Official Faculty Files Sample Clauses

Official Faculty Files. Official faculty files in the College’s Human Resources Office shall be maintained under the following circumstances: 1. No material derogatory to a faculty member’s conduct, service, character, or personality shall be placed in the file unless the faculty member has had an opportunity to read the material. The faculty member will affix his/her signature on the copy to be filed, with the understanding that such signature merely signifies that he/she has read the material to be filed and does not necessarily indicate agreement with the contents. 2. The faculty member shall have the right to respond to any material filed and his/her answer shall be attached to the file copy. 3. Upon written request by the faculty member, he/she shall be permitted to examine in the Human Resources office his/her official cumulative file (not his/her placement office credentials or confidential letters of recommendation sent to placement agencies and/or prospective employers and graduate schools), but he/she is not to mark, destroy, or remove any of the contents. Any written documents used as the basis for a reprimand, suspension, or dismissal must be included in the faculty member’s central personnel file. 4. Upon written request, the faculty member shall receive a copy of materials in his/her official cumulative file if such materials are to be used by the Board in any form of litigation. 5. In the event that the faculty member refuses to sign a statement to the effect that he/she has read material to be added to his/her file, the appropriate administrator shall notify the Federation President, who shall sign a document indicating receipt of a copy of the material. The Federation President will forward a copy to the faculty member.