Common use of NEW YORK STATE VENDOR FILE REGISTRATION Clause in Contracts

NEW YORK STATE VENDOR FILE REGISTRATION. Prior to being awarded a contract, the Contractor and any designated authorized dealers/distributors/resellers who accept payment directly from the State must be registered in the New York State Vendor File (Vendor File) administered by the Office of the State Comptroller (OSC). This is a central registry for all vendors who do business with New York State Agencies and the registration must be initiated by a State Agency. Following the initial registration, a unique New York State ten-digit vendor identification number (Vendor ID) will be assigned to your company and to each of your authorized dealers/distributors/resellers (if any) for use on all future transactions with New York State. Additionally, the Vendor File enables a vendor to use the Vendor Self-Service application to manage certain vendor information in one central location for all transactions related to the State of New York. If the Contractor is already registered in the Vendor File, the Contractor must enter its ten-digit Vendor ID on this Piggyback Contract. Authorized dealers/distributors/resellers already registered should list the Vendor ID number along with the authorized dealers/distributors/reseller information. (The Vendor ID number is not the same as a SOCIAL SECURITY NUMBER or a TIN/FEIN number.) If the Contractor is not currently registered in the Vendor File, it must request assignment of a Vendor ID number from OGS. Contractor must complete the OSC Substitute W-9 Form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) and submit the form to OGS. Please send this document to a Designated Contact for this Contract. In addition, if an authorized dealer/distributor/reseller(s) is to be used that does not have a Vendor ID, an OSC Substitute W-9 form should be completed by each authorized dealer/distributor/reseller and submitted to OGS. The OGS will initiate the vendor registration process for all companies and their authorized dealers/distributors/resellers. Once the process is initiated, registrants will receive an e-mail identifying their Vendor ID and instructions on how to enroll in the online Vendor Self- Service application. For more information on the Vendor File, please visit the following website: xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management New York State is committed to environmental sustainability and endeavors to procure Products with reduced environmental impact. One example of this commitment may be found in Executive Order No. 4 (Establishing a State Green Procurement and Agency Sustainability Program), which imposes certain requirements on State Agencies, authorities, and public benefit corporations when procuring Products. More information on Executive Order No. 4, including specifications for offerings covered by this Contract, may be found at xxxx://xxx.xx.xxx/GreenNY/. State entities subject to Executive Order No. 4 are advised to become familiar with the specifications that have been developed in accordance with the Order, and to incorporate them, as applicable, when making purchases under this Contract.

NEW YORK STATE VENDOR FILE REGISTRATION. Prior to being awarded a contract, the Contractor and any designated authorized dealers/distributors/resellers who accept payment directly from the State must be registered in the New York State Vendor File (Vendor File) administered by the Office of the State Comptroller (OSC). This is a central registry for all vendors who do business with New York State Agencies and the registration must be initiated by a State Agency. Following the initial registration, a unique New York State ten-digit vendor identification number (Vendor ID) will be assigned to your company and to each of your authorized dealers/distributors/resellers (if any) for use on all future transactions with New York State. Additionally, the Vendor File enables a vendor to use the Vendor Self-Service application to manage certain vendor information in one central location for all transactions related to the State of New York. If the Contractor is already registered in the Vendor File, the Contractor must enter its ten-digit Vendor ID on this Piggyback ContractParticipating Addendum. Authorized dealers/distributors/resellers already registered should list the Vendor ID number along with the authorized dealers/distributors/reseller information. (The Vendor ID number is not the same as a SOCIAL SECURITY NUMBER or a TIN/FEIN number.) If the Contractor is not currently registered in the Vendor File, it must request assignment of a Vendor ID number from OGS. Contractor must complete the OSC Substitute W-9 Form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) and submit the form to OGS. Please send this document to a Designated Contact for this ContractParticipating Addendum. In addition, if an authorized dealer/distributor/reseller(s) is to be used that does not have a Vendor ID, an OSC Substitute W-9 form should be completed by each authorized dealer/distributor/reseller and submitted to OGS. The OGS will initiate the vendor registration process for all companies and their authorized dealers/distributors/resellers. Once the process is initiated, registrants will receive an e-mail identifying their Vendor ID and instructions on how to enroll in the online Vendor Self- Service application. For more information on the Vendor File, please visit the following website: xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management New York State is committed to environmental sustainability and endeavors to procure Products with reduced environmental impact. One example of this commitment may be found in Executive Order No. 4 (Establishing a State Green Procurement and Agency Sustainability Program), which imposes certain requirements on State Agencies, authorities, and public benefit corporations when procuring Products. More information on Executive Order No. 4, including specifications for offerings covered by this Contract, may be found at xxxx://xxx.xx.xxx/GreenNY/. State entities subject to Executive Order No. 4 are advised to become familiar with the specifications that have been developed in accordance with the Order, and to incorporate them, as applicable, when making purchases under this Contractxxxx://xxx.xxx.xxxxx.xx.xx/vendor_management.

NEW YORK STATE VENDOR FILE REGISTRATION. Prior to being awarded a contract, the Contractor contractor and any designated authorized dealers/distributors/resellers who accept payment directly from the State must be registered in the New York State Vendor File (Vendor File) administered by the Office of the State Comptroller (OSC). This is a central registry for all vendors who do business with New York State Agencies and the registration must be initiated by a State Agency. Following the initial registration, a unique New York State ten-digit vendor identification number (Vendor ID) will be assigned to your company and Vendor IDs will be assigned to each of your authorized dealers/distributors/resellers (if any) for use usage on all future transactions with New York State. Additionally, the Vendor File enables a vendor vendors to use the Vendor Self-Service application to manage certain vendor information in one central location for all transactions related to the State of New York. If the Contractor contractor is already registered in the Vendor File, the Contractor contractor must enter its ten-digit Vendor ID on this Piggyback Contract. Authorized dealers/distributors/resellers already registered should list the Vendor ID number along with the authorized dealers/distributors/reseller information. (The Vendor ID number is not the same as a SOCIAL SECURITY NUMBER or a TIN/FEIN number.) If the Contractor contractor is not currently registered in the Vendor File, it must request assignment of a Vendor ID number from OGS. Contractor must complete Complete the OSC Substitute W-9 Form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) and submit the form to OGS. Please send this document to a Designated Contact for this Contract. In addition, if an authorized dealer/distributor/reseller(s) is to be used that does not have a Vendor ID, an OSC Substitute W-9 form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) should be completed by each designated authorized dealer/distributor/reseller and submitted to OGS. The OGS will initiate the vendor registration process for all companies and their authorized dealers/distributors/resellers. Once the process is initiated, registrants will receive an e-mail identifying their unique ten-digit Vendor ID and instructions on how to enroll in the online Vendor Self- Self-Service application. For more information on the Vendor File, File please visit the following website: xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management New York State is committed to environmental sustainability and endeavors to procure Products with reduced environmental impact. One example of this commitment may be found in Executive Order No. 4 (Establishing a State Green Procurement and Agency Sustainability Program), which imposes certain requirements on State Agencies, authorities, and public benefit corporations when procuring Products. More information on Executive Order No. 4, including specifications for offerings covered by this Contract, may be found at xxxx://xxx.xx.xxx/GreenNY/. State entities subject to Executive Order No. 4 are advised to become familiar with the specifications that have been developed in accordance with the Order, and to incorporate them, as applicable, when making purchases under this Contract.xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management/.

NEW YORK STATE VENDOR FILE REGISTRATION. Prior to being awarded a contract, the Contractor and any designated authorized dealers/distributors/resellers who accept payment directly from the State must be registered in the New York State Vendor File (Vendor File) administered by the Office of the State Comptroller (OSC). This is a central registry for all vendors who do business with New York State Agencies and the registration must be initiated by a State Agency. Following the initial registration, a unique New York State ten-digit vendor identification number (Vendor ID) will be assigned to your company and to each of your authorized dealers/distributors/resellers (if any) for use on all future transactions with New York State. Additionally, the Vendor File enables a vendor to use the Vendor Self-Service application to manage certain vendor information in one central location for all transactions related to the State of New York. If the Contractor is already registered in the Vendor File, the Contractor must enter its ten-digit Vendor ID on this Piggyback Contract. Authorized dealers/distributors/resellers already registered should list the Vendor ID number along with the authorized dealers/distributors/reseller information. (The Vendor ID number is not the same as a SOCIAL SECURITY NUMBER or a TIN/FEIN number.) If the Contractor is not currently registered in the Vendor File, it must request assignment of a Vendor ID number from OGS. Contractor must complete the OSC Substitute W-9 Form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) and submit the form to OGS. Please send this document to a Designated Contact for this Contract. In addition, if an authorized dealer/distributor/reseller(s) is to be used that does not have a Vendor ID, an OSC Substitute W-9 form should be completed by each authorized dealer/distributor/reseller and submitted to OGS. The OGS will initiate the vendor registration process for all companies and their authorized dealers/distributors/resellers. Once the process is initiated, registrants will receive an e-mail identifying their Vendor ID and instructions on how to enroll in the online Vendor Self- Service application. For more information on the Vendor File, please visit the following website: xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management New York State is committed to environmental sustainability and endeavors to procure Products with reduced environmental impact. One example of this commitment may be found in Executive Order No. 4 (Establishing a State Green Procurement and Agency Sustainability Program), which imposes certain requirements on State Agencies, authorities, and public benefit corporations when procuring Products. More information on Executive Order No. 4, including specifications for offerings covered by this Contract, may be found at xxxx://xxx.xx.xxx/GreenNY/. State entities subject to Executive Order No. 4 are advised to become familiar with the specifications that have been developed in accordance with the Order, and to incorporate them, as applicable, when making purchases under this Contract.

NEW YORK STATE VENDOR FILE REGISTRATION. Prior to being awarded a contractcontract pursuant to this Solicitation, the Contractor Bidder(s) and any designated authorized dealers/distributors/resellers who accept payment directly from the State State, must be registered in the New York State Vendor File (Vendor File) administered by the Office of the State Comptroller (OSC). This is a central registry for all vendors who do business with New York State Agencies and the registration must be initiated by a State Agency. Following the initial registration, a unique New York State ten-digit vendor identification number (Vendor ID) numbers will be assigned to your company and to each of your authorized dealers/distributors/resellers (if any) for use usage on all future transactions with New York State. Additionally, the Vendor File enables a vendor vendors to use the Vendor Self-Service application to manage certain all vendor information in one central location for all transactions related to the State of New York. If the Contractor Bidder is already registered in the New York State Vendor File, list the Contractor must enter its ten-digit Vendor ID vendor id number on the first page of this Piggyback Contractbid document. Authorized dealers/distributors/resellers already registered should list the Vendor ID ten-digit vendor id number along with the authorized dealers/distributors/reseller information. (The Vendor ID number is not the same as a SOCIAL SECURITY NUMBER or a TIN/FEIN number.) If the Contractor Bidder is not currently registered in the Vendor File, it must request assignment of a Vendor ID number from OGS. Contractor must complete the enclosed OSC Substitute W-9 Form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) and submit the form to OGS. Please send this document to a Designated Contact for this Contractit with your bid. In addition, if an authorized dealer/distributor/reseller(s) is resellers are to be used that does not have a Vendor IDused, an OSC Substitute W-9 form should be completed by each of the designated authorized dealer/distributor/reseller resellers and submitted to OGSthe Office of General Services. The OGS Office of General Services will initiate the vendor registration process for all companies Bidders recommended for Contract Award and their authorized dealers/distributors/resellers. Once the process is initiated, registrants will receive an eemail from OSC that includes the unique ten-mail identifying their Vendor ID digit vendor identification number assigned to the company and instructions on how to enroll in the online Vendor Self- Self-Service application. For more information on the Vendor File, vendor file please visit the following website: xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management/ GENERAL INFORMATION (Cont’d) OGS conducts a review of prospective contractors (“Bidders”) to provide reasonable assurances that the Bidder is responsive and responsible. A Questionnaire is used for non-construction contracts and is designed to provide information to assess a Bidder’s responsibility to conduct business in New York based upon financial and organizational capacity, legal authority, business integrity, and past performance history. By submitting a bid, Xxxxxx agrees to fully and accurately complete the “Questionnaire.” The Bidder acknowledges that the State’s execution of the Contract will be contingent upon the State’s determination that the Bidder is responsible, and that the State will be relying upon the Bidder’s responses to the Questionnaire when making its responsibility determination. OGS recommends each Bidder file the required Questionnaire online via the New York State is committed VendRep System. To enroll in and use the VendRep System, please refer to environmental sustainability the VendRep System Instructions and endeavors User Support for Vendors available at the Office of the State Comptroller’s (OSC) website, xxxx://xxx.xxx.xxxxx.xx.xx./vendrep/vendor_index.htm or to procure Products with reduced environmental impactenroll, go directly to the VendRep System online at xxxxx://xxxxxx.xxx.xxxxx.xx.xx. One example of this commitment may be found in Executive Order No. 4 (Establishing a State Green Procurement and Agency Sustainability Program)OSC provides direct support for the VendRep System through user assistance, which imposes certain requirements on State Agenciesdocuments, authoritiesonline help, and public benefit corporations when procuring Productsa help desk. More The OSC Help Desk contact information on Executive Order Nois located at xxxx://xxx.xxx.xxxxx.xx.xx/portal/contactbuss.htm.. Bidders opting to complete the paper questionnaire can access this form and associated definitions via the OSC website at: xxxx://xxx.xxx.xxxxx.xx.xx/vendrep/forms_vendor.htm. 4In order to assist the State in determining the responsibility of the Bidder, including specifications for offerings covered the Bidder should complete and certify (or recertify) the Questionnaire no more than six (6) months prior to the bid opening date. A Bidder’s Questionnaire cannot be viewed by this Contract, may be found at xxxx://xxx.xx.xxx/GreenNY/. State entities subject to Executive Order NoOGS until the Bidder has certified the Questionnaire. 4 are advised to It is recommended that all Bidders become familiar with all of the specifications requirements of the Questionnaire in advance of the bid opening to provide sufficient time to complete the Questionnaire. The Bidder agrees that have been developed if it is found by the State that the Bidder’s responses to the Questionnaire were intentionally false or intentionally incomplete, on such finding, OGS may terminate the Contract. In no case shall such termination of the Contract by the State be deemed a breach thereof, nor shall the State be liable for any damages for lost profits or otherwise, which may be sustained by the Contractor as a result of such termination. Section 5-a of the Tax Law, as amended, effective April 26, 2006, requires certain contractors awarded state contracts for commodities, services and technology valued at more than $100,000 to certify to the Department of Taxation and Finance (DTF) that they are registered to collect New York State and local sales and compensating use taxes. The law applies to contracts where the total amount of such contractors’ sales delivered into New York State are in excess of $300,000 for the four quarterly periods immediately preceding the quarterly period in which the certification is made, and with respect to any affiliates and subcontractors whose sales delivered into New York State exceeded $300,000 for the four quarterly periods immediately preceding the quarterly period in which the certification is made. This law imposes upon certain contractors the obligation to certify whether or not the contractor, its affiliates, and its subcontractors are required to register to collect state sales and compensating use tax and contractors must certify to DTF that each affiliate and subcontractor exceeding such sales threshold is registered with DTF to collect New York State and local sales and compensating use taxes. The law prohibits the State Comptroller, or other approving agency, from approving a contract awarded to a contractor meeting the registration requirements but who is not so registered in accordance with the Orderlaw. Contractor certification forms and instructions for completing the forms are attached to this bid. Form No. ST-220-TD must be filed with and returned directly to DTF. Unless the information upon which the ST-220-TD is based changes, this form only needs to be filed once with DTF. If the information changes for the contractor, its affiliate(s), or its subcontractor(s), a new Form No. ST-220-TD must be filed with DTF. Form ST-220-CA must be filed with the bid and submitted to incorporate themthe procuring covered agency certifying that the contractor filed the ST-220-TD with DTF. Proposed contractors should complete and return the certification forms within two business days of request (if the forms are not completed and returned with bid submission). Failure to make either of these filings may render a bidder non-responsive and non-responsible. Bidders shall take the necessary steps to provide properly certified forms within a timely manner to ensure compliance with the law. Vendors may call DTF at 0-000-000-0000 for any and all questions relating to Section 5-a of the Tax Law and relating to a company's registration status with the DTF. For additional information and frequently asked questions, as applicableplease refer to the DTF web site: xxxx://xxx.xxxxxx.xxx. GENERAL INFORMATION (Cont’d) MERCURY-ADDED CONSUMER PRODUCTS: Offerers are advised that effective January 1, when making purchases under this Contract2005, Article 27, Title 21 of the Environmental Conservation Law bans the sale or distribution free of charge of fever thermometers containing mercury except by prescription written by a physician and bans the sale or distribution free of charge of elemental mercury other than for medical pre-encapsulated dental amalgam, research, or manufacturing purposes due to the hazardous waste concerns of mercury. The law further states that effective July 12, 2005, manufacturers are required to label mercury-added consumer products that are sold or offered for sale in New York State by a distributor or retailer. The label is intended to inform consumers of the presence of mercury in such products and of the proper disposal or recycling of mercury-added consumer products. Offerers are encouraged to contact the Department of Environmental Conservation, Bureau of Solid Waste, Reduction & Recycling at (000) 000-0000 or the Bureau of Hazardous Waste Regulation at 0-000-000-0000 for questions relating to the law. Offerers may also visit the Department's web site for additional information: xxxx://xxx.xxx.xx.xxx/chemical/8512.html.

NEW YORK STATE VENDOR FILE REGISTRATION. Prior to being awarded a contract, the Contractor contractor and any designated authorized dealers/distributors/resellers reseller(s) who accept payment directly from the State must be registered in the New York State Vendor File (Vendor File) administered by the Office of the State Comptroller (OSC). This is a central registry for all vendors who do business with New York State Agencies and the registration must be initiated by a State Agency. Following the initial registration, a unique New York State ten-ten- digit vendor identification number (Vendor ID) will be assigned to your company and Vendor IDs will be assigned to each of your authorized dealers/distributors/resellers (if any) for use usage on all future transactions with New York State. Additionally, the Vendor File enables a vendor vendors to use the Vendor Self-Service application to manage certain vendor information in one central location for all transactions related to the State of New York. If the Contractor contractor is already registered in the Vendor File, the Contractor contractor must enter its ten-digit Vendor ID on this Piggyback Contract. Authorized dealers/distributors/resellers already registered should list the Vendor ID number along with the authorized dealers/distributors/reseller information. (The Vendor ID number is not the same as a SOCIAL SECURITY NUMBER or a TIN/FEIN number.) If the Contractor contractor is not currently registered in the Vendor File, it must request assignment of a Vendor ID number from OGS. Contractor must complete Complete the OSC Substitute W-9 Form Form: (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) and submit the form to OGS. Please send this document to a Designated Contact for this Contract. In addition, if an authorized dealer/distributor/reseller(s) is to be used that does not have a Vendor ID, an OSC Substitute W-9 form form: (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) should be completed by each designated authorized dealer/distributor/reseller and submitted to OGS. The OGS will initiate the vendor registration process for all companies and their authorized dealers/distributors/resellers. Once the process is initiated, registrants will receive an e-mail identifying their unique ten-digit Vendor ID and instructions on how to enroll in the online Vendor Self- Self-Service application. For more information on the Vendor File, File please visit the following website: xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management New York State is committed to environmental sustainability and endeavors to procure Products products with reduced environmental impact. One example of this commitment may be found in Executive Order No. 4 (Establishing a State Green Procurement and Agency Sustainability Program), which imposes certain requirements on State Agenciesstate agencies, authorities, and public benefit corporations when procuring Productscommodities, services, and technology. More information on Executive Order No. 4, including specifications for offerings covered by this Contract, may be found at xxxx://xxx.xx.xxx/GreenNY/. xxxx://xxx.xx.xxx/EO/4/Default.asp. The Executive Order No. 4 specification for single use food containers and single use food service utensils adopted in May 2010, for example, requires all single use food containers, coatings, and single use food service utensils, to the maximum extent practicable, be compostable as defined under the ASTM Standard Specification for Compostable Plastics (D6400- 04) and ASTM Standard Specification for Compostable Plastics Used as Coatings on Paper and Other Compostable Substrates (D6868-03) or, if such standard is not applicable, be biodegradable and where possible certified by the Biodegradable Products Institute (BPI). Similarly, specifications were adopted for hand soap/cleanser. Additional information on green cleaning requirements is set forth at xxxxx://xxxxxxxxxxxxx.xx.xxx/Entry.asp. State entities subject to Executive Order No. 4 are advised to become familiar with the specifications that have been developed in accordance with the Order, and to incorporate them, as applicable, when making purchases under this Contract.

NEW YORK STATE VENDOR FILE REGISTRATION. Prior to being awarded a contract, the Contractor contractor and any designated authorized dealers/distributors/resellers who accept payment directly from the State must be registered in the New York State Vendor File (Vendor File) administered by the Office of the State Comptroller (OSC). This is a central registry for all vendors who do business with New York State Agencies and the registration must be initiated by a State Agency. Following the initial registration, a unique New York State ten-digit vendor identification number (Vendor ID) will be assigned to your company and Vendor IDs will be assigned to each of your authorized dealers/distributors/resellers (if any) for use usage on all future transactions with New York State. Additionally, the Vendor File enables a vendor vendors to use the Vendor Self-Service application to manage certain vendor information in one central location for all transactions related to the State of New York. If the Contractor contractor is already registered in the New York State Vendor File, the Contractor contractor must enter its ten-digit Vendor ID on this Piggyback Contract. Authorized dealers/distributors/resellers already registered should list the Vendor ID number along with the authorized dealers/distributors/reseller information. (The Vendor ID number is not the same as a SOCIAL SECURITY NUMBER or a TIN/FEIN number.) If the Contractor contractor is not currently registered in the Vendor File, it the contractor must request assignment of a Vendor ID number from OGS. Contractor must complete Complete the OSC Substitute W-9 Form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) and submit the form to OGS. Please send this document to a Designated Contact for this Contract. In addition, if an authorized dealer/distributor/reseller(s) is to be used that does not have a Vendor ID, an OSC Substitute W-9 form should be completed by each designated authorized dealer/distributor/reseller and submitted to OGS. The OGS will initiate the vendor registration process for all companies contractors and their authorized dealers/distributors/resellers. Once the process is initiated, registrants will receive an e-mail identifying their unique ten-digit Vendor ID and instructions on how to enroll in the online Vendor Self- Self-Service application. For more information on the Vendor File, File please visit the following website: xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management New York State is committed to environmental sustainability and endeavors to procure Products with reduced environmental impact. One example of this commitment may be found in Executive Order No. 4 (Establishing a State Green Procurement and Agency Sustainability Program), which imposes certain requirements on State Agencies, authorities, and public benefit corporations when procuring Products. More information on Executive Order No. 4, including specifications for offerings covered by this Contract, may be found at xxxx://xxx.xx.xxx/GreenNY/. State entities subject to Executive Order No. 4 are advised to become familiar with the specifications that have been developed in accordance with the Order, and to incorporate them, as applicable, when making purchases under this Contract.xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management/.

NEW YORK STATE VENDOR FILE REGISTRATION. Prior to being awarded a contractcontract pursuant to this Solicitation, the Contractor Bidder(s) and any designated authorized dealers/distributors/resellers who accept payment directly from the State State, must be registered in the New York State Vendor File (Vendor File) administered by the Office of the State Comptroller (OSC). This is a central registry for all vendors who do business with New York State Agencies and the registration must be initiated by a State Agency. Following the initial registration, a unique New York State ten-digit vendor identification number (Vendor ID) numbers will be assigned to your company and to each of your authorized dealers/distributors/resellers (if any) for use usage on all future transactions with New York State. Additionally, the Vendor File enables a vendor vendors to use the Vendor Self-Service application to manage certain all vendor information in one central location for all transactions related to the State of New York. If the Contractor Bidder is already registered in the New York State Vendor File, list the Contractor must enter its ten-digit Vendor ID vendor id number on the Submission # 1 of this Piggyback Contractbid document. Authorized dealers/distributors/resellers already registered should list the Vendor ID ten-digit vendor id number along with the authorized dealers/distributors/reseller information. (The Vendor ID number is not the same as a SOCIAL SECURITY NUMBER or a TIN/FEIN number.) If the Contractor Bidder is not currently registered in the Vendor File, it must request assignment of a Vendor ID number from OGS. Contractor must complete the Appendix 3 OSC Substitute W-9 Form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) and submit the form to OGS. Please send this document to a Designated Contact for this Contractit with your bid. In addition, if an authorized dealer/distributor/reseller(s) is resellers are to be used that does not have a Vendor IDused, an OSC Substitute W-9 form should be completed by each of the designated authorized dealer/distributor/reseller resellers and submitted to OGSthe Office of General Services. The OGS Office of General Services will initiate the vendor registration process for all companies Bidders recommended for Contract Award and their authorized dealers/distributors/resellers. Once the process is initiated, registrants will receive an eemail from OSC that includes the unique ten-mail identifying their Vendor ID digit vendor identification number assigned to the company and instructions on how to enroll in the online Vendor Self- Self-Service application. For more information on the Vendor File, vendor file please visit the following website: xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management New York State is committed to environmental sustainability and endeavors to procure Products with reduced environmental impact. One example of this commitment may be found in Executive Order No. 4 (Establishing a State Green Procurement and Agency Sustainability Program), which imposes certain requirements on State Agencies, authorities, and public benefit corporations when procuring Products. More information on Executive Order No. 4, including specifications for offerings covered by this Contract, may be found at xxxx://xxx.xx.xxx/GreenNY/. State entities subject to Executive Order No. 4 are advised to become familiar with the specifications that have been developed in accordance with the Order, and to incorporate them, as applicable, when making purchases under this Contract.xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management/

NEW YORK STATE VENDOR FILE REGISTRATION. Prior to being awarded a contract, the Contractor and any designated authorized dealers/distributors/resellers who accept payment directly from the State must be registered in the New York State Vendor File (Vendor File) administered by the Office of the State Comptroller (OSC). This is a central registry for all vendors who do business with New York State Agencies and the registration must be initiated by a State Agency. Following the initial registration, a unique New York State ten-digit vendor identification number (Vendor ID) will be assigned to your company and Vendor IDs will be assigned to each of your authorized dealers/distributors/resellers (if any) for use usage on all future transactions with New York State. Additionally, the Vendor File enables a vendor vendors to use the Vendor Self-Service application to manage certain vendor information in one central location for all transactions related to the State of New York. If the Contractor contractor is already registered in the Vendor File, the Contractor contractor must enter its ten-digit Vendor ID on this Piggyback Contract. Authorized dealers/distributors/resellers already registered should list the Vendor ID number along with the authorized dealers/distributors/reseller information. (The Vendor ID number is not the same as a SOCIAL SECURITY NUMBER or a TIN/FEIN number.) If the Contractor contractor is not currently registered in the Vendor File, it must request assignment of a Vendor ID number from OGS. Contractor must complete Complete the OSC Substitute W-9 Form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) and submit the form to OGS. Please send this document to a Designated Contact for this Contract. In addition, if an authorized dealer/distributor/reseller(s) is to be used that does not have a Vendor ID, an OSC Substitute W-9 form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) should be completed by each designated authorized dealer/distributor/reseller and submitted to OGS. The OGS will initiate the vendor registration process for all companies and their authorized dealers/distributors/resellers. Once the process is initiated, registrants will receive an e-mail identifying their unique ten-digit Vendor ID and instructions on how to enroll in the online Vendor Self- Self-Service application. For more information on the Vendor File, File please visit the following website: xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management New York State is committed to environmental sustainability and endeavors to procure Products with reduced environmental impact. One example of this commitment may be found in Executive Order No. 4 (Establishing a State Green Procurement and Agency Sustainability Program), which imposes certain requirements on State Agencies, authorities, and public benefit corporations when procuring Products. More information on Executive Order No. 4, including specifications for offerings covered by this Contract, may be found at xxxx://xxx.xx.xxx/GreenNY/. State entities subject to Executive Order No. 4 are advised to become familiar with the specifications that have been developed in accordance with the Order, and to incorporate them, as applicable, when making purchases under this Contract.xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management/.

NEW YORK STATE VENDOR FILE REGISTRATION. Prior to being awarded a contract, the Contractor contractor and any designated authorized dealers/distributors/resellers who accept payment directly from the State must be registered in the New York State Vendor File (Vendor File) administered by the Office of the State Comptroller (OSC). This is a central registry for all vendors who do business with New York State Agencies and the registration must be initiated by a State Agency. Following the initial registration, a unique New York State ten-digit vendor identification number (Vendor ID) will be assigned to your company and Vendor IDs will be assigned to each of your authorized dealers/distributors/resellers (if any) for use usage on all future transactions with New York State. Additionally, the Vendor File enables a vendor vendors to use the Vendor Self-Service application to manage certain vendor information in one central location for all transactions related to the State of New York. If the Contractor contractor is already registered in the Vendor File, the Contractor contractor must enter its ten-digit Vendor ID on this Piggyback Contract. Authorized dealers/distributors/resellers already registered should list the Vendor ID number along with the authorized dealers/distributors/reseller information. (The Vendor ID number is not the same as a SOCIAL SECURITY NUMBER or a TIN/FEIN number.) If the Contractor contractor is not currently registered in the Vendor File, it must request assignment of a Vendor ID number from OGS. Contractor must complete Complete the OSC Substitute W-9 Form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) and submit the form to OGS. Please send this document to a Designated Contact for this Contract. In addition, if an authorized dealer/distributor/reseller(s) reseller is to be used that does not have a Vendor ID, an OSC Substitute W-9 form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) should be completed by each designated authorized dealer/distributor/reseller and submitted to OGS. The OGS will initiate the vendor registration process for all companies and their authorized dealers/distributors/resellers. Once the process is initiated, registrants will receive an e-mail identifying their unique ten-digit Vendor ID and instructions on how to enroll in the online Vendor Self- Self-Service application. For more information on the Vendor File, File please visit the following website: xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management New York State is committed to environmental sustainability and endeavors to procure Products with reduced environmental impact. One example of this commitment may be found in Executive Order No. 4 (Establishing a State Green Procurement and Agency Sustainability Program), which imposes certain requirements on State Agencies, authorities, and public benefit corporations when procuring Products. More information on Executive Order No. 4, including specifications for offerings covered by this Contract, may be found at xxxx://xxx.xx.xxx/GreenNY/. State entities subject to Executive Order No. 4 are advised to become familiar with the specifications that have been developed in accordance with the Order, and to incorporate them, as applicable, when making purchases under this Contract.xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management/.

NEW YORK STATE VENDOR FILE REGISTRATION. Prior to being awarded a contract, the Contractor contractor and any designated authorized dealers/distributors/resellers reseller(s) who accept payment directly from the State must be registered in the New York State Vendor File (Vendor File) administered by the Office of the State Comptroller (OSC). This is a central registry for all vendors who do business with New York State Agencies and the registration must be initiated by a State Agency. Following the initial registration, a unique New York State ten-digit vendor identification number (Vendor ID) will be assigned to your company and Vendor IDs will be assigned to each of your authorized dealers/distributors/resellers (if any) for use usage on all future transactions with New York State. Additionally, the Vendor File enables a vendor vendors to use the Vendor Self-Service application to manage certain vendor information in one central location for all transactions related to the State of New York. If the Contractor contractor is already registered in the Vendor File, the Contractor contractor must enter its ten-digit Vendor ID on this Piggyback Contract. Authorized dealers/distributors/resellers already registered should list the Vendor ID number along with the authorized dealers/distributors/reseller information. (The Vendor ID number is not the same as a SOCIAL SECURITY NUMBER or a TIN/FEIN number.) If the Contractor contractor is not currently registered in the Vendor File, it must request assignment of a Vendor ID number from OGS. Contractor must complete Complete the OSC Substitute W-9 Form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) and submit the form to OGS. Please send this document to a Designated Contact for this Contract. In addition, if an authorized dealer/distributor/reseller(s) is to be used that does not have a Vendor ID, an OSC Substitute W-9 form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) should be completed by each designated authorized dealer/distributor/reseller and submitted to OGS. The OGS will initiate the vendor registration process for all companies and their authorized dealers/distributors/resellers. Once the process is initiated, registrants will receive an e-mail identifying their unique ten- digit Vendor ID and instructions on how to enroll in the online Vendor Self- Self-Service application. For more information on the Vendor File, File please visit the following website: xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management New York State is committed to environmental sustainability and endeavors to procure Products with reduced environmental impact. One example of this commitment may be found in Executive Order No. 4 (Establishing a State Green Procurement and Agency Sustainability Program), which imposes certain requirements on State Agencies, authorities, and public benefit corporations when procuring Products. More information on Executive Order No. 4, including specifications for offerings covered by this Contract, may be found at xxxx://xxx.xx.xxx/GreenNY/. State entities subject to Executive Order No. 4 are advised to become familiar with the specifications that have been developed in accordance with the Order, and to incorporate them, as applicable, when making purchases under this Contract.xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management/.

NEW YORK STATE VENDOR FILE REGISTRATION. Prior to being awarded a contract, the Contractor contractor and any designated authorized dealers/distributors/resellers who accept payment directly from the State must be registered in the New York State Vendor File (Vendor File) administered by the Office of the State Comptroller (OSC). This is a central registry for all vendors who do business with New York State Agencies and the registration must be initiated by a State Agency. Following the initial registration, a unique New York State ten-digit vendor identification number (Vendor ID) will be assigned to your company and Vendor IDs will be assigned to each of your authorized dealers/distributors/resellers (if any) for use usage on all future transactions with New York State. Additionally, the Vendor File enables a vendor vendors to use the Vendor Self-Self- Service application to manage certain vendor information in one central location for all transactions related to the State of New York. If the Contractor contractor is already registered in the Vendor File, the Contractor contractor must enter its ten-digit Vendor ID on this Piggyback Contract. Authorized dealers/distributors/resellers already registered should list the Vendor ID number along with the authorized dealers/distributors/reseller information. (The Vendor ID number is not the same as a SOCIAL SECURITY NUMBER or a TIN/FEIN number.) If the Contractor contractor is not currently registered in the Vendor File, it must request assignment of a Vendor ID number from OGS. Contractor must complete Complete the OSC Substitute W-9 Form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) and submit the form to OGS. Please send this document to a Designated Contact for this Contract. In addition, if an authorized dealer/distributor/reseller(s) reseller is to be used that does not have a Vendor ID, an OSC Substitute W-9 form (xxxx://xxx.xxx.xxxxx.xx.xx/vendors/forms/ac3237_fe.pdf) should be completed by each designated authorized dealer/distributor/reseller and submitted to OGS. The OGS will initiate the vendor registration process for all companies and their authorized dealers/distributors/resellers. Once the process is initiated, registrants will receive an e-mail identifying their unique ten-digit Vendor ID and instructions on how to enroll in the online Vendor Self- Self-Service application. For more information on the Vendor File, File please visit the following website: xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management New York State is committed to environmental sustainability and endeavors to procure Products with reduced environmental impact. One example of this commitment may be found in Executive Order No. 4 (Establishing a State Green Procurement and Agency Sustainability Program), which imposes certain requirements on State Agencies, authorities, and public benefit corporations when procuring Products. More information on Executive Order No. 4, including specifications for offerings covered by this Contract, may be found at xxxx://xxx.xx.xxx/GreenNY/. State entities subject to Executive Order No. 4 are advised to become familiar with the specifications that have been developed in accordance with the Order, and to incorporate them, as applicable, when making purchases under this Contract.xxxx://xxx.xxx.xxxxx.xx.xx/vendor_management/.