Common use of Project Delivery Order Procedures Clause in Contracts

Project Delivery Order Procedures. The EPIC6 member having approved and signed an interlocal agreement, or other EPIC6 membership document, may make a request of the awarded vendor under this Agreement when the EPIC6 member has services that need to be undertaken. Notification by member to awarded vendor may occur via phone, email, fax or in person. Upon notification of a pending request, the awarded vendor shall make contact with the EPIC6 member as soon as possible, but must make contact with the EPIC6 member within two working days. Verbal orders are not acceptable and not enforceable. The vendor shall be compensated for work performed or delivered under a written order by the entity that placed the order unless the entity contests the claim of the awarded vendor, in which case the parties shall utilize the agreed conflict resolution methods. Prior to filing of litigation, the parties may select non-binding mediation as a method of conflict resolution for issues arising out of or relating to this procurement process or any contract resulting from or any contemplated transaction. The parties agree that if non-binding mediation is chosen as a resolution process, the parties must agree to the chosen mediator(s) and that the mediation venue shall be at a location in county of the EPIC6 or its member at the discretion of the member. The parties agree to share equally the cost of the mediation process and venue cost. Scheduling of projects (if applicable) will be accomplished when the EPIC6 member issues a purchase order that will serve as “the notice to proceed”. The period for the delivery order will include the mobilization, materials purchase, installation and delivery, design, weather, and site cleanup and inspection. No additional claims may be made for delays as a result of these items. When the tasks have been completed the awarded vendor shall notify the client and have the EPIC6 member inspect the work for acceptance under the scope and terms in the PO. The EPIC6 member will issue in writing any corrective actions that are required. Upon completion of these items, the EPIC6 member will issue a completion notice and final payment will be issued.