Common use of Protection of Personally Identifiable Information Clause in Contracts

Protection of Personally Identifiable Information. Vendor shall safeguard and protect from disclosure at all times, and shall cause its employees, officers, agents, contractors, subcontractors and other representatives to safeguard and protect from disclosure at all times, all information about applicants for HEAP or ECIP benefits or members of Eligible Households receiving HEAP or ECIP benefits that could be used to determine or trace the identity of such applicants or members of Eligible Households, including but not limited to the information described in Section 15.A above (―Personally Identifiable Information‖). Vendor shall, without limitation, take the following steps to safeguard and protect Personally Identifiable Information from disclosure: 1. Put measures in place to prevent the loss, theft, misappropriation or inadvertent disclosure of Personally Identifiable Information, such as removing documents that contain Personally Identifiable Information from printers or fax machines, not leaving paperwork containing Personally Identifiable Information on desks or other work areas unattended, placing paperwork containing Personally Identifiable Information in a locked file at the end of the business day, and shredding documents containing Personally Identifiable Information that are no longer needed (unless required to be retained pursuant to this Agreement). 2. Encrypt all Personally Identifiable Information contained on computers, laptops, and other electronic devices or media used, in whole or in part, in providing services under or administering this Agreement, whether such Personally Identifiable Information is contained in spreadsheets, e-mails, attachments, or otherwise. 3. Send e-mail attachments only if encrypted or only through a secure e-mail server. 4. Make employees, officers, agents, contractors, subcontractors and other representatives of Vendor aware that the responsibility to safeguard and protect Personally Identifiable Information applies at all times, whether or not they are at a work location during normal business hours. 5. Limit disclosure of Personally Identifiable Information to only those persons who have a direct need to know the Personally Identifiable Information in order to provide deliveries of Home Energy and other services to Eligible Households under this Agreement, and advise them to take steps to safeguard and protect Personally Identifiable Information from inadvertent disclosure and not to disclose any Personally Identifiable Information to other persons. The provisions of this Section 15.C shall survive the expiration or earlier termination of this Agreement.

Protection of Personally Identifiable Information. Vendor shall safeguard and protect from disclosure at all times, and shall cause its employees, officers, agents, contractors, subcontractors and other representatives to safeguard and protect from disclosure at all times, all information about applicants for HEAP or ECIP benefits or members of Eligible Households receiving HEAP or ECIP benefits that could be used to determine or trace the identity of such applicants or members of Eligible Households, including but not limited to the information described in Section 15.A 13.A above (―Personally “Personally Identifiable Information‖Information”). Vendor shall, without limitation, take the following steps to safeguard and protect Personally Identifiable Information from disclosure: 1. Put measures in place to prevent the loss, theft, misappropriation or inadvertent disclosure of Personally Identifiable Information, such as removing documents that contain Personally Identifiable Information from printers or fax machines, not leaving paperwork containing Personally Identifiable Information on desks or other work areas unattended, placing paperwork containing Personally Identifiable Information in a locked file at the end of the business day, and shredding documents containing Personally Identifiable Information that are no longer needed (unless required to be retained pursuant to this Agreement). 2. Encrypt all Personally Identifiable Information contained on computers, laptops, and other electronic devices or media used, in whole or in part, in providing services under or administering this Agreement, whether such Personally Identifiable Information is contained in spreadsheets, e-mails, attachments, or otherwise. 3. Send e-mail attachments only if encrypted or only through a secure e-mail server. 4. Make employees, officers, agents, contractors, subcontractors and other representatives of Vendor aware that the responsibility to safeguard and protect Personally Identifiable Information applies at all times, whether or not they are at a work location during normal business hours. 5. Limit disclosure of Personally Identifiable Information to only those persons who have a direct need to know the Personally Identifiable Information in order to provide deliveries of Home Energy Wood Fuel and other services to Eligible Households under this Agreement, and advise them to take steps to safeguard and protect Personally Identifiable Information from inadvertent disclosure and not to disclose any Personally Identifiable Information to other persons. The provisions of this Section 15.C 13.C shall survive the expiration or earlier termination of this Agreement.

Protection of Personally Identifiable Information. Vendor shall safeguard and protect from disclosure at all times, and shall cause its employees, officers, agents, contractors, subcontractors and other representatives to safeguard and protect from disclosure at all times, all information about applicants for HEAP or ECIP benefits or members of Eligible Households receiving HEAP or ECIP benefits that could be used to determine or trace the identity of such applicants or members of Eligible Households, including but not limited to the information described in Section 15.A above (―Personally “Personally Identifiable Information‖Information”). Vendor shall, without limitation, take the following steps to safeguard and protect Personally Identifiable Information from disclosure: 1. Put measures in place to prevent the loss, theft, misappropriation or inadvertent disclosure of Personally Identifiable Information, such as removing documents that contain Personally Identifiable Information from printers or fax machines, not leaving paperwork containing Personally Identifiable Information on desks or other work areas unattended, placing paperwork containing Personally Identifiable Information in a locked file at the end of the business day, and shredding documents containing Personally Identifiable Information that are no longer needed (unless required to be retained pursuant to this Agreement). 2. Encrypt all Personally Identifiable Information contained on computers, laptops, and other electronic devices or media used, in whole or in part, in providing services under or administering this Agreement, whether such Personally Identifiable Information is contained in spreadsheets, e-mails, attachments, or otherwise. 3. Send e-mail attachments only if encrypted or only through a secure e-mail server. 4. Make employees, officers, agents, contractors, subcontractors and other representatives of Vendor aware that the responsibility to safeguard and protect Personally Identifiable Information applies at all times, whether or not they are at a work location during normal business hours. 5. Limit disclosure of Personally Identifiable Information to only those persons who have a direct need to know the Personally Identifiable Information in order to provide deliveries of Home Energy and other services to Eligible Households under this Agreement, and advise them to take steps to safeguard and protect Personally Identifiable Information from inadvertent disclosure and not to disclose any Personally Identifiable Information to other persons. The provisions of this Section 15.C shall survive the expiration or earlier termination of this Agreement.