Proxy Statements and Other Communication Materials Clause Samples

Proxy Statements and Other Communication Materials. The Funds, AFD, or the Transfer Agent (collectively, the “Providers”) shall provide to the Insurance Company or its mailing agent a reasonable quantity of Fund proxy materials, if any, and periodic Fund reports to shareholders, and other permissible Fund communications to Contractholders at Providers’ expense. At least annually (or in the case of a prospectus supplement, when that supplement is issued), Providers shall timely provide the Insurance Company with a reasonable quantity of the Funds’ Prospectuses thereto as the Insurance Company may request for distribution, at the Insurance Company’s expense, to Contractholders at the time of Contract fulfillment and confirmation. To the extent that the Funds(s) made available under the Insurance Company’s Contracts, the Provider’s shall bear the cost of providing the Insurance Company only with disclosure related to the applicable Fund(s). Also, the Provider’s will provide, at the Provider’s expense, as many copies of said Prospectus as necessary for distribution, at the Provider’s expense, to existing Contractholders. The Provider’s will provide the copies of said Prospectus to the Insurance Company or to its mailing agent. Also, the Providers shall provide the Insurance Company, at the Insurance Company’s expense, with as many copies of the current Fund Prospectus, as the Insurance Company may reasonably request for distribution to prospective purchasers of Contracts. If requested by the Insurance Company, in lieu thereof, the Providers will provide a current print ready Fund Prospectus at the Provider’s expense, and other assistance as reasonably necessary in order for the Insurance Company at least annually (or more frequently if the Fund Prospectus is amended more frequently) to have the new Prospectus for the Contracts and the Fund’s new Prospectus printed together, in which case the Providers agree to pay their proportionate share of reasonable expenses directly related to the required disclosure of information concerning the Fund. The Providers will, upon request, provide the Insurance Company with a copy of a Fund Prospectus through electronic means to facilitate the Insurance Company’s efforts to provide Fund prospectuses via electronic delivery, in which case the Providers agree to pay their proportionate share of reasonable expenses related to the required disclosure of information concerning the Funds.