Common use of Reservation Terms and Conditions Clause in Contracts

Reservation Terms and Conditions. A refundable security deposit is required to insure that the conditions of the agreement are met. The applicant is responsible for cleaning the shelter before closing time (cleanup checklist attached). Additionally for Sunset and Friendship Park, the Village is providing a key for the bathrooms to you; if you do not return the key to the Village offices after your event, you will forfeit your entire security deposit. Any additional maintenance or clean up required beyond considered normal for the shelter will be billed to the applicant. I agree to accept full responsibility for the terms and conditions of this application, and state that it is accurate and complete. I also agree to indemnify and hold harmless the Village of Xxxxxxxxxxxx, their employees, elected and appointed officials from any liability from claims of bodily injury, property damage and of any other nature arising from the use of the Village property by applicant, the organization or its members, invitees and guests. I have received a copy of the PROCEDURES AND USAGE attached to this form. I agree to abide by all rules and regulations as established by the Committee for use of buildings and facilities. Applicant Signature Date - Office Use Only - Rental Fee Paid: Amount $ _ Check # Cash CC/DC Security Deposit Paid: Amount $ _ Check # Cash CC/DC Security Deposit Refunded: Amount $ Check # Refund Date Key # Check Out Date Key Return Date Copy to Police Department (VB APPROVED 9/10/13) Village Staff Member Signature Date Park Shelter Rental Procedures and Usage ▪ Park hours are from 7 AM to 10 PM. ▪ Before making a reservation, please check availability either on the Village website (xxx.xxxxxxxxxxxx.xxx) under Community Reservations or by calling the Municipal Center at 000-000-0000. Making a reservation via mail or online in no way guarantees availability. ▪ Before a reservation for the Village’s shelters can be booked, a Park Shelter Rental Agreement must be completed and returned with the appropriate rental fee and security deposit. The Village will provide a key for the bathrooms at Sunset and Friendship Park to be picked up within one week prior to event and the renter is required to return the key within one week after the event. Renters who do not return the key will forfeit their entire security deposit. A reservation key drop box is located in the front entrance of the Municipal Center (by agenda display box) for after-hours return of key. ▪ It is the responsibility of the applicant to furnish their own toilet paper, paper towels, soap and broom to sweep the floor. Garbage containers are to be left in their original setting. Toiletries are not furnished by the Village of Xxxxxxxxxxxx due to issues of vandalism in the Village Parks. ▪ The deposit is refundable after the function is over and the area used has been inspected for damage. Refund will take a minimum of two (2) weeks to receive after event. If the Village provides a key to the renter and the renter does not return the key, the entire security deposit will be forfeited. If damage exceeds the deposit, separate billing will be made to cover additional costs for needed repairs and/or cleaning. ▪ Advertising is prohibited in Village parks. No additions, alterations or changes to park grounds and structure of buildings are permitted without prior written permission from the PIC Committee. ▪ Sales of any kind are not permitted in the Village of Xxxxxxxxxxxx parks, unless authorized by the PIC Committee. When authorized, such sales (defined as the exchange of cash on the grounds) may be subject to commercial use fees and policies. ▪ Reservations will be accepted up to one (1) year in advance of event date. The adult signing the reservation form is a duly authorized representative for any and all damages, missing items and clean up. Dates and hours include set-up, takedown and cleaning time. The user is expected to clear and clean the building after use. Cleanup checklist provided below.

Reservation Terms and Conditions. A refundable security deposit is required to insure that the conditions of the agreement are met. TOTAL OPTIONAL ITEMS FEE $ 0 The applicant is responsible for cleaning the shelter clean-up of athletic fields before closing time (cleanup checklist attached). Additionally for Sunset and Friendship Park, the Village is providing a key for the bathrooms to you; if you do not return the key to the Village offices after your event, you will forfeit your entire security deposittime. Any additional maintenance or clean clean-up required beyond considered normal for the shelter will be billed to the applicant. I agree to accept full responsibility for the terms and conditions of this application, and state that it is accurate and complete. I also agree to indemnify and hold harmless the Village of Xxxxxxxxxxxx, their employees, elected and appointed officials from any liability from claims of bodily injury, property damage and of any other nature arising from the use of the Village property by applicant, the organization or its members, invitees and guests. I have received a copy of the PROCEDURES AND USAGE attached to this form. I agree to abide by all rules and regulations as established by the Committee for use of buildings and facilities. Applicant Signature Date - Office Use Only - Rental Fee Optional Items Paid: Amount $ _ Check # Cash CC/DC Security Deposit Paid: Paid (multiple use): Amount $ _ Check # Cash CC/DC Security Deposit Refunded: YES NO Check # Check # Amount $ Check # Refund Cash Cash Date Key # Check Out Date Key Return Date Copy to Police Department Refund Date (VB APPROVED 9/10/134/14/15) Village Staff Member Signature Date Park Shelter Athletic Field Rental Procedures and Usage ▪ Park hours are from 7 AM to 10 PM. ▪  Before making a reservation, please check availability either on the Village website (xxx.xxxxxxxxxxxx.xxx) under Community Reservations or by calling the Municipal Center at 000-000-0000. Making a reservation via mail or online in no way guarantees availability. ▪  Before a reservation for the Village’s shelters athletic fields can be booked, a Park Shelter an Athletic Field Rental Agreement must be completed and returned with the appropriate rental fee and security deposit. The Village will provide a key for the bathrooms at Sunset and Friendship Park to be picked up within one week prior to event and the renter is required to return the key within one week after the event. Renters who do not return the key will forfeit their entire security deposit. A reservation key drop box is located in the front entrance of the Municipal Center (by agenda display box) for after-hours return of key. ▪ It is the responsibility of the applicant to furnish their own toilet paper, paper towels, soap and broom to sweep the floor. Garbage containers are to be left in their original setting. Toiletries are not furnished by the Village of Xxxxxxxxxxxx due to issues of vandalism in the Village Parks. ▪ The deposit is refundable after the function is over and the area used has been inspected for damage. Refund will take a minimum of two (2) weeks to receive after event. If the Village provides a key to the renter and the renter does not return the key, the entire security deposit will be forfeited(for multiple use only) and any optional fees. If damage exceeds the depositAll field reservations are first-come, separate billing will be made to cover additional costs for needed repairs and/or cleaningfirst serve. ▪  Advertising is prohibited in Village parks. No additions, alterations or changes to park grounds and structure of buildings are permitted without prior written permission from the PIC Committee. ▪  Sales of any kind are not permitted in the Village of Xxxxxxxxxxxx parks, unless authorized by the PIC CommitteePublic Works Director. When authorized, such sales (defined as the exchange of cash on the grounds) may be subject to commercial use fees and policies. ▪  Reservations will be accepted up to one (1) year in advance of event date. The adult signing the reservation form is a duly authorized representative for any and all damages, missing items and clean up. Dates  Application should identify all requested dates and hours include set-up, takedown and cleaning time. The user is expected to clear and clean the building after fields for use. Cleanup checklist  If damages result, billing will be made to cover costs for needed repairs and/or cleaning.  Consumption or possession of alcohol is prohibited on park property.  No overnight camping.  No pets are allowed in the village parks and fields.  Receptacles are provided below.for trash/waste disposal. Please use them!  Parks hours: 7:00AM – 10:00PM RESCHEDULE/CANCELLATION POLICY

Reservation Terms and Conditions. A refundable security deposit is required to insure that the conditions of the agreement are met. TOTAL OPTIONAL ITEM FEE $_0 The applicant is responsible for cleaning the shelter clean-up of athletic fields before closing time (cleanup checklist attached). Additionally for Sunset and Friendship Park, the Village is providing a key for the bathrooms to you; if you do not return the key to the Village offices after your event, you will forfeit your entire security deposittime. Any additional maintenance or clean clean-up required beyond considered normal for the shelter will be billed to the applicant. I agree to accept full responsibility for the terms and conditions of this application, and state that it is accurate and complete. I also agree to indemnify and hold harmless the Village of Xxxxxxxxxxxx, their employees, elected and appointed officials from any liability from claims of bodily injury, property damage and of any other nature arising from the use of the Village property by applicant, the organization or its members, invitees and guests. I have received a copy of the PROCEDURES AND USAGE attached to this form. I agree to abide by all rules and regulations as established by the Committee for use of buildings and facilities. Applicant Signature Date - Office Use Only - Rental Fee Optional Items Paid: Amount $ _ Security Deposit Paid (multiple use): Amount $ Amount $ Check # Check # Check # Cash Cash CC/DC Security Deposit Paid: Amount $ _ Check # Cash CC/DC _ Security Deposit Refunded: Amount $ Check # Refund Date Key # Check Out Date Key Return Date Copy to Police Department (VB APPROVED 9/10/13UPDATED 2/12/2021) Village Staff Member Signature Date Park Shelter Athletic Field Rental Procedures and Usage ▪ Park hours are from 7 AM to 10 PM. ▪  Before making a reservation, please check availability either on the Village website (xxx.xxxxxxxxxxxx.xxx) under Community Reservations or by calling the Municipal Center at 000-000-0000. Making a reservation via mail or online in no way guarantees availability. ▪  Before a reservation for the Village’s shelters athletic fields can be booked, a Park Shelter an Athletic Field Rental Agreement must be completed and returned with the appropriate rental fee security deposit (for multiple use only) and security depositany optional fees. The Village will provide a key for Multiple field reservations are sent to the bathrooms at Sunset Community Life Infrastructure and Friendship Park to be picked up within one week prior to event Public Property Committee and the renter is required to return the key within one week after the event. Renters who do not return the key will forfeit their entire security deposit. A reservation key drop box is located in the front entrance of the Municipal Center (by agenda display box) for after-hours return of key. ▪ It is the responsibility of the applicant to furnish their own toilet paper, paper towels, soap and broom to sweep the floor. Garbage containers are to be left in their original setting. Toiletries are not furnished by onto the Village of Xxxxxxxxxxxx due to issues of vandalism in the Village ParksBoard for approval (see Policy PW-012 for specifics). ▪ The deposit is refundable after the function is over and the area used has been inspected for damage. Refund will take a minimum of two (2) weeks to receive after event. If the Village provides a key to the renter and the renter does not return the key, the entire security deposit will be forfeited. If damage exceeds the deposit, separate billing will be made to cover additional costs for needed repairs and/or cleaning. ▪  Advertising is prohibited in Village parks. No additions, alterations or changes to park grounds and structure of buildings are permitted without prior written permission from the PIC Committee. ▪  Sales of any kind are not permitted in the Village of Xxxxxxxxxxxx parks, unless authorized by the PIC CommitteePublic Works Director. When authorized, such sales (defined as the exchange of cash on the grounds) may be subject to commercial use fees and policies. ▪  Reservations will be accepted up to one (1) year in advance of event date. The adult signing the reservation form is a duly authorized representative for any and all damages, missing items and clean up. Dates  Application should identify all requested dates and hours include set-up, takedown and cleaning time. The user is expected to clear and clean the building after fields for use. Cleanup checklist  If damages result, billing will be made to cover costs for needed repairs and/or cleaning.  Consumption or possession of alcohol is prohibited on park property.  No overnight camping.  No pets are allowed in the village parks and fields.  Receptacles are provided below.for trash/waste disposal. Please use them!  Parks hours: 7:00AM – 10:00PM RESCHEDULE/CANCELLATION POLICY

Reservation Terms and Conditions. A refundable security deposit is required to insure that the conditions of the agreement are met. The applicant is responsible for cleaning the shelter before closing time (cleanup checklist attached). Additionally for Sunset and Friendship Park, the Village is providing a key for the bathrooms to you; if you do not return the key to the Village offices after your event, you will forfeit your entire security deposit. Any additional maintenance or clean up required beyond considered normal for the shelter will be billed to the applicant. I agree to accept full responsibility for the terms and conditions of this application, and state that it is accurate and complete. I also agree to indemnify and hold harmless the Village of Xxxxxxxxxxxx, their employees, elected and appointed officials from any liability from claims of bodily injury, property damage and of any other nature arising from the use of the Village property by applicant, the organization or its members, invitees and guests. I have received a copy of the PROCEDURES AND USAGE attached to this form. I agree to abide by all rules and regulations as established by the Committee for use of buildings and facilities. Applicant Signature Date - Office Use Only - Rental Fee Paid: Amount $ _ Check # Cash CC/DC Date Security Deposit Paid: Amount $ _ Check # Cash CC/DC Date Security Deposit Refunded: YES NO Amount $ Check # Refund Date Key # & Check Out Date Key Return Date Copy to Police Department (VB APPROVED 9/10/13) Village Staff Member Signature Date Park Shelter Rental Procedures and Usage ▪  Park hours are from 7 AM to 10 PM. ▪  Before making a reservation, please check availability either on the Village website (xxx.xxxxxxxxxxxx.xxx) under Community Reservations or by calling the Municipal Center at 000-000-0000. Making a reservation via mail or online in no way guarantees availability. ▪  Before a reservation for the Village’s shelters can be booked, a Park Shelter Rental Agreement must be completed and returned with the appropriate rental fee and security deposit. The Village will provide a key for the bathrooms at Sunset and Friendship Park to be picked up within one week prior to event and the renter is required to return the key within one week after the event. Renters who do not return the key will forfeit their entire security deposit. A reservation key drop box is located in the front entrance of the Municipal Center (by agenda display box) for after-hours return of key. ▪  It is the responsibility of the applicant to furnish their own toilet paper, paper towels, soap and broom to sweep the floor. Garbage containers are to be left in their original setting. Toiletries are not furnished by the Village of Xxxxxxxxxxxx due to issues of vandalism in the Village Parks. ▪  The deposit is refundable after the function is over and the area used has been inspected for damage. Refund will take a minimum of two (2) weeks to receive after event. If the Village provides a key to the renter and the renter does not return the key, the entire security deposit will be forfeited. If damage exceeds the deposit, separate billing will be made to cover additional costs for needed repairs and/or cleaning. ▪  Advertising is prohibited in Village parks. No additions, alterations or changes to park grounds and structure of buildings are permitted without prior written permission from the PIC Committee. ▪  Sales of any kind are not permitted in the Village of Xxxxxxxxxxxx parks, unless authorized by the PIC Committee. When authorized, such sales (defined as the exchange of cash on the grounds) may be subject to commercial use fees and policies. ▪  Reservations will be accepted up to one (1) year in advance of event date. The adult signing the reservation form is a duly authorized representative for any and all damages, missing items and clean up. Dates and hours include set-up, takedown and cleaning time. The user is expected to clear and clean the building after use. Cleanup checklist provided below..  Friendship, Sunset, & Municipal Park: There are separate circuits for the electrical outlets. Please DO NOT plug in your electronics all in one outlet to avoid blowing a fuse. There will be no one available to get the power restarted during weekend events. CANCELLATION & RESCHEDULE POLICY Security deposits are fully refundable in the event of a cancellation. Rental fee is fully refundable if cancellation is made at least five (5) days before the event date. If change is not made at least five (5) days before the event date, rental fee will be refunded less a $25 administrative fee. Outdoor activities are subject to inclement weather. Therefore, the Village of Xxxxxxxxxxxx cannot take responsibility for the weather. Rescheduling may take place under certain circumstances. If snow is present or a rainout occurs the day of the event, it is the applicant’s responsibility to contact the Village of Xxxxxxxxxxxx within one (1) week of the reserved date to reschedule. If contact is not made within one (1) week of the reserved date, fees and the possibility of reschedule will be forfeited. Floors Swept Tables Washed

Reservation Terms and Conditions. A refundable security deposit Applicant is required to insure that responsible for field maintenance (raking, etc.) every tournament game. (Two field xxxxx will be supplied.) --No Village of Xxxxxxxxxxxx staff will be of assistance during the conditions tournament. --In the case of an emergency with the agreement are metfields, please call Director of Public Works Xxx Xxxxxxx at 000-000-0000. The applicant is responsible for cleaning the shelter clean-up of athletic fields before closing time (cleanup checklist attached). Additionally for Sunset and Friendship Park, the Village is providing a key for the bathrooms to you; if you do not return the key to the Village offices after your event, you will forfeit your entire security deposittime. Any additional maintenance or clean clean-up required beyond considered normal for the shelter will be billed to the applicant. I agree to accept full responsibility for the terms and conditions of this application, and state that it is accurate and complete. I also agree to indemnify and hold harmless the Village of Xxxxxxxxxxxx, their employees, elected and appointed officials from any liability from claims of bodily injury, property damage and of any other nature arising from the use of the Village property by applicant, the organization or its members, invitees and guests. I have received a copy of the PROCEDURES AND USAGE attached to this form. I agree to abide by all rules and regulations as established by the Committee for use of buildings and facilities. Applicant Signature Date - Office Use Only - Rental Tournament Fee Paid: Amount $ _ Check # Cash CC/DC Security Deposit Paid: Amount $ _ Check # Cash CC/DC Paid (multiple use): Security Deposit Refunded: Amount $ Amount $ Amount $ Check # Check # Check # Cash Cash CC/DC _ CC/DC Refund Date Key # Check Out Date Key Return Date Copy to Police Department (VB APPROVED 9/10/13UPDATED 1/10/2023) Village Staff Member Signature Date Park Shelter Athletic Field Rental Procedures and Usage ▪ Park hours are from 7 AM to 10 PM. ▪ Before making a reservation, please check availability either on the Village website (xxx.xxxxxxxxxxxx.xxx) under Community Reservations or by calling the Municipal Center at 000-000-0000. Making a reservation via mail or online in no way guarantees availability. ▪ Before a reservation for the Village’s shelters athletic fields can be booked, a Park Shelter an Athletic Field Rental Agreement must be completed and returned with the appropriate security deposit and rental fee fees. Multiple field reservations are sent to the Community Life Infrastructure and security deposit. The Village will provide a key for the bathrooms at Sunset Public Property Committee and Friendship Park to be picked up within one week prior to event and the renter is required to return the key within one week after the event. Renters who do not return the key will forfeit their entire security deposit. A reservation key drop box is located in the front entrance of the Municipal Center (by agenda display box) for after-hours return of key. ▪ It is the responsibility of the applicant to furnish their own toilet paper, paper towels, soap and broom to sweep the floor. Garbage containers are to be left in their original setting. Toiletries are not furnished by onto the Village of Xxxxxxxxxxxx due to issues of vandalism in the Village Parks. ▪ The deposit is refundable after the function is over and the area used has been inspected Board for damage. Refund will take a minimum of two approval (2) weeks to receive after event. If the Village provides a key to the renter and the renter does not return the key, the entire security deposit will be forfeited. If damage exceeds the deposit, separate billing will be made to cover additional costs see Policy PW-012 for needed repairs and/or cleaningspecifics). ▪ Advertising is prohibited in Village parks. No additions, alterations or changes to park grounds and structure of buildings are permitted without prior written permission from the PIC Committee. ▪ Sales of any kind are not permitted in the Village of Xxxxxxxxxxxx parks, unless authorized by the PIC CommitteePublic Works Director. When authorized, such sales (defined as the exchange of cash on the grounds) may be subject to commercial use fees and policies. ▪ Reservations will be accepted up to one (1) year in advance of event date. The adult signing the reservation form is a duly authorized representative for any and all damages, missing items and clean up. Dates ▪ Application should identify all requested dates and hours include set-up, takedown and cleaning time. The user is expected to clear and clean the building after fields for use. Cleanup checklist ▪ If damages result, billing will be made to cover costs for needed repairs and/or cleaning. ▪ Consumption or possession of alcohol is prohibited on park property. ▪ No overnight camping. ▪ No pets are allowed in the village parks and fields. ▪ Receptacles are provided below.for trash/waste disposal. Please use them! ▪ Parks hours: 7:00AM – 10:00PM RESCHEDULE/CANCELLATION POLICY

Reservation Terms and Conditions. A refundable security deposit is required to insure that the conditions of the agreement are met. The applicant is responsible for cleaning the shelter before closing time (cleanup checklist attached). Additionally for Sunset and Friendship Park, the Village is providing a key for the bathrooms to you; if you do not return the key to the Village offices after your event, you will forfeit your entire security deposit. Any additional maintenance or clean up required beyond considered normal for the shelter will be billed to the applicant. I agree to accept full responsibility for the terms and conditions of this application, and state that it is accurate and complete. I also agree to indemnify and hold harmless the Village of Xxxxxxxxxxxx, their employees, elected and appointed officials from any liability from claims of bodily injury, property damage and of any other nature arising from the use of the Village property by applicant, the organization or its members, invitees and guests. I have received a copy of the PROCEDURES AND USAGE attached to this form. I agree to abide by all rules and regulations as established by the Committee for use of buildings and facilities. Applicant Signature Date - Office Use Only - Rental Fee Paid: Amount $ _ Check # Cash CC/DC Security Deposit Paid: Amount $ _ Check # Cash CC/DC Security Deposit Refunded: Amount $ Check # Refund Date Key # Check Out Date Key Return Date Copy to Police Department (VB APPROVED 9/10/13) Village Staff Member Signature Date Park Shelter Rental Procedures and Usage ▪  Park hours are from 7 AM to 10 PM. ▪  Before making a reservation, please check availability either on the Village website (xxx.xxxxxxxxxxxx.xxx) under Community Reservations or by calling the Municipal Center at 000-000-0000. Making a reservation via mail or online in no way guarantees availability. ▪  Before a reservation for the Village’s shelters can be booked, a Park Shelter Rental Agreement must be completed and returned with the appropriate rental fee and security deposit. The Village will provide a key for the bathrooms at Sunset and Friendship Park to be picked up within one week prior to event and the renter is required to return the key within one week after the event. Renters who do not return the key will forfeit their entire security deposit. A reservation key drop box is located in the front entrance of the Municipal Center (by agenda display box) for after-hours return of key. ▪  It is the responsibility of the applicant to furnish their own toilet paper, paper towels, soap and broom to sweep the floor. Garbage containers are to be left in their original setting. Toiletries are not furnished by the Village of Xxxxxxxxxxxx due to issues of vandalism in the Village Parks. ▪  The deposit is refundable after the function is over and the area used has been inspected for damage. Refund will take a minimum of two (2) weeks to receive after event. If the Village provides a key to the renter and the renter does not return the key, the entire security deposit will be forfeited. If damage exceeds the deposit, separate billing will be made to cover additional costs for needed repairs and/or cleaning. ▪  Advertising is prohibited in Village parks. No additions, alterations or changes to park grounds and structure of buildings are permitted without prior written permission from the PIC Committee. ▪  Sales of any kind are not permitted in the Village of Xxxxxxxxxxxx parks, unless authorized by the PIC Committee. When authorized, such sales (defined as the exchange of cash on the grounds) may be subject to commercial use fees and policies. ▪  Reservations will be accepted up to one (1) year in advance of event date. The adult signing the reservation form is a duly authorized representative for any and all damages, missing items and clean up. Dates and hours include set-up, takedown and cleaning time. The user is expected to clear and clean the building after use. Cleanup checklist provided below..  Friendship, Sunset, & Municipal Park: There are separate circuits for the electrical outlets. Please DO NOT plug in your electronics all in one outlet to avoid blowing a fuse. There will be no one available to get the power restarted during weekend events. CANCELLATION & RESCHEDULE POLICY Security deposits are fully refundable in the event of a cancellation. Rental fee is fully refundable if cancellation is made at least five (5) days before the event date. If change is not made at least five (5) days before the event date, rental fee will be refunded less a $25 administrative fee. Outdoor activities are subject to inclement weather. Therefore, the Village of Xxxxxxxxxxxx cannot take responsibility for the weather. Rescheduling may take place under certain circumstances. If snow is present or a rainout occurs the day of the event, it is the applicant’s responsibility to contact the Village of Xxxxxxxxxxxx within one (1) week of the reserved date to reschedule. If contact is not made within one (1) week of the reserved date, fees and the possibility of reschedule will be forfeited. Floors Swept Tables Washed

Reservation Terms and Conditions. A refundable security deposit is required to insure that the conditions of the agreement are met. The applicant is responsible for cleaning the shelter before closing time (cleanup checklist attached). Additionally for Sunset Xxxxx and Friendship Park, the Village is providing a key for the bathrooms to you; if you do not return the key to the Village offices after your event, you will forfeit your entire security deposit. Any additional maintenance or clean up required beyond considered normal for the shelter will be billed to the applicant. I agree to accept full responsibility for the terms and conditions of this application, and state that it is accurate and complete. I also agree to indemnify and hold harmless the Village of Xxxxxxxxxxxx, their employees, elected and appointed officials from any liability from claims of bodily injury, property damage and of any other nature arising from the use of the Village property by applicant, the organization or its members, invitees and guests. I have received a copy of the PROCEDURES AND USAGE attached to this form. I agree to abide by all rules and regulations as established by the Committee for use of buildings and facilities. Applicant Signature Date - Office Use Only - Rental Fee Paid: Amount $ _ Check # Cash CC/DC Security Deposit Paid: Amount $ _ Check # Cash CC/DC Security Deposit Refunded: Amount $ Check # Refund Date Key # Check Out Date Key Return Date Copy to Police Department (VB APPROVED 9/10/13) Village Staff Member Signature Date Park Shelter Rental Procedures and Usage ▪ Park hours are from 7 AM to 10 PM. ▪ Before making a reservation, please check availability either on the Village website (xxx.xxxxxxxxxxxx.xxx) under Community Reservations or by calling the Municipal Center at 000-000-0000. Making a reservation via mail or online in no way guarantees availability. ▪ Before a reservation for the Village’s shelters can be booked, a Park Shelter Rental Agreement must be completed and returned with the appropriate rental fee and security deposit. The Village will provide a key for the bathrooms at Sunset Xxxxx and Friendship Park to be picked up within one week prior to event and the renter is required to return the key within one week after the event. Renters who do not return the key will forfeit their entire security deposit. A reservation key drop box is located in the front entrance of the Municipal Center (by agenda display box) for after-hours return of key. ▪ It is the responsibility of the applicant to furnish their own toilet paper, paper towels, soap and broom to sweep the floor. Garbage containers are to be left in their original setting. Toiletries are not furnished by the Village of Xxxxxxxxxxxx due to issues of vandalism in the Village Parks. ▪ The deposit is refundable after the function is over and the area used has been inspected for damage. Refund will take a minimum of two (2) weeks to receive after event. If the Village provides a key to the renter and the renter does not return the key, the entire security deposit will be forfeited. If damage exceeds the deposit, separate billing will be made to cover additional costs for needed repairs and/or cleaning. ▪ Advertising is prohibited in Village parks. No additions, alterations or changes to park grounds and structure of buildings are permitted without prior written permission from the PIC Committee. ▪ Sales of any kind are not permitted in the Village of Xxxxxxxxxxxx parks, unless authorized by the PIC Committee. When authorized, such sales (defined as the exchange of cash on the grounds) may be subject to commercial use fees and policies. ▪ Reservations will be accepted up to one (1) year in advance of event date. The adult signing the reservation form is a duly authorized representative for any and all damages, missing items and clean up. Dates and hours include set-up, takedown and cleaning time. The user is expected to clear and clean the building after use. Cleanup checklist provided below.