PROGRAM PARTICIPANT RECORDS Clause Samples
The "Program Participant Records" clause defines the requirements and responsibilities for maintaining and managing records related to individuals or entities participating in a program. Typically, this clause outlines what types of records must be kept, such as enrollment forms, attendance logs, or performance data, and may specify how long these records should be retained and who has access to them. Its core practical function is to ensure that accurate and complete documentation is maintained for all program participants, supporting compliance, accountability, and effective program administration.
PROGRAM PARTICIPANT RECORDS. In addition to evidence of homeless status or “at risk of homelessness” status, as applicable, records must be kept for each program participant that document:
1) The services and assistance provided to that program participant, including, as applicable, the security deposit, rental assistance, and utility payments made on behalf of the program participant; Docusign Envelope ID: B9B17007-C051-4D0B-8872-EB269C73FDC5
2) Compliance with the applicable requirements for providing services and assistance to that program participant under the program components and eligible activities provisions at § 576.101 through § 576.106, the provision on determining eligibility and amount and type of assistance at § 576.401(a) and (b), and the provision on using appropriate assistance and services at § 576.401(d) and (e); and
3) Where applicable, compliance with the termination of assistance requirement in § 576.402.
PROGRAM PARTICIPANT RECORDS. 8.9.1 CONTRACTOR shall prepare and maintain accurate and complete records of each Program Participant as required by CCLD and ADMINISTRATOR. Records of Program Participants shall be subject to the confidentiality provisions of any applicable policies and orders of the Orange County Juvenile Court and WIC Section 827 et. seq.
PROGRAM PARTICIPANT RECORDS. In addition to evidence of “homeless” status or “at-risk-of-homelessness” status, as applicable, the Sub-recipient must keep records for each program participant that document:
(i) The services and assistance provided to that program participant, including evidence that the Sub-recipient has conducted an annual assessment of services for those program participants that remain in the program for more than a year and adjusted the service package accordingly, and including case management services as provided in 24 CFR 578.37(a)(1)(ii)(F); and
(ii) Where applicable, compliance with the termination of assistance requirement in 24 CFR 578.91.