Common use of Prospectuses, Reports to Shareholders and Proxy Statements; Voting Clause in Contracts

Prospectuses, Reports to Shareholders and Proxy Statements; Voting. 3.1 The Trust shall provide Hartford with as many printed copies of the current prospectus(es), statement of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series), and any supplements or amendments to any of the foregoing, as Hartford may reasonably request. If requested by Hartford in lieu of the foregoing printed documents, the Trust shall provide such documents in the form of camera-ready film, computer diskettes or typeset electronic document files, all as Hartford may reasonably request, and such other assistance as is reasonably necessary in order for Hartford to have any of the prospectus(es), statement of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series), and any supplements or amendments to any of the foregoing, printed in combination with such documents of other fund companies' and/or such documents for the Contracts. Expenses associated with providing, printing and distributing such documents shall be allocated in accordance with SCHEDULE C attached to this Agreement. 3.2 The Trust or its designee will provide Hartford 90 days notice of any change for a Series, including but not limited to, (a) fund objective changes, (b) anticipated fund mergers/substitutions, (c) no-action or exemptive requests from the SEC, (d) fund name changes, (e) fund adviser or sub-adviser changes; and/or (f) conditions or undertakings that affect Hartford's rights or obligations hereunder. If the Trust fails to provide Hartford with the required notice, the Trust will reimburse Hartford for all reasonable expenses for facilitating the changes and for notifying Contract owners. 3.3 The Trust will provide Hartford with copies of its proxy solicitations applicable to the Series. Hartford will, to the extent required by law, (a) distribute proxy materials applicable to the Series to eligible Contract owners, (b) solicit voting instructions from eligible Contract owners, (c) vote the Series shares in accordance with instructions received from Contract owners; and (d) if required by law, vote Series shares for which no instructions have been received in the same proportion as shares of the Series for which instructions have been received. A. To the extent permitted by applicable law, Hartford reserves the right to vote Series shares held in any Separate Account in its own right. B. Unregistered separate accounts subject to the Employee Retirement Income Security Act of 1974 ("ERISA") will refrain from voting shares for which no instructions are received if such shares are held subject to the provisions of ERISA. 3.4 The Trust will comply with all provisions of the 1940 Act and the rules thereunder requiring voting by shareholders.

Appears in 3 contracts

Samples: Participation Agreement (Hartford Life & Annuity Insurance Co Separate Account Seven), Fund Participation Agreement (Hartford Life & Annuity Ins Co Separate Acount Vlii), Fund Participation Agreement (Hartford Life Insurance Co Separate Account Two Dc Var Ac Ii)

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Prospectuses, Reports to Shareholders and Proxy Statements; Voting. 3.1 The Trust shall provide Hartford with as many printed copies of the current prospectus(es), statement statement(s) of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series, provided that the statement of additional information may combine disclosure for the Series with other Series of the Trust), and any supplements or amendments to any of the foregoing, as Hartford may reasonably request. If requested by Hartford in lieu of the foregoing printed documents, the Trust shall provide such documents for distribution to existing shareholders in the form of camera-ready film, computer diskettes or typeset pdf electronic document files, all as Hartford may reasonably request, and such other assistance as is reasonably necessary in order for Hartford to have any of the prospectus(es), statement of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series), and any supplements or amendments to any of the foregoing, printed in combination with such documents of other fund companies' and/or such documents for the Contracts. Expenses associated with providing, printing and distributing such documents shall be allocated in accordance with SCHEDULE C attached to this Agreement. 3.2 The Trust or its designee will provide Hartford 90 with sixty (60) days prior written notice of any change for a Series, including but not limited to, (a) fund objective changes, (b) anticipated fund mergers/substitutions, (c) no-action or exemptive requests from the SEC, (d) fund name changes, (e) fund adviser or sub-adviser changes; and/or (f) conditions or undertakings that affect Hartford's rights or obligations hereunder. If the Trust fails to provide Hartford with the required notice, the Trust will reimburse Hartford for all reasonable expenses for facilitating the changes and for notifying Contract owners. 3.3 The Trust will provide Hartford with copies of its proxy solicitations applicable to the Series. Hartford will, to the extent required by law, (a) distribute proxy materials applicable to the Series to eligible Contract owners, (b) solicit voting instructions from eligible Contract owners, (c) vote the Series shares in accordance with instructions received from Contract owners; and (d) if required by law, vote Series shares for which no instructions have been received in the same proportion as shares of the Series for which instructions have been received. A. To the extent permitted by applicable law, Hartford reserves the right to vote Series shares held in any Separate Account in its own right. B. Unregistered separate accounts subject to the Employee Retirement Income Security Act of 1974 ("ERISA") will refrain from voting shares for which no instructions are received if such shares are held subject to the provisions of ERISA. 3.4 The Trust will comply with all provisions of the 1940 Act and the rules thereunder requiring voting by shareholders.

Appears in 2 contracts

Samples: Fund Participation Agreement (Hartford Life & Annuity Insur Co Separate Account Three), Participation Agreement (Hartford Life & Annuity Insurance Co Sep Account Vl I)

Prospectuses, Reports to Shareholders and Proxy Statements; Voting. 3.1 The Trust Distributor shall provide Hartford the Company with as many printed copies of the current prospectus(esProspectus(es), statement of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series), and any supplements or amendments to any of the foregoing, as Hartford the Company may reasonably request. If requested by Hartford the Company in lieu of the foregoing printed documents, the Trust Distributor shall provide such documents in the form of camera-ready film, computer diskettes or typeset electronic document files, all as Hartford the Company may reasonably request, and such other assistance as is reasonably necessary in order for Hartford the Company to have any of the prospectus(es), statement of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series), and any supplements or amendments to any of the foregoing, and may be printed in combination with such documents of other fund companies' and/or such documents for the Contracts. At the discretion of the Company, the Company may distribute summary prospectuses or statutory prospectuses for a Series. Expenses associated with providing, printing printing, processing and distributing such documents shall be allocated in accordance with SCHEDULE C Schedule B attached hereto and made a part hereof. The Distributor agrees to this Agreementuse best efforts to resolve any billing discrepancy detected by the Company and remit any corrective payment promptly upon demand. 3.2 The Trust Distributor or its designee will provide Hartford 90 days the Company with advance written notice of any change for a Series, including but not limited to, to the following based on the notice periods stated below (a) fund objective changeschanges(60 days notice), (b) anticipated fund mergers/substitutions,substitutions or liquidations (90 days notice), (co) no-action or exemptive requests from the SECSEC (60 days notice), (d) fund name changeschanges (60 days notice), (e) fund adviser or sub-adviser changeschanges (60 days notice); and/or (f) conditions or undertakings that affect Hartfordthe Company's rights or obligations hereunderhereunder (60 days notice). If the Trust Distributor fails to provide Hartford the Company with the required notice, the Trust Distributor will reimburse Hartford the Company for all reasonable expenses for facilitating the changes and for notifying Contract owners. Notwithstanding anything to the contrary, the Distributor will provide all registration statement supplements to the Company in hand as soon as reasonably possible following the filing of such document with the Securities and Exchange Commission; time being of the essence. The Distributor will provide the Company with updated shareholder reports no later than 45 days after the end of the reporting period. The Company reserves the right, in its sole discretion, to combine the delivery of Trust supplements to coordinate with other Company variable product supplements and to levy a surcharge for its administrative costs and expenses incurred in connection with circulating supplements that do not coincide with scheduled variable product prospectus updates. 3.3 The Trust Distributor will provide Hartford the Company with copies of its proxy solicitations applicable to the Series. Hartford The Company will, to the extent required by law, (a) distribute proxy materials applicable to the Series to eligible Contract owners, (b) solicit voting instructions from eligible Contract owners, (c) vote the Series shares in accordance with instructions received from Contract owners; and (d) if required by law, vote Series shares for which no instructions have been received in the same proportion as shares of the Series for which instructions have been received. A. To the extent permitted by applicable law, Hartford the Company reserves the right to vote Series shares held in any Separate Account in its own right. B. Unregistered separate accounts subject to the Employee Retirement Income Security Act of 1974 ("ERISA") will refrain from voting shares for which no instructions are received if such shares are held subject to the provisions of ERISA. 3.4 The Trust will comply with all provisions of the 1940 Act and the rules thereunder requiring voting by shareholders.

Appears in 2 contracts

Samples: Fund Participation Agreement (Talcott Resolution Life Insurance Co Separate Account Seven), Participation Agreement (Talcott Resolution Life & Annuity Insurance Co Separate Account Seven)

Prospectuses, Reports to Shareholders and Proxy Statements; Voting. 3.1 The Trust shall provide Hartford with as many printed copies of the current prospectus(es), statement of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series), and any supplements or amendments to any of the foregoing, as Hartford may reasonably request. If requested by Hartford in lieu of the foregoing printed documents, the Trust shall provide such documents in the form of camera-ready film, computer diskettes or typeset electronic document files, all as Hartford may reasonably request, and such other assistance as is reasonably necessary in order for Hartford to have any of the prospectus(es), statement of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series)Series, and any supplements or amendments to any of the foregoing, printed in combination with such documents of other fund companies' and/or such documents for the Contracts. Expenses associated with providing, printing and distributing such documents shall be allocated in accordance with SCHEDULE C attached to this Agreement. 3.2 The Trust or its designee will provide Hartford 90 days notice of any change for a Series, including but not limited to, (a) fund objective changes, (b) anticipated fund mergers/substitutions, (c) no-action or exemptive requests from the SEC, (d) fund name changes, (e) fund adviser or sub-adviser changes; and/or (f) conditions or undertakings that affect Hartford's rights or obligations hereunder. If the Trust fails to provide Hartford with the required notice, the Trust will reimburse Hartford for all reasonable expenses for facilitating the changes and for notifying Contract owners. 3.3 The Trust will provide Hartford with copies of its proxy solicitations applicable to the Series. Hartford will, to the extent required by law, (a) distribute proxy materials applicable to the Series to eligible Contract owners, (b) solicit voting instructions from eligible Contract owners, (c) vote the Series shares in accordance with instructions received from Contract owners; and (d) if required by law, vote Series shares for which no instructions have been received in the same proportion as shares of the Series for which instructions have been received. A. To the extent permitted by applicable law, Hartford reserves the right to vote Series shares held in any Separate Account in its own right. B. Unregistered separate accounts subject to the Employee Retirement Income Security Act of 1974 ("ERISA") will refrain from voting shares for which no instructions are received if such shares are held subject to the provisions of ERISA. 3.4 3.3 The Trust and Hartford will comply with all provisions of the 1940 Act and the rules thereunder requiring and the Exemptive Order governing the Trust and voting by rights of its shareholders.

Appears in 2 contracts

Samples: Fund Participation Agreement (Sti Classic Variable Trust), Fund Participation Agreement (Sti Classic Variable Trust)

Prospectuses, Reports to Shareholders and Proxy Statements; Voting. 3.1 The Trust shall provide Hartford with as many printed copies of the current prospectus(es), statement of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series), and any supplements or amendments to any of the foregoing, as Hartford may reasonably request. If requested by Hartford in lieu of the foregoing printed documents, the Trust shall provide such documents in the form of camera-ready film, computer diskettes or typeset electronic document files, all as Hartford may reasonably request, and such other assistance as is reasonably necessary in order for Hartford to have any of the prospectus(es), statement of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series)Series, and any supplements or amendments to any of the foregoing, printed in combination with such documents of other fund companies' and/or such documents for the Contracts. Expenses associated with providing, printing and distributing such documents shall be allocated in accordance with SCHEDULE C attached to this Agreement. 3.2 The Trust or its designee will provide Hartford 90 days notice of any change for a Series, including but not limited to, (a) fund objective changes, (b) anticipated fund mergers/substitutions, (c) no-action or exemptive requests from the SEC, (d) fund name changes, (e) fund adviser or sub-adviser changes; and/or (f) conditions or undertakings that affect Hartford's rights or obligations hereunder. If the Trust fails to provide Hartford with the required notice, the Trust will reimburse Hartford for all reasonable expenses for facilitating the changes and for notifying Contract owners. 3.3 The Trust will provide Hartford with copies of its proxy solicitations applicable to the Series. Hartford will, to the extent required by law, , (a) distribute proxy materials applicable to the Series to eligible Contract owners, , (b) solicit voting instructions from eligible Contract owners, , (c) vote the Series shares in accordance with instructions received from Contract owners; and and (d) if required by law, vote Series shares for which no instructions have been received in the same proportion as shares of the Series for which instructions have been received. A. To the extent permitted by applicable law, Hartford reserves the right to vote Series shares held in any Separate Account in its own right. B. Unregistered separate accounts subject to the Employee Retirement Income Security Act of 1974 ("ERISA") will refrain from voting shares for which no instructions are received if such shares are held subject to the provisions of ERISA. 3.4 3.3 The Trust and Hartford will comply with all provisions of the 1940 Act and the rules thereunder requiring and the Exemptive Order governing the Trust and voting by rights of its shareholders.

Appears in 1 contract

Samples: Fund Participation Agreement (Sti Classic Variable Trust)

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Prospectuses, Reports to Shareholders and Proxy Statements; Voting. 3.1 3.1. The Trust shall provide Hartford with as many printed copies of the current prospectus(es), statement of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series)the Trust, and any supplements or amendments to any of the foregoing, as Hartford may reasonably request. If requested by Hartford in lieu of the foregoing printed documents, the Trust shall provide such documents in the form of camera-ready film, computer diskettes or typeset electronic document files, all format as Hartford may reasonably request, and such other assistance as is reasonably necessary in order for Hartford to have any of the prospectus(es), statement of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series)the Trust, and any supplements or amendments to any of the foregoing, printed in combination with such documents of other fund companies' and/or such documents for the Contracts. Expenses associated with providing, printing and distributing such documents shall be allocated in accordance with SCHEDULE C Schedule B attached to this Agreement. 3.2 The Trust or its designee will provide Hartford 90 days notice of any change for a Series, including but not limited to, (a) fund objective changes, (b) anticipated fund mergers/substitutions, (c) no-action or exemptive requests from the SEC, (d) fund name changes, (e) fund adviser or sub-adviser changes; and/or (f) conditions or undertakings that affect Hartford's rights or obligations hereunder3.2. If the Trust fails to provide Hartford with the required notice, the Trust will reimburse Hartford for all reasonable expenses for facilitating the changes and for notifying Contract owners. 3.3 The Trust will provide Hartford with copies of its proxy solicitations applicable to the SeriesShares. Hartford will, to the extent required by law, (a) distribute proxy materials applicable to the Series Shares to eligible Contract owners, (b) solicit voting instructions from eligible Contract owners, (c) vote the Series shares Shares in accordance with instructions received from Contract owners; and (d) if required by law, vote Series shares Shares for which no instructions have been received in the same proportion as shares of the Series Shares for which instructions have been received. A. To the extent permitted by applicable law, Hartford reserves the right to vote Series shares Shares held in any Separate Account in its own right, subject to the requirements of this Section. B. Unregistered separate accounts subject to the Employee Retirement Income Security Act of 1974 ("ERISA") will refrain from voting shares Shares for which no instructions are received if such shares Shares are held subject to the provisions of ERISA. 3.4 3.3. The Trust will comply with all provisions of the 1940 Act and the rules thereunder requiring voting by shareholders. 3.4. Notwithstanding any other provision to the contrary in this Agreement, with respect to the Separate Accounts, which are exempt from registration under the 1940 Act in reliance upon Section 3(c)(1) or Section 3(c)(7) thereof, the Company represents and warrants that: A. Hartford Equity Sales Company ("HESCO") is the principal Distributor for each such Separate Account and any subaccounts thereof and is a registered broker-dealer with the SEC under the 1934 Act; B. The Shares are and will continue to be the only investment securities held by the corresponding subaccounts; and C. The Company, on behalf of the corresponding subaccount, will: (i) vote such Shares held by it in the same proportion as the vote of all other holders of such Shares; and (ii) refrain from substituting Shares of another security for such Shares unless the SEC has approved such substitution in the manner provided in Section 26 of the 1940 Act.

Appears in 1 contract

Samples: Private Placement Fund Participation Agreement (Merger Fund Vl)

Prospectuses, Reports to Shareholders and Proxy Statements; Voting. 3.1 The Trust Distributor shall provide Hartford the Company with as many printed copies of the current prospectus(esProspectus(es), statement of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series), and any supplements or amendments to any of the foregoing, as Hartford the Company may reasonably request. If requested by Hartford the Company in lieu of the foregoing printed documents, the Trust Distributor shall provide such documents in the form of camera-ready film, computer diskettes or typeset electronic document files, all as Hartford the Company may reasonably request, and such other assistance as is reasonably necessary in order for Hartford the Company to have any of the prospectus(es), statement of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series), and any supplements or amendments to any of the foregoing, and may be printed in combination with such documents of other fund companies' and/or such documents for the Contracts. At the discretion of the Company, the Company may distribute summary prospectuses or statutory prospectuses for a Series. Expenses associated with providing, printing printing, processing and distributing such documents shall be allocated in accordance with SCHEDULE C Schedule B attached hereto and made a part hereof. The Distributor agrees to this Agreementuse best efforts to resolve any billing discrepancy detected by the Company and remit any corrective payment promptly upon demand. 3.2 The Trust Distributor or its designee will provide Hartford 90 days the Company with advance written notice of any change for a Series, including but not limited to, to the following based on the notice periods stated below (a) fund objective changeschanges(60 days notice), (b) anticipated fund mergers/substitutions, substitutions or liquidations (90 days notice), (c) no-action or exemptive requests from the SECSEC (60 days notice), (d) fund name changeschanges (60 days notice), (e) fund adviser or sub-adviser changeschanges (60 days notice); and/or (f) conditions or undertakings that affect Hartfordthe Company's rights or obligations hereunderhereunder (60 days notice). If the Trust Distributor fails to provide Hartford the Company with the required notice, the Trust Distributor will reimburse Hartford the Company for all reasonable expenses for facilitating the changes and for notifying Contract owners. Notwithstanding anything to the contrary, the Distributor will provide all registration statement supplements to the Company in hand as soon as reasonably possible following the filing of such document with the Securities and Exchange Commission; time being of the essence. The Distributor will provide the Company with updated shareholder reports no later than 45 days after the end of the reporting period. The Company reserves the right, in its sole discretion, to combine the delivery of Trust supplements to coordinate with other Company variable product supplements and to levy a surcharge for its administrative costs and expenses incurred in connection with circulating supplements that do not coincide with scheduled variable product prospectus updates. 3.3 The Trust Distributor will provide Hartford the Company with copies of its proxy solicitations applicable to the Series. Hartford The Company will, to the extent required by law, (a) distribute proxy materials applicable to the Series to eligible Contract owners, (b) solicit voting instructions from eligible Contract owners, (c) vote the Series shares in accordance with instructions received from Contract owners; and (d) if required by law, vote Series shares for which no instructions have been received in the same proportion as shares of the Series for which instructions have been received. A. To the extent permitted by applicable law, Hartford the Company reserves the right to vote Series shares held in any Separate Account in its own right. B. Unregistered separate accounts subject to the Employee Retirement Income Security Act of 1974 ("ERISA") will refrain from voting shares for which no instructions are received if such shares are held subject to the provisions of ERISA. 3.4 The Trust will comply with all provisions of the 1940 Act and the rules thereunder requiring voting by shareholders.

Appears in 1 contract

Samples: Fund Participation Agreement (Hartford Life & Annuity Insurance Co Separate Account Seven)

Prospectuses, Reports to Shareholders and Proxy Statements; Voting. 3.1 The Trust Fund shall provide Hartford with as many printed copies of the current prospectus(es), statement of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series), and any supplements or amendments to any of the foregoing, as Hartford may reasonably request. If requested by Hartford in lieu of the foregoing printed documents, the Trust Fund shall provide such documents in the another mutually agreeable form of camera-ready film, computer diskettes or typeset electronic document files, all as Hartford may reasonably request, and such other assistance as is reasonably necessary in order for Hartford to have any of the prospectus(es), statement statements of additional information, proxy statements, annual reports and semi annual reports of each Series (and no other series), and any supplements or amendments to any of the foregoing, printed in combination with such documents of other fund companies' and/or such documents for the Contracts. [Expenses associated with providing, printing and distributing such documents shall be allocated in accordance with SCHEDULE C attached to this Agreement. 3.2 The Trust Fund or its designee will use its reasonable best efforts to provide Hartford 90 days notice of any change for a Series, including but not limited to, (a) fund objective changes, (b) anticipated fund mergers/substitutions, (c) no-action or exemptive requests from the SEC, (d) fund name changes, (e) fund adviser or sub-adviser changes; and/or (f) conditions or undertakings that affect Hartford's rights or obligations hereunder. If the Trust Fund fails to provide Hartford with the required notice, the Trust Fund will reimburse Hartford for all reasonable expenses for facilitating the changes and for notifying Contract owners. 3.3 The Trust Fund will provide Hartford with copies of its proxy solicitations applicable to the Series. Hartford will, to the extent required by consistent with applicable law, (a) distribute proxy materials applicable to the Series to eligible Contract owners, (b) solicit voting instructions from eligible Contract owners, (c) vote the Series shares in accordance with instructions received from Contract owners; and (d) if required by law, vote Series shares for which no instructions have been received in the same proportion as shares of the Series for which instructions have been received. A. To the extent permitted by applicable law, Hartford reserves the right to vote Series shares held in any Separate Account in its own right. B. Unregistered separate accounts subject to the Employee Retirement Income Security Act of 1974 ("ERISA") will refrain from voting shares for which no instructions are received if such shares are held subject to the provisions of ERISA. 3.4 The Trust Fund will comply with all provisions of the 1940 Act and the rules thereunder requiring voting by shareholders.

Appears in 1 contract

Samples: Fund Participation Agreement (Hartford Life & Annuity Insur Co Separate Account Three)

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