Common use of Ownership and Disposition of Agency Owned Data Clause in Contracts

Ownership and Disposition of Agency Owned Data. Agency shall own all state data that may reside within the Contractor’s hosting environment and/or equipment/media. Upon termination of the services, for any reason, the Contractor agrees to return all original state owned data and any derivative work to the Agency in a usable format or make the data available for download by the Agency for up to 60 days following the end of the term. If the data is returned rather than downloaded by Agency, delivery must be through a secured electronic transmission or by parcel service that utilizes tracking numbers. 1. Following the Agency’s verified receipt of the original state owned data and any derivative work, the Contractor agrees to physically and/or electronically destroy or erase all residual state owned data regardless of format from the entire Contractor’s technology resources and any other storage media or areas. This includes, but is not limited to, all production copies, test copies, backup copies and/or printed copies of information created on any other servers or media and at all other Contractor sites. The Contractor will provide a record of data destruction to the Agency for inspection and records retention no later than 30 days after destruction. 2. If, for any reason, the state owned data cannot be returned and/or destroyed upon termination of services, the Contractor agrees to notify the Agency with an explanation as to the conditions which make return and/or destruction impossible. Upon mutual agreement by both parties that the return and/or destruction of the data is not possible or feasible, the Contractor shall make the state owned data inaccessible to those purposes that make the return or proper destruction impossible. The Contractor shall provide to the Agency a detailed description as to the procedures and methods used to make the state owned data inaccessible no later than 30 days after making the data inaccessible.

Ownership and Disposition of Agency Owned Data. Agency shall own all state data that may reside within the Contractor’s hosting environment and/or equipment/media. Upon termination of the services, for any reason, the Contractor agrees to return all original state owned data and any derivative work to the Agency in a usable format or make the data available for download by the Agency for up to 60 days following the end of the term. If the data is returned rather than downloaded by Agency, delivery must be through a secured electronic transmission or by parcel service that utilizes tracking numbers. 1. Following the Agency’s verified receipt of the original state owned data and any derivative work, the Contractor agrees to physically and/or electronically destroy or erase all residual state owned data regardless of format from the entire Contractor’s technology resources and any other storage media or areas. This includes, but is not limited to, all production copies, test copies, backup copies and/or printed copies of information created on any other servers or media and at all other Contractor sites. The Upon Agency’s written request, Contractor will provide a record of data destruction to the Agency for inspection and records retention no later than 30 days after destruction. 2. If, for any reason, the state owned data cannot be returned and/or destroyed upon termination of services, the Contractor agrees to notify the Agency with an explanation as to the conditions which make return and/or destruction impossible. Upon mutual agreement by both parties that the return and/or destruction of the data is not possible or feasible, the Contractor shall make the state owned data inaccessible to those purposes that make the return or proper destruction impossible. The Contractor shall provide to the Agency a detailed description as to the procedures and methods used to make the state owned data inaccessible no later than 30 days after making the data inaccessible.

Ownership and Disposition of Agency Owned Data. Agency shall own all state data that may reside within the Contractor’s hosting environment and/or equipment/media. Upon termination of the services, for any reason, the Contractor agrees to return all original state state-owned data and any derivative work to the Agency in a usable format or make the data available for download by the Agency for up to 60 days following the end of the term. If the data is returned rather than downloaded by Agency, delivery must be through a secured electronic transmission or by parcel service that utilizes tracking numbers. 1. Following the Agency’s verified receipt of the original state state-owned data and any derivative work, the Contractor agrees to physically and/or electronically destroy or erase all residual state state-owned data regardless of format from the entire Contractor’s technology resources and any other storage media or areas. This includes, but is not limited to, all production copies, test copies, backup copies and/or printed copies of information created on any other servers or media and at all other Contractor sites. The Contractor will provide a record of data destruction to the Agency for inspection and records retention no later than 30 days after destruction. 2. If, for any reason, the state state-owned data cannot be returned and/or destroyed upon termination of services, the Contractor agrees to notify the Agency with an explanation as to the conditions which make return and/or destruction impossible. Upon mutual agreement by both parties that the return and/or destruction of the data is not possible or feasible, the Contractor shall make the state state-owned data inaccessible to those purposes that make the return or proper destruction impossible. The Contractor shall provide to the Agency a detailed description as to the procedures and methods used to make the state state-owned data inaccessible no later than 30 days after making the data inaccessible.