Common use of Public Records / Copyrights Clause in Contracts

Public Records / Copyrights. A. All electronic files, audio and video recordings, and all papers pertaining to any activity performed by CONSULTANT for or on behalf of COUNTY will be the property of COUNTY and will be turned over to COUNTY upon request. In accordance with Chapter 119, Florida Statutes, each file and all papers pertaining to any activities performed for or on behalf of County are public records available for inspection by any person even if the file or paper resides in CONSULTANT’s office or facility. CONSULTANT shall maintain the files and papers for not less than five (5) complete calendar years after the Project has been completed or terminated, and in accordance with any grant requirements, whichever is longer. Prior to the completion of the Project or termination of this Agreement, CONSULTANT shall appoint a records custodian to handle any records request and provide the custodian’s name, mailing address, and telephone number to COUNTY. B. Any copyright derived from this Agreement will belong to the author. The author and CONSULTANT shall expressly assign to COUNTY nonexclusive, royalty free rights to use any and all information provided by CONSULTANT in any deliverable medium for COUNTY’s use which may include publishing in COUNTY documents and distribution as COUNTY deems to be in COUNTY’s best interests. If anything included in any deliverable limits the rights of COUNTY to use the information, the deliverable will be considered defective and not acceptable and CONSULTANT will not be eligible for any compensation. C. Pursuant to Section 119.0701, Florida Statutes, CONSULTANT shall comply with the Florida Public Records’ laws, and shall: 1. Keep and maintain public records required by COUNTY to perform the services identified in this Agreement. 2. CONSULTANT shall retain all records pertaining to this Agreement for five (5) complete calendar years following expiration of the Agreement. 3. Upon request from COUNTY’s custodian of public records, provide COUNTY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for by law. 4. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if CONSULTANT does not transfer the records to COUNTY. 5. Upon completion of the contract, transfer, at no cost, to COUNTY all public records in possession of CONSULTANT or keep and maintain public records required by COUNTY to perform the service. If CONSULTANT transfers all public records to COUNTY upon completion of the contract, CONSULTANT shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If CONSULTANT keeps and maintains public records upon completion of the contract, CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to COUNTY, upon request from COUNTY’s custodian of public records, in a format that is compatible with the information technology systems of COUNTY.

Public Records / Copyrights. A. All electronic files, audio and and/or video recordings, and all papers pertaining to any activity performed by the CONSULTANT for or on behalf of the COUNTY will shall be the property of the COUNTY and will be turned over to the COUNTY upon request. In accordance with Chapter 119, Florida Statutes, each file and all papers pertaining to any activities performed for or on behalf of County the COUNTY are public records available for inspection by any person even if the file or paper resides in the CONSULTANT’s office or facility. The CONSULTANT shall maintain the files and papers for not less than five (5) complete calendar years after the Project has been completed or terminated, and or in accordance with any grant requirements, whichever is longer. Prior to the completion close out of the Project or termination of this Agreementcontract, the CONSULTANT shall appoint a records custodian to handle any records request and provide the custodian’s name, mailing address, name and telephone number number(s) to COUNTYthe Contracting Officer. B. Any copyright derived from this Agreement will shall belong to the author. The author and the CONSULTANT shall expressly assign to the COUNTY nonexclusive, royalty free rights to use any and all information provided by the CONSULTANT in any deliverable medium and/or report for the COUNTY’s use which may include publishing in COUNTY documents and distribution as the COUNTY deems to be in the COUNTY’s best interests. If anything included in any deliverable limits the rights of the COUNTY to use the information, the deliverable will shall be considered defective and not acceptable and the CONSULTANT will not be eligible for any compensation. C. Pursuant to Section 119.0701, Florida Statutes, the CONSULTANT shall comply with the Florida Public Records’ laws, and shall: 1. Keep and maintain public records required by the COUNTY to perform the services identified in this Agreementherein. 2. CONSULTANT shall retain all records pertaining to this Agreement for five (5) complete calendar years following expiration of the Agreement. 3. Upon request from the COUNTY’s custodian of public records, provide the COUNTY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for by law. 43. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the CONSULTANT does not transfer the records to COUNTY. 54. Upon completion of the contract, transfer, at no cost, to the COUNTY all public records in possession of the CONSULTANT or keep and maintain public records required by the COUNTY to perform the service. If the CONSULTANT transfers all public records to the COUNTY upon completion of the contract, the CONSULTANT shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONSULTANT keeps and maintains public records upon completion of the contract, the CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the COUNTY, upon request from the COUNTY’s custodian of public records, in a format that is compatible with the information technology systems of the COUNTY. Failure to comply with this subsection shall be deemed a breach of the contract and enforceable as set forth in Section 119.0701, Florida Statutes.

Public Records / Copyrights. A. All electronic files, audio and and/or video recordings, and all papers pertaining to any activity performed by CONSULTANT the CONTRACTOR for or on behalf of the COUNTY will shall be the property of the COUNTY and will be turned over to the COUNTY upon request. In accordance with Chapter 119, Florida Statutes, each file and all papers pertaining to any activities performed for or on behalf of County the COUNTY are public records available for inspection by any person even if the file or paper resides in CONSULTANTthe CONTRACTOR’s office or facility. CONSULTANT The CONTRACTOR shall maintain the files and papers for not less than five (5) complete calendar years after the Project has been completed or terminated, and or in accordance with any grant requirements, whichever is longer. Prior to the completion of the Project or termination close out of this Agreement, CONSULTANT the CONTRACTOR shall appoint a records custodian to handle any records request and provide the custodian’s name, mailing address, name and telephone number number(s) to COUNTYthe Contracting Officer. B. Any copyright derived from this Agreement will shall belong to the author. The author and CONSULTANT the CONTRACTOR shall expressly assign to the COUNTY nonexclusive, royalty free rights to use any and all information provided by CONSULTANT the CONTRACTOR in any deliverable medium and/or report for the COUNTY’s use which may include publishing in the COUNTY documents and distribution as the COUNTY deems to be in the COUNTY’s best interests. If anything included in any deliverable limits the rights of the COUNTY to use the information, the deliverable will shall be considered defective and not acceptable and CONSULTANT the CONTRACTOR will not be eligible for any compensation. C. Pursuant to Section 119.0701, Florida Statutes, CONSULTANT the CONTRACTOR shall comply with the Florida Public Records’ laws, and shall: 1. Keep and maintain public records required by the COUNTY to perform the services identified in this Agreementherein. 2. CONSULTANT shall retain all records pertaining to this Agreement for five (5) complete calendar years following expiration of the Agreement. 3. Upon request from the COUNTY’s custodian of public records, provide the COUNTY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for by law. 43. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if CONSULTANT the CONTRACTOR does not transfer the records to COUNTY. 54. Upon completion of the contract, transfer, at no cost, to the COUNTY all public records in possession of CONSULTANT the CONTRACTOR or keep and maintain public records required by the COUNTY to perform the service. If CONSULTANT the CONTRACTOR transfers all public records to the COUNTY upon completion of the contract, CONSULTANT the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If CONSULTANT the CONTRACTOR keeps and maintains public records upon completion of the contract, CONSULTANT the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the COUNTY, upon request from the COUNTY’s custodian of public records, in a format that is compatible with the information technology systems of the COUNTY. Failure to comply with this section shall be deemed a breach of this Agreement and enforceable as set forth in Section 119.0701, Florida Statutes.