Monitoring Forms. The government’s QA surveillance, accomplished by the PM, will be reported using the monitoring forms in Attachments A3 and A4. The forms, when completed, will document the government’s assessment of the contractor’s performance under the BPA to ensure that the required results are being achieved. The PM will retain a copy of all completed QA surveillance forms.
Monitoring Forms. The University’s QA surveillance, accomplished by the Building Manager(s) and the Contract Manger, will be reported using the monitoring forms in Attachments 1 and 2. The forms, when completed, will document the University’s assessment of the Contractor’s performance under the Contract to ensure that the required results are being achieved. The Contract Manager will retain a copy of all completed QA surveillance forms.
Monitoring Forms. A key element of the Maintenance plan is the regular schedule of activity outlined in: six-weekly, quarterly (12 weekly), annual (12 monthly) monitoring and inspection. Part of the schedule of activities will be phased improvements in the storage of the collections. The 2012 Maintenance plan includes draft templates and suggested schedule of activities. These will be reviewed, modified and refined following the first NPO workshop with the Kaitiaki. At that workshop the monitoring forms will be “tested” to see how it might work best. The success of any Maintenance Plan is that schedule of activities is carried out. Following training implement the six weekly, quarterly and annual cleaning plan o Started : July 2012 Record and retain the monitoring forms in a central location o Location: ………………………………… Compile the monitoring reports to provide a summary to coincide with a Trustees meeting o Started: …………………………………. Compile an annual report for the Trustees to coincide with budget planning meeting to identify and schedule tasks and resourcing required o For example: phased rehousing – xx folders at xx cost, sealing MDF shelving As part of the monitoring programme consideration should be given to a commercial pest control company providing some pest monitoring/control. The most successful pest control programmes are those that include routine schedule of monitoring and cleaning including a permethrin-based insecticide for the perimeter of the building to reduce insects attracted to the building rodent bait monitoring programme Approach a pest control company and obtain information and quotes for insect control and rodent monitoring programmes o Started : ………………………………. o Completed: ………………………….. Immediate resources to “test” Monitoring forms and process in 2012 Access to a photocopier/scanner Access to a PC with software and email Access to a printer and memory sticks HEPA filtered vacuum cleaner Microfibre cloths Rubbish bags Ringbinder, plastic file pockets, pencils
