Common use of RECORDS, AUDITS, AND INSPECTION RIGHTS Clause in Contracts

RECORDS, AUDITS, AND INSPECTION RIGHTS. XXXX shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Contract. XXXX’x accounting and control system shall be in accordance with generally accepted accounting practices of the construction industry. XXXX shall preserve all of its books and records relating to this Contract, including but not limited to its job cost records, payables/receivables records, accounting books, bids, cancelled checks, receipts, subcontracts, purchase orders, journals, vouchers, payrolls, correspondence, drawings, daily logs, photographs, and memoranda, for a period of 4 years after final payment. Should XXXX cease to exist as a legal entity, XXXX shall forward its records pertaining to this Contract to the surviving entity in a merger or acquisition, or, in the event of liquidation, to Owner. Owner, the California State Auditor, and their contracted representatives, shall have the right to examine and audit XXXX’x accounting procedures and internal controls of XXXX’x financial systems and to inspect and copy any books and records relating to this Contract. Such an examination, audit, and/or inspection may be requested at any time during the Project. XXXX shall cooperate fully with Owner and the California State Auditor in the conduct of such examinations, audits, and inspections, shall grant full access at all reasonable times to its offices, the Project site, and its books and records relating to the Contract, and shall allow Owner to interview XXXX’x employees who might reasonably have information related to XXXX’x books and records, provided that Owner has given XXXX at least one working day’s advance notice of Owner’s or the California State Auditor’s intent to examine, audit, inspect, and interview employees. All examinations, audits, inspections, and interviews shall be conducted during normal business hours. XXXX shall include in all its subcontracts a provision giving Owner and the California State Auditor the same rights to examine and audit the Subcontractor’s accounting procedures and internal controls of its financial systems, inspect the Subcontractor’s books and records relating to the Project, and interview Subcontractor’s employees as XXXX has given the Owner and the California State Auditor in this Section.

RECORDS, AUDITS, AND INSPECTION RIGHTS. XXXX D-BE shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Contract. XXXX’x D-BE’s accounting and control system shall be in accordance with generally accepted accounting practices of the construction industry. XXXX D-BE shall preserve all of its books and records relating to this Contract, including but not limited to its job cost records, payables/receivables records, accounting books, bids, cancelled checks, receipts, subcontracts, purchase orders, journals, vouchers, payrolls, correspondence, drawings, daily logs, photographs, and memoranda, for a period of 4 years after final payment. Should XXXX D-BE cease to exist as a legal entity, XXXX D-BE shall forward its records pertaining to this Contract to the surviving entity in a merger or acquisition, or, in the event of liquidation, to OwnerCounty. OwnerCounty, the California State Auditor, and their contracted representatives, shall have the right to examine and audit XXXX’x D-BE’s accounting procedures and internal controls of XXXX’x D-BE’s financial systems and to inspect and copy any books and records relating to this Contract. Such an examination, audit, and/or inspection may be requested at any time during the Project. XXXX D-BE shall cooperate fully with Owner County and the California State Auditor in the conduct of such examinations, audits, and inspections, shall grant full access at all reasonable times to its offices, the Project site, and its books and records relating to the Contract, and shall allow Owner County to interview XXXX’x D-BE’s employees who might reasonably have information related to XXXX’x D-BE’s books and records, provided that Owner County has given XXXX D-BE at least one working day’s advance notice of OwnerCounty’s or the California State Auditor’s intent to examine, audit, inspect, and interview employees. All examinations, audits, inspections, and interviews shall be conducted during normal business hours. XXXX D-BE shall include in all its subcontracts a provision giving Owner County and the California State Auditor the same rights to examine and audit the Subcontractor’s accounting procedures and internal controls of its financial systems, inspect the Subcontractor’s books and records relating to the Project, and interview Subcontractor’s employees as XXXX D-BE has given the Owner County and the California State Auditor in this Section.

RECORDS, AUDITS, AND INSPECTION RIGHTS. XXXX CM shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Contract. XXXX’x CM’s accounting and control system shall be in accordance with generally accepted accounting practices of the construction industry. XXXX CM shall preserve all of its books and records relating to this Contract, including but not limited to its job cost records, payables/receivables records, accounting books, bids, cancelled checks, receipts, subcontracts, purchase orders, journals, vouchers, payrolls, correspondence, drawings, daily logs, photographs, and memoranda, for a period of 4 years after final payment. Should XXXX CM cease to exist as a legal entity, XXXX CM shall forward its records pertaining to this Contract to the surviving entity in a merger or acquisition, or, in the event of liquidation, to OwnerCounty. OwnerCounty, the California State Auditor, and their contracted representatives, shall have the right to examine and audit XXXX’x CM’s accounting procedures and internal controls of XXXX’x CM’s financial systems and to inspect and copy any books and records relating to this Contract. Such an examination, audit, and/or inspection may be requested at any time during the Project. XXXX CM shall cooperate fully with Owner County and the California State Auditor in the conduct of such examinations, audits, and inspections, shall grant full access at all reasonable times to its offices, the Project site, and its books and records relating to the Contract, and shall allow Owner County to interview XXXX’x CM’s employees who might reasonably have information related to XXXX’x CM’s books and records, provided that Owner County has given XXXX CM at least one working day’s advance notice of OwnerCounty’s or the California State Auditor’s intent to examine, audit, inspect, and interview employees. All examinations, audits, inspections, and interviews shall be conducted during normal business hours. XXXX CM shall include in all its subcontracts a provision giving Owner County and the California State Auditor the same rights to examine and audit the Subcontractor’s accounting procedures and internal controls of its financial systems, inspect the Subcontractor’s books and records relating to the Project, and interview Subcontractor’s employees as XXXX CM has given the Owner County and the California State Auditor in this Section.

RECORDS, AUDITS, AND INSPECTION RIGHTS. XXXX D-BE shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Contract. XXXX’x D-BE’s accounting and control system shall be in accordance with generally accepted accounting practices of the construction industry. XXXX D-BE shall preserve all of its books and records relating to this Contract, including but not limited to its job cost records, payables/receivables records, accounting books, bids, cancelled checks, receipts, subcontracts, purchase orders, journals, vouchers, payrolls, correspondence, drawings, daily logs, photographs, and memoranda, for a period of 4 years after final payment. Should XXXX D-BE cease to exist as a legal entity, XXXX D-BE shall forward its records pertaining to this Contract to the surviving entity in a merger or acquisition, or, in the event of liquidation, to Owner. Owner, the California State Auditor, and their contracted representatives, shall have the right to examine and audit XXXX’x D-BE’s accounting procedures and internal controls of XXXX’x D-BE’s financial systems and to inspect and copy any books and records relating to this Contract. Such an examination, audit, and/or inspection may be requested at any time during the Project. XXXX D-BE shall cooperate fully with Owner and the California State Auditor in the conduct of such examinations, audits, and inspections, shall grant full access at all reasonable times to its offices, the Project site, and its books and records relating to the Contract, and shall allow Owner to interview XXXX’x D-BE’s employees who might reasonably have information related to XXXX’x D-BE’s books and records, provided that Owner has given XXXX D-BE at least one working day’s advance notice of Owner’s or the California State Auditor’s intent to examine, audit, inspect, and interview employees. All examinations, audits, inspections, and interviews shall be conducted during normal business hours. XXXX D-BE shall include in all its subcontracts a provision giving Owner and the California State Auditor the same rights to examine and audit the Subcontractor’s accounting procedures and internal controls of its financial systems, inspect the Subcontractor’s books and records relating to the Project, and interview Subcontractor’s employees as XXXX D-BE has given the Owner and the California State Auditor in this Section.

RECORDS, AUDITS, AND INSPECTION RIGHTS. XXXX shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Contract. XXXX’x accounting and control system shall be in accordance with generally accepted accounting practices of the construction industry. XXXX shall preserve all of its books and records relating to this Contract, including but not limited to its job cost records, payables/receivables records, accounting books, bids, cancelled checks, receipts, subcontracts, purchase orders, journals, vouchers, payrolls, correspondence, drawings, daily logs, photographs, and memoranda, for a period of 4 years after final payment. Should XXXX cease to exist as a legal entity, XXXX shall forward its records pertaining to this Contract to the surviving entity in a merger or acquisition, or, in the event of liquidation, to Owner. Owner, the California State Auditor, and their contracted representatives, shall have the right to examine and audit XXXX’x accounting procedures and internal controls of XXXX’x financial systems and to inspect and copy any books and records relating to this Contract. Such an examination, audit, and/or inspection may be requested at any time during the Project. XXXX shall cooperate fully with Owner and the California State Auditor in the conduct of such examinations, audits, and inspections, shall grant full access at all reasonable times to its offices, the Project site, and its books and records relating to the Contract, and shall allow Owner to interview XXXX’x employees who might reasonably have information related to XXXX’x books and records, provided that Owner has given XXXX at least one working day’s advance notice of Owner’s or the California State Auditor’s intent to examine, audit, inspect, and interview employees. All examinations, audits, inspections, and interviews shall be conducted during normal business hours. XXXX shall include in all its subcontracts a provision giving Owner and the California State Auditor the same rights to examine and audit the Subcontractor’s accounting procedures and internal controls of its financial systems, inspect the Subcontractor’s books and records relating to the Project, and interview Subcontractor’s employees as XXXX has given the Owner and the California State Auditor in this Section. Pursuant to the California Public Records Act (“CPRA”), Government Code Sections 6250 et seq., all records provided by XXXX to Owner are subject to public disclosure upon request except as otherwise provided by law. Prior to their submission to Owner, XXXX shall identify any records it believes are exempt from disclosure and identify the applicable CPRA exemption. If the disclosure of such records is subsequently requested, Owner will notify XXXX of such request. Unless XXXX obtains a protective order issued by a court restricting disclosure of the requested records, Owner may disclose the records if Owner determines that the Public Records Act requires disclosure. XXXX shall indemnify and defend Owner in any action to compel disclosure of such records.

RECORDS, AUDITS, AND INSPECTION RIGHTS. XXXX shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Contract. XXXX’x accounting and control system shall C014393 be in accordance with generally accepted accounting practices of the construction industry. XXXX shall preserve all of its books and records relating to this Contract, including but not limited to its job cost records, payables/receivables records, accounting books, bids, cancelled checks, receipts, subcontracts, purchase orders, journals, vouchers, payrolls, correspondence, drawings, daily logs, photographs, and memoranda, for a period of 4 years after final payment. Should XXXX cease to exist as a legal entity, XXXX shall forward its records pertaining to this Contract to the surviving entity in a merger or acquisition, or, in the event of liquidation, to Owner. Owner, the California State Auditor, and their contracted representatives, shall have the right to examine and audit XXXX’x accounting procedures and internal controls of XXXX’x financial systems and to inspect and copy any books and records relating to this Contract. Such an examination, audit, and/or inspection may be requested at any time during the Project. XXXX shall cooperate fully with Owner and the California State Auditor in the conduct of such examinations, audits, and inspections, shall grant full access at all reasonable times to its offices, the Project site, and its books and records relating to the Contract, and shall allow Owner to interview XXXX’x employees who might reasonably have information related to XXXX’x books and records, provided that Owner has given XXXX at least one working day’s advance notice of Owner’s or the California State Auditor’s intent to examine, audit, inspect, and interview employees. All examinations, audits, inspections, and interviews shall be conducted during normal business hours. XXXX shall include in all its subcontracts a provision giving Owner and the California State Auditor the same rights to examine and audit the Subcontractor’s accounting procedures and internal controls of its financial systems, inspect the Subcontractor’s books and records relating to the Project, and interview Subcontractor’s employees as XXXX has given the Owner and the California State Auditor in this Section.

RECORDS, AUDITS, AND INSPECTION RIGHTS. XXXX shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Contract. XXXX’x accounting and control system shall C014392 60 of 123 be in accordance with generally accepted accounting practices of the construction industry. XXXX shall preserve all of its books and records relating to this Contract, including but not limited to its job cost records, payables/receivables records, accounting books, bids, cancelled checks, receipts, subcontracts, purchase orders, journals, vouchers, payrolls, correspondence, drawings, daily logs, photographs, and memoranda, for a period of 4 years after final payment. Should XXXX cease to exist as a legal entity, XXXX shall forward its records pertaining to this Contract to the surviving entity in a merger or acquisition, or, in the event of liquidation, to Owner. Owner, the California State Auditor, and their contracted representatives, shall have the right to examine and audit XXXX’x accounting procedures and internal controls of XXXX’x financial systems and to inspect and copy any books and records relating to this Contract. Such an examination, audit, and/or inspection may be requested at any time during the Project. XXXX shall cooperate fully with Owner and the California State Auditor in the conduct of such examinations, audits, and inspections, shall grant full access at all reasonable times to its offices, the Project site, and its books and records relating to the Contract, and shall allow Owner to interview XXXX’x employees who might reasonably have information related to XXXX’x books and records, provided that Owner has given XXXX at least one working day’s advance notice of Owner’s or the California State Auditor’s intent to examine, audit, inspect, and interview employees. All examinations, audits, inspections, and interviews shall be conducted during normal business hours. XXXX shall include in all its subcontracts a provision giving Owner and the California State Auditor the same rights to examine and audit the Subcontractor’s accounting procedures and internal controls of its financial systems, inspect the Subcontractor’s books and records relating to the Project, and interview Subcontractor’s employees as XXXX has given the Owner and the California State Auditor in this Section.

RECORDS, AUDITS, AND INSPECTION RIGHTS. XXXX Contractor shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Contract. XXXX’x Contractor’s accounting and control system shall be in accordance with generally accepted accounting practices of the construction industry. XXXX Contractor shall preserve all of its books and records relating to this Contract, including but not limited to its job cost records, payables/receivables records, accounting books, bids, cancelled checks, receipts, subcontracts, purchase orders, journals, vouchers, payrolls, correspondence, drawings, daily logs, photographs, and memoranda, for a period of 4 years after final payment. Should XXXX Contractor cease to exist as a legal entity, XXXX Contractor shall forward its records pertaining to this Contract to the surviving entity in a merger or acquisition, or, in the event of liquidation, to OwnerCounty. OwnerCounty, the California State Auditor, and their contracted representatives, shall have the right to examine and audit XXXX’x Contractor’s accounting procedures and internal controls of XXXX’x Contractor’s financial systems and to inspect and copy any books and records relating to this Contract. Such an examination, audit, and/or inspection may be requested at any time during the Project. XXXX Contractor shall cooperate fully with Owner County and the California State Auditor in the conduct of such examinations, audits, and inspections, shall grant full access at all reasonable times to its offices, the Project site, and its books and records relating to the Contract, and shall allow Owner County to interview XXXX’x Contractor’s employees who might reasonably have information related to XXXX’x Contractor’s books and records, provided that Owner County has given XXXX Contractor at least one working day’s advance notice of OwnerCounty’s or the California State Auditor’s intent to examine, audit, inspect, and interview employees. All examinations, audits, inspections, and interviews shall be conducted during normal business hours. XXXX Contractor shall include in all its subcontracts a provision giving Owner County and the California State Auditor the same rights to examine and audit the Subcontractor’s accounting procedures and internal controls of its financial systems, inspect the Subcontractor’s books and records relating to the Project, and interview Subcontractor’s employees as XXXX Contractor has given the Owner County and the California State Auditor in this Section.

RECORDS, AUDITS, AND INSPECTION RIGHTS. XXXX D-BE shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Contract. XXXX’x D-BE’s accounting and control system shall be in accordance with generally accepted accounting practices of the construction industry. XXXX D-BE shall preserve all of its books and records relating to this Contract, including but not limited to its job cost records, payables/receivables records, accounting books, bids, cancelled checks, receipts, subcontracts, purchase orders, journals, vouchers, payrolls, correspondence, drawings, daily logs, photographs, and memoranda, for a period of 4 years after final payment. Should XXXX D-BE cease to exist as a legal entity, XXXX D-BE shall forward its records pertaining to this Contract to the surviving entity in a merger or acquisition, or, in the event of liquidation, to OwnerOWNER. OwnerOWNER, the California State Auditor, and their contracted representatives, shall have the right to examine and audit XXXX’x D-BE’s accounting procedures and internal controls of XXXX’x D-BE’s financial systems and to inspect and copy any books and records relating to this Contract. Such an examination, audit, and/or inspection may be requested at any time during the Project. XXXX D-BE shall cooperate fully with Owner OWNER and the California State Auditor in the conduct of such examinations, audits, and inspections, shall grant full access at all reasonable times to its offices, the Project site, and its books and records relating to the Contract, and shall allow Owner OWNER to interview XXXX’x D-BE’s employees who might reasonably have information related to XXXX’x D-BE’s books and records, provided that Owner OWNER has given XXXX D-BE at least one working day’s advance notice of OwnerOWNER’s or the California State Auditor’s intent to examine, audit, inspect, and interview employees. All examinations, audits, inspections, and interviews shall be conducted during normal business hours. XXXX D-BE shall include in all its subcontracts a provision giving Owner OWNER and the California State Auditor the same rights to examine and audit the Subcontractor’s accounting procedures and internal controls of its financial systems, inspect the Subcontractor’s books and records relating to the Project, and interview Subcontractor’s employees as XXXX D-BE has given the Owner OWNER and the California State Auditor in this Section.