MONITORING, REPORTING, INTERNAL AUDIT AND ASSURANCES. 18.1. The Grant will be subject to continuous monitoring by the Authority to ensure that public funds are being spent appropriately. For the duration of this Agreement, the Grant Recipient must provide the Authority with all reasonable assistance and co-operation in relation to any information requests made by the Authority in relation to the Funded Activities. Without prejudice to these obligations, the Grant Recipient must also provide reports every quarter unless otherwise agreed with the Grant Manager for exceptional circumstances, on: i. The progress made towards achieving the defined longer term outcomes as set out in Annex 6 of this Agreement; ii. Metrics and indicators that contribute to reporting against the ADR UK Performance Management Framework, which will be implemented in accordance with the Grant Recipient, including qualitative and quantitative information; iii. Details of any Assets either acquired or improved using Grant funding. An annual report summarising progress will also be required. The exact nature of this is to be agreed. 18.2. Where the Grant Recipient has obtained new funding from a third party for its delivery of part of the Funded Activities, the Grant Recipient will include the amount of such funding in its financial reports together with details of what that funding has been used for. 18.3. The Grant Recipient will permit any person authorised by the Authority such reasonable access to its employees, agents, premises, facilities and records, for the purpose of discussing, monitoring and evaluating the Grant Recipient's fulfilment of the conditions of this Agreement and will, if so required, provide appropriate oral or written explanations from them. 18.4. The Grant Recipient will notify the Authority as soon as reasonably practicable of: i. any financial, administrative, managerial difficulties that may hinder or prevent the Grant Recipient from fulfilling its obligations under the Agreement; ii. any actual or potential material failure to meet any of the Terms and Conditions of the Agreement; iii. actual or potential material variations to the Eligible Expenditure agreed in accordance with the Grant offer letter or Annex 5 of this Agreement; and iv. any change in the information on costs (whether actual or estimated) of carrying out the Funded Activities or any event which materially affects the continued accuracy of such information. 18.5. The Grant Recipient will represent and undertake that the reports and information it gives pursuant to clause 18 are accurate and that it has diligently made full and proper enquiry of the matter pertaining to the reports and information given. 18.6. Throughout the Grant Period, the Grant Recipient will maintain an internal audit function which will operate in accordance with the International Standards on Auditing (UK and Ireland) in force from time to time. 18.7. The Grant Recipient will comply with (and facilitate the Authority’s compliance with) all statutory requirements as regards accounts, audit or examination of accounts, annual reports and annual returns applicable to itself and the Authority. 18.8. The Grant Recipient will permit (and comply with) any surveys of management controls and systems, including internal audit reviews, as may be required by the Authority. 18.9. The Grant Recipient must present the Payment Schedule (Annex 4) and the Eligible Expenditure form (Annex 5) as part of its standard auditing process. Audited reports should state whether, in the opinion of the auditor (or equivalent), the grant paid to the Grant Recipient, was applied in accordance with the Agreement. 18.10. The Grant Recipient’s principle accountable officer should ensure that the systems governing the Grant funding are subject to independent review. 18.11. The systems in place to govern the Grant funding should be appropriate to the size of Grant Recipient organisation, the level of Grant, risk to the public funds provided and cost of the review. These arrangements may be reviewed by the Authority in line with HM Treasury’s Public Sector Internal Audit Standards. 18.12. The Grant Recipient (and any person acting on behalf of the same) will at the request of the Authority permit (a) the Comptroller and Auditor General or appointed representatives; and
Appears in 1 contract
Samples: Grant Agreement
MONITORING, REPORTING, INTERNAL AUDIT AND ASSURANCES. 18.119.1. The Grant will be subject to continuous monitoring by the Authority to ensure that public funds are being spent appropriately. For the duration of this Agreement, the Grant Recipient must provide the Grant Manager, Authority and the Monitoring and Evaluation Partner with all reasonable assistance and co-operation in relation to any ad-hoc information requests made by the Authority in relation to the Funded Activities.
19.2. Without prejudice to these obligations, the Grant Recipient must also provide reports every quarter unless otherwise agreed with the Grant Manager for exceptional circumstances, onalso:
i. The progress made towards achieving provide Quarterly Progress Reports [(by the defined longer term outcomes as set out Xth day of xx, xx, xx and xx)] to the Authority using the templates in Annex 6 of this AgreementX;
ii. Metrics ensure that Quarterly Progress Reports are signed off by the project lead within the Grant Recipient.
iii. upon the request of the Authority, meet with Authority representatives to discuss progress;
iv. invite Grant Manager and indicators Authority representatives (the assigned project manager and head of programme) to key project events (such as launch events, dissemination events, and seminars) and facilitate that contribute attendance (by agreeing with the Authority items, such as an agenda and attendance list in advance).
v. provide key project deliverables (e.g. reports) in draft for the Authority to reporting against review and provide feedback before finalisation and submission of the ADR UK Performance Management Framework, which will be implemented final output (in accordance with the Grant Recipient, including qualitative and quantitative information;
iii. Details of any Assets either acquired or improved using Grant funding. An annual report summarising progress will also be required. The exact nature of this is to be agreedsuch feedback).
18.219.3. Where the Grant Recipient has obtained new funding from a third party for its delivery of part of the Funded Activities, the Grant Recipient will include the amount of such funding in each Quarterly Progress Report and its financial reports together with details of what that funding has been used for.
18.319.4. The Grant Recipient will permit any person authorised by the Authority such reasonable access to its employees, agents, premises, facilities and records, for the purpose of discussing, monitoring and evaluating the Grant Recipient's fulfilment of the conditions of this Agreement and will, if so required, provide appropriate oral or written explanations from them.
18.419.5. Where requested by the Authority, the Grant Recipient shall co-operate with the Monitoring and Evaluation Partner in respect of the monitoring and evaluation of this Agreement and provide the Monitoring and Evaluation Partner with any requested information and records.
19.6. The Grant Recipient will notify the Authority as soon as reasonably practicable of:
i. any financial, administrative, managerial difficulties that may hinder or prevent the Grant Recipient from fulfilling its obligations under the Agreement;
ii. any actual or potential material failure to meet any of the Terms and Conditions of the Agreement;
iii. actual or potential material variations to the Eligible Expenditure agreed in accordance with the Grant offer letter Offer Letter or Annex 5 X of this Agreement; and
iv. any change in the information on costs (whether actual or estimated) of carrying out the Funded Activities or any event which materially affects the continued accuracy of such information.
18.519.7. The Grant Recipient will represent and undertake that the reports and information it gives pursuant to this clause 18 19 are accurate and that it has diligently made full and proper enquiry of the matter pertaining to the reports and information given.
18.619.8. Throughout the Grant Period, the Grant Recipient will maintain an internal audit function which will operate in accordance with the International Standards on Auditing (UK and Ireland) in force or the generally agreed accounting practices as they apply from time to time.
18.719.9. The Grant Recipient will comply with (and facilitate the Authority’s compliance with) all statutory requirements as regards accounts, audit or examination of accounts, annual reports and annual returns applicable to itself and the Authority.
18.819.10. The Grant Recipient will permit (and comply with) any surveys of management controls and systems, including internal audit reviews, as may be required by the Authority.
18.919.11. The Grant Recipient must present the Payment Schedule Description of Funded Activities (Annex 4) X), [the Outputs, Milestones & Budget (Annex X)] and the Eligible Expenditure form (Annex 5X) as part of its standard auditing processto their external independent qualified auditor for certification. Audited reports The external independent qualified auditor’s report should state whether, in the opinion of the auditor (or equivalent)their opinion, the grant paid to the Grant Recipient, was applied in accordance with the Agreement.
18.1019.12. The Grant Recipient’s principle accountable officer Chief Executive (or equivalent) should ensure that the systems governing the Grant funding are subject to independent review.
18.1119.13. The systems in place to govern the Grant funding should be appropriate to the size of Grant Recipient organisation, the level amount of Grant, risk to the public funds provided and cost of the review. These arrangements may be reviewed by the Authority in line with HM Treasury’s Public Sector Internal Audit Standards.
18.1219.14. The Grant Recipient (and any person acting on behalf of the same) will at the request of the Authority permit (a) the Comptroller and Auditor General or appointed representatives; and
Appears in 1 contract
Samples: Grant Agreement
MONITORING, REPORTING, INTERNAL AUDIT AND ASSURANCES. 18.119.1. The Grant will be subject to continuous monitoring by the Authority to ensure that public funds are being spent appropriately. For the duration of this Agreement, the Grant Recipient must provide the Grant Manager, Authority and the Monitoring and Evaluation Partner with all reasonable assistance and co-operation in relation to any ad-hoc information requests made by the Authority in relation to the Funded Activities.
19.2. Without prejudice to these obligations, the Grant Recipient must also provide reports every quarter unless otherwise agreed with the Grant Manager for exceptional circumstances, onalso:
i. The progress made towards achieving provide Quarterly Progress Reports [(by the defined longer term outcomes as set out X th day of x x, xx, xx and xx)] to the Authority using the templates in Annex 6 of this AgreementX ;
ii. Metrics ensure that Quarterly Progress Reports are signed off by the project lead within the Grant Recipient.
iii. upon the request of the Authority, meet with Authority representatives to discuss progress;
iv. invite Grant Manager and indicators Authority representatives (the assigned project manager and head of programme) to key project events (such as launch events, dissemination events, and seminars) and facilitate that contribute attendance (by agreeing with the Authority items, such as an agenda and attendance list in advance).
v. provide key project deliverables (e.g. reports) in draft for the Authority to reporting against review and provide feedback before finalisation and submission of the ADR UK Performance Management Framework, which will be implemented final output (in accordance with the Grant Recipient, including qualitative and quantitative information;
iii. Details of any Assets either acquired or improved using Grant funding. An annual report summarising progress will also be required. The exact nature of this is to be agreedsuch feedback).
18.219.3. Where the Grant Recipient has obtained new funding from a third party for its delivery of part of the Funded Activities, the Grant Recipient will include the amount of such funding in each Quarterly Progress Report and its financial reports together with details of what that funding has been used for.
18.319.4. The Grant Recipient will permit any person authorised by the Authority such reasonable access to its employees, agents, premises, facilities and records, for the purpose of discussing, monitoring and evaluating the Grant Recipient's fulfilment of the conditions of this Agreement and will, if so required, provide appropriate oral or written explanations from them.
18.419.5. Where requested by the Authority, the Grant Recipient shall co-operate with the Monitoring and Evaluation Partner in respect of the monitoring and evaluation of this Agreement and provide the Monitoring and Evaluation Partner with any requested information and records.
19.6. The Grant Recipient will notify the Authority as soon as reasonably practicable of:
i. any financial, administrative, managerial difficulties that may hinder or prevent the Grant Recipient from fulfilling its obligations under the Agreement;
ii. any actual or potential material failure to meet any of the Terms and Conditions of the Agreement;
iii. actual or potential material variations to the Eligible Expenditure agreed in accordance with the Grant offer letter Offer Letter or Annex 5 X of this Agreement; and
iv. any change in the information on costs (whether actual or estimated) of carrying out the Funded Activities or any event which materially affects the continued accuracy of such information.
18.519.7. The Grant Recipient will represent and undertake that the reports and information it gives pursuant to this clause 18 19 are accurate and that it has diligently made full and proper enquiry of the matter pertaining to the reports and information given.
18.619.8. Throughout the Grant Period, the Grant Recipient will maintain an internal audit function which will operate in accordance with the International Standards on Auditing (UK and Ireland) in force or the generally agreed accounting practices as they apply from time to time.
18.719.9. The Grant Recipient will comply with (and facilitate the Authority’s compliance with) all statutory requirements as regards accounts, audit or examination of accounts, annual reports and annual returns applicable to itself and the Authority.
18.819.10. The Grant Recipient will permit (and comply with) any surveys of management controls and systems, including internal audit reviews, as may be required by the Authority.
18.919.11. The Grant Recipient must present the Payment Schedule Description of Funded Activities (Annex 4) X), [the Outputs, M ilestones & Budget (Annex X)] and the Eligible Expenditure form (Annex 5X) as part of its standard auditing processto their external independent qualified auditor for certification. Audited reports The external independent qualified auditor’s report should state whether, in the opinion of the auditor (or equivalent)their opinion, the grant paid to the Grant Recipient, was applied in accordance with the Agreement.
18.1019.12. The Grant Recipient’s principle accountable officer Chief Executive (or equivalent) should ensure that the systems governing the Grant funding are subject to independent review.
18.1119.13. The systems in place to govern the Grant funding should be appropriate to the size of Grant Recipient organisation, the level amount of Grant, risk to the public funds provided and cost of the review. These arrangements may be reviewed by the Authority in line with HM Treasury’s Public Sector Internal Audit Standards.
18.1219.14. The Grant Recipient (and any person acting on behalf of the same) will at the request of the Authority permit (a) the Comptroller and Auditor General or appointed representatives; and
Appears in 1 contract
Samples: Grant Agreement
MONITORING, REPORTING, INTERNAL AUDIT AND ASSURANCES. 18.119.1. The Grant will be subject to continuous monitoring by the Authority to ensure that public funds are being spent appropriately. For the duration of this Agreement, the Grant Recipient must provide the Grant Manager, Authority and the Monitoring and Evaluation Partner with all reasonable assistance and co-operation in relation to any ad-hoc information requests made by the Authority in relation to the Funded Activities.
19.2. Without prejudice to these obligations, the Grant Recipient must also provide reports every quarter unless otherwise agreed with the Grant Manager for exceptional circumstances, onalso:
i. The progress made towards achieving provide Quarterly Progress Reports [(by the defined longer term outcomes as set out Xth day of xx, xx, xx and xx)] to the Authority using the templates in Annex 6 of this Agreement7;
ii. Metrics ensure that Quarterly Progress Reports are signed off by the project lead within the Grant Recipient.
iii. upon the request of the Authority, meet with Authority representatives to discuss progress;
iv. invite Grant Manager and indicators Authority representatives (the assigned project manager and head of programme) to key project events (such as launch events, dissemination events, and seminars) and facilitate that contribute attendance (by agreeing with the Authority items, such as an agenda and attendance list in advance).
v. provide key project deliverables (e.g. reports) in draft for the Authority to reporting against review and provide feedback before finalisation and submission of the ADR UK Performance Management Framework, which will be implemented final output (in accordance with the Grant Recipient, including qualitative and quantitative information;
iii. Details of any Assets either acquired or improved using Grant funding. An annual report summarising progress will also be required. The exact nature of this is to be agreedsuch feedback).
18.219.3. Where the Grant Recipient has obtained new funding from a third party for its delivery of part of the Funded Activities, the Grant Recipient will include the amount of such funding in each Quarterly Progress Report and its financial reports together with details of what that funding has been used for.
18.319.4. The Grant Recipient will permit any person authorised by the Authority such reasonable access to its employees, agents, premises, facilities and records, for the purpose of discussing, monitoring and evaluating the Grant Recipient's fulfilment of the conditions of this Agreement and will, if so required, provide appropriate oral or written explanations from them.
18.419.5. Where requested by the Authority, the Grant Recipient shall co-operate with the Monitoring and Evaluation Partner in respect of the monitoring and evaluation of this Agreement and provide the Monitoring and Evaluation Partner with any requested information and records.
19.6. The Grant Recipient will notify the Authority as soon as reasonably practicable of:
i. any financial, administrative, managerial difficulties that may hinder or prevent the Grant Recipient from fulfilling its obligations under the Agreement;
ii. any actual or potential material failure to meet any of the Terms and Conditions of the Agreement;
iii. actual or potential material variations to the Eligible Expenditure agreed in accordance with the Grant offer letter Offer Letter or Annex 5 4 of this Agreement; and
iv. any change in the information on costs (whether actual or estimated) of carrying out the Funded Activities or any event which materially affects the continued accuracy of such information.
18.519.7. The Grant Recipient will represent and undertake that the reports and information it gives pursuant to this clause 18 19 are accurate and that it has diligently made full and proper enquiry of the matter pertaining to the reports and information given.
18.619.8. Throughout the Grant Period, the Grant Recipient will maintain an internal audit function which will operate in accordance with the International Standards on Auditing (UK and Ireland) in force or the generally agreed accounting practices as they apply from time to time.
18.719.9. The Grant Recipient will comply with (and facilitate the Authority’s compliance with) all statutory requirements as regards accounts, audit or examination of accounts, annual reports and annual returns applicable to itself and the Authority.
18.819.10. The Grant Recipient will permit (and comply with) any surveys of management controls and systems, including internal audit reviews, as may be required by the Authority.
18.919.11. The Grant Recipient must present the Payment Schedule Project Quarterly Work Plan (Annex 43) and the Eligible Expenditure form (Annex 54) as part of its standard auditing processto their external auditors/accountants for certification. Audited reports The external auditors/accountants’ report should state whether, in the opinion of the auditor (or equivalent)their opinion, the grant paid to the Grant Recipient, was applied in accordance with the Agreement.
18.1019.12. The Grant Recipient’s principle accountable officer Chief Executive (or equivalent) should ensure that the systems governing the Grant funding are subject to independent review.
18.1119.13. The systems in place to govern the Grant funding should be appropriate to the size of Grant Recipient organisation, the level amount of Grant, risk to the public funds provided and cost of the review. These arrangements may be reviewed by the Authority in line with HM Treasury’s Public Sector Internal Audit Standards.
18.1219.14. The Grant Recipient (and any person acting on behalf of the same) will at the request of the Authority permit (a) the Comptroller and Auditor General or appointed representatives; and (b) the Authority or its Representatives access at all reasonable times to all documents (including computerised documents and data) and other information as are connected to the Grant payable under this Agreement for the purpose of the Funded Activities.
19.15. The documents, data and information referred to in clause 19.14 are such which any internal auditors, external auditors, the Authority (or its Representatives) or the Comptroller and Auditor General or any department or other public body may reasonably require for the purposes of audit or for carrying out examinations into the economy, efficiency and effectiveness with which the Grant Recipient has used the Grant. In particular, the Grant Recipient will retain such information as would be necessary to provide assurance that the Grant Recipient delivered the Minimum Requirements of the Scheme.
19.16. Clauses 19.13 and 19.14 do not constitute a requirement for the examination, certification or inspection of the accounts of the Grant Recipient or its partners by the Comptroller and Auditor General under section 6(3) of the National Audit Xxx 0000. The Comptroller and Auditor General will seek access in a measured manner to minimise any burden on the Grant Recipient and will avoid duplication of effort by seeking and sharing information with any successor to the Audit Commission, Wales Audit Office or Audit Scotland as appropriate.
19.17. Subject to Clause 19.18, the Grant Recipient shall provide a reasonable assurance report from an independent reporting accountant in the form in Schedule 1 to the Offer Letter where:
i. the total amount of the Grant is £1 million (one million pounds) or more a reasonable assurance report will accompany each Grant claim, and
ii. where the Grant Recipient incurs Eligible Expenditure of £100,000 (one hundred thousand pounds) or more over the course of any 12 month period starting from the date of this Grant, the Grant Recipient's final grant claim in any such period must be accompanied by a reasonable assurance report which addresses all previous grant claims made in that period as applicable and the final grant claim.
19.18. The Grant Recipient shall provide a reasonable assurance report:
i. where the Funding Period is less than or equal to 18 months, at the end of the Funding Period; or
ii. where the Funding Period is more than 18 months, at the end of each 12 month period starting from the date of this Grant and at the end of the Funding Period.
19.19. Upon receipt of the reasonable assurance report in Clause 19.17, where the Authority considers that Grant funding was paid towards any costs that were not Eligible Expenditure under previous grant claims, the Authority will either:
i. require repayment by the Grant Recipient of funding paid towards costs which were not Eligible Expenditure before further Grant funding is provided, or
ii. offset funding paid towards costs which were not Eligible Expenditure under previous Grant claims against the costs the Grant Recipient has claimed for incurred Eligible Expenditure in the final Grant claim.
Appears in 1 contract
Samples: Grant Agreement
