Minimum Standards for Invoices Clause Samples
The Minimum Standards for Invoices clause sets out the specific requirements that invoices must meet to be considered valid under the contract. Typically, this includes details such as the inclusion of purchase order numbers, itemized descriptions of goods or services provided, dates, and contact information. By establishing these standards, the clause ensures that invoices are clear, complete, and contain all necessary information for timely processing and payment, thereby reducing disputes and administrative delays.
Minimum Standards for Invoices. At minimum, all invoices submitted by the Subrecipient must:
1. Include enough detail so that the County is able to confirm that the Subrecipient has only invoiced the County for reimbursement of funding-eligible expenses that were incurred by the Subrecipient in compliance with the Federal Award and the terms of this Agreement.
2. If the Budget attached as “Exhibit B” has line-items or funding categories, indicate which line- item or funding category under which each item is being invoiced.
3. Pursuant to 2 CFR § 200.415(a) (or, for HHS awards: 45 CFR § 75.415) (“Required Certifications”), include the following federally required attestation executed by an individual that is able to legally authorized to do so by the Subrecipient:
Minimum Standards for Invoices. At minimum, all invoices submitted by the Subrecipient must: