Common use of Record Storage and Access Clause in Contracts

Record Storage and Access. Records shall be retained and stored in a manner that will preserve their integrity and admissibility as evidence in any audit/litigation or other proceeding. The burden of production and authentication of the records shall be on the custodian of the records. The CONTRACTOR will maintain a plan for record recovery should critical records be lost. After reasonable notice, at any time during normal business hours and as often as Worksystems may deem necessary, the CONTRACTOR shall make available for examination all its records relating to all matters covered by this Agreement to the named entities and representatives identified in Section 27.B. of this Agreement. This provision includes access to the CONTRACTOR’s personnel for the purpose of interview and discussion of such documents, and the delivery of all the documentation to a location designated by Worksystems for purposes of review. The rights of access are not limited to the required retention period or agreement term, but shall last as long as records are retained. If record storage is located other than at the CONTRACTOR’S principal place of business the CONTRACTOR shall inform Worksystems in writing of the exact location where all records, reports, and other documentation and physical evidence are to be retained; the original records shall remain the responsibility of the CONTRACTOR. Additionally, the CONTRACTOR will inform Worksystems in writing of any location changes prior to the date the records, reports and other documentation and physical evidence are moved. Any storage of the records, reports and other documentation beyond the boundaries of Worksystems’ service delivery area shall require prior written approval from Worksystems. If the CONTRACTOR entity ceases operations, the CONTRACTOR shall provide an inventory of and all the records, reports and other documentation covered under this and any previous agreements between CONTRACTOR and Worksystems to Worksystems.

Record Storage and Access. Records shall be retained and stored in a manner that will preserve their integrity and admissibility as evidence in any audit/litigation or other proceeding. The burden of production and authentication of the records shall be on the custodian of the records. The CONTRACTOR will maintain a plan for record recovery should critical records be lost. After reasonable notice, at any time during normal business hours and as often as Worksystems WWP may deem necessary, the CONTRACTOR shall make available for examination all its records relating to all matters covered by this Agreement to the named entities and representatives identified in Section 27.B. 26.B. Assurance: Access to Records of this Agreement. This provision includes access to the CONTRACTOR’s personnel for the purpose of interview and discussion of such documents, and the delivery of all the documentation to a location designated by Worksystems WWP for purposes of review. The rights of access are not limited to the required retention period or agreement term, but shall last as long as records are retained. If record storage is located other than at the CONTRACTOR’S ’s principal place of business the business, CONTRACTOR shall inform Worksystems WWP in writing of the exact location where all records, reports, and other documentation and physical evidence are to be retained; the original records shall remain the responsibility of the CONTRACTOR. Additionally, the CONTRACTOR will inform Worksystems WWP in writing of any location changes prior to the date the records, reports and other documentation and physical evidence are moved. Any storage of the records, reports and other documentation beyond the boundaries of Worksystems’ WWP’s service delivery area shall require prior written approval from WorksystemsWWP. If the CONTRACTOR entity ceases operations, the CONTRACTOR shall provide an inventory of and all the records, reports and other documentation covered under this and any previous agreements between CONTRACTOR and Worksystems WWP to WorksystemsWWP.

Record Storage and Access. Records shall be retained and stored in a manner that will preserve their integrity and admissibility as evidence in any audit/litigation or other proceeding. The burden of production and authentication of the records shall be on the custodian of the records. The CONTRACTOR will maintain a plan for record recovery should critical records be lost. After reasonable notice, at any time during normal business hours and as often as Worksystems may deem necessary, the CONTRACTOR shall make available for examination all its records relating to all matters covered by this Agreement to the named entities and representatives identified in Section 27.B. 27.b. Federal Assurances of this Agreement. This provision includes access to the CONTRACTOR’s personnel for the purpose of interview and discussion of such documents, and and/or the delivery of all the documentation to a location designated by Worksystems for purposes of review. The rights of access are not limited to the required retention period or agreement term, but shall last as long as records are retained. If record storage is located other than at the CONTRACTOR’S principal place of business the CONTRACTOR shall inform Worksystems in writing of the exact location where all records, reports, and other documentation and physical evidence are to be retained; the original records shall remain the responsibility of the CONTRACTOR. Additionally, the CONTRACTOR will inform Worksystems in writing of any location changes prior to the date the records, reports and other documentation and physical evidence are moved. Any storage of the records, reports and other documentation beyond the boundaries of Worksystems’ service delivery area shall require prior written approval from Worksystems. If the CONTRACTOR entity ceases operations, the CONTRACTOR shall provide an inventory of and all the records, reports and other documentation covered under this and any previous agreements between CONTRACTOR and Worksystems to Worksystems.

Record Storage and Access. Records shall be retained and stored in a manner that will preserve their integrity and admissibility as evidence in any audit/litigation or other proceeding. The burden of production and authentication of the records shall be on the custodian of the records. The CONTRACTOR will maintain a plan for record recovery should critical records be lost. After reasonable notice, at any time during normal business hours and as often as Worksystems WSI may deem necessary, the CONTRACTOR shall make available for examination all its records relating to all matters covered by this Agreement to the named entities and representatives identified in Section 27.B. 28 b. Federal Assurances of this Agreement. This provision includes access to the CONTRACTOR’s personnel for the purpose of interview and discussion of such documents, and and/or the delivery of all the documentation to a location designated by Worksystems WSI for purposes of review. The rights of access are not limited to the required retention period or agreement term, but shall last as long as records are retained. If record storage is located other than at the CONTRACTOR’S principal place of business the CONTRACTOR shall inform Worksystems WSI in writing of the exact location where all records, reports, and other documentation and physical evidence are to be retained; the original records shall remain the responsibility of the CONTRACTOR. Additionally, the CONTRACTOR will inform Worksystems WSI in writing of any location changes prior to the date the records, reports and other documentation and physical evidence are moved. Any storage of the records, reports and other documentation beyond the boundaries of Worksystems’ WSI’s service delivery area shall require prior written approval from WorksystemsWSI. If the CONTRACTOR entity ceases operations, the CONTRACTOR shall provide an inventory of and all the records, reports and other documentation covered under this and any previous agreements between CONTRACTOR and Worksystems WSI to WorksystemsWSI.