering Committee. The Steering Committee will work with the chairperson of the JSC and the Alliance Managers of both Parties to provide notify the members of the JSC no later than [***] Business Days prior to IAC of the special time and place of a IAC meeting with an agenda for the meeting and materials reasonably adequate to enable an informed decision on the matters to be considered. The JSC may meet in person, by videoconference or by teleconference. Notwithstanding the foregoing, at least one (1) meeting per [***] will be in person unless thirty days before the Parties mutually agree in writing to waive such requirement. In-person JSC meetings will be held at locations alternately selected by Surface and by Novartis. Each Party will bear the expense of its respective JSC members’ participation in JSC meetings. Meetings of the JSC will be effective only if at least [***] representative of each Party (which representative is not such Party’s Alliance Manager) is present or participating in such meeting. The Alliance Managers presence of half the members of the IAC will constitute a quorum for meetings of the IAC. An official action of the IAC will require a majority vote of the members of the IAC present at a meeting. The Chair will preside at all IAC meetings. In the absence of the Chair, the Vice-Chair will preside. In the absence of both these officers, a member of the Steering Committee will preside. The meetings of the IAC will be open to all industry representatives for purposes of taxpayer discussion. Industry representatives who are not members of the IAC will be allowed to participate fully in IAC discussions, but will not be entitled to vote. IFTA Board members and IFTA, Inc., staff are encouraged to attend IAC meetings. The Steering Committee will be responsible for preparing reasonably detailed written the agenda of business for each meeting. The agenda will give priority to business concerning IFTA. When and if, during an IAC meeting, the IAC discusses issues other than issues pertaining to IFTA and fuel taxation, the IAC will not be acting under the auspices of IFTA or IFTA, Inc., and this will be reflected in the minutes of all JSC meetings that reflect material decisions made and action items identified at any such meetingsmeeting. The Alliance Managers will send draft meeting minutes to each A member of the JSC for review and approval within [***] Business Days after each JSC meeting. Such minutes Steering Committee will be deemed approved unless [***] responsible for producing minutes of each meeting of the JSC objects IAC, which will be circulated to the accuracy members of such minutes the IAC within [***] Business Days of receipt. Minutes thirty days following each meeting and which will be officially endorsed open to public inspection at the office of IFTA, Inc. Pursuant to its deliberations, the IAC will from time to time make resolutions, take positions, or otherwise express its recommendations on matters of policy affecting IFTA. The formal determinations of the IAC will be reflected in the minutes and may, as appropriate, be submitted to IFTA, Inc., to the Board, to other IFTA Committees, or to the IFTA membership for their consideration. If, at a time when the IAC is not scheduled to meet, or cannot meet, the Board calls on the IAC for advice, or an emergent situation demands an industry position, the Steering Committee may poll IAC members by any appropriate means in order to obtain a sense of the IAC on the issue at hand. The IAC membership shall be promptly notified by the JSC at Steering Committee of the next JSC meeting, and will be signed by the Alliance Managersadvice given or position taken pursuant to such a poll.

Appears in 1 contract

Samples: Charter

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