Reporting/Invoicing Clause Samples
The Reporting/Invoicing clause establishes the requirements and procedures for submitting reports and invoices between parties in a contractual relationship. Typically, it outlines the format, frequency, and content of reports or invoices, such as monthly financial statements or progress updates, and may specify deadlines and supporting documentation needed for payment processing. This clause ensures that both parties have a clear understanding of their obligations regarding documentation and payment, thereby promoting transparency and timely financial transactions.
Reporting/Invoicing. The LEA shall provide a monthly report due by the 5th of each month for the previous month (i.e. September 2021 reports are due by October 5, 2021). If the 5th falls on a weekend or holiday, the report is due the following business day. Supporting documentation is required for all requests. Failure to submit reports according to the period set forth by policies and procedures may result in delay or withholding of funds. If no reimbursement is required during a specific month, the LEA shall send email notification to ▇▇▇▇.▇▇▇▇▇▇▇▇@▇▇.▇▇▇ stating no reimbursement is requested for said month. Invoices/Reports shall contain the following elements legibly printed on the invoice:
1. LEA name, address
2. References OVR
3. Unique Invoice Number
4. Invoice Date 5. Description of services provided to OVR 6. Invoice Amount
Reporting/Invoicing. Publisher will make available to Advertiser periodic reports regarding the number of Actions delivered. Advertiser agrees that such reports and the counts contained therein shall be the conclusive, definitive measurements of performance in connection with the applicable Minimum Action Commitment and shall determine all related obligations for all purposes of the applicable Service under this Agreement. No other measurements or usage statistics from any source whatsoever shall be accepted by Publisher or have any applicability to its obligations or Advertiser’s rights under this Agreement. Although Publisher may invoice for a Service in monthly installments, Publisher makes no guarantee that the Actions will be fulfilled within that timeframe or otherwise during the term of this Agreement.
Reporting/Invoicing. DMG shall create and provide a monthly invoice showing the number of hours worked on projects for the City of Imperial. Said invoices shall be paid within 30 days of receipt by the City. Additionally, DMG shall provide the City of Imperial appropriate project updates either verbally (in the case of certain projects that may need additional confidentiality) or in writing on not less than a monthly basis. Further, DMG shall meet with the City Manager of the City of Imperial (by conference call or in person) at a minimum of one a month to discuss projects and updates.
Reporting/Invoicing. The Contractor shall remain in communication with the Department prior to, during, and after each Storm. The Contractor shall report its hourly activities to DGS through DGS’s “Salesforce” online work management system. The Contractor’s reporting must be done “real time” and include: (i) properties treated, (ii) date and time of operations; (iii) quantity of snow and/or ice removed; (iv) equipment and materials used; (v) staff utilized; (vi) challenges or problems encountered during the operations; and (vii) time and date stamped photographs of snow removal operations (including before, during, and after photographs). The Contractor shall submit its invoice within twenty-four (24) hours after performing its Services hereunder.
Reporting/Invoicing. A. Redondo Beach shall report to Hermosa Beach on a quarterly basis, all of the following data for the Line 109 Service:
(1) Passengers carried
(2) Revenue hours operated
(3) Revenue miles operated
(4) Total operating costs, including service operating expenses and RTI capital and operating expenses
B. Redondo Beach shall submit said report to the Hermosa Beach City Manager in writing within forty-five (45) days after the end of each reporting quarter.
C. Redondo Beach shall submit quarterly reports to the Hermosa Beach City Manager.
D. Redondo Beach shall incorporate Line 109 data into its Federal Transit Administration’s National Transit Data (NTD) annual report for the entire BCT fixed route transportation system. Redondo Beach shall provide to Hermosa Beach annual NTD random sampling data which provides the statistics to estimate the number of passengers boarding and alighting by stop in Hermosa Beach, and the total estimated Hermosa Beach passengers. Redondo Beach shall be responsible for any and all aspects of administration of the service contract, and shall include provisions pertaining to insurance.
E. Hermosa Beach retains the right to audit the BCT’s records of Line 109 Service, and to periodically monitor the Service.
F. Redondo Beach shall schedule quarterly joint meetings with the partnering cities of El Segundo, Hermosa Beach, and Manhattan Beach. Redondo Beach will provide a quarterly update of Line 109 services, and discuss coordinated marketing and public outreach efforts and operating and financing issues that affect BCT services.