Common use of Presentation of the Program Change Plan and Formal Faculty Vote Clause in Contracts

Presentation of the Program Change Plan and Formal Faculty Vote. In presentation of and voting on a program change plan, the following shall occur: 1. At least three (3) business days prior to the meeting in subsection 2 of this Section, the appropriate administrator (e.g. chair/director, xxxx, etc.) will submit the program change plan to the Associate Xxxxxxx for Academic Administration (“APAA”) and ensure that the Faculty in affected unit(s) have electronic access to it. The APAA will provide the deadline for the Faculty vote(s) to the administrator and Faculty in the affected unit(s). Prior to the formal Faculty vote, the APAA will also provide the President of the Association with the plan, as well as the deadlines for the vote(s) by the Faculty in the affected unit(s) and the Association’s review. The deadline for the Association review shall be at least seven (7) calendar days after the deadline for the Faculty vote(s) and prior to the deadline for final action on the program change plan by the Faculty Senate or the Graduate Council as determined by the Associate Xxxxxxx for Academic Programs (“APAP”). 2. The administrator in each affected unit shall call a meeting(s) at which all Faculty shall be provided the opportunity to discuss the program change plan. In instances where Faculty in multiple units are affected, the administrator of the originating academic unit, administrative office, or designee shall call at least one additional meeting at which all Faculty in all affected units shall be provided the opportunity to discuss the program change plan. Faculty, by majority vote, may invite administrators to participate in such meetings. Faculty, by majority vote, may decide to keep minutes. 3. Following the meeting(s), the Faculty in each of the affected units shall be given the opportunity at a stated time and place to cast a secret ballot on the proposed program change plan, with absentee/proxy voting as provided for by the relevant operating paper(s), but with the understanding that absentee/proxy votes must be returned by the date and time of the scheduled Faculty vote. The vote shall be immediately tabulated in the presence of the Faculty. 4. The results of the vote, any minutes of the unit’s meeting(s), and the unit’s report on the proposed program change plan (including recommendations /suggestions and minority reports), if any, and letters of support or non-support from the Chair/Director and/or Xxxx of the initiating unit and from Chairs/Directors and/or Deans of any other affected department/school or Library Affairs unit will be forwarded to the APAA. The APAA will then distribute them to the Faculty Senate and/or Graduate Council and the Association President. 5. By the deadline set according to Section 9.05(1), the Association may submit a written review with its analysis and recommendations concerning the proposed plan to the Faculty Senate and/or Graduate Council as appropriate. 6. If the program change plan undergoes modification(s) once it has been reviewed by the Faculty Senate and/or Graduate Council, the APAA, in consultation with the Association President, shall determine if such modification(s) is substantive. If the modification(s) is substantive, the Chair/Director of the affected unit(s) or the originating administrative office shall distribute the modified plan and proceed in accordance with Section 9.05(1)-(5). Nothing in this section shall preclude the filing of a grievance on the APAA’s determination in this section.

Presentation of the Program Change Plan and Formal Faculty Vote. In presentation of and voting on a program change plan, the following shall occur: 1. a. At least three (3) business days prior to the meeting in subsection 2 of this Section, the appropriate administrator (e.g. chair/directorDirector, xxxxXxxx, etc.) will submit the program change plan to the Associate Xxxxxxx for Academic Administration (“APAA”) and ensure that the Faculty in affected unit(s) have electronic access to it. The APAA will provide the deadline for the Faculty vote(s) to the administrator and Faculty in the affected unit(s). Prior to the formal Faculty vote, the APAA will also provide the President of the Association with the plan, as well as the deadlines for the vote(s) by the Faculty in the affected unit(s) and the Association’s review. The deadline for the Association review shall be at least seven (7) calendar days after the deadline for the Faculty vote(s) and prior to the deadline for final action on the program change plan by the Faculty Senate or the Graduate Council as determined by the Associate Xxxxxxx for Academic Programs (“APAP”). 2. b. The administrator in each affected unit shall call a meeting(s) at which all Faculty shall be provided the opportunity to discuss the program change plan. In instances where Faculty in multiple units are affected, the administrator of the originating academic unit, administrative office, or designee shall call at least one (1) additional meeting at which all Faculty in all affected units shall be provided the opportunity to discuss the program change plan. Faculty, by majority vote, may invite administrators to participate in such meetings. Faculty, by majority vote, may decide to keep minutes. 3. c. Following the meeting(s), the Faculty in each of the affected units shall be given the opportunity at a stated time and place to cast a secret ballot on the proposed program change plan, with absentee/proxy voting as provided for by the relevant operating paper(s), but with the understanding that absentee/proxy votes must be returned by the date and time of the scheduled Faculty vote. The vote shall be immediately tabulated in the presence of the Faculty. 4. d. The results of the vote, any minutes of the unit’s meeting(s), and the unit’s report on the proposed program change plan (including recommendations /suggestions recommendations/suggestions and minority reports), if any, and letters of support or non-support from the Chair/Director and/or Xxxx of the initiating unit and from Chairs/Directors and/or Deans of any other affected department/school or Library Affairs unit will be forwarded to the APAA. The APAA will then distribute them to the Faculty Senate and/or Graduate Council and the Association President. 5. e. By the deadline set according to Section 9.05(1), the Association may submit a written review with its analysis and recommendations concerning the proposed plan to the Faculty Senate and/or Graduate Council as appropriate. 6. f. If the program change plan undergoes modification(s) once it has been reviewed by the Faculty Senate and/or Graduate Council, the APAA, in consultation with the Association President, shall determine if such modification(s) is substantive. If the modification(s) is substantive, the Chair/Director of the affected unit(s) or the originating administrative office shall distribute the modified plan and proceed in accordance with Section 9.05(1)-(59.05 (1-5). Nothing in this section Section shall preclude the filing of a grievance on the APAA’s determination in this sectionSection.