Common use of Only one official Clause in Contracts

Only one official. personnel file shall be maintained on a bargaining unit member in the Human Resources Office. However, a copy of the personnel file, except for that information which is protected or confidential, may be maintained at the Sheriff’s Office. This does not preclude a supervisor from maintaining notes on a bargaining unit member’s job performance or a supervisory working file. For purposes of this section a “supervisory working file” consists of material relevant to the preparation of the employee’s performance evaluation and/or documentation of oral counseling sessions, verbal reprimands, commendations, training records, or other records related to an employee’s performance. Supervisors will maintain the file with documents from the previous year plus the current evaluation year.

Only one official. personnel file shall be maintained on a bargaining unit member in the Human Resources Office. Howevermember, though a copy of the personnel file, except for that information which is protected or confidential, file may be maintained at the Sheriff’s Office. No secret personnel file will be kept on any bargaining unit member. This does not preclude a supervisor from maintaining notes on a bargaining unit member’s job performance or a supervisory working file. For purposes of this section a “supervisory working file” consists of material relevant to the preparation of the employee’s performance evaluation and/or documentation of oral counseling sessions, verbal reprimands, commendations, training records, or other records related to an employee’s performance. Supervisors will maintain the file with documents from the previous year plus the current evaluation year.