PAYMENT REPORTS/INVOICES Clause Samples

PAYMENT REPORTS/INVOICES. ‌ The Consultant shall invoice ADOT on or before the end of each month for work performed under this Contract or no later than th day of the month. The Consultant shall report its monthly costs on the Payment Report (PR) form provided by ECS. If no work has been performed in any month, the Consultant shall still submit a zero ($0.00) PR indicating that no work has been performed for that month. The Consultant shall submit PR for reimbursement to ADOT for work performed by its Subconsultants within 30 days of receipt of invoice from the Subconsultant, even though the Consultant may not have performed any work during the preceding month. A monthly summary of costs billed by category or subcategory shall be included with the monthly PR submitted. The PR shall be formatted to permit comparison of actual to proposed costs and shall be submitted with the required information and supporting documentation based on the Contract compensation type. The PR shall also include a breakdown of costs incurred by each Subconsultant who completed work for the time period requested. The PR shall be submitted for reimbursement to the ADOT PM, electronically or on forms provided by ECS. The PRs shall be approved by the ADOT PM and ECS Specialist. If satisfactory progress is being made, the invoiced amount is approved, and the required documentation has been submitted, the consultant will receive a payment each month based on the amount of work completed during the preceding month. If the consultant submits work to the Department for partial or final payment, that submittal constitutes a representation by the consultant to the Department that the work was satisfactorily performed, regardless of whether the work was performed by the consultant or a subconsultant. Except as herein provided, the Department will not retain monies from the monthly payments.