Common use of Phase 2 – Program Operations Clause in Contracts

Phase 2 – Program Operations. (Throughout Grant Year)  The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Media Requirements  Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (XXX) at xxx@xxx.xx.xxx, with a copy to your OTS Coordinator. The following requirements are for grant-related activities and are different from those regarding any grant kick-off release or announcement.  If an OTS-supplied, template-based press release is used, there is no need for pre-approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press.  If an OTS-supplied template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release distribution date, but should be no less than 5 working days prior to the release distribution date.  Press releases reporting the immediate and time-valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS XXX and Coordinator when the release is distributed to the press.  Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media coverage and to report the results.  Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Email the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event.  Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator for approval 14 days prior to the production or duplication.  Space permitting, include the OTS logo, on grant-funded print materials; consult your OTS Coordinator for specifics and format-appropriate logos.  Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for consultation when deviation from any of the above requirements might be contemplated

Phase 2 – Program Operations. (Throughout Grant Year)  The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Media xxxxxxxx.Xxxxx Requirements  Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (XXX) at xxx@xxx.xx.xxx, with a copy to your OTS Coordinator. The following requirements are for grant-related activities and are different from those regarding any grant kick-off release or announcement.  If an OTS-supplied, template-based press release is used, there is no need for pre-approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press.  If an OTS-supplied template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release distribution date, but should be no less than 5 working days prior to the release distribution date.  Press releases reporting the immediate and time-valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS XXX and Coordinator when the release is distributed to the press.  Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media coverage and to report the results.  Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Email the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event.  Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator for approval 14 days prior to the production or duplication.  Space permitting, include the OTS logo, on grant-funded print materials; consult your OTS Coordinator for specifics and format-appropriate logos.  Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for consultation when deviation from any of the above requirements might be contemplated

Phase 2 – Program Operations. (Throughout Grant Year)  The department will work • Inventory the new equipment following delivery. • Disperse equipment to create identified recipient agencies. • Plan a media opportunities throughout event announcing the grant period funded equipment. • Recipient agencies will identify training needs and objectives and coordinate instructional staff to call attention to conduct a high quality training program for their respective agency. • Recipient agencies will develop a preventive maintenance schedule for the innovative program strategies and outcomes. Media new equipment following manufacturers’ xxxxxxxxxxxxxxx.Xxxxx Requirements  • Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (XXX) at xxx@xxx.xx.xxx, with a copy to your OTS Coordinator. The following requirements are for grant-related activities and are different from those regarding any grant kick-off release or announcement.  • If an OTS-supplied, template-based press release is used, there is no need for pre-approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press.  • If an OTS-supplied template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release distribution date, but should be no less than 5 working days prior to the release distribution date.  • Press releases reporting the immediate and time-valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS XXX PIO and Coordinator when the release is distributed to the press.  • Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media coverage and to report the results.  • Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  • Email the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event.  • Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS XXX PIO at xxx@xxx.xx.xxx and copy your OTS Coordinator for approval 14 days prior to the production or duplication.  • Space permitting, include the OTS logo, on grant-funded print materials; consult your OTS Coordinator for specifics and format-appropriate logos.  • Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for consultation when deviation from any of the above requirements might be contemplated.

Phase 2 – Program Operations. (Throughout Grant Year)  The department Sheriff's Department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.  Media Requirements  Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (XXX) at xxx@xxx.xx.xxx, with a copy to your OTS Coordinator. The following requirements are for grant-related activities and are different from those regarding any grant kick-off release or announcement.  If an OTS-supplied, OTS template-based press release is used, there is no need for pre-approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press.  If an OTS-supplied OTS template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead-lead time would be 10 10-20 days prior to the release distribution date, but should be no less than 5 working days prior date to the release distribution dateensure adequate turn-around time.  Press releases reporting the immediate and time-valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS XXX PIO and Coordinator when the release is distributed to the press.  Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media coverage and to report the results.  Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Email the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event.  Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator for approval 14 days prior to the production or duplication.  Space permitting, include Include the OTS logo, space permitting, on grant-funded print materials; consult your OTS Coordinator for specifics and format-appropriate logos.  Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for consultation when deviation from any of the above requirements might be contemplatedspecifics.

Phase 2 – Program Operations. (Throughout Grant Year)  The department will work • Inventory the new equipment following delivery. • Disperse equipment to create identified recipient agencies. • Plan a media opportunities throughout event announcing the grant period funded equipment. • Recipient agencies will identify training needs and objectives and coordinate instructional staff to call attention to conduct a high quality training program for their respective agency. • Recipient agencies will develop a preventive maintenance schedule for the innovative program strategies and outcomesnew equipment following manufacturers’ recommendations. Media Requirements  Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (XXX) at xxx@xxx.xx.xxx, with a copy to your OTS Coordinator. • The following requirements are for all grant-related activities and are different from those regarding any grant kick• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-off release or announcement.  If an OTS-supplied, template-based press release is used, there is no need for pre-approval, however, related activities to the OTS PIO at xxx@xxx.xx.xxx for approval and Coordinator should copy your OTS coordinator. Optimum lead time would be copied 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated. • The OTS XXX is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material. However, copy the OTS XXX at the same time as the release xxx@xxx.xx.xxx and your OTS coordinator when any material is distributed to the pressmedia and public, such as a press release, educational material, or link to social media post.  The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public. • If an OTS-supplied template is not usedtemplate, educational material, social media graphic, post or video is substantially changed, a draft press release the changes shall be sent to the OTS PIO at xxx@xxx.xx.xxx for approvalapproval and copy to your OTS Coordinator. Optimum lead-lead time would be 10 7 days prior to the scheduled release distribution date, but should be no less than 5 working at least 3 business days prior to the scheduled release distribution datedate for review and approval is appreciated.  • Press releases releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting the immediate and time-valued results of sensitive grant activities such as (e.g. enforcement operations operations, day of event highlights or announcements, event invites) are exempt from the recommended advance OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, but bicycle rodeos, community presentations, DUI checkpoints, etc.). • Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still should be copied to the OTS XXX at xxx@xxx.xx.xxx and your Coordinator when the release is distributed with embargoed date and time or with “INTERAL ONLY: DO NOT RELEASE” message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the pressOTS XXX at xxx@xxx.xx.xxx for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.  Activities • Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as warrant Bicycle rodeos, presentations, or probation sweeps events, are highly encouraged but do not require prior approval. • Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS XXX at xxx@xxx.xx.xxx and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged copy your OTS Coordinator for approval prior to offer embargoed media coverage and to report the resultsproduction or duplication.  • Use the following standard language in all press, media, and printed materials, space permitting: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. • Email the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator at least 30 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.  Submit a draft If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or rough-cut of all printed or recorded material (brochuresprogram. Media and program highlights are to be reflected in QPRs. • Any press releases, posterswork plans, scripts, storyboards, artwork, trailer graphics, etc.) videos or any educational or informational materials that received PIO approval in a prior grant year needs to the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator be resubmitted for approval 14 days prior to in the production or duplicationcurrent grant year.  Space permitting, include the OTS logo, on grant-funded print materials; consult your OTS Coordinator for specifics and format-appropriate logos.  • Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, Coordinator for consultation when deviation changes from any of the above requirements might be contemplatedwarranted.

Phase 2 – Program Operations. (Throughout Grant Year)  The police department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.  Media Requirements  Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (XXX) at xxx@xxx.xx.xxx, with a copy to your OTS Coordinator. The following requirements are for grant-related activities and are different from those regarding any grant kick-off release or announcement.  If an OTS-supplied, OTS template-based press release is used, there is no need for pre-approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press.  If an OTS-supplied OTS template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead-lead time would be 10 10-20 days prior to the release distribution date, but should be no less than 5 working days prior date to the release distribution dateensure adequate turn-around time.  Press releases reporting the immediate and time-valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS XXX PIO and Coordinator when the release is distributed to the press.  Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media coverage and to report the results.  Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Email the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event.  Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator for approval 14 days prior to the production or duplication.  Space permitting, include Include the OTS logo, space permitting, on grant-funded print materials; consult your OTS Coordinator for specifics and format-appropriate logos.  Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for consultation when deviation from any of the above requirements might be contemplatedspecifics.

Phase 2 – Program Operations. (Throughout Grant Year)  The department will work • Inventory the new equipment following delivery. • Disperse equipment to create identified recipient agencies. • Plan a media opportunities throughout event announcing the grant period funded equipment. • Recipient agencies will identify training needs and objectives and coordinate instructional staff to call attention to conduct a high quality training program for their respective agency. • Recipient agencies will develop a preventive maintenance schedule for the innovative program strategies and outcomesnew equipment following manufacturers’ recommendations. Media Requirements  • Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (XXX) at xxx@xxx.xx.xxx, with a copy to your OTS Coordinator. The following requirements are for grant-related activities and are different from those regarding any grant kick-off release or announcement.  • If an OTS-supplied, template-based press release is used, there is no need for pre-approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press.  • If an OTS-supplied template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release distribution date, but should be no less than 5 working days prior to the release distribution date.  • Press releases reporting the immediate and time-valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS XXX PIO and Coordinator when the release is distributed to the press.  • Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media coverage and to report the results.  • Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  • Email the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event.  • Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS XXX PIO at xxx@xxx.xx.xxx and copy your OTS Coordinator for approval 14 days prior to the production or duplication.  • Space permitting, include the OTS logo, on grant-funded print materials; consult your OTS Coordinator for specifics and format-appropriate logos.  • Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for consultation when deviation from any of the above requirements might be contemplated.

Phase 2 – Program Operations. (Throughout Grant Year)  The police department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Media Requirements  Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (XXX) at xxx@xxx.xx.xxx, with a copy to your OTS Coordinator. The following requirements are for grant-related activities and are different from those regarding any grant kick-off release or announcement.  If an OTS-supplied, OTS template-based press release is used, there is no need for pre-approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press.  If an OTS-supplied OTS template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead-lead time would be 10 10-20 days prior to the release distribution date, but should be no less than 5 working days prior date to the release distribution dateensure adequate turn-around time.  Press releases reporting the immediate and time-valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS XXX PIO and Coordinator when the release is distributed to the press.  Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media coverage and to report the results.  Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Email the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event.  Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator for approval 14 days prior to the production or duplication.  Space permitting, include Include the OTS logo, space permitting, on grant-funded print materials; consult your OTS Coordinator for specifics and format-appropriate logos.  Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for consultation when deviation from any of the above requirements might be contemplatedspecifics.

Phase 2 – Program Operations. (Throughout Grant Year)  • The police department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Media Requirements  • Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (XXX) at xxx@xxx.xx.xxx, with a copy to your OTS Coordinator. The following requirements are for grant-related activities and are different from those regarding any grant kick-off release or announcement.  • If an OTS-supplied, OTS template-based press release is used, there is no need for pre-approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press.  If an OTS-supplied OTS template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead-lead time would be 10 10-20 days prior to the release distribution date, but should be no less than 5 working days prior date to the release distribution dateensure adequate turn-around time.  • Press releases reporting the immediate and time-valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS XXX PIO and Coordinator when the release is distributed to the press.  • Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media coverage and to report the results.  • Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  • Email the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event.  • Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS XXX PIO at xxx@xxx.xx.xxx and copy your OTS Coordinator for approval 14 days prior to the production or duplication.  Space permitting, include • Include the OTS logo, space permitting, on grant-funded print materials; consult your OTS Coordinator for specifics and format-appropriate logos.  Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for consultation when deviation from any of the above requirements might be contemplatedspecifics.

Phase 2 – Program Operations. (Throughout Grant Year)  The department will work Inventory the new equipment following delivery.  Disperse equipment to create identified recipient agencies.  Plan a media opportunities throughout event announcing the grant period funded equipment.  Recipient agencies will identify training needs and objectives and coordinate instructional staff to call attention to conduct a high quality training program for their respective agency.  Recipient agencies will develop a preventive maintenance schedule for the innovative program strategies and outcomesnew equipment following manufacturers’ recommendations. Media Requirements  Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (XXX) at xxx@xxx.xx.xxx, with a copy to your OTS Coordinator. The following requirements are for grant-related activities and are different from those regarding any grant kick-off release or announcement.  If an OTS-supplied, template-based press release is used, there is no need for pre-approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press.  If an OTS-supplied template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release distribution date, but should be no less than 5 working days prior to the release distribution date.  Press releases reporting the immediate and time-valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS XXX and Coordinator when the release is distributed to the press.  Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media coverage and to report the results.  Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Email the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event.  Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator for approval 14 days prior to the production or duplication.  Space permitting, include the OTS logo, on grant-funded print materials; consult your OTS Coordinator for specifics and format-appropriate logos.  Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for consultation when deviation from any of the above requirements might be contemplated.

Phase 2 – Program Operations. (Throughout Grant Year)  The department Staff will work review latest safety information and educational resources available during a staff meeting.  Staff will contact partner agencies to create media find out needs of agency and their clientele.  Staff will review their re-certification date and complete re-certifications if necessary.  Staff will research traffic safety fairs, community events, or presentation opportunities throughout to share car seat safety education.  Car seats will be purchased to distribute to low-income residents.  Staff will assemble a team to conduct the pre-grant period child safety seat usage survey and complete this during the month of October.  Staff will assign one person to call attention complete and gain approval for the kick-off press release.  Staff will contact law enforcement agencies to the innovative program strategies begin collaborating on efforts to promote training on car seat safety education and outcomescar seat law enforcement to officers  Staff will research new drop off locations for residents to recycle car seats  Staff will contact partner agencies in order to obtain resources in Spanish, Russian, and Punjabi.  Staff will contact schools and/or daycares, targeting 4-8 year olds, to provide car seat and booster seat presentations and educational resources. Media Requirements  Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (XXX) at xxx@xxx.xx.xxx, with a copy to your OTS Coordinator. The following requirements are for grant-related activities and are different from those regarding any grant kick-off release or announcement.  If an OTS-supplied, template-based press release is used, there is no need for pre-approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press.  If an OTS-supplied template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release distribution date, but should be no less than 5 working days prior to the release distribution date.  Press releases reporting the immediate and time-valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS XXX and Coordinator when the release is distributed to the press.  Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media coverage and to report the results.  Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Email the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event.  Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator for approval 14 days prior to the production or duplication.  Space permitting, include the OTS logo, on grant-funded print materials; consult your OTS Coordinator for specifics and format-appropriate logos.  Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for consultation when deviation from any of the above requirements might be contemplated.

Phase 2 – Program Operations. (Throughout Grant Year)  The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Media Requirements  Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (XXX) at xxx@xxx.xx.xxx, with a copy to your OTS Coordinator. The following requirements are for grant-related activities and are different from those regarding any grant kick-off release or announcement.  If an OTS-supplied, template-based press release is used, there is no need for pre-approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press.  If an OTS-supplied template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release distribution date, but should be no less than 5 working days prior to the release distribution date.  Press releases reporting the immediate and time-valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS XXX and Coordinator when the release is distributed to the press.  Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media coverage and to report the results.  Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Email the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event.  Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator for approval 14 days prior to the production or duplication.  Space permitting, include the OTS logo, on grant-funded print materials; consult your OTS Coordinator for specifics and format-appropriate logos.  Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for consultation when deviation from any of the above requirements might be contemplated

Phase 2 – Program Operations. (Throughout Grant Year)  The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Media Requirements  Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (XXX) at xxx@xxx.xx.xxx, with a copy to your OTS Coordinator. The following requirements are for all grant-related activities: • Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS XXX at xxx@xxx.xx.xxx for approval and are different copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated. • The OTS XXX is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from those regarding the Coordinator. • Pre-approval is not required when using any grant kick-off release or announcement.  If an OTS-suppliedsupplied template for media advisories, templatepress releases, social media graphics, videos or posts, or any other OTS-based press release is usedsupplied educational material. However, there is no need for pre-approval, however, copy the OTS PIO XXX at xxx@xxx.xx.xxx and Coordinator should be copied your OTS coordinator when at the same time as the release any material is distributed to the pressmedia and public, such as a press release, educational material, or link to social media post.  The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public. • If an OTS-supplied template is not usedtemplate, educational material, social media graphic, post or video is substantially changed, a draft press release the changes shall be sent to the OTS PIO at xxx@xxx.xx.xxx for approvalapproval and copy to your OTS Coordinator. Optimum lead-lead time would be 10 7 days prior to the scheduled release distribution date, but should be no less than 5 working at least 3 business days prior to the scheduled release distribution datedate for review and approval is appreciated.  • Press releases releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting the immediate and time-valued results of sensitive grant activities such as (e.g. enforcement operations operations, day of event highlights or announcements, event invites) are exempt from the recommended advance OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, but bicycle rodeos, community presentations, DUI checkpoints, etc.). • Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still should be copied to the OTS XXX at xxx@xxx.xx.xxx and your Coordinator when the release is distributed with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the pressOTS XXX at xxx@xxx.xx.xxx for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.  Activities • Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as warrant Bicycle rodeos, presentations, or probation sweeps events, are highly encouraged but do not require prior approval. • Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS XXX at xxx@xxx.xx.xxx and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged copy your OTS Coordinator for approval prior to offer embargoed media coverage and to report the resultsproduction or duplication.  • Use the following standard language in all press, media, and printed materials, space permitting: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. • Email the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator at least 30 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.  Submit a draft If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or rough-cut of all printed or recorded material (brochuresprogram. Media and program highlights are to be reflected in QPRs. • Any press releases, posterswork plans, scripts, storyboards, artwork, trailer graphics, etc.) videos or any educational or informational materials that received PIO approval in a prior grant year needs to the OTS XXX at xxx@xxx.xx.xxx and copy your OTS Coordinator be resubmitted for approval 14 days prior to in the production or duplicationcurrent grant year.  Space permitting, include the OTS logo, on grant-funded print materials; consult your OTS Coordinator for specifics and format-appropriate logos.  • Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, Coordinator for consultation when deviation changes from any of the above requirements might be contemplatedwarranted.