Common use of Records Reports and Audits Clause in Contracts

Records Reports and Audits. 11.1 The Association shall maintain accounts and records, including but not limited to an inventory of its personal property and reasonable and customary financial records adequate to identify and account for all fees and costs pertaining to this Agreement and such other records as may be requested by the City to assure proper accounting for all funds, both public and private. Said records must be maintained for at least three (3) years after termination of this Agreement unless written permission to dispose of them earlier is granted by the City. 11.2 The Association shall submit reports to the City no later than fifteen (15) days after the end of each calendar quarter, which shall at a minimum contain the following information regarding programming, fundraising events and third party rentals conducted during the previous three (3) months: 11.2.1 the date and description of each programming, fundraising or third party rental event; 11.2.2 the number of participants in each programming event 11.2.3 the name and addresses when provided by participant in programming or event; if specifically requested by the City 11.2.4 the name and address of the third-party renting any part of the Property 11.2.5 the amount of fees collected for each programming, fundraising or third party rental event 11.3 The Association’s records, accounts and bookkeeping shall be reviewed at least annually by a duly licensed and qualified Certified Public Accountant (CPA). 11.4 The City shall at all reasonable times have access to the books and records of the Association pertaining to this Agreement.

Records Reports and Audits. 11.1 The Association shall maintain accounts and records, including but not limited to an inventory of its personal property and reasonable and customary financial records adequate to identify and account for all fees and costs pertaining to this Agreement and such other records as may be requested by the City to assure proper accounting for all funds, both public and private. Said records must be maintained for at least three (3) years after termination of this Agreement unless written permission to dispose of them earlier is granted by the City. 11.2 The Association shall submit reports to the City no later than fifteen (15) days after the end of each calendar quarter, which shall at a minimum contain the following information regarding programmingProgramming, fundraising events and third party rentals conducted during the previous three (3) months: 11.2.1 the date and description of each programmingProgramming, fundraising or third party rental event; 11.2.2 the number of participants in each programming Programming event; 11.2.3 the name and addresses when provided by participant participants in programming Programming or event; if specifically requested by the City. 11.2.4 the name and address of the third-party renting any part of the Property; 11.2.5 the amount of fees collected for each programmingProgramming, fundraising or third party rental event. 11.3 The Association’s 's records, accounts and bookkeeping shall be reviewed at least annually by a duly licensed and qualified Certified Public Accountant (CPA). 11.4 The City shall at all reasonable times have access to the books and records of the Association pertaining to this Agreement.