Mini Competition Procedure. 3.1 In awarding a Contract under this Framework Agreement through a Mini-Competition Procedure, a Participating Authority shall: 3.1.1 develop a Statement of Requirements setting out its requirements for the Services and identify the Framework Providers capable of supplying the Services. In identifying the Framework Providers capable of supplying the Services, the Participating Authority may, acting reasonably, determine a geographical area that it considers appropriate in relation to access to the Services by Services Users and identify the Framework Providers who, on the basis of the information provided in each of their respective Tender Response Documents have a site located within the determined geographical area from which the Services can be provided; 3.1.2 amend or refine the Call-off Terms and Conditions to reflect its requirements (to the extent permitted and in accordance with the Public Contracts Regulations 2015); 3.1.3 invite responses by conducting a Mini-Competition Procedure for its Statement of Requirements and in particular: (a) invite the Framework Providers identified in accordance with paragraph 3.1.1 to submit a response (“the Mini- Competition Response Document”) for each proposed Contract to be awarded, such invitation to be by giving written notice by email or through an e-tendering portal to the relevant representative of each Framework Provider; (b) set a time limit for the receipt by it of the Mini-Competition Response Documents which takes into account factors such as the complexity of the subject matter of the proposed Contract and the time needed to submit the Mini- Competition Response Document; and (c) keep each Mini-Competition Response Document confidential until the time limit set out for the return of Mini- Competition Response Documents has expired. 3.1.4 apply the Mini-Competition Award Criteria to compliant Mini-Competition Response Documents submitted through the Mini-Competition Procedure as the basis of its decision to award a Contract for its requirements; 3.1.5 award its Contract to the successful Framework Provider or Framework Providers in accordance with paragraph 5 of this Schedule 6, such Contract to: (a) include the requirements as set out in the relevant Statement of Requirements; (b) incorporate the successful Framework Provider's Mini- Competition Response Document; (c) state the Prices payable in accordance with the Mini- Competition Response Document submitted by the successful Framework Provider; and (d) incorporate the Call-off Terms and Conditions (as may be amended or refined by the Commissioner in accordance with paragraph 3.1.2 of this Schedule 6) applicable to the Services; 3.1.6 (at the Participating Authority's sole discretion) provide unsuccessful Framework Providers with feedback (whether written or oral) as to the reasons why they were unsuccessful; 3.2 If a Framework Provider decides to respond to the Participating Authority's invitation to tender issued in accordance with paragraph 3.1.3 of this Schedule 6, then the Framework Provider shall in writing, by the time and date specified by the Participating Authority and in accordance with the method specified by the Participating Authority in that invitation to tender, provide the Participating Authority with its Mini-Competition Response Document made in respect of the relevant Statement of Requirements, such Mini-Competition Response Document to include, as relevant: 3.2.1 an email response subject line to comprise unique reference number and Provider name, so as to clearly identify the Provider; and 3.2.2 any information requested in the Mini-Competition invitation to tender issued by the Participating Authority. 3.3 The Framework Provider agrees that: 3.3.1 a Mini-Competition Response Document submitted by it in relation to a Mini-Competition Procedure held pursuant to this paragraph 3 shall remain open for acceptance by the Participating Authority for ninety (90) Operational Days (or such other period specified in the invitation to tender issued by the Participating Authority in accordance with the Call-off Procedure); and 3.3.2 a Mini-Competition Response Document submitted by it is made and will be made in good faith and that it has not fixed or adjusted and will not fix or
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Sources: Framework Agreement