NDNH Data Elements Clause Samples
The NDNH Data Elements clause defines the specific types of information that are included or referenced from the National Directory of New Hires (NDNH) database. Typically, this clause will list or describe data such as names, Social Security numbers, employment details, and wage information that may be accessed or used under the agreement. By clearly identifying which data elements are covered, the clause ensures both parties understand the scope of data sharing and helps maintain compliance with privacy and data protection requirements.
NDNH Data Elements. To accomplish the purposes of this matching program, and in accordance with subsection 453(j)(7)(B) of the Social Security Act, which permits HUD to request NDNH information only to the extent necessary to verify the employment and income of individuals who are participating in the programs specified in section I.B of this agreement, HUD requests the following data elements from the NDNH new hire, quarterly wage, and unemployment insurance files:
a. New Hire File
b. Quarterly Wage File
c. Unemployment Insurance File
NDNH Data Elements. To accomplish the purposes of this matching program, the state agency will request the following data elements from the NDNH new hire, quarterly wage, and unemployment insurance files. The file provided to the state agency by OCSE will contain the requested NDNH new hire, quarterly wage, and unemployment insurance information, if any, pertaining to the individuals whose Social Security numbers are contained in the state agency input file. The file will also contain a code indicating whether the state requested OCSE to verify the name and Social Security number combination of each individual and a code indicating why a record was rejected.
a. New Hire File
b. Quarterly Wage File
c. Unemployment Insurance File
NDNH Data Elements. To accomplish the purposes of this matching program, the state agency will request the following data elements from the NDNH new hire, quarterly wage, and unemployment insurance files. The file provided to the state agency by OCSE will contain the requested new hire, quarterly wage, and unemployment insurance information, if any, pertaining to the individuals whose Social Security numbers are contained in the state agency input file. The file will also contain a code indicating why a record was rejected.
a. New Hire File
b. Quarterly Wage File
c. Unemployment Insurance File
NDNH Data Elements a. Quarterly Batch Match (SSI). OCSE will provide electronically to SSA the following data elements from the NDNH in the quarterly wage file: • Quarterly wage record identifier • For employees:
(1) Name (first, middle, last)
(2) SSN
(3) Verification request code
(4) Processed date
(5) Non-verifiable indicator
(6) Wage amount
(7) Reporting period • For employers of individuals in the quarterly wage file of the NDNH:
(1) Name
(2) Employer identification number
(3) Address(es) • Transmitter agency code • Transmitter state code • State or agency name OCSE will provide electronically to SSA the following data elements from the NDNH in the unemployment insurance file: • Unemployment insurance record identifier • Processed date • SSN • Verification request code • Name (first, middle, last) • Address • Unemployment insurance benefit amount • Reporting period • Transmitter agency code • Transmitter state code • State or agency name
b. Online Query Access (SSI, DI, and Ticket programs). Data elements on quarterly wage screen: • Quarterly wage record identifier • Date report processed • Name/SSN verified • For Employees:
(1) SSN
(2) Name (first, middle, last)
(3) Date of hire • For Employers:
(1) Name
(2) Employer identification number
(3) Employer FIPS code (if present)
(4) Address(es) Data elements on the new hire screen: • New hire record identifier • Name/SSN verified • Date report processed • For Employees
(1) Name
(2) Employer identification number
(3) Employer FIPS code (if present)
(4) Address(es) Data elements on the unemployment insurance screen: • Unemployment insurance record identifier • Name/SSN verified • SSN • Name (first, middle, last) • Address • Unemployment insurance benefit amount • Reporting period • Payer state • Date report processed