Requests for Removal of Disciplinary Documents. a. Upon written request to the Office of Human Resources in the case of the SSP employee’s official District personnel file/record, consideration will be given to removing a notation, which reflects adversely upon the SSP employee from the file/record. Commencing at a time not less than sixty (60) working days after being notified that a document is being placed in a file, the SSP employee may provide a written request for the removal from the file/record of a notation, which reflects adversely upon that SSP employee. If the request for removal is granted, all documents and materials associated with the notation will be expunged. If the request is denied, the appropriate administrator shall provide the SSP employee with the written reasons for denial. Nothing in this provision will preclude the appropriate administrator from removing such documents earlier or without a request from the SSP employee, nor does it preclude an SSP employee from making a request after a reasonable period of time after being denied. This section shall not pertain to ratings or comments on evaluations or observations. b. If an SSP employee is exonerated following the completion of an investigation during which the SSP employee was placed on administrative leave with pay, all documents in any of the SSP employee’s official District personnel file/record related to the incident or issue will be accessible only to the Chief Human Resources Officer and/or the Superintendent, or their designees.
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Samples: Negotiated Agreement, Negotiated Agreement, Negotiated Agreement
