Common use of Obligations of the Promoter Clause in Contracts

Obligations of the Promoter. The promoter undertakes: a. To use the grant only for the purpose of carrying out the activities of the project covered by this contract; b. To implement the project on its own responsibility and in accordance with the application (including the budget), together with the clarifications during the evaluation period, as annexes to this contract, with a view to achieving the objectives as specified and approved; c. To ensure that all conditions imposed on it apply equally to all its partners; d. To include in the partnership agreements/contracts with them provisions ensuring the effect described above; e. To individually be accounted for the correct implementation of the project before the Programme Operator in accordance with the legislative provisions in force, as well as with the Regulation on the implementation of the European Economic Area (EEA) Financial Mechanism 2014 – 2021 and the Environment RO implementation Agreement; f. To assume full responsibility for damages caused to third parties by way of own fault during and in connection with the implementation of the project. The Programme Operator will be relieved of all liability for damage caused to third parties/project partners at the fault of the Project Promoter or project partners; g. To comply with its obligations regarding communication and information and respect the visual identity of the EEA Financial Mechanism 2014-2021 and ensure appropriate publicity for this project and its sources of funding; h. To make available to the Programme Operator all required information related to the implementation of the project; i. Where the submitted reports are not complete or require modifications, the Promoter shall be required to make the solicited additions and amendments and to resubmit the reports within the time limits set out in the notification; j. To comply with all applicable rules where the project provides for procurement, with the Project Promoter fully responsible for the conduct of the procurement process; k. To ensure the sustainability of the project results as provided for in the Regulation on the implementation of the European Economic Area (EEA) Financial Mechanism 2014 to 2021 and the Agreement on the implementation of the RO Environment Programme – ’’Environment, Climate change Adaptation and Ecosystems; l. To grant immediate and unhindered access to the audit, control or verification actions carried out by the relevant structures under the EEA Financial Mechanisms 2014-2021, in relation to the use of the grant; m. To take all necessary measures to avoid any conflicts of interest and inform the Programme Operator without delay of any situation that constitutes or might give rise to any such conflict of interest; n. All documents will be kept for 5 years after the approval of the final report of the RO- Environment Programme, ’’ Environment, Climate Change Adaptation and Ecosystems’’; o. To supply the PO with the application for advance/final payment in accordance with the model laid down by the PO (Annex 4 of this document); p. To supply the PO with all supporting documents required as evidence of expenditure incurred, together with the final report, within a maximum of 60 days of the end of the project implementation period established under the Contract. Payment applications shall be submitted in Romanian/English in accordance with the model established by the PO (Annex 4 presented in this document). r. To provide the PO with supporting documents justifying the advance, marked ‘’financed under the EEA Financial Mechanism 2014 – 2021 under contract No…’’ in the cPOy marked ’‘certified true cPOy’’ and a list of supporting documents provided, in accordance with the model established by the PO. The Promoter states its agreement that his or her personal data will be used and processed for the purposes of his or her activities by the Programme Operator;

Obligations of the Promoter. The promoter undertakes: a. To use the grant only for the purpose of carrying out the activities of the project covered by this contract; b. To implement the project on its own responsibility and in accordance with the application (including the budget), together with the clarifications during the evaluation period, as annexes to this contract, with a view to achieving the objectives as specified and approved; c. To ensure that all conditions imposed on it apply equally to all its partners; d. To include in the partnership agreements/contracts with them provisions ensuring the effect described above; e. To individually be accounted for the correct implementation of the project before the Programme Operator in accordance with the legislative provisions in force, as well as with the Regulation on the implementation of the European Economic Area (EEA) Financial Mechanism 2014 – 2021 and the Environment RO implementation Agreement; f. To assume full responsibility for damages caused to third parties by way of own fault during and in connection with the implementation of the project. The Programme Operator will be relieved of all liability for damage caused to third parties/project partners at the fault of the Project Promoter or project partners; g. To comply with its obligations regarding communication and information and respect the visual identity of the EEA Financial Mechanism 2014-2021 and ensure appropriate publicity for this project and its sources of funding; h. To make available to the Programme Operator all required information related to the implementation of the project; i. Where the submitted reports are not complete or require modifications, the Promoter shall be required to make the solicited additions and amendments and to resubmit the reports within the time limits set out in the notification; j. To comply with all applicable rules where the project provides for procurement, with the Project Promoter fully responsible for the conduct of the procurement process; k. To ensure the sustainability of the project results as provided for in the Regulation on the implementation of the European Economic Area (EEA) Financial Mechanism 2014 to 2021 and the Agreement on the implementation of the RO Environment Programme – ’’Environment, Climate change Adaptation and Ecosystems; l. To grant immediate and unhindered access to the audit, control or verification actions carried out by the relevant structures under the EEA Financial Mechanisms 2014-2021, in relation to the use of the grant; m. To take all necessary measures to avoid any conflicts of interest and inform the Programme Operator without delay of any situation that constitutes or might give rise to any such conflict of interest; n. All documents will be kept for 5 years after the approval of the final report of the RO- Environment Programme, ’’ Environment, Climate Change Adaptation and Ecosystems’’; o. To supply the PO with the application for advance/advance / interim payments / final payment in accordance with the model laid down by the PO (Annex 4 of this document); p. To supply the PO with all supporting documents required as evidence of expenditure incurred, together with the final report, within a maximum of 60 days of the end of the project implementation period established under the Contract. Payment applications shall be submitted in Romanian/English in accordance with the model established by the PO (Annex 4 presented in this document). r. To provide the PO with supporting documents justifying the advanceadvance/ interim payments, marked ‘’financed under the EEA Financial Mechanism 2014 – 2021 under contract No…’’ in the cPOy marked ’‘certified true cPOy’’ and a list of supporting documents provided, in accordance with the model established by the PO. The Promoter states its agreement that his or her personal data will be used and processed for the purposes of his or her activities by the Programme Operator; s. To keep separate accounts for this project using specific analytical accounts; ș. To be familiar with, comply with and apply the provisions of the Regulation on the implementation of the Financial Mechanism of the European Economic Area (EEA) 2014 -2021 and the Agreement on the implementing of the RO Environment Programme; t. To provide the PO with interim reports (WHERE APPLICABLE)/final report within the time limits laid down in this contract, accompanied by the supporting documents required as proof of expenditure effected, in accordance with the PO’s instructions. External documentary evidence, issued by a supplier outside Romania to the Promoter or Partner, will be presented in English or accompanied by a translation thereof into Romanian or English by an authorized translator; v. To take all measures to prevent irregularities as defined in national legislation on the prevention, detection and sanctioning of irregularities and in the Regulation; x. To keep separate accounts for this initiative using specific analytical accounts; y. To pay amounts declared ineligible as well as unused amounts within a maximum of 15 days of receipt of notification from the PO to that effect; z. To declare that the activities and expenditure under the RO-Environment Programme are not and have not been funded, in part or in full, from any other public or private sources of financing; aa. To declare that it agrees that its personal data will be used and processed for the purposes of the activities by the PO;

Obligations of the Promoter. The promoter undertakes: a. To use the grant only for the purpose of carrying out the activities of the project covered by this contract; b. To implement the project on its own responsibility and in accordance with the application (including the budget), together with the clarifications during the evaluation period, as annexes to this contract, with a view to achieving the objectives as specified and approved; c. To ensure that all conditions imposed on it apply equally to all its partners; d. To include in the partnership agreements/contracts agreements with them provisions ensuring the effect described above; e. To individually be accounted for the correct implementation of the project before the Programme Operator in accordance with the legislative provisions in force, as well as with the Regulation on the implementation of the European Economic Area (EEA) Financial Mechanism 2014 – 2021 and the Environment RO implementation Agreement; f. To assume full responsibility for damages caused to third parties by way of own fault during and in connection with the implementation of the project. The Programme Operator will be relieved of all liability for damage caused to third parties/project partners at the fault of the Project Promoter or project partners; g. To comply with its obligations regarding communication and information and respect the visual identity of the EEA Financial Mechanism 2014-2021 and ensure appropriate publicity for this project and its sources of funding; h. To make available to the Programme Operator all required information related to the implementation of the project; i. Where the submitted reports are not complete or require modifications, the Promoter shall be required to make the solicited additions and amendments and to resubmit the reports within the time limits set out in the notification; j. To comply with all applicable rules where the project provides for procurement, with the Project Promoter fully responsible for the conduct of the procurement process; k. To ensure the sustainability of the project results as provided for in the Regulation on the implementation of the European Economic Area (EEA) Financial Mechanism 2014 to 2021 and the Agreement on the implementation of the RO Environment Programme – ’’Environment, Climate change Adaptation and Ecosystems; l. To grant immediate and unhindered access to the audit, control or verification actions carried out by the relevant structures under the EEA Financial Mechanisms 2014-2021, in relation to the use of the grant; m. To take all necessary measures to avoid any conflicts of interest and inform the Programme Operator without delay of any situation that constitutes or might give rise to any such conflict of interest; n. All documents will be kept for 5 years after the approval of the final report of the RO- Environment Programme, ’’ Environment, Climate Change Adaptation and Ecosystems’’; o. To supply the PO with the application for advance/final payment advance and interim payments in accordance with the model laid down by the PO (Annex 4 of this document); p. To supply the PO with all supporting documents required as evidence of expenditure incurred, together with the final report, within a maximum of 60 days of the end of the project implementation period established under the Contract. Payment applications shall be submitted in Romanian/English Romanian in accordance with the model established by the PO (Annex 4 presented in this document). r. To provide the PO with supporting documents justifying the advanceadvance/ interim payments, marked ‘’financed under the EEA Financial Mechanism 2014 – 2021 under contract No…’’ in the cPOy marked ’‘certified true cPOy’’ and a list of supporting documents provided, in accordance with the model established by the PO. The Promoter states its agreement that his or her personal data will be used and processed for the purposes of his or her activities by the Programme Operator; s. To keep separate accounts for this project using specific analytical accounts; ș. To be familiar with, comply with and apply the provisions of the Regulation on the implementation of the Financial Mechanism of the European Economic Area (EEA) 2014 -2021 and the Agreement on the implementing of the RO Environment Programme; t. To provide the PO with interim reports (WHERE APPLICABLE)/final report within the time limits laid down in this contract, accompanied by the supporting documents required as proof of expenditure effected, in accordance with the PO’s instructions. External documentary evidence, issued by a supplier outside Romania to the Promoter or Partner, will be presented in English or accompanied by a translation thereof into Romanian or English by an authorized translator; v. To take all measures to prevent irregularities as defined in national legislation on the prevention, detection and sanctioning of irregularities and in the Regulation; x. To keep separate accounts for this initiative using specific analytical accounts; y. To pay amounts declared ineligible as well as unused amounts within a maximum of 15 days of receipt of notification from the PO to that effect; z. To declare that the activities and expenditure under the RO-Environment Programme are not and have not been funded, in part or in full, from any other public or private sources of financing; aa. To declare that it agrees that its personal data will be used and processed for the purposes of the activities by the PO;