Common use of Reporting Frequency Clause in Contracts

Reporting Frequency. 11.1.1 Signatories shall submit reports to the Independent Inspector reporting on compliance with the Voluntary Agreement (the “Reports”) according to the guidelines in this Section. 11.1.2 The Reports shall comprise the template in Annex C and data for compliance verification purposes according to Annexes D-1 and D-2. 11.1.3 The Independent Inspector shall prepare two separate Annual Compliance Reports one for OEM Signatories and one for Supporting Signatories. The OEM Signatory Annual Compliance Report shall cover requirements set out in Sections 5 to 8 and the Supporting Signatory Annual Compliance Report shall cover requirements set out in Section 9. The Independent Inspector shall prepare the Annual Compliance Reports according to the following schedule: a) a Report by 30 April 2022 which shall cover Products, Cartridges and Containers Placed on the Market between 1 January 2021 and 31 December 2021; b) a Report by 30 April 2023 which shall cover Products, Cartridges and Containers Placed on the Market between 1 January 2022 and 31 December 2022; c) a Report by 30 April 2024 which shall cover Products, Cartridges and Containers Placed on the Market between 1 January 2023 and 31 December 2023; and according to the same schedule in subsequent years. 11.1.4 Within two weeks following the end of a reporting period, the Independent Inspector shall send a request to the Signatories to file their Reports pursuant to section 10.1.1(b). These shall be submitted no later than two months after the end of the reporting period. 11.1.5 Additional requests made by the Independent Inspector for Signatories to provide any missing information after the deadline shall be honoured within 10 working days. 11.1.6 The Reports shall be compiled by the Independent Inspector into separate draft Annual Compliance Reports for OEM Signatories and Supporting Signatories that will be submitted to the European Commission and to the Signatories to which they relate by 12 April of the calendar year following the end of the reporting period for the purpose of checking inconsistencies and quality. The members of the Steering Committee should be allowed two weeks to submit their comments on the relevant report(s). The Independent Inspector will submit the Final Annual Compliance Reports to the Steering Committee no later than 30 April of the calendar year following the end of the reporting period. 11.1.7 The Annual Compliance Report shall include: a) information about the data collection and processing methods used and any difficulties encountered in preparing the report; b) summaries of any inspections carried out during the reporting period; c) a list of non-compliant Signatories;

Reporting Frequency. 11.1.1 Signatories shall submit reports to the Independent Inspector reporting on compliance with the Voluntary Agreement (the “Reports”) according to the guidelines in this Section. The Reports submitted by Signatories shall not be shared with any other Signatory. 11.1.2 The Reports shall comprise the template in Annex C and data for compliance verification purposes according to Annexes D-1 and D-2. 11.1.3 The Independent Inspector shall prepare two separate Annual Compliance Reports one for OEM Signatories and one for Supporting Signatories. The OEM Signatory Annual Compliance Report shall cover requirements set out in Sections 5 to 8 9 and the Supporting Signatory Annual Compliance Report shall cover requirements set out in Section 9. The Independent Inspector shall prepare the Annual Compliance Reports according to the following schedule: a) a Report by 30 April 2022 which shall cover Products, Cartridges and Containers Placed on the Market between 1 January 2021 and 31 December 2021; b) a Report by 30 April 2023 which shall cover Products, Cartridges and Containers Placed on the Market between 1 January 2022 VA Endorsement and 31 December 2022; cb) a Report by 30 April 2024 which shall cover Products, Cartridges and Containers Placed on the Market between 1 January 2023 and 31 December 2023; c) a Report by 30 April 2025 which shall cover Products, Cartridges and Containers Placed on the Market between 1 January 2024 and 31 December 2024; and according to the same schedule in subsequent years. 11.1.4 Within two weeks following the end of a reporting period, the Independent Inspector shall send a request to the Signatories to file their Reports pursuant to section 10.1.1(b). These shall be submitted no later than two months after the end of the reporting period. 11.1.5 Additional requests made by the Independent Inspector for Signatories to provide any missing information after the deadline shall be honoured within 10 working days. 11.1.6 The Reports shall be compiled by the Independent Inspector into separate draft Annual Compliance Reports for OEM Signatories and Supporting Signatories that will be submitted to the European Commission and to the Signatories to which they relate by 12 April of the calendar year following the end of the reporting period for the purpose of checking inconsistencies and quality. The members of the Steering Committee should be allowed two weeks to submit their comments on the relevant report(s). The Independent Inspector will submit the Final final Annual Compliance Reports to the Steering Committee no later than 30 April of the calendar year following the end of the reporting period. 11.1.7 The Annual Compliance Report shall include: a) information about the data collection and processing methods used and any difficulties encountered in preparing the report; b) summaries of any inspections carried out during the reporting period; c) a list of non-compliant Signatories;

Reporting Frequency. 11.1.1 Signatories shall submit reports to the Independent Inspector reporting based on compliance with the Voluntary Agreement (the “Reports”) according to the guidelines in this Section. 11.1.2 . The Reports shall comprise be provided according to the template in Annex C and data for compliance verification purposes according to Annexes D-1 and D-2. 11.1.3 C. The Independent Inspector shall prepare two separate Annual Compliance Reports one for OEM Signatories and one for Supporting Signatories. The OEM Signatory Annual Compliance Report shall cover requirements set out in Sections 5 be required to 8 and the Supporting Signatory Annual Compliance Report shall cover requirements set out in Section 9. The Independent Inspector shall prepare the publish Annual Compliance Reports according to the following schedule: a) a : • A Report by 30 April 2022 2016 which shall cover Products, Cartridges and Containers Placed products placed on the Market market between 1 January 2021 2015 and 31 December 2021; b) a 2015. • A Report by 30 April 2023 2017 which shall cover Products, Cartridges and Containers Placed products placed on the Market market between 1 January 2022 2016 and 31 December 2022; c) a 2016. • A Report by 30 April 2024 2018 which shall cover Products, Cartridges and Containers Placed products placed on the Market market between 1 January 2023 2017 and 31 December 2023; 2017. Unless differently stated in forthcoming revisions of the current Voluntary Agreement, the following reports shall be published by the 30 April of each year covering products placed on the market during the previous full calendar year, e.g. by 30 April 2019 for products placed on the market between 1 January 2018 and according to the same schedule in subsequent years. 11.1.4 31 December 2018. Within two weeks following the end of a reporting period, the Independent Inspector shall be required to send a request to the Signatories to file their Reports pursuant to section 10.1.1(b)Reports. These shall be submitted no later than two months and two weeks after the end of the reporting period. 11.1.5 Additional requests made by the Independent Inspector for Signatories to provide any missing information after the deadline shall be honoured within 10 working days. 11.1.6 . The Reports shall be compiled by the Independent Inspector into separate a draft annual progress report (the “Annual Compliance Reports for OEM Signatories and Supporting Signatories Progress Report”) that will be submitted to the European Commission and to the Signatories to which they relate by the 12 April of the calendar year following the end of the reporting period for the purpose of checking inconsistencies and quality. The members of the Steering Committee should be allowed two weeks to submit their comments on the relevant report(s). The Independent Inspector will submit the Final Annual Compliance Reports Progress Report to the Steering Committee no later than 30 April of the calendar year following the end of the reporting period. This Annual Progress Report will only show anonymous results. Signatories will not be named although individual achievements shall be disclosed (company A, company B, etc. 11.1.7 The ). If a company is found to be non-compliant, the Annual Compliance Progress Report shall include: a) information about provide the data collection identity of the Signatory and processing methods used detail the reasons for such non-compliance. The Independent Inspector shall be responsible for ensuring that confidentiality of the Signatory’s identity and any difficulties encountered data or information provided to it under or in preparing the report; b) summaries of any inspections carried out during the reporting period; c) relation to this agreement is maintained. This shall include entering into a list of non-compliant Signatories;disclosure agreement with each Signatory if requested by the Signatory.

Reporting Frequency. 11.1.1 Signatories shall submit reports to the Independent Inspector reporting based on compliance with the Voluntary Agreement (the “Reports”) according to the guidelines in this Section. 11.1.2 . The Reports shall comprise be provided according to the template in Annex C and data for compliance verification purposes according to Annexes D-1 and D-2. 11.1.3 C. The Independent Inspector shall prepare two separate Annual Compliance Reports one for OEM Signatories and one for Supporting Signatories. The OEM Signatory Annual Compliance Report shall cover requirements set out in Sections 5 be required to 8 and the Supporting Signatory Annual Compliance Report shall cover requirements set out in Section 9. The Independent Inspector shall prepare the publish Annual Compliance Reports according to the following schedule: a) a : • A Report by 30 April 2021 which shall cover Products Placed on the Market between 1 January 2020 and 31 December 2020. • A Report by 30 April 2022 which shall cover Products, Cartridges and Containers Products Placed on the Market between 1 January 2021 and 31 December 2021; b) a . • A Report by 30 April 2023 which shall cover Products, Cartridges and Containers Products Placed on the Market between 1 January 2022 and 31 December 2022; c) a . • A Report by 30 April 2024 which shall cover Products, Cartridges and Containers Products Placed on the Market between 1 January 2023 and 31 December 2023; . Unless differently stated in forthcoming revisions of the current Voluntary Agreement, the subsequent Annual Compliance Reports shall be published by the 30 April of each year covering Products Placed on the Market during the previous full calendar year, e.g. by 30 April 2030 for Products Placed on the Market between 1 January 2029 and according to the same schedule in subsequent years. 11.1.4 31 December 2029. Within two weeks following the end of a reporting period, the Independent Inspector shall be required to send a request to the Signatories to file their Reports pursuant to section 10.1.1(b)Reports. These shall be submitted no later than two months after the end of the reporting period. 11.1.5 . Additional requests made by the Independent Inspector for Signatories to provide any missing information after the deadline shall should be honoured within 10 working days. 11.1.6 . The Reports shall be compiled by the Independent Inspector into separate a draft annual progress report (the “Annual Compliance Reports for OEM Signatories and Supporting Signatories Progress Report”) that will be submitted to the European Commission and to the Signatories to which they relate by 12 April of the calendar year following the end of the reporting period for the purpose of checking inconsistencies and quality. The members of the Steering Committee should be allowed two weeks to submit their comments on the relevant report(s)report. The Independent Inspector will submit the Final Annual Compliance Reports Report to the Steering Committee no later than 30 April of the calendar year following the end of the reporting period. 11.1.7 . The Annual Compliance Report report shall include: a) : • information about the data collection and processing methods used and any difficulties encountered in preparing the report; b) report • the results of document checking • the approach for selecting Products for testing and if specific Models or Signatories were targeted, the reasons for doing so • a list of Products tested and a summary of the individual results • summaries of any inspections carried out during the reporting period; c) period • a list of non-compliant Signatories;Signatories • information about the reasons for any non-compliance; and • recommendations for future reporting periods This Annual Progress Report will only show anonymous results. Signatories will not be named although individual achievements shall be disclosed (company A, company B, etc.). If a company is found to be non-compliant, the Annual Progress Report shall provide the identity of the Signatory and detail the reasons for such non-compliance. The Annual Progress Report shall also include a table of anonymised Products (per company A, B, etc.) showing how they qualify for the Voluntary Agreement but not including the number of Products Placed on the Market. The Independent Inspector shall be responsible for ensuring that confidentiality of the Signatory’s identity and any data or information provided to it under or in relation to this agreement is maintained. This shall include entering into a non-disclosure agreement with each Signatory if requested by the Signatory.