Common use of Records; Access to Records Clause in Contracts

Records; Access to Records. The Contractor shall maintain documentation for all charges against the Department under this Contract. The books, records, and documents of the Contract, insofar as they relate to the Work performed or money received under this Contract, shall be maintained for a period of five (5) full years from the date of the final payment and shall be subject to audit at any reasonable time and upon reasonable notice by the Department, the Comptroller of the Treasury, the Federal Highway Administration, or their duly appointed representatives. The Contractor and its subcontractors shall maintain all books, documents, papers, accounting records, and other evidence pertaining to costs incurred and make such materials available at their offices at all reasonable times during the Contract period and for five (5) years from the date of the final payment under the Contract for inspection by the Department, the Comptroller of the Treasury, the Federal Highway Administration, or their duly appointed representatives; copies shall be furnished if requested.

Records; Access to Records. The Contractor shall maintain documentation for all charges against the Department under this Contract. The books, records, and documents of the Contract, insofar as they relate to the Work performed or money received under this Contract, shall be maintained for a period of five three (53) full years from the date of the final payment and shall be subject to audit at any reasonable time and upon reasonable notice by the Department, the Comptroller of the Treasury, the Federal Highway Administration, or their duly appointed representatives. The Contractor and its subcontractors shall maintain all books, documents, papers, accounting records, and other evidence pertaining to costs incurred and make such materials available at their offices at all reasonable times during the Contract period and for five three (53) years from the date of the final payment under the Contract for inspection by the Department, the Comptroller of the Treasury, the Federal Highway Administration, or their duly appointed representatives; copies shall be furnished if requested.